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HomeMy WebLinkAbout2014-06-03 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING City of Stephenville - City Council Tuesday, June 3, 2014, 5:30 P.M. The City Council of the City of Stephenville, Texas, convened on June 3, 2014, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Jerry K. Weldon II Council members Casey Hogan Boyd Waggoner Doug Svien Russ McDanel Brady Pendleton Alan Nix Sherry Zachery Jerry Warren Others Attending Mark A. Kaiser, City Administrator Randy Thomas, City Attorney Cindy L. Stafford, City Secretary Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m. on Tuesday, lune 3, 2014, by Mayor Weldon. Special recognitions were made by Mayor Weldon to the following business and volunteer organizations: Schreiber Foods donated $15,000 to cover the cost of a disc golf course in City Park. Stephenville Optimist Club donated $12,000 for shade structures at Optimist Jaycee Park. Stephenville Lions Clubs; Noon Club and Evening Club donated $10,000 each toward the renovation of Lions Club Baseball Field at City Park. Erath County Veterans donated $5,000 for a new flag pole at Optimist Jaycee Park. II. Citizens' General Discussion. No one desired to speak. III. Citizens' Budget Requests. There were no requests presented. Regular Business Meeting lune 3, 2014 Stephenville City Council IV. Consider Approving Strategic Plan for the Bosque River Trail Corridor Project Drew Wells, Director of Community Services, presented the Strategic Plan for the Bosque River Trail Corridor Project. He reported that the City, together with Keep Stephenville Beautiful (KSB), applied with the National Park Service in August 2012 and received a grant in October 2012 to produce this master plan. An extension was granted which extends the timeline through September 2014. A steering committee was comprised of representatives from the City of Stephenville, Tarleton State University, Stephenville Independent School District, Erath County, KSB, Stephenville Chamber of Commerce, Brazos River Authority and Stephenville Historical House Museum. Wells identified the key components for this project as follows: Mission Statement. The Bosque River Trail Corridor provides stewardship of our community waterway to preserve our natural heritage, promote healthy lifestyles, and provide educational opportunities for current and future generations. Vision Statement. To be a model river and trail corridor focused on education, health and recreation, restoration, and transportation, all celebrating the natural heritage of our region. Drew introduced Kathryn Nichols with the National Park Service and thanked her for the many ways in which she worked with the steering committee to help build relationships for the success of this project. Nichols stated that this grant application was one of the most well -supported by the community, its members and organizations. She said that she is proud of the project and wished the city and council well during the implementation of the plan. Nichols complimented the City of Stephenville for being such a friendly community and that she enjoyed working in our area and seeing how the community has embraced the opportunity for the river to be an improved asset. Metta Collier with Keep Stephenville Beautiful thanked Kathryn Nichols for her work on this project, adding that she was the driving force behind all the successes that have been made so far. Collier said that she counts her as a good, good friend. MOTION by Alan Nix, second by Brady Pendleton, to approve the Strategic Plan for the Bosque River Trail Corridor Project. MOTION CARRIED by unanimous vote. Mayor Weldon presented Kathryn Nichols with a bouquet of flowers in thanks for her hard work and stated that a tree will be planted along the trail in her honor. V. Annual Report from Specialized Billing—Bruce Glover Bruce Glover reported that the past year has been pretty constant with the previous year—not much deviation in number of runs or in revenue. Glover said that they are Regular Business Meeting June 3, 2014 Stephenville City Council continuously developing their software product and improving training in order to increase revenue. MOTION by Russ McDanel, second by Doug Svien, to accept the annual report from Specialized Billing. MOTION CARRIED. VI. Public Hearing on the Proposed Annexation of 420 Acres, M. R. Williams Survey, A- 804, and being generally located east of US 281 and north of FM 8, Erath County, Texas Mayor Weldon opened a public hearing. Betty Chew, Director of Community Development, presented the Service Plan as required in Section 43.056 of Chapter 43 of the local Government Code as follows: 1. Police Protection - The Stephenville Police Department will deliver the same level of service to the newly annexed area as it currently delivers to the residents residing within the city limits. All police functions including patrolling, radio responses to emergency calls as well as routine calls for service, and all other available police services shall be provided on the effective date of annexation. 2. Water Service - Water service is available to the area and shall be established as a part of the subdivision process in the same manner that water service is provided to other areas within the corporate limits and in a manner that is not inconsistent with The Utility Service and Extension Policy as adopted by the City Council of the City of Stephenville, Texas. 3. Wastewater Service - A three million gallon per day Wastewater Treatment Plant was completed in 1995. Wastewater service is available to the area and shall be established as a part of the subdivision process in the same manner that wastewater service is provided to other areas within the corporate limits and in a manner that is not inconsistent with The Utility Service and Extension Policy as adopted by the City Council of the City of Stephenville, Texas. The wastewater mains are of adequate size and capacity to serve the area as development continues. 4. Solid Waste Sanitation - The City of Stephenville, contracting with Progressive Waste Solutions of TX, Inc. will provide on the effective date of the annexation service to the newly annexed area at the same level and at the same cost as current residents within the corporate limits. Regular sanitation (household garbage) pickup is made twice each week at curbside. 5. Public Streets - All developed public rights-of-way annexed into the City of Stephenville are maintained by the City's Street Department. Routine preventative maintenance actions will start upon the effective date of annexation. Street name signs and traffic control signs will be erected to City and MUTCD standards. Existing public streets will be considered for future maintenance and repair projects using established criteria for assessing the greatest public need in planning and scheduling street improvement projects. Regular Business Meeting June 3, 2014 Stephenville City Council Maintenance of unimproved public rights-of-way (mowing and trash removal) remain the responsibility of the abutting property owners, as it is for other city residents. 6. Surface Drainage Systems - All public drainage systems annexed into the City of Stephenville are maintained by the City's Street Department. Public drainage systems are those surface drainage structures (bridges, box culverts, pipe culverts, bar ditches, etc.) located within public right-of-way or dedicated public drainage easements. Such existing public drainage systems will be considered for future maintenance and repair projects using established criteria for assessing the greatest public need in planning and scheduling surface drainage improvement projects. 7. Fire Service - The Stephenville Fire Department will provide fire and emergency medical services on the effective date of the annexation to the areas proposed for annexation from Fire Station Number One located at 212 W. Tarleton Street and Fire Station Number Two at 1301 Pecan Hill Drive. 8. Other Services - Other services that may be provided by the City such as planning, building inspection, code enforcement, animal control, library, park and recreation, municipal court, and general administration will be made available on the effective date of the annexation on the same basis and at the same level as provided throughout the City. Speaking in Favor of Proposed Annexation: Ty Minkler, Vice President for Finance and Administration, Tarleton State University, said that the university is in need of an adequate supply of water with appropriate infrastructure at the subject location and is not opposed to the proposed annexation. Speaking in Opposition of Proposed Annexation: Shelby Slawson, 101 Jason Court, Stephenville, Texas, made comments which she requested to be made a part of the minutes. Her comments are attached hereto. Mayor Weldon closed the public hearing. VII. Consider Approval of Energy Management Services Agreement with MP2 Energy LLC MOTION by Brady Pendleton, second by Alan Nix, to approve this agreement. MOTION CARRIED by unanimous vote. Regular Business Meeting June 3, 2014 Stephenville City Council VIII. IX. X. XI. Consider Approval of Council Committee Appointments MOTION by Russ McDanel, second by Brady Pendleton, to approve the council committee appointments as follows: Finance Committee Doug Svien, Chairperson Boyd Waggoner Sherry Zachery Personnel Committee Casey Hogan, Chairperson Doug Svien Alan Nix Public Health & Safety Committee Russ McDanel, Chairperson Brady Pendleton Jerry Warren Alan Nix Public Works Committee Alan Nix, Chairperson Boyd Waggoner Sherry Zachery Election of Mayor Pro -Tem Nominations Committee Sherry Zachery, Chairperson Casey Hogan Russ McDanel Jerry Warren Planning & Development Committee Jerry Warren, Chairperson Casey Hogan Boyd Waggoner Russ McDanel Brady Pendleton Environmental Waste Mngt. Com. Brady Pendleton, Chairperson Doug Svien Boyd Waggoner MOTION by Boyd Waggoner, second by Sherry Zachery, to elect Russ McDanel as Mayor Pro -Tem. MOTION CARRIED by unanimous vote. Election of Voting Representative to North Central Texas Council of Governments MOTION by Sherry Zachery, second by Doug Svien, to appoint Boyd Waggoner as the voting representative to North Central Texas Council of Governments. MOTION CARRIED. Consider Approval of Contract with Johnson Controls, Inc. for Advanced Metering Infrastructure Nick Williams, Public Works Director, presented this item stating that these services have been under consideration for the past three years. He explained that this is an Regular Business Meeting lune 3, 2014 Stephenville City Council energy saving contract. The Utility Cost Reduction Measure will include new residential water meters, replacement of select intermediate water meters, and installation of a Sensus FlexNet Advanced Metering Infrastructure (AMI) system. Goals have been set to: • Increase meter accuracy • Install the correct type of water meter for the application • Reduce apparent water losses • Standardize water meter stock • Reduce time and labor associated with meter reading • Reduce opportunity for human error in meter reading system Susan Gay Neblett Dorsett made a plea to the council stating that wireless meters are dangerous to her health and are impeding her physical recovery because of the secondary effects of the electromagnetic radiation emitting electric meters. MOTION by Alan Nix, second by Russ McDanel, to approve the contract with Johnson Controls, Inc. MOTION CARRIED. XII. Consider Approval of Professional Services Proposal from CH2MHILL OMI for Regulatory Technically Based Local Limits Compliance Nick Williams explained that the Texas Commission on Environmental Quality formally issued the renewal permit for operation of the Stephenville Wastewater Treatment Plant. However, the state now requires the city to perform sampling and analysis to re- evaluate and update the Technically Based Local ,Limits. This is an unfunded mandate and was not included in the current budget, and reserve funds should be allocated for this work. MOTION by Brady Pendleton, second by Casey Hogan, to approve the proposal from CH2MHILL OMI. MOTION CARRIED. XIII. CONSENT AGENDA MOTION by Casey Hogan, second by Brady Pendleton, to approve Consent Agenda Items A.1., A.2., and B. MOTION CARRIED. MOTION by Russ McDanel, second by Boyd Waggoner, to approve Consent Agenda Item A.3. by amending the minutes to include the cost estimate provided by the city administrator of $0.50 per square foot, and the cost of two appraisals of $1,500 each and that this street was conveyed to Tarleton State University at no charge. MOTION CARRIED. A. Approve Minutes 1. Regular Council Meeting on May 6, 2014 2. Special Council Meeting on May 13, 2014 3. Special Council Meeting on May 27, 2014 Regular Business Meeting June 3, 2014 Stephenville City Council B. Approve Contract Modification No. 1 to the Contract for Engineering Services for the Bosque River Trail—Phase II project with Schrickel, Rollins and Associates, Inc. XIV. Comments by City Administrator Mark Kaiser reported the following: • Garfield water tower project has been completed. • Thursday, June 5, will be the first performance of the Summer Concert Series featuring Michael Martin Murphy followed by Ricky Skaggs and the Kentucky Thunder on June 19, Kaiser thanked Doug Montgomery at Texstar Ford for co- sponsoring these events; • Standard & Poor's has upgraded the city in its bond rating from A+ to AA-, which means that we will get a better interest rate in the future XV. Comments by Council Members Russ MCDanel thanked Shelby Slawson and her investigative work. Mayor Weldon also thanked Doug Montgomery for his contribution to the Summer Concert Series. Texas Health Harris Methodist Hospital Stephenville will hold a groundbreaking on June 5 for its new emergency room facility. Ranger College will be receiving a grant from Texas Workforce Commission and will host a ribbon cutting on June 20. The 70th anniversary of D -Day will be celebrated on June 6 at the Rocky Point Baptist Church Community Life Center featuring patriotic music. XVI. Council Orientation/Training by City Attorney. City Attorney Randy Thomas covered highlights of the Open Meetings Act, with emphasis on executive session, and the Open Records Act. XVII. EXECUTIVE SESSION. At 8:13 p.m., Mayor Weldon recessed the open portion of the meeting, and council went into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes, Annotated, in accordance with Sec. 551.071(a) Consultation with Attorney; pending or contemplated litigation and Sec. 551.072 Deliberations about Real Property A. Lamar Advantage Holding Company v. The City of Stephenville and Mark Kaiser v. Marilyn Kay McAlister and John Paul McAlister, III, Cause No. CV -31132, District Court of Erath County, Texas B. Jay Anthony v. The Board of Adjustment of the City of Stephenville, Texas, Trial Court Case Number CV31528, District Court of Erath County, Texas; Appellate Case Number: 11 -12 -00159 -CV, Court of Appeals, Eleventh District of Texas, Eastland, Texas Regular Business Meeting lune 3, 2014 Stephenville City Council C. Frank Reed and Mary Winona Casselman v. City of Stephenville, Cause No. CV32352, District Court of Erath County, Texas D. Bond No. AS6535572, Statutory Performance Bond; Prime Construction Company, Principal and American Safety Casualty Insurance Company, Surety, to City of Stephenville, Obligee E. Various properties in John Blair Survey, Stephenville, Erath County, Texas, along the proposed Bosque River Trail F. 536 acres out of John W. Bradley, Daniel Bell, Edward Bond, James Conger, M. S. Crow, W. D. Richardson, M. J. Leech, Hancock C. Smith, and Ira Foster Surveys, Erath County, Texas G. Property located at 512 CR 386, Stephenville, Erath County, Texas Council reconvened in open session at 9:45 p.m. XVIII. Action taken on matters discussed in executive session (if necessary) XIX. Adjourn MOTION by Brady Pendleton, second by Casey Hogan, to adjourn the meeting. MOTION CARRIED at 9:45 p.m. Jel K. Idon II, Mayor ATTEST: Cindy L. S t rd, elty Seo ry Regular Business Meeting lune 3, 2014 Stephenville City Council