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Home My WebLink About2014-09-02 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING City of Stephenville - City Council Tuesday, September 2, 2014, 5:30 P.M. The City Council of the City of Stephenville, Texas, convened on September 2, 2014, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Jerry K. Weldon II Mayor Pro -Tem Russ McDanel Council members Casey Hogan Boyd Waggoner Doug Svien Brady Pendleton Alan Nix Sherry Zachery Jerry Warren Others Attending Patrick C. Bridges, Interim City Administrator Randy Thomas, City Attorney Cindy L. Stafford, City Secretary Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m. on Tuesday, September 2, 2014, by Mayor Weldon. II. Citizen's General Discussion Eric Jakimier, 7428 Meadow Road, Dallas, Texas, represented Mustang Ranch, which recently completed its apartment complex on the southwest corner of Frey Street and Wolfe Nursery Road. Jakimier stated that this project provides another option for student housing for Tarleton State University and contributes greatly in economic benefits, citing more than $300,000 in property taxes. He thanked the council for its support on this project. III. Erath County Appraisal District Annual Report; Jerry Lee, Chief Appraiser; Mark Littleton, City Representative to ECAD Board of Directors Jerry Lee stated that since 2008, the appraisal district has not increased values across the board on properties in Stephenville. However, since the economy has shown positive signs, there is a $22M increase in the city's taxable value. He reported that the city's total market value is $1.613, and the total taxable value is $16. Lee reported that Stephenville is steady in the residential market and doing well in commercial. Regular Business Meeting September 2, 2014 Stephenville City Council Mark Littleton was present and said that operations at the appraisal district are running very well. MOTION by Russ McDanel, second by Brady Pendleton, to accept the ECAD report of Jerry Lee. MOTION CARRIED by unanimous vote. IV. PLANNING AND ZONING COMMISSION A. PUBLIC HEARING to consider request to rezone from B-1 "Neighborhood Business District' to B-2 "Retail and Commercial Business District', 1.074 acres of the John Blair Survey, Abstract 32, located at 1660 W. Lingleville Road Mayor Weldon opened the public hearing. Ryan Norton gave the staff report and explained that this request from B1 to B2 is being requested to accommodate the type of business that plans to occupy the building. Speaking in favor of rezoning: Jeff Vines, owner of the Red Dragon Martial Arts Studio, explained that he will be able to operate his business at this location if the zoning change is granted. Speaking in opposition to rezoning: No. one. Mayor Weldon closed the public hearing. B. Consider Approving Ordinance No. 2014-19 rezoning from B-1 "Neighborhood Business District' to B-2 "Retail and Commercial Business District', 1.074 acres of the John Blair Survey, Abstract 32, located at 1660 W. Lingleville Road MOTION by Casey Hogan, second by Brady Pendleton, to adopt Ordinance No. 2014-19. MOTION carried by the following vote: Ayes: Council members Hogan, Waggoner, Svien, Pendleton, Nix, Zachery, Warren and Mayor Weldon. Noes: None. Abstentions: Council member McDanel having filed an affidavit of conflict of interest with the city secretary. V. Public Hearing on the Tax Rate for 2014 Mayor Weldon opened a public hearing. No one came forward to speak, and Mayor Weldon closed the public hearing. Doug Svien gave a briefing of the tax rate, saying that this proposed tax rate will raise an additional $190,000, and represents a 3.2% budget increase over last year. Mayor Weldon reopened a public hearing. No one came forward to speak, and Mayor Weldon closed the public hearing. Regular Business Meeting September 2, 2014 Stephenville City Council VI. Consider Approval of Ordinance No. 2014-20 Adopting the Annual Budget for the Fiscal Year Beginning October 1, 2014 and Ending September 30, 2015 MOTION by Doug Svien, second by Brady Pendleton, to adopt Ordinance No. 2014-20. MOTION CARRIED by unanimous vote. VII. Consider Approval of Ordinance No. 2014-21 Adopting the Fee Schedule MOTION by Doug Svien, second by Sherry Zachery, to adopt Ordinance No. 2014-21. MOTION CARRIED by unanimous vote. VIII. Consider Approving Resolution No. 2014-09 Amending the List of Holidays MOTION by Brady Pendleton, second by Boyd Waggoner, to approve Resolution No. 2014-09 amending the list of holidays. MOTION CARRIED. IX. Consider Approving Resolution No. 2014-10 Accepting the 2013 Sanitary Sewer Line Rehabilitation Project MOTION by Alan Nix, second by Casey Hogan, to adopt Resolution No. 2014-10. MOTION CARRIED by unanimous vote. X. Consider Approval of Child Safety Funds MOTION by Boyd Waggoner, second by Russ McDanel, to approve the Child Safety Funds as follows: STAR Council on Substance Abuse–drug/alcohol abuse program $2,500 SISD—Expansion of AED's/Secondary Campuses $3,600 Paluxy River Children's Advocacy Center $2,500 Cross Timbers Family Services, Inc.—Youth Conference $3,300 MOTION CARRIED by unanimous vote. XI. PLANNING AND DEVELOPMENT COMMITTEE REPORT A. Consider Approval of the Membership of the Annexation Committee. MOTION by Jerry Warren, second by Russ McDanel, to approve the organizations making up the membership of the Annexation Committee as follows: two representatives from Planning & Development Committee, two from Planning and Zoning Commission, two from STEDCO, two local business owners, two from Erath County Builders' Association, one from Stephenville ISD, and one from Tarleton State University. MOTION CARRIED. Regular Business Meeting September 2, 2014 Stephenville City Council B. Economic Development. MOTION by Brady Pendleton, second by Alan Nix, to authorize staff to pursue a contract with attorney Jeff Moore to discuss economic development efforts with the council. MOTION CARRIED by unanimous vote. C. Consider Authorizing Staff to Identify Firms to Conduct Land Use/Thoroughfare Plan. MOTION by Jerry Warren, second by Russ McDanel, to ask the Community Development staff to seek proposals from firms to look at thoroughfare and land use plan. MOTION CARRIED by unanimous vote. D. Building Codes. Technical boards—Plumbing, Mechanical, Building, and Electrical will be meeting to discuss the international building code. E. Consider Approving a Study Concerning Ordinance Change for Curbs and Gutters. MOTION by Jerry Warren, second by Sherry Zachery, to order a study to be conducted by Community Development staff to initiate the process to determine if the subdivision ordinance should be changed as it relates to curbs and gutters. MOTION CARRIED by unanimous vote. XII. CONSENT AGENDA Russ McDanel requested that Item B.I. be removed from the Consent Agenda. MOTION by Russ McDanel, second by Casey Hogan, to approve Consent Agenda Items A., 8.2., B.3., and B.4. MOTION CARRIED. Following questions and discussion concerning the Harbin Drive Repair Project bids, MOTION was made by Russ McDanel, second by Sherry Zachery, to award the bid to Peachtree Construction, Inc., which includes the base bid of $93,032.50 on Harbin Drive from Washington Street to Frey Street and the alternate bid of $75,072.50 for Harbin Drive from Frey Street to FM 988/Northwest loop, for a total bid amount of $168,105.00. MOTION CARRIED by unanimous vote. A. Approve Minutes 1.August 5, 2014 Regular Council Meeting 2.August 13, 2014 Special Council Meeting 3.August 19, 2014 Special Council Meeting 4.August 26, 2014 Special Council Meeting B. Bid Awards 1.Harbin Drive Repair Project 2.Office Supplies 3.Street Renovation Materials 4.CDBG Utility Improvement Project Regular Business Meeting September 2, 2014 Stephenville City Council XIII. Comments by Interim City Administrator Pat Bridges announced upcoming meetings. He also encouraged citizens to sign up for the Nixie alert program by texting "76401" to 888-777. XIV. Comments by Council members XV. Adjourn MOTION by Jerry Warren, second by Doug Svien, to adjourn the meeting. MOTION CARRIED at 7:29 p.m. Jerry K. Weldon II, Mayor ATTEST: Cindy L. Ir rd, ity Se ary Regular Business Meeting September 2, 2014 Stephenville City Council ORDINANCE NO. 2014-19 AN ORDINANCE REZONING THE LAND DESCRIBED FROM THE ZONING CLASSIFICATION OF B-1 "NEIGHBORHOOD BUSINESS DISTRICT" TO B-2 "RETAIL AND COMMERCIAL BUSINESS DISTRICT". BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: All that lot, tract or parcel of land being 1.074 Acres of the John Blair Survey, Abstract 32, City of Stephenville, Erath County, Texas. And it is hereby rezoned and the zoning classification changed from the classification of B-1 "Neighborhood Business District" to B-2 "Retail and Commercial Business District" in accordance with the Zoning Ordinance of the City of Stephenville. PASSED AND APPROVED this the 2°d day of September, 2014. C. GJILIU,?- -- Jerry K. W on, II, Mayor ATTEST: i Cindy L. Stffffo..546tary Reviewed by Patric ;�. Bridges Interim City Administrator Randy Thomas, City Attorney Approved as to form and legality ORDINANCE NO. 2014-20 AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF STEPHENVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015, AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLE FOR THE 2014-2015 FISCAL YEAR. WHEREAS, the budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015, was duly presented to the City Council by the City Administrator and a public notice was posted in the Stephenville City Hall. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: SECTION 1. That the appropriations for the fiscal year beginning October 1, 2014 and ending September 30, 2015, for the support of the general government of the City of Stephenville, Texas, be fixed and determined for said terms in accordance with the expenditures shown in the City's fiscal year 2014-2015 budget. SECTION 2. That the budget is hereby approved in all respects and adopted as the City's budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015. PASSED and APPROVED this the 2nd day of September, 2014. .lam/ 1e ry K. MIdon II, Mayor ATTEST: i Reviewed by Patni _C. Bridges, Interim City Administrator C� Approved as to form and legality Randy Thomas, City Attorney ORDINANCE NO. 2014-21 AN ORDINANCE OF THE CITY OF STEPHENVILLE, TEXAS, ESTABLISHING FEES FOR SERVICES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the rates and charges and procedures relative to the collection thereof shall be established by the Council from time to time by ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: that SECTION 1. The fee schedule attached hereto for the support of the general government of the City of Stephenville, Texas, be established. SECTION 2. This ordinance shall take effect on October 1, 2014. SECTION 3. It is hereby officially found and determined that the meeting at which this Ordinance is passed is open to the public as required by law and that public notice of the time, place and purpose of the said meeting was given as required. PASSED and APPROVED, BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS, this the 2nd day of September, 2014, at which meeting quorum was present and voting. J _'K✓ Jerry K. W I on II, Mayor FY14/15 Fee Schedule Ordinance—Page 1 Current Approved Solicitation Permit $20.00 $25.00 Solicitation Investigation Fee -0- 25.00 (per person, non-refundable) Youth League (per person) 35.00 45.00 Youth Programs 30.00 40.00 Non -Resident Fee 10.00 15.00 (per person per activity) Cemetery Lots (City Resident) 425.00 600.00 Cemetery Lots (Non -City Resident) 500.00 750.00 Multiple Dog Permit -0- 50.00 Customer Deposits -Residential 100.00 150.00 After Hours Service Charge 20.00 40.00 Fire Hydrant Meter Deposit 1,000.00 1,200.00 SECTION 2. This ordinance shall take effect on October 1, 2014. SECTION 3. It is hereby officially found and determined that the meeting at which this Ordinance is passed is open to the public as required by law and that public notice of the time, place and purpose of the said meeting was given as required. PASSED and APPROVED, BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS, this the 2nd day of September, 2014, at which meeting quorum was present and voting. J _'K✓ Jerry K. W I on II, Mayor FY14/15 Fee Schedule Ordinance—Page 1 ATTEST: Cindy L. afford, Cit cretary Reviewed by PaC. Bridges, Interim City Administrator Approved as to form and legality Randy Thomas, City Attorney FY14/15 Fee Schedule Ordinance—Page 2 RESOLUTION NO. 2014-09 RESOLUTION AMENDING CHAPTER 14.01 OF THE CITY OF STEPHENVILLE EMPLOYEE HANDBOOK PROVIDING FOR FRINGE BENEFITS AND LEAVE AND AMENDING THE HOLIDAY LIST WHEREAS, Chapter 14.01 of the City of Stephenville Employee Handbook provides for a list of official holidays; and WHEREAS, the city council desires to increase the number of holidays to include Martin Luther King, Jr. Day and Veterans' Day; and WHEREAS, an amendment to the Employee Handbook is necessary in order to expand the list of holidays to include Martin Luther King, Jr. Day and Veterans' Day. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS, THAT: SECTION 1. The City of Stephenville Employee Handbook is hereby amended to add Martin Luther King, Jr. Day and Veterans Day to the list of holidays. SECTION 2, Chapter 14.01 of the Employee Handbook shall read as follows: 14.01 HOLIDAY LIST The following is a list of official holidays: New Year's Day Martin Luther King, Jr. Day President's Day Independence Day Thanksgiving (2 days) Christmas (2 days) Good Friday Memorial Day Labor Day Veterans' Day Floating Holiday* *To be taken after satisfactory completion of probationary period, at employee's request, and upon approval of the Division Director. Passed and approved this the 2nd day of September 2014. Jerry If. Wel n II, Mayor Amend Holiday List — Page 1 ATTEST: Cindy L. fford, City 90tary Reviewed by Pa ;ick C. Bridges, Interim City Administrator Randy Thomas, City Attorney Approved as to form and legality Amend Holiday List— Page 2 RESOLUTION NO. 2014-10 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS, TO ACCEPT THE 2013 SANITARY SEWER LINE REHABILITATION PROJECT AND AUTHORIZE FINAL PAYMENT TO BOWLES CONSTRUCTION COMPANY; FINDING AND DETERMINING THE MEETING AT WHICH THIS RESOLUTION WAS PASSED WAS OPEN TO THE PUBLIC AS REQUIRED BY LAW. WHEREAS, the City of Stephenville entered into a unit price contract with BOWLES CONSTRUCTION COMPANY with a final estimated total cost of $737,929.00; and WHEREAS, the actual work was completed at a total cost of $699,171.80 of which $692,180.08 has been previously paid to the contractor, leaving an amount due of $6,991.72; and WHEREAS, the City staff has observed the work and found it to be acceptable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS, THAT; SECTION 1. The 2013 SANITARY SEWER LINE REHABILITATION PROJECT is hereby accepted, and the City Administrator is authorized to make final payment to the contractor. SECTION 2. It is hereby officially found and determined the meeting which this resolution was passed was open to the public as required by law. PASSED AND APPROVED this the 2nd day of September 2014. Jerr K. a don Il, Mayor ATTEST: L Cindy L. Offord, C ty Se ary Reviewed by Patric ems. Bridges, Interim City Administrator Randy Thomas, City Attorney Approved as to form and legality