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HomeMy WebLinkAbout1983-05-03 - Regular City CouncilMINUTES OF THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS, HELD ON TUESDAY, MAY 3, 1983 - 7:00 P.M. The regular meeting of the City Council of the City of Stephenville was called to order by the Mayor Pro Tem with the following members present: Mayor Pro Tem John E. Pollan Members; Charles Riggins G. A. Swindle William G. Brede James L. McSwain and with the following members absent Members: Floyd Gordon David Clayton Mayor Joe F. Cummings and Ray Reynolds. 27:1 City Administrator Kurt J. Ackermann, City Secretary Joyce Pemberton, City Attorney Joseph Chandler, Director of Finance Charlene Young, Director of Public Works R. Y. Gann, Chief of Police Doug Conner, Fire Chief Larry May, Director of Utilities Danny Johnson, Purchasing agent Betty Chew, Water Supt. J.D. Chapman, Mr. Jack Gray, Mr. Billy Mobley, Mrs. Barbara Terrell, Mrs, Helen Martin, Mr. Virgil Rains, and Mr. Tony Plumlee & Mr. Lynn Willis and many others were present. ITEM I: CONSIDER APPROVAL OF THE MINUTES. Councilman Brede moved that the minutes of the City Council meetings held on April 5th, April 14th, April 19th, and April 27th, 1983 be approved as written. Councilman McSwain seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None WN-0141 GIVING "PUBLIC NOTICE OF Mayor Pro Tem Pollan advised that, since the last meeting, the city has received a draft from the Brazos River Authority (BRA) in consideration as to what possibilities the city has in obtaining water from Lake Proctor, then asked for discussion. Councilman Riggins commented that, in his opinion, the Council should at least talk to the BRA before taking any action on this project. Also there is a question in his mind about financing this project. He felt more discussion was needed on the manner and method of financing the proposed water improvements. The Council discussed water rates and tax rates as a means of revenue, the water improvement projects needed to relieve the immdiate needs, the water improvements needed for the future, and the impact the BRA draft regarding water from Lake Proctor would have on this issue of Certificates of Obligation. Mr. Jack Gray, the city's financial consultant, presented the Council with a schedule of Debt Service Requirements on a 15 year pay schedule and a 20 year pay schedule on a $3,700,000 issue. Mr. Gray advised that the 15 year pay -out would save the city approximately $1,000,000, but he recommended going with the 20 year pay -out. Mr. Gray also recommended leaving the water base rate as it is and beginning the in- creases at the next level, Mayor Pro Tem Pollan asked the City Administrator to report on the draft from the BRA. Mr. Ackermmun reported that, in part, the BRA draft stated that, at the present time, 2.8 million gallons per day (mgd)'is available from Lake Proctor, if there is a signed agreement between the city and the BRA by July 1, 1983. Also the contract can provide for the amount committed to be increased up to 4.2 %d beginning in 1994. After much more discussion, Mr. Gray read the resolution approving and authorizing publication of notice of intention to issue certificates of obligation. After more discussion, Councilman Clayton moved that the City Council pass and approve a Resolution approving and authorizing publication of notice of intention to issue Certificates of Obligation in the amount of $3,700,000 to be used for the con- struction of public works to the city's combined Waterworks and Sanitary Sewer System, to wit, water supply, treatment, storage and distribution facilities and professional services. Councilman Swindle seconded the motion. .272 Councilman McSwain asked for an amendment to include some sewer improvements. That the bond issue not be limited to just water improvements. Nr. Gray said this proposal is limited to water improvements only. Willis Engineering has not presented any proposal which includes sewer improvements. The dollar amount is not known for any sewer improvements. After more discussion, Councilman Swindle called question for the motion on the floor. The motion carried by the following vote: AYES: Councilmen Swindle, Clayton, Brede, and Gordon. NOES: Councilmen Riggins and McSwain. ABSTAINED: Mayor Pro Tem Pollan. Councilman McSwain withdrew his request for an amendment to the above motion. Entire Resolution included in minutes. ITEM III: CONSIDER RECOMMENDATIONS OF PLANNING & ZONING 00MtESSION. a. Consider negative recommendation of request from Wayne Garner to rezone, from "R -1" to "R -2 ", Lots 20b, 21, and 22a, Block 1, Groesbeck Addition, generally known as 815 Lydia Street. Mrs. Helen Martin, Vice Chairwoman of the Planning & Zoning Commission, addressed the Council stating that the Commission had denied Mr. Garner's request for a change of zoning as they did not feel it was in keeping and conformance with the zoning regulations and the future use of the land in that area. Mr. Wayne Garner was not present nor was his representative. Councilman Swindle moved that Mr. Wayne Garner's request for a change of zoning from, "R -1" to "R -2 ", on Lots 20b, 21, and 22a, Block 1, Groesbeck Addition, generally known as 815 Lydia Street, be denied as recommended by the Planning & Zoning Commission. Councilman McSwain seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None ITEM TV: SECOND READING OF PROPOSED WARNER -AMEX CABLE TV FRANCHISE. Mayor Pro Tem Pollan advised this item was being deleted from the agenda due to a document the city has received from the attorney of Warner -Amex Cable TV proposing some word changes. Therefore, the document will have to go back into committee. He reappointed Councilmen Brede, Swindle, and himself as the committee to study these changes. Councilman Swindle asked that his name be' removed from the committee which was denied by Mayor Pro Tem Pollan. ITEM V: CONSIDER REQUEST FROM MR. VIRGIL RAINS, 785 ELM STREET. TO Mr. Virgil Rains addressed the Council stating that he would like to purchase a portion (50' x 104') of Carey Street as he has been mowing and taking care of it for the past several years as it is adjacent to his home. Mayor Pro Tem Pollan advised Mr. Rains that the necessary procedures would have to be implemented, such as, if the property has not been surveyed, it would have to be surveyed and a value determined; if the value exeeds $1,000.00, it would have to be put out for open bids. He assured Mr. Rains his request would be processed as quickly as possible. Mayor Pro Tem Pollan appointed Councilmen Brede, chairman, McSwain and Gordon as a conmittee to see where this property is located and what it consists of and report back to the Council. 2`73 ITEM VI: CONSIDER PROPOSAL DONATING BUILDING ON LONG STREET FORMERLY USED AS GIRL SCOUT MEETING PLACE. was a Mrs. Barbara Terrell addressed the Council stating that there/ misinterpretation as there were two proposals: 1). The Girl Scouts would like to give the city first option to purchase the building on Long Street, if the city has any need or use for it. If the city should decide they cannot use it, the Girl Scouts will either sell it or demolish it for the salvage value; 2). The local Girl Scout group voted, due to legal entanglements with the National Girl Scouting, (they want the new building in their name), that if anything should happen to scouting in Stephenville - - if scouting should ever cease in Stephenville, they would like for the new Girl Scout building to revert back to the city since the money was raised locally. Mayor Pro Tem. Pollan appointed Councilmen Swindle, chairman, Reynolds, and Riggins as a.committee to explore the possibilities, - - 1) to see if the city can utilize the building and - - 2) if not, in what manner the city might want to purchase it - - to move it - - to utilize it for city usage and report back to the Council. Mayor Pro Tem Pollan advised Mrs. Terrell they will be in touch and let her know something as soon as the committee has a chance to check this all out. VII: CONSIDER RESOLUTION ADOPTING Charlene Young, Director of Finance, addressed the Council explaining that Section 33.07 provides that all ad valorem taxing units within the State of Texas may add, as of July 1st of each year, a penalty, up to 15% of the tax, interest, and penalty, to the taxes for the prior year.. This is a means of defraying the costs of having an attorney or a collection agency collect the delinquent taxes. This resolution is for 1982 delinquent taxes and a like resolution will need to be passed each year. Councilman Riggins moved that a Resolution providing for an additional 15% _ penalty for collection costs of delinquent 1982 ad valorem taxes be passed and approved. Councilman McSwain seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None ITEM VIII; CONSIDER BID PROPOSALS TO PURCHASE OFFICE COPIER FOR POLICE DEPARTMENT. Chief of Police Doug Conner presented the following bids for an office copier: 1. Patterson's Office Supply ---------------------------------- $2,587.00 2106 W. Washington Stephenville, TX 2. Stephenville Office Supply--------------------------- - - - - -- NO BID 160 W, College Stephenville, TX 3. The Steven Co.--------------------------------------- - - - - -- $2,899.00 205 S. Lamar Eastland, TX 4. Bennett's Office Supply----------------------------- - - - - -- NO BID Box 458 Mineral Wells, TX Councilman Swindle moved that the City Council accept the low bid from Patterson's Office Supply of $2,587.00 and pay within the 10day period allowing for a 1% discount. Councilman Clayton seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None 274 FROM TML REGARDING PROPOSED LEGISLATION TO After some discussion, Councilman. Swindle moved that the City Council respond to the survey from TML in that the City of Stephenville does support the Hotel -Motel Occupancy Tax increase in the amount of 7 /,. Councilman Brede seconded the motion. The motion carried by the following vote: AXES: All members present voted aye. NOES: None ITEM X; CONSIDER CITY MEMBERSHIP WITH THE NATIONAL LEAGUE OF CITIES. City Administrator Kurt Ackermann explained that the National League of Cities (NLC) is an extension of TML in that cities receive the same type of representation on a federal level. They act on behalf of the cities as a lobby group. The annual fee is $659,00. Councilman Riggins moved that the City of Stephenville apply for membership to the National League of Cities. Councilman Clayton seconded the motion. The motion carried by the following vote: AXES: All members present voted aye, NOES; None Mayor Pro Tern Pollan recessed the open meeting. ITEM XI: EXECUTIVE SESSION TO DISCUSS MATTERS OF PERSONNEL AS PROVIDED IN THE OPEN MEETINGS LAW, VERNON'S TEXAS CIVIL STATUTES, ARTICLE 6252 -17, SECTION 2(g). Mayor Pro Tern Pollan reconvened the Council in open meeting with no action taken as a result of the discussion in executive session. There being no other business to coin before bhe Council, the meeting adjourned at 9:35 p,m. ATTEST: PIVrS-�e—cretary, r. Ma o em John E. Pollan