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HomeMy WebLinkAbout1983-02-01 - Regular City Council247 MINUTES OF THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS, HELD ON TUESDAY, FEBRUARY 1, 1983 - 7:00 P.M. The regular meeting of the City Council of the City of Stephenville was called to order by the Mayor with the following members present: Mayor Joe F. Cummings Councilman G. A. Swindle Councilman John E. Pollan Councilman William G. Brede and with the following members absent Councilman Charles Riggins Councilman Ray Reynolds Councilman David Clayton Councilman E. W. Ferguson. City Administrator Kurt J. Ackermann, City Secretary Joyce Pemberton, City Attorneys Joseph and Randy Chandler, Director of Public Works R. Y. Gann, Director of Finance Charlene Young, Chief of Police Doug Conner, Fire Marshal Kenneth Haley, Personnel Clerk Betty Chew and others were present. ITEM I: CONSIDER APPROVAL OF MINUTES. Councilman Swindle noved that the minutes of the meetings, of the City Council of the City of Stephenville held on January 4th, 5th, and 6th, 1983 be approved as written. Councilman Riggins seconded the motion. The notion carried by the following vote: AYES: All members present voted aye. NOES: None 10121'i .I '0, A BIRDSONG REGARDING PROGRESS ON APK This item was postponed at Mrs. Birdsong's request. FROM MR. NEAL GUTHRIE REGARDING VARIANCE FROM NTS OF NDBIL HOME PARK ORDINANCE. Mr. Neal Guthrie and Mr. Jim Benham addressed the Council regarding the ex- pansion of the Lazy Day Mobil Horn Park they have purchased from Terry Sharp. Mr. Guthrie advised the Council that they presently have 15 mobil homes in this park using water well and septic tanks. The water well presents no problems, but the septic tanks do have problems. He and Mr. Benham are planning to add 10 to 15 more mobil homes to this park and would like to have city water and sewer as required by the new Mobil Home Park Ordinance, but it is too expensive for them to extend the water and sewer lines. Their request is for a variance to allow them to put the additional 10 to 15 mobil homes on the water well and septic tanks until the city can get water and sewer extended to their property. Mr. Guthrie said the nearest city water and sewer lines are on the east side of Genaut Industries which is approximately 1500 feet @ approximately $20.00 per foot which they do not feel they can afford. As soon as city water and sewer is available they do want to tap onto it. After much discussion, Mayor Cummings appointed Councilmen Brede, chairman, Clayton, and Reynolds as a corrmittee to work with Mr. Guthrie and Mr. Benham to see if something can be worked out. It was suggested that maybe the other residents in that area would be interested in paying a pro rata share of the cost and the city paying a portion of the cost. ITEM IV: HEAR MR. KENNTH CURRIER'S REQUEST FOR A VARIANCE OF THE Mr. Kenneth Currier addressed the Council requesting a hardship variance from the Subdivision Ordinance because of bad weather he has not been able to get the paving on Inglewood to Loop 988 done so that he could get building permits. He said he has a contract with James Young for said paving as soon as the weather Dermits. He said his request was for the City Council to allow him to obtain building permits for those lots on Inglewood before the street paving if done. He said he would be happy to put money in escrow for the paving if the Council so desired. 2 As After discussion, Councilman Clayton moved that building permits be issued to Mr. Currier for those lots on Inglewood as requested. Councilman Reynolds seconded the motion. The motion carried by the following votes AYES: All members present voted aye. NOES: None ITEM V: CALL FOR CITY OFFICERS ELECTION. Councilman Brede moved passage of the following Resolution calling for the Regular City Officers Election on April 2, 1983 and providing Election Judges and clerks and setting the rate of pay. Councilman Riggins seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None 141015iiffinff 1. •;6.0 _ aeew Director of Parks & Recreation Ronnie Isham advised the Council that the Optimist Club had proposed to donate $10,000 from their annual auction to the city parks for the following improvements: a. Two scoreboards - - Babe Ruth & McCleskey Fields b. Seats for the Optimist Little League Field, and c. The balance to be applied to improvements of the Optimist- Jaycee Park. Councilman Pollan moved that the City accept the $10,000 with many thanks to the Optimist Club and that the money be used for the above specified improvements. Councilman Brede seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None ITEM VII: CONSIDER BID PROPOSALS FOR LIGHTING OF BABE RUTH FIELD. Director of Parks & Recreation Ronnie Isham advised the Council that the following bid was the only one received out of several invitations mailed. BIRDSONG PRODUCTS - Total turnkey installation as specified - - $28,634.00 1405 Woodbine St. Arlington, TX 76012 Alternate bid including luminaire assemmblies and poles, per specs, including delivery - - $15,374.00 Mr. Isham suggested that before the letting of the bid he would like to work with a council committee and let them look at the present situation. After much more discussion, Councilman Swindle moved to delay action on this item and that a committee be appointed to study and work with Mr. Isham on this and report back to the Council Councilman Clayton seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None Mayor Cummings, with the consent of the Council, appointed Councilmen Swindle, chairman, Pollan and Clayton as a committee to work with Mr. Isham on this matter. VIII: SET DATE, TIME, AND PLACE FOR A PUBLIC HEARING TO Mayor Cummings, with the consent of the Council, set Tuesday, March 1, 1983 at 7:00 p.m. in Council Chambers at City Hall, 354 N. Belknap Street, Stephenville, TX. as the date, time, and place for a public hearing to consider recommendations from the Planning & Zoning Commission. RESOLUTION A RESOLUTION AND ORDER ESTABLISHING PROCEDURE FOR CITY OFFICERS' ELECTION WHEREAS, the laws of the State of Texas and the Charter of the City of Stephenville, provide that on _ , there shall be elected the following officials for t is City: 1 council member, Place 1 1 council member, Place 3 1 council member, Place 5 1 council member, Place 7 WHEREAS, the laws of the State of Texas and the Charter of Stephenville, further provide that the Election Code of the State of Texas is applicable to said election, and in order to comply with said Code,.a resolution and order should be passed establishing the procedure to be followed in said election, and designating, the voting places for said election. NOW, THEREFORE; BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: That all independent candidates at the election to be held on the first Saturday in April 1983 for the above - mentioned offices file their application to become candidates with the Mayor of the City at the City Hall, 354 N. Belknap Street, Stephenville, Texas on or before the thirty -first day before the election, and that all of said applications shall be on a form as prescribed by the Election Code of the State of Texas. All candidates shall file with said application the loyalty affidavit required by Article 6.02 of the Election Code. That the Secretary of this City shall, in.accordance with the terms and provisions of Article 13.32 of the Election Code, post in her office the names of all candidates who have filed their appli- cations in accordance with the terms and provisions of this rgsol- ution and order, and said names shall be posted at a conspicuous place in said office according to law. The order in which the names of the candidates are to be printed on the ballot and shall be determined by a drawing by the City Secretary as provided by Article 6.05c, Subd. 3 of the Election Code. Said election shall be held.at the following place in the City: 1. City Recreation Building, 378 W. Long Street. The City Secretary is hereby authorized and instructed to provide and furnish all necessary election supplies to conduct said election. The following named persons are hereby appointed officers for said election: Curtis Anglin will serve as Presiding Judge, and Ra ron Pack will serve as Alternate Presiding Judge, and ti Clerks or t e e le ion will be appointed-by the Presiding Judge in a number not to exceed eight (8) clerks. The poll at the above designated polling place shall on said election day be open from 7:00 o'clock a.m. to 7:00 o'clock p.m. Mrs. Joyce Pemberton is hereby appointed Clerk for absentee voting. .The absentee voting for the above - designated election shall be at City Hall, 354 N. Belknap Street, Stephenville, Texas and said place of absentee voting shall remain open for at least eight hours on each day for absentee voting which is not a Saturday, a Sunday, or an official State Holiday, beginning on the 20th day and continuing through the 4th day preceding the date of said election. Said place (over) of voting shall remain open between the hours of 8:00 a.m. and 5:00 p.m. on each day for said absentee voting. The above de- scribed place for absentee voting is also the absentee clerk's address to which ballot applications and ballots voted by mail may be sent. Said election shall be held in accordance with the Election Code of this State and only resident qualified voters of said City shall be eligible to vote at said election. The Mayor shall give notice of this election in accordance with the terms and provisions of Article 4.05 of the Election Code, and Article 29E of Vernon's Rev. Civ. Statutes and returns of said notice shall be made as provided in said Article 4.05, and the Mayor shall issue all necessary orders and writs for said election i and returns of said election shall be made to the Council immediately after the closing of the polls. It is further found and determined that in accordance with the order of this governing body the Secretary posted written notice of the date, place and subject of this meeting on the bulletin board located in the City Hall, a place convenient and readily accessible to the general public, and said notice having been so posted and remaining posted continuously for at least 72 hours pre- ceding the scheduled time of said meeting. A.copy of the return of said posting shall be attached to the minutes of this meeting and shall be made a part thereof for all intents and purposes. PASSED, APPROVED AND ADOPTED THIS the 1st day of February, 19 83 or ATTEST: au_", ity Secretary 249 ITEM IX: AUTHORITY TO INVITE BIAS. Councilman Biggins moved that the respective Department Heads be authorized to invite bids for the following items: a. Dump Truck - Street Department b. Ambulance - Fire Department c. Flatbed Truck - Water Department d. Two (2) Civil Defense Sirens Councilman Swindled seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None ITEM X: HEAR COMMITTEE REPORTS. A. Progress report regarding proposed Mary Street improvements: R. Y. Gann reported that the city has received commitments from property owners on both sides of Mary Street, from W.Washington south to the Railroad, to give the city six (6) feet which would make a 42 foot street. The plans are to pave a minimum of 40 feet with a 1 or 12 foot blvd. for meters, etc. He is waiting for the survey now and, hopefully, the survey will include the 6 feet on down to Long Street. We are lucky to get a forty (40') foot street out of this. B. Report from committee studying Maxine Dameron's request to purchase a portion of W.Swan Street. Councilman Pollan advised that Maxine Dameron had expressed an interest in acquiring that portion of W.Swan Street immediately below Lots 5 and 6, Block 8, South Side Addition, and a portion (25') of South Fifth Street. He said had met with and advised the Planning & Zoning Commission that the Council Committee felt it would not be appropriate to give up that portion of South Fifth Street. The City should retain that as a possibility of future north- south traffic flow. In that Mrs. Dameron still wants to purchase that portion of W. Swan Street from South Fifth Street to the Santa Fe Railroad, realizing there is a city easement on it, the committee feels that, as the city ordinance states that property valued in excess of $950.00 must be put up for public bids, it would be necessary to employ an appraiser to check the potential value of said property, then if necessary, bring it back to the Council for authorization to submit it for bids. Mayor Cummings directed the committee to get an appraiser and, if possible, have specific reconmiendations ready for the March meeting. C. Report from the Garbage Franchise Committee. Councilman Riggins reported that the committee had met with Bill Bledsoe shortly before his accident and had tentatively agreed to increase the residential garbage rates 50G per mmth and to renew his contract for ten (10) years. Mrs. Bledsoe wants to sell this business now. The committee has talked some about going ahead and giving her the 50fi per month rate increase and a ten (10) year contract. This would give her something to sell besides the equipment. Councilman Riggins said he would like to hear what some of the other councilmen thought about this. He said the contract would be with Mrs. Bledsoe giving her the right of transfer with council approval. Councilman Swindle commented that he thought this would be fair. He said there had been several things he would have liked to discuss with Mr. Bledsoe regard - the garbage service, but, the opportunity to do that is gone. Mr. Bledsoe gave a lot of time and effort to the city. He came in and developed this garbage system when no one else would take it. If the Council does not negotiate a contract with Mrs. Bledsoe and has to sell just the equipment she won't have much to sell and the city would be looking for a contractor too. Councilman Clayton said he was in agreement with Councilmen. Riggins and Swindle. This is specialized equipment and if Mrs. Bledsoe does not have a contract, it might be very difficult for her to dispose of the equipment. Mayor Cummings, with the consent of the Council, directed the committee to work with Mr. Chandler in preparing a contract /franchise for consideration by the Council in the March meeting. 144yor Cummings adjourned the open meeting at 8 :25 p,m, 12.50 ITEM XI: EXECUTIVE SESSION. Mayor Cummings called the Council into executive session for the purpose of discussing matters of personnel as provided in the Open Meetings Act, Vernon's Texas Civil Statutes, Article 6252 -17, Section 2(g). Mayor Cunnings adjourned the executive session and called the Council to order in open meeting. Councilman Swindle roved that Larry D. May be hired as Fire Chief at a salary of $23,500 /imnth with re- evaluation at the end of six (6) months. Mr. Ackermann to discuss his transportation needs with him at the time he goes to work. Councilman Biggins seconded tho imtion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None XII: DISCUSS PROPOSAL TO SCHEDULE P After discussion, it was the consensus of the Mayor and Council to have workshops, as needed, for discussions on long range planning for water and sewer line extensions, water wells, elevated storage tank, traffic, zoning, Paluxy Water Project, etc. There being no other business to con before the Council, the meeting adjourned at 9:35 p.m. r 4 Jo e, layor ATTEST: ity ecretary