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HomeMy WebLinkAbout1992-12-01 - Regular City CouncilMINUTES OF THE REGULAR MEETING CITY OF STEPHENVILLE - CITY COUNCIL TUESDAY, DECEMBER 1, 1992 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened in regular session on December 1, 1992, at 7:00 p.m., in the Council Chambers at City Hall, 354 North Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place, and subject thereof, having been posted as prescribed by Article 6252-17, Section 3A, V.T.C.S., with the following members present, to wit: Mayor: Lavinia Lohrmann Mayor Pro-Tem: Scott Evans Councilmembers: Alan Nix Donald L. Zelman Sam Taylor II George Swearingen William F. (Bill) Johnson Dan Collins Bill Bailey Absent: None Others Attending: Don Davis, City Administrator Betty Chew, City Secretary Randy Thomas, City Attorney I. CALL TO ORDER. Mayor Lavinia Lohrmann called the meeting to order and declared a quorum present. II. PRESENTATION OF EMPLOYEE SERVICE AWARDS. Mayor Lohrmann presented employee service awards to the following employees: Pete Shaw 5 years Mitchell Hughes 5 years Troy Curtis 5 years Richard Pringle 10 years Tommy Payne 15 years III. CROSS TIMBERS FINE ARTS COUNCIL ANNUAL REPORT. Connie Birdsong, representing the Cross Timbers Fine Arts Council, presented the Fine Arts Council's annual financial report for Hotel/Motel Tax monies from July 1, 1991, through June 30, 1992. Total Income $14,921.59 less Total Expenditures of $14,581 leaving a balance of $340.59. Councilmember Scott Evans moved to accept and approve the annual report of the expenditures of Hotel/Motel Tax as presented by the Cross Timbers Fine Arts Council. Councilmember Bill Johnson seconded the motion. The motion carried unanimously. IV. RESOLUTION AMENDING AUTHORIZED REPRESENTATIVES FOR TEXPOOL ACCOUNT. Don Davis, City Administrator, addressed the Council stating this alteration is due to our change in Finance Director. He -223- further stated the Council will need to authorize new signatures for "Texpool." Texpool is a public funds investment pool within the State Treasury Department. The City invests most of its idle funds in this pool. Councilmember Sam Taylor moved to authorize Mark Kaiser, Joyce Pemberton, and Don Davis as the City's representatives in Texpool. Councilmember Don Zelman seconded the motion. The motion carried unanimously. V. ORDINANCE AUTHORIZING THE SALE OF BONDS. Don Davis, City Administrator, addressed the Council stating this ordinance will authorize the sale of bonds through the Texas Water Development Board. This is in keeping with the schedule provided to the Council in August and will allow the City to commence construction of the outfall mains in February. Boyd London, representing First Southwest Company, addressed the Council stating the City will receive an interim interest rate of 2.75% on the monies for the outfall main construction. Mr. London also presented the ordinance authorizing the sale of these bonds through the Texas Water Development Board. Councilmember Scott Evans moved the City Council adopt Ordinance Number 1992-29 authorizing the sale of bonds through the Texas Water Development Board. Councilmember Sam Taylor seconded the motion. The motion carried unanimously. VI. FINANCE COMMITTEE REPORTS. A. Child Safety Funds Councilmember Alan Nix stated the Finance Committee reviewed application for requests totaling $8,700. It is estimated approximately $6,800 was generated last year. The Committee is recommending the following be funded: Alcohol and Drug Intervention Council $1,000 Stephenville Recreation Department (Bicycle Safety) $2,000 Stephenville I.S.D. (School Crossing Guard) $ 600 Susan Weaver, representing the S.I.S.D. Intermediate P.T.O., addressed the council stating she interpreted Senate Bill 460 to require all monies collected under the act to be used for school crossing guard programs. Mrs. Weaver stated she felt the $1,800 requested by the P.T.O. should have been funded. Councilmember Nix stated the Committee was trying to maintain a fund balance as the policy approved by the City Council stated. Following discussion, Councilmember George Swearingen moved to accept the Finance Committee recommendations for disbursal of Child Safety Fund monies. Councilmember Bill Bailey seconded the motion. The motion carried by the following vote: AYES: Councilmembers Alan Nix, Don Zelman, Sam Taylor, Scott Evans, George Swearingen, Bill Johnson, Dan Collins, and Bill Bailey. NOES: Mayor Lavinia Lohrmann. -224- B. Hotel/Motel Tax Councilmember Alan Nix stated the Finance Committee is recommending $23,500 be expended from Hotel/Motel Tax for the following recreation programs: $1,500 - Texas Amateur Softball Association and Texas Amateur Athletic Federation Annual Meetings $2,500 - Texas Amateur Softball Association Men's Regional Fastpitch Tournament Operations ^ $3,000 - Texas Amateur Athletic Federation State ( l Tournament $13,000 - Family Fun Fair $1,500 - Texas Amateur Athletic Federation Regional Track Meet $2,000 - Christmas in the Park Councilmember Sam Taylor moved to approve the Finance Committee recommendation for expending $23,500 of Hotel/Motel Tax funds. Councilmember Bill Johnson seconded the motion. The motion carried unanimously. C. Planning Retreat Don Davis, City Administrator, addressed the Council stating two proposals have been received from qualified individuals to facilitate this effort. The proposal from Marilyn Davis is approximately $5,000 and M.B.D. & Associates proposal is approximately $2,000. The cost variation depends on the format and consultant. Mayor Lohrmann commented that the Council needed to read the Comprehensive Plan and familiarize themselves with the stated goals and objectives. It was the consensus of the Council to proceed with plans for a retreat. The Council instructed the City Administrator to gather additional data and work on scheduling the retreat. The Council will hold a pre - retreat on the Comprehensive Plan with Staff. VII. PLANNING & ZONING COMMISSION. A. Site Development Plan of Lot 20, Block 35, South Side Addition Don Davis, City Administrator, addressed the Council stating this site development plan for automobile sales is being recommended for approval by the Planning & Zoning Commission. Councilmember George Swearingen moved approval of the Site Development Plan for Lot 20, Block 35, South Side Addition. Councilmember Sam Taylor seconded the motion. The motion carried unanimously. B. Vacate Alley Located in Block 96, City Addition Don Davis, City Administrator, addressed the Council stating the Planning & Zoning Commission is recommending vacating the alley and selling it to the adjoining property owner, Harris Methodist Erath County Hospital. Councilmember Sam Taylor moved the City Council adopt Ordinance 1992-30 vacating the alley located in Block 96 of the City Addition and conveying said alley to the adjoining property owner. Councilmember Bill Johnson seconded the motion. The motion carried unanimously. -225- VIII. CONSENT AGENDA. A. Replat of Part of Lots 1 and 2, Block 4, Denman Addition B. Replat of Lots 6 and 7, Block 7, Golf Country Estates C. Replat of Lots 2 through 8, Block 96, City Addition D. Replat of Lot 10, Block 35, South Side Addition E. Replat of Lot 7, Block 2, North Hillcrest Addition F. APPROVAL OF MINUTES: November 10 and November 18, 1992 G. BID SPECIFICATIONS TO BE APPROVED. ^ 1. Chlorine & Sodium Bisulfite (Water/Park) 2. Asphalt (Street) 3. Aggregate & Premix (Street) 4. Plugging Water Wells Councilmember Alan Nix moved approval of the Consent Agenda as read. Councilmember Sam Taylor seconded the motion. The motion carried unanimously by a roll call vote. IX. AWARD BIDS FOR NORTHEAST INTERCEPTOR SEWER LINE. Don Davis, City Administrator, addressed the Council stating twelve bids have been received on the project and introduced Dino Ferralli, P.E., with Schrickel, Rollins, and Associates. Dino Ferralli addressed the Council stating Venus Construction Company was low bidder for the project with a bid of $1,101,230.92 and recommending that the project be awarded to them. David Tomlinson, President of the Chamber of Commerce, addressed the Council in support of the alternate discharge line. (Chamber of Commerce resolution attached and becoming a part of these minutes.) David Dickerson, Co -Chairman of the Bosque River Committee of the Chamber of Commerce, addressed the Council regarding improvements to the Bosque River in the City, and in support of the alternate discharge line. Councilmember Alan Nix moved that the contract for the Northeast Interceptor Sewer Line in the amount of $1,101,230.92 be awarded to Venus Construction Company. Councilmember Don Zelman seconded the motion. The motion carried unanimously. X. PUBLIC HEARINGS. A. Petition for Annexation of 1,001 Acres, Henry Pearson Survey, Abstract 613. Mayor Lavinia Lohrmann opened the floor for a public hearing to consider a petition for annexation of 1.001 acres of land by J.W. Morrow. Those in favor of annexation: None. Those opposed to annexation: None. 1 There being no comments regarding the proposed annexation, Mayor Lohrmann closed the public hearing. B. Ordinance Annexing 1.001 Acres, Henry Pearson Survey, Abstract 613. Councilmember Sam Taylor moved to adopt Ordinance Number 1992-31 annexing a 1.001 acre tract of land in the Henry Pearson Survey, Abstract 613. Councilmember George -226- Swearingen seconded the motion. The motion carried unanimously. XI. WAL-MART SUBDIVISION FINAL PLAT AND SITE DEVELOPMENT PLAN. Tom Galbreath, representing the developers of the Wal-Mart Subdivision, addressed the Council stating Wal-Mart had reached an agreement with Richard Haggard and J.R. Walker on the questioned access easements and sewer line easement. 1 Richard Haggard addressed the Council thanking them and the representatives from Wal-Mart for working with him on the access easement agreement. Councilmember Scott Evans moved approval of the Final Plat and Site Development Plans of the Wal-Mart Subdivision as presented. Councilmember Sam Taylor seconded the motion. The motion carried unanimously. XII. CITY ADMINISTRATOR'S REPORT. Don Davis, City Administrator, stated there are several items which were not able to be put on this agenda, but will need to be taken care of before the end of the year. He requested a Special Council meeting be held on Wednesday, December 16, 1992, at 5:30 p.m. The Council concurred with this recommendation. The City Administrator advised the Council that H.E.B. Grocery sent a Christmas Cake for the Council. Betty L. Chew, Director of Community Development, invited the Council to a Christmas Lighting Ceremony Friday, December 4th at 5:30 p.m. on the Courthouse Square. XIII. CITY COUNCIL/CITIZEN GENERAL DISCUSSION. Councilmember George Swearingen expressed a desire for Councilmembers to give a reason for voting against issues if they have not expressed their reason in Council discussion of the agenda item. Councilmember Dan Collins expressed the desire to make all of City Hall, not just the Council Chambers, a non-smoking area. Jane Pratt addressed the Council questioning the Bicycle Safety Program. Susan Weaver addressed the Council requesting a copy of the guidelines for disposition of Child Safety Fund monies. XIV. EXECUTIVE SESSION. At 9:30 p.m., Mayor Lavinia Lohrmann called the City Council ^ into Executive Session, in compliance with the provisions of f ' the Texas Open Meetings Law, authorized by: Section 2 (e) - (Private Consultation between the City Council and its attorney to discuss pending or contemplated litigation); and Section 2 (f) - (Discussion of the purchase, exchange, lease, or value of real property or prospective gifts or donations to the City). A. Easement Acquisitions (Parker, Dickens, Ramsay, Elliott, and Ross) -227- W B. Betty Springer - Status Report on Civil Service. XV. ACTION TAKEN. At 10:20 p.m. Mayor Lavinia Lohrmann reconvened the City Council into open session. The following action was taken on matters discussed in Executive Session: Councilmember Sam Taylor moved to authorize City Staff and the City Attorney to negotiate with Parker, Dickens, and Elliott on the sewer easements. Councilmember Bill Johnson seconded the motion. The motion carried unanimously. There being no other business to come before the Council at this time, Mayor Lavinia Lohrmann adjourned the meeting at 10:30 p.m. C_ vinia Loh nn, Mayor ATTEST: Jill oy emberton, City Secretary -228-