HomeMy WebLinkAbout2017-03-14 - Special City Council (2)MINUTES OF SPECIAL COUNCIL MEETING
City of Stephenville - City Council
Tuesday, March 14, 2017, 5:30 p.m.
The City Council of the City of Stephenville, Texas, convened on March 14, 2017, at 5:30 p.m., in
the City Hall Training Room, 298 West Washington Street, for the purpose of a Special Council Meeting,
with the meeting being open to the public and notice of said meeting, giving the date, time, place and
subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas
Codes Annotated, with the following members present, to wit:
Mayor
Jerry K. Weldon II
Mayor Pro-Tem
Alan Nix
Council members
Mark McClinton
Carla Trussell
Doug Svien
Rhett Harrison (arrived at 6:07 p.m.)
Sherry Zachery
Absent
Brady Pendleton
Jerry Warren
Others Attending
Allen Barnes, City Administrator
Randy Thomas, City Attorney
Wayne McKethan
Staci L. King, sitting in for the City Secretary
Call to Order. The meeting of the Stephenville City Council was called to order at 5:30
p.m. on Tuesday, March 14, 2017.
II. Comprehensive Annual Financial Report —Lewis Crain with Rutledge Crain & Company
PC (separate cover)
Lewis Crain thanked council for the opportunity to make this presentation. He discussed
one item of concern, which is the pension. His advice is to monitor the situation at this
point. Crain noted that no material weaknesses were found in the internal control.
However, he wrote a letter dealing with a two significant deficiencies. One deals with the
Special Revenue Funds, including the Stephenville Type B Economic Development
Authority, which counts four or five funds within one fund. The city's finance director has
been alerted to this and will correct this issue with simple accounting functions. He
explained the other deficiency is a minor one where the city is carrying $70M in capital
assets in an Excel spread sheet. While this is not wrong, he recommended formalizing it
into the accounting software system.
MOTION by Doug Svien, second by Sherry Zachery, to accept the annual financial report.
MOTION CARRIED.
Special Council Meeting —Page 1
March 14, 2017
Mayor Weldon asked that the following comments be included in the minutes:
"This [report] does not properly account for street projects as a capital program. There
are accounts mentioned in here only tied to what happens with the community block
grant. This community has contributed to that out of the general fund over $1.75M for
street improvements over the last two years, and this report does not reflect that. It
doesn't reflect it, I understand, because streets are not an enterprise and there is not a
separate budget item to account for them; but we are never going to get over the hump
of being able to provide adequate funds for streets in this community or any community
in the State of Texas if we don't start treating it that way. So I would ask that this process
find a way to include a specific line to streets."
III. Adjourn
MOTION by The meeting adjourned at 6:15 p.m.
JerryC. W I on II, Mayor
ATTEST:
Cindy L. Stafford, City Secretary
Special Council Meeting —Page 2
March 14, 2017