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Home My WebLink About2017-01-03 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING City of Stephenville - City Council Tuesday, January 3, 2017, 5:30 P.M. The City Council of the City of Stephenville, Texas, convened on January 3, 2017, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Mayor Pro-Tem Council members Jerry K. Weldon II Alan Nix Mark McClinton Carla Trussell Doug Svien Brady Pendleton Rhett Harrison Sherry Zachery Jerry Warren Others Attending Wayne McKethan, Interim City Administrator Randy Thomas, City Attorney Cindy L. Stafford, City Secretary Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m. on Tuesday, January 3, 2017, by Mayor Weldon. II. Pledge of Allegiance to the United States Flag III. Pledge of Allegiance to the Texas Flag —"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." Mayor Weldon led the audience in the pledge to the United States Flag and to the Texas Flag. IV. Invocation was given by Pastor Ken May of the First Baptist Church V. Citizens General Discussion. No one came forward to address the council. VI. Tarleton State University —Dr. Kyle McGregor, Vice President for Advancement and External Relations, and Dr. Tye Minkler, Vice President for Finance and Administration Dr. McGregor thanked the council for the opportunity to update citizens on the growth and activities at Tarleton. He reported that the university continues to grow, and enrollment at the Stephenville campus is approximately 9,200 students, which is about a 32% increase in growth over the last five years. Dr. Minkler reported that Tarleton is one of the most efficient universities in the country. In terms of overhead, more money from the state goes to academic efforts. Tarleton is the 15th most Regular Business Meeting —January 3, 2017 Stephenville City Council j efficient university in the country. Minkler said they expect to maintain that degree of efficiency because of the great staff at Tarleton. Minkler reported that the parking situation continues to be a challenge. As a result, existing parking lots will be expanded, and residential property recently acquired will be developed for additional parking. Future capital projects include stadium renovations and a new engineering building on the northwest corner of Lillian and Washington. Students will soon be occupying the Traditions resident halls on the west side of Rhome Street. McGregor invited citizens and council to the grand opening of the newly constructed Agricultural Field Machinery & Fabrication Laboratory Center on January 27. Throughout 2017, Tarleton will be celebrating its centennial anniversary as part of the Texas A&M University System. VII. Community Garden —Dr. Don Cawthon Cawthon reported that this project is a grant funded by the United States Department of Agriculture entitled "Green Thumbs, Green Plates and Green Attitudes for a Well -Fed Future". There are three major broad areas of activities under this grant: • Eating fresh portions (green thumbs) • Eating healthy portions (green plates) • Food conservation, reducing food waste, recycling and composting (green attitudes) One of the major elements of the grant is the development of community gardens. Local partners and corresponding garden sites are: • Texas Health Harris Methodist Hospital —River North • Oak Dale Methodist Church—Overhill Drive • City of Stephenville —near the airport Vill. STEPHENVILLE TYPE IV ECONOMIC DEVELOPMENT AUTHORITY REPORT —John Hubbard, Executive Director —Consider approving an economic development grant to Twisted J in the amount of $6,100 for equipment purchase John Hubbard reported that the SEDA Board of Directors approved an economic development grant of $6,100 for the purchase of a 6-head embroidery machine. Hubbard said that this company has been able to add jobs to the surrounding community, and this equipment will increase production capabilities and allow for the hiring of additional staff needed to operate the machine. Hubbard added that this investment of $6,100 would return about $9,600 over ten years. IX. PERSONNEL COMMITTEE REPORT A. Car Allowance. MOTION by Mark McClinton, second by Alan Nix, to approve monthly car allowances of $150 for the city engineer; $100 for information technology manager; and $50, recreation superintendent. MOTION CARRIED by unanimous vote. Regular Business Meeting —January 3, 2017 Stephenville City Council B. Certification/Supplemental Pay. Staff is looking at additional certification pay and job descriptions and will offer recommendations at mid -year. C. STAR Service Awards. An employee appreciation program is being considered and researched and will be brought forward in the future. X. COMMUNITY SERVICES COMMITTEE REPORT —National Resource Conservation Service; River Bank Restoration —Howard Clyma and Toni Huffman Sherry Zachery, Committee Chairperson, reported on erosion issues resulting from recent flooding events. Staff will continue seeking grant fund through NRCS. XI. MONTHLY BUDGET REPORT —Monica Harris, Finance Director Harris reviewed the monthly summaries for the council and answered questions. XII. 2018 TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT A. Approve Resolution No. 2017-R-04 granting authorization to apply for 2018 Texas CDBG grant. MOTION by Alan Nix, second by Mark McClinton, to approve this resolution. MOTION CARRIED by unanimous vote. B. Approve professional services agreement with Public Management, Inc. MOTION by Alan Nix, second by Brady Pendleton, to approve this agreement. MOTION CARRIED by 8-1 vote with Council Member Trussell casting the dissenting vote. C. Approve professional engineering services agreement with Pacheco -Koch, Inc. MOTION by Alan Nix, second by Mark McClinton, to approve this agreement. MOTION CARRIED by 7-2 vote with Council Members Trussell and Warren casting the dissenting votes. XIII. CONSENTAGENDA Council member Trussell asked that Item D be removed from the Consent Agenda. MOTION by Carla Trussell, second by Mark McClinton, to approve the Consent Agenda with the exception of Item D. MOTION CARRIED by unanimous vote. A. Approve Minutes 1. Regular Council Meeting on December 6, 2016 2. Special Council Meeting on December 13, 2016 B. Approve Sale of 2004 Polaris Ranger 6x6 Utility Vehicle —Fire Department C. 2016 Community Development Block Grant— West Oak Water Line Improvement Project 1. Resolution No. 2017-R-01— Regarding Civil Rights: Citizen Participation Plan, et al 2. Resolution No. 2017-R-02 — Regarding Civil Rights: Section 3 Policy, et al { 3. Resolution No. 2017-R-03— Authorizing Signatories 4. Proclamation of January as Fair Housing Month Regular Business Meeting —January 3, 2017 Stephenville City Council I D. Approve Professional Services Agreement with Pipeline Analysis, LLC — for 2016-2017 Sanitary Sewer Basin 6 — Phase 2 Evaluation Survey Public Works Director Nick Williams offered historical background about this project. The terms of this participation with Texas Commission on Environmental Quality require the city to conduct an evaluation of the sanitary sewer collection system; and in exchange, TCEQ withholds formal enforcement of penalties associate with Notices of Violation. MOTION by Mark McClinton, second by Alan Nix, to approve the agreement with Pipeline Analysis, LLC. MOTION CARRIED by unanimous vote. XIV. Comments by City Administrator Interim City Administrator Wayne McKethan announced that the search for a city administrator is progressing. He also noted that the event center summit has been scheduled for January 10 to get input from the city, county, school district, Tarleton State University, Chamber of Commerce, STEDCO and SEDA. XV. Comments by Council members Council Member Trussell announced the Oxford House soup supper fundraiser on January 30. XVI. EXECUTIVE SESSION. At 6:59 p.m., Mayor Weldon recessed the open portion of the meeting, and council went into executive session In compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes, Annotated, in accordance with: A. Sec. 551.072 Deliberations about Real Property —Lots 1 and 4, Block 13, City Addition, Stephenville, Erath County, Texas, located at the southeast corner of Virginia and McNeill Streets B. Sec. 551.072 Deliberations about Real Property-536 acres out of the John W. Bradley, Daniel Bell, Edward Bond, James Conger, M.S. Crow, W.D. Richardson, M.J. Leech, Hancock C. Smith, and Ira Foster Surveys, situated in Erath County, Texas Council reconvened in open session at 7:44 p.m. XVII. Action taken on matters discuss in executive session (if necessary) XVIII. Adjourn Regular Business Meeting —January 3, 2017 Stephenville City Council I n MOTION by Doug Svien, second by Alan Nix, to adjourn the meeting. MOTION CARRIED at 7:44 p.m. JeriK. Qldon, Mayor ATTEST: 0 Regular Business Meeting —January 3, 2017 Stephenville City Council 1007 Fair Housing Month Proclamation Proclamation of January as Fair Housing Month WHEREAS Title Vill of the Civil Rights Act of 1968, as amended, prohibits discrimination in housing and declares it a national policy to provide, within constitutional limits, for fair housing in the United States; and WHEREAS The principle of Fair Housing is not only national law and national policy, but a fundamental human concept and entitlement for all Americans; and WHEREAS The National Fair Housing Law, during the month of January, provides an opportunity for all Americans to recognize that complete success in the goal of equal housing opportunity can only be accomplished with the help and cooperation of all Americans. NOW, THEREFORE, WE, the City Council of the City of Stephenville, do proclaim January as Fair Housing Month in the City of Stephenville and do hereby urge all the citizens of this locality to become aware of and support the Fair Housing law. IN WITNESS WHEREOF we have affixed our signatures and seal on this the 3rd day of January, 2017. Jerry (. W 1 on, II, Mayor Wi Hess: yy CT . Cindy Sta ord, City S tary