Loading...
HomeMy WebLinkAbout2018-12-04 - Regular City CouncilCity of Stephenville - Regular City Council Meeting Tuesday, December 4, 2018 at 5:30 PM The City Council of the City of Stephenville, Texas, convened on Tuesday, December 4, 2018, at 5:30 PM, in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: COUNCIL PRESENT: Mayor Doug Svien Council Member Mark McClinton Council Member Carla Trussell Mayor Pro Tern Brady Pendleton Council Member Rhett Harrison Council Member Alan Nix Council Member SherryZachery Council Member Brandon Huckabee COUNCIL ABSENT: { I OTHERS ATTENDING: Allen L. Barnes, City Administrator li Randy Thomas, City Attorney Karen Wilkerson, Deputy City Secretary Call to Order Mayor Svien called the meeting to order at 5:30 p.m. II. Pledges of Allegiance III. PRESENTATION BY MAYOR SVIEN Mayor Svien gave a presentation of his trip to Isreal and one of thirty places that we visited. This place is called Tel Gezer. Tel Gezer is a basically a mound of different cities that have come and gone over the past 5,000 years. It is a very important city, because of its location being the crossroads of three major thoroughfares for travel for trade. There is only one way in and one way out of the city. All city business took place here. As I was sitting there, taking this picture, it struck me, this is a whole lot like Stephenville, Texas, so we have a lot of responsibility as the city council so many that the future of our community rests on the decisions that we make every time we come here and vote yes or no for something. There is a reason Geazer looks like this today. There are three reasons the city is in ruins; their purpose became irrelevant, relationships between those in the city and those in the area deteriorated, but mostly they got behind in world affairs; the world passed them by. I wanted to share this with my fellow councilmembers; let's don't forget our purpose, let's don't become irrelevant and most of all let's don't, as a city, don't let the world pass us by. IV. Invocation by Pastor Jarrod Brown of Grace Fellowship V. Regular Agenda 1. Citizens' General Discussion There was no citizen's discussion. 2. Presentation of Texas Amateur Athletic Federation Member City of the Year Award to Stephenville Parks and Recreation Mark Lord, TAAF Executive Director, came and addressed the council first with condolences to the Stephenville municipal family and TAAF family have regarding the passing of Ronnie Isham the former SPARD director and past TAAF President. Second, I was here nine years ago to present this same award. This award is the highest award a city can receive, we give three out every year and a city can only receive one every 5 years. It is determined by population, it is selected by our membership of 165 plus municipal parks and recreation departments and it is their peers that have chosen them. Mark commended Jennifer Basham, Director of Parks and Leisure, on her staff and how great they were. 3. Consider Changing the Date of the January City Council Meeting to January 8, 2019 MOTION by Mark McClinton, second by Alan Nix, to approve changing the January city council meeting to January 8, 2019. MOTION CARRIED by unanimous vote. VI. Nominations Committee Rhett Harrison, Chair 1. Committee Report Councilmen Harrison wanted to thank the staff and the nominations committee. This has been my fourth year to be chairman over this committee and we don't normally have this many applicants, but that is a good problem to have. We met on November 26th to interview applicants for the Board of Adjustments, Planning and Zoning and Stephenville Economic Development Authority. 2. Consider Approval of Appointments to Citizen Boards and Commissions Parks and Recreation Advisory Board - Alan Nix made a motion to approve the nominations as presented. Sherry Zachary seconds that motion. Rhett Harrison and Carla Trussell abstain from voting. Councilmembers voting in favor of the motion, where as follows: Mark McClinton, Brady Pendleton, Alan Nix, Sherry Zachery, and Brandon Huckabee. Councilmembers abstaining, were as follows: Rhett Harrison and Carla Trussell. Motion passed. Place 1: Shanon Hunt Place 3: Contessa (Tessa) Harrison Place 5: Daron Trussell Place 7: Dennis Jones Airport Advisory Board - Mark McClinton made a motion to approve the nominations as presented. Carla Trussell seconds that motion. Motion carried unanimously. City Of Stephenville Regular City Council Meeting - 04 Dec 2018 Page 2 of 9 Place 1: Tracy Gifford Place 3: Shannon Truesdell Place 5: Colby Sims Place 7: Chris Williams Senior Citizen Advisory Board - Carla Trussell made a motion to approve the nominations as presented. Sherry Zachery seconds that motion. Motion carried unanimously. Place 1: Sheryl Wells Place 3: Judith Meador Place 5: Joanna Lay Place 7: Marlene Dupas Library Advisory Board - Brady Pendleton made a motion to approve the nominations as presented. Sherry Zachery seconds that motion. Motion carried unanimously. Place 1: Molly Stewart Place 3: Rita Cook Place 5: JoAnn Phillips Place 7: William Atkinson Building Board - Mark McClinton made a motion to approve the nominations as presented. Carla Trussell seconds that motion. Motion carried unanimously. Place 1: Rick Hale Place 3: Danny Phillips Place 5: Brent Virgin Mechanical Board - Mark McClinton made a motion to approve the nominations as presented. Carla Trussell seconds that motion. Motion carried unanimously. Place 1: Bobby Mangrum Place 3: James Walker Place 5: Steven DeViney Plumbing Board - Alan Nix made a motion to approve the nominations as presented. Sherry Zachery seconds that motion. Place seven (7) will remain empty, Mr. Barnes stated that in order to serve on this board the person must be employed in that field and staff will need to bring back before the nomination committee to fill that vacancy. Motion carried unanimously. Place 1: Steven Forbus Place 3: Ed Weber Place 5: Bobby Mangrum Place 7: Vacant Tourism and Visitors Bureau Advisory Board - Carla Trussell made a motion to approve the nominations as presented and noted that seventh position would need to filled by a representative of a hotel. Sherry Zachery seconds that motion. Motion carried unanimously. The first board meeting will establish placements. Chelsey Brown City Of Stephenville Regular City Council Meeting - 04 Dec 2018 Page 3 of 9 Belle Dowell Kimberly Dunahoo Lathes Town Austin Hubbard Philip Greer Vacant(7th place) Erath County Appraisal District Board of Directors - Carla Trussell made the motion to approve the nomination as presented. Mark McClinton seconds that motion. Motion carried unanimously. David Tomlinson Brady Pendleton left the meeting at 6:00 p.m. Board of Adjustments - Mark McClinton made a motion to approve the nominations as presented with alternates to be filled at the next committee meeting. Alan Nix seconds that motion. Motion carried unanimously. Place 1: Ricky Thurman Place 2: Janet Cole Place 3: Vance Wade Place 5: Devan Hanson Alt 1: Vacant Alt 3: Vacant Planning and Zoning Commission - Mayor Svien stated that he had received an email from Jerry Warren requesting to withdraw his name. Mayor Svien recommended going back to the nomination committee for reconsideration of place five. Place 1: Richard Petronis Place 3: Lisa LaTouche Place 5: Vacant - Jerry Warren (Jerry withdrew via email to Mayor Svien) Place 7: Todd McEvoy Place 9: Metta Collier Stephenville Type B Economic Development Authority - Mayor Svien addressed the council stating that there has been a lot of discussion regarding this board. This board has a huge potential for the city of Stephenville. It is an exciting time. This committee needs to function efficiently. Mark McClinton made a motion to approve the nominations for place 1, 6, and 7 as presented. Carla Trussell seconds that motion. Motion carried unanimously. Place 1: Martin (Pete) Cooper Place 6: Chris Gifford Place 7: Shelby Slawson Brandon Huckabee made a motion to approve Marion Cole as Place 5 board member. Alan Nix seconds that motion. Carla Trussell voted against the motion. Motion passed six to one. City Of Stephenville Regular City Council Meeting - 04 Dec 2018 Page 4 of 9 Place 5: Marion Cale Brandon Huckabee made a motion to approve Gerald Cook as Place 3 board member. Mark McClinton seconds that motion. Carla Trussell and Sherry Zachery voted against the motion. Roll vote was taken: Mark McClinton voted for, Carla Trussell voted against, Brady Pendleton was not present, Rhett Harrison voted against, Alan Nix voted for, Sherry Zachery voted against, Brandon Huckabee voted for, and Mayor Svien voted for. Motion passed 4 to 3. Place 3: Gerald Cook VII. Public Works Committee Alan Nix, Chair 1. Committee Report Alan Nix stated that the committee met on November 27, 2018, to discuss the following: the renewal of an existing landfill lease agreement with Mr. Larry Esquell, professional service agreement regarding Spring Bouquet drainage, and the Texas Department of Agriculture (TDA) letter regarding the 2018 TxCDBG program. 2. Consider Approval of Landfill Lease Agreement Renewal with Larry Esquell MOTION by Alan Nix, second by Mark McClinton, to approve the renewal of the landfill lease agreement with Larry Esquell. MOTION CARRIED by unanimous vote. 3. Consider Approval of Professional Services Agreement with Freese & Nichols for Spring Bouquet Drainage Improvements MOTION by Alan Nix, second by Mark McClinton, to approve the professional service agreement with Freese and Nichols for Spring Bouquet drainage improvements. MOTION CARRIED by unanimous vote. 4. Consider Acceptance of $275,000 Grant Award for 2018 TxCDBG Program MOTION by Alan Nix, second by Mark McClinton, to approve the acceptance of $275,000 grant award for the 2018 TxCDBG program. MOTION CARRIED by unanimous vote. Vill. Public Health and Safety Committee Brady Pendleton, Chair 1. Committee Report Brady Pendleton returned to the meeting at 6:30 p.m. Brady stated that on November 27, 2018, the Public Health and Safety Committee of the Stephenville City Council held a discussion relating to amending the parking ordinance to include changes in the 600 block and 800 block of Neblett Avenue. Chairman Pendleton was not present for this discussion. After the discussion was held the committee voted 2-0 to forward to full council a recommendation to amend the ordinance. 2. Consider Approval of Ordinance No. 2018-0-48 Amending the Parking Ordinance City Of Stephenville Regular City Council Meeting - 04 Dec 2018 Page 5 of 9 MOTION by Brady Pendleton, second by Carla Trussell, to approve Ordinance No. 2018-0- 48 Amending the Parking Ordinance. MOTION CARRIED by unanimous vote. 3. Consider Approval of Expenditure Not to Exceed $1,200,000 for the Purchase of a New Ladder Truck MOTION by Brady Pendleton, second by Alan Nix, to approve the expenditure, not to exceed $1,200,000, for the purchase of a new ladder truck. MOTION CARRIED by unanimous vote. IX. Finance Committee Mark McClinton, Chair 1. Committee Report Mark McClinton stated the committee met on November 27, 2018, regarding various lease/purchase options. It was discussed that the rates quoted would expire November 30, 2018, and that slightly higher rates would be expected due to the Federal Open Market Committee meeting schedule in December and the anticipation of an increase in the federal funds rate. New quotes and agreements will be presented at a later date after the Fire Department has chosen the desired truck. X. Planning and Development Committee Brandon Huckabee, Chair 1. Committee Report Brandon Huckabee stated the committee met on November 27, 2018, and that the Planning and Development Committee, by a vote of 3-0 with Rhett Harrison voting present, is recommending to full council a development agreement between the City and a Subdivider, which includes provisions for construction of public improvements, city participation, deposits, park land dedication fees, and other provisions for the development of land in the Green Acres Subdivision. The development will consist of 20 single-family homes, a new road (Wiley Street) that will serve the new development and existing homes on the North side, and a reconstruction of Tab street. The Planning and Development Committee was presented with a proposed sidewalk improvement plan. The plan was put together in a collaboration between Public Works and Development Services. The goals of the program are to: successfully provide a continuous sidewalk system throughout the community, install new sidewalks to provide safe and efficient pedestrian movement and meet ADA standards, and identify pedestrian corridors for creating preferred routing for schools, children, disabled residents, elderly, communicating, and neighborhood trips. This program will work its way through the Planning and Zoning Commission for a recommendation to full council. No action is needed on this. 2. Consider Approval of a Development Agreement with Amber Homes for the Green Acres Addition, Being a Replat of Lots 2-21, Block 9, of the City of Stephenville, Texas MOTION by Brandon Huckabee, second by Mark McClinton, to approve the development agreement with Amber Homes for the Green Acres Addition. City Of Stephenville Regular City Council Meeting - 04 Dec 2018 Page 6 of 9 MOTION CARRIED by unanimous vote. XI. MONTHLY BUDGET REPORT Monica Harris, Director of Finance 1. Budget Report for the Period Ending October 31, 2018 Monica Harris addressed the council and gave the budget report ending October 31, 2018, as follows: • Property Tax - we received $292K in property taxes, resulting in a $39K or 16% increase over funds collected in October last year. • Sales Tax - we received $586K in sales tax, resulting in $59K over the target budget for October. We received $85K or 17% more than last year. • HOT Funds - We received $278 in Hotel Occupancy Tax interest revenue for October. The first reports and payment for the fiscal year are not due until January. Last year we received $179 interest revenue. We spent $10K in Hotel Occupancy Tax funds in October as compared to $35K last October. • Revenue (budgetary comparison) - The target budget for operating revenue is $2.1 million. We received $1.8 million in revenue, resulting in $310K under budget. This is a result of property taxes, billed in October and due in January, and other taxes and permits due quarterly and annually. • Expenditures (budgetary comparison) - The target budget for operating expenditures is $1.7 million. We expended $1.5 million, resulting in $228K under budget. • Revenue (prior year comparison) - Operating revenue received last year was $1.7 million as compared to the current year's $1.8 million, resulting in $93K increase due to property taxes, sales taxes, and investment interest. • Expenditures (prior year comparison) - Operating expenditures last year were $1.7 million as compared to the current year's $1.5 million, resulting in a $225K decrease. • New Programs - The city hall server, the asphalt distributor trailer, and the citizen permit module have been purchased. We have spent $194K on sewer line rehabilitation and $35,818 on the 536 well field project. MOTION by Mark McClinton, second by Alan Nix, to approve the budget report ending October 31, 2018, as presented. MOTION CARRIED by unanimous vote. XII. Stephenville Type B Economic Development Authority Update Jeff Sandford, Executive Director Jeff Sandford gave the following report to council: Facade Grants: • Cowboy Way Travel • Skinny's • Slim Pickens • Silver Wings Workforce Development: • December 13, 2018, Career Day at Fort Hood City Of Stephenville Regular City Council Meeting - 04 Dec 2018 Page 7 of 9 • January 15, 2019, there is a Mega Career Fair • February 19, 2019, Stephenville Legislation Day set by TSU Factoids: • Texas is ranked #1, according to Forbes, for growth prospects • 27 consecutive months we have had job growth in the State of Texas • 2nd quarter of 2018, Texas had the fastest GDP growth, was 6%. The next four States behind us are Michigan, Missouri, Minnesota, and Montana. Mayor Svien suggested having more than one day in Austin if we could. Carla Trussell asked about the minutes for the last nine meetings and if they could get those up on their website in a timely manner. XIII. CONSENT 1. Consider Approval of Council Minutes 2. Consider Approval of Sale of City Property SR-18-171 3. Consider Approval of Bid Awards MOTION by Alan Nix, second by Mark McClinton, to approve the consent agenda. MOTION CARRIED by unanimous vote. nXIV. Comments by City Administrator • Holly Jolly - Friday, December 7, 2018, at the downtown Plaza from 6-9 p.m. • City Hall Closed for Employee Christmas Luncheon- Friday, December 14, 2018, from 11 a.m. to 1 p.m. • City Hall Closed for Christmas Holidays - Monday and Tuesday, December 24-25, 2018 • City Hall Closed for New Years Holiday -Tuesday, January 1, 2019 • City Council Meeting - Tuesday, January 8, 2019 XV. Comments by Council members • Mark McClinton wanted to wish everyone a Merry Christmas • Carla Trussell said that the annual Oxford house soup supper is on Monday, January 28, 2018, and Merry Christmas • Rhett Harrison said as we move on to Christmas, let's focus on the true meaning of Christmas • Alan Nix said he also wished we could return to some of the values and some of the thoughts we used to see during the holiday season, rather than such commercialization, but such as the case I wish everyone a Merry Christmas and hope they get to spend a large amount of time with their families • Sherry Zachery said 'Thank you' to everybody who filled out an application to serve on boards and wishes everyone a Merry Christmas • Brandon Huckabee said 'Thank you' as well, to everybody who applied and stay involved as much as you can. Thoughts and prayers to the Isham family, as Ronnie gave many years of service to the city and what a legacy he has left in our Parks and Recreation Department. I wish you a Merry Christmas, spend lots of time with your family and see City Of Stephenville Regular City Council Meeting - 04 Dec 2018 Page 8 of 9 you in January. • Mayor Svien said that we would like to say Merry Christmas to everyone and staff. XVI. EXECUTIVE SESSION At 6:26 p.m., Mayor Svien called the meeting into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes, Annotated, in accordance with 1. Section 5S1.087 Deliberation Regarding Economic Development Negotiations • Tarleton Crossings XVII. Action taken on items discussed in executive session (if necessary) At 8:16 p.m., Mayor Svien reconvened the meeting back into regular session. XVIII ATTEST: No action was taken. Adjourn At 8:22 p.m., Mayor Svien adjourned the meeting. r � � Doug Svie , Ayor I _ Staci L. King, City Secretary City Of Stephenville Regular City Council Meeting -04 Dec 2018 Page 9 of 9