HomeMy WebLinkAbout2019-02-05 Regular MeetingTWTI*AS
City of Stephenville - Regular City Council Meeting
Tuesday, February 5, 2019 at 5:30 PM
The City Council of the City of Stephenville, Texas, convened on Tuesday, February 5, 2019, at 5:30 PM, in
the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business
Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place
and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas
Codes Annotated, with the following members present, to wit:
COUNCIL PRESENT:
COUNCIL ABSENT:
Mayor Doug Svien
Council Member Mark McClinton
Council Member Carla Trussell
Mayor Pro Tern Brady Pendleton
Council Member Rhett Harrison
Council Member Alan Nix
Council Member Sherry Zachery
Council Member Brandon Huckabee
OTHERS ATTENDING: Allen L. Barnes, City Manager
Karen Wilkerson, Deputy City Secretary
Randy Thomas, City Attorney
I. Call to Order
Mayor Svien called the meeting to order at 5:30 p.m.
II. Pledges of Allegiance
Council member Huckabee led the Pledges of Allegiance to the United States and Texas flags.
III. Invocation by Pastor Ed Dittfurth, Cornerstone Assembly of God
Pastor Ed Dittfurth gave the invocation.
IV. Regular Agenda
1. Recognition of Women's Professional Rodeo Association World Title Winners
Mayor Svien began by stating that Stephenville is known as the "City of Champions" and
"Cowboy Capital of the World", but tonight we are going to be called the "Cowgirl Capital
of the World". He emphasized the pride and recognition that all of our champions bring
to Stephenville. In recognition of a combined 41 World Titles, Mayor Svien presented
keys to the city to Kelsie Chace, Jackie Crawford, and JJ Hampton.
• Ms. Kelsie Chace has won six Professional Women's Rodeo Association World
Titles: 2-All-Around Cowgirl , 2-Tie Down Calf Roping, and 2-Breakaway Calf
Roping.
• Mrs. Jackie Crawford has won more Professional Women's Rodeo Association
World Titles than any other cowgirl with an amazing 18 title wins: 8-All-Around
n
Cowgirl, 5-Tie Down Calf Roping, 2-Breakaway Calf Roping, and 3-Team Roping
Header.
* Mrs. JJ Hampton won 17 Professional Women's Rodeo Association World Titles
from 1994 to 2000: 6-All-Around Cowgirl, 4-Tie Dawn Calf Roping, 3-Breakaway
Roping, 4-Team Roping Header, as well as numerous other titles. JJ's name can
be found on the Cowboy Walk of Fame, the Tarleton State University Rodeo Hall
of Fame, the Texas Cowboy Hall of Fame, and the Texas Rodeo Cowboy Hall of
Fame.
2. Citizens' General Discussion
Shelby Slawson addressed the council regarding Backpack Buddies of Erath County. She
stated that this is the third year for the hamburger lunch fundraiser and invited the
community to come and enjoy a $5 hamburger lunch on Friday, March 8. All proceeds go
directly to Backpack Buddies of Erath County and allow them to provide packages of
weekend food to children in our community.
3. 2018 Racial Profiling Report
Chief Jason King presented the following information from Stephenville Police Department 2018
Racial Profiling Report:
The Stephenville Police Department received no racial profiling complaints from 1/1/18-12/31/18.
Table 1. (Motor Vehicle Contacts Including Tickets, Citations and Warnings) (1/1/18-12/31/18)
Race/Ethnicity
All Motor
Vehicle
Contacts*
Tickets or
Citations
Verbal Warnings
Written
Warnings
N
%
N
%
N
%
N
%
White
2,361
76
496
70
6
86
1,859
78
Black
204
7
62
9
1
14
142
6
Hispanic or Latino
513
17
138
20
0
0
373
16
Asian or Pacific
Islander
18
.6
5
.7
0
0
13
.5
Alaska Native
or American
11
.4
3
.4
0
0
8
.3
OMiddle
Eastern**
0
0
0
0
0
0
0
0
Other**
0
0
0
0
0
0
0
0
Total
3,107
1 100
704
1 100
7
100
1 2,395
100
*I ncl udesstopsforal legedviolatio nofalaworordi na nce,tickets/citations,a ndve rbala ndwrittenwa rn i ngs
"N"represents"number"ofallmotor vehicle-relatedcontacts
**Race/Ethnicity is defined by FIB 3051.
**Not Required Racial/Ethnic Components
City Of Stephenville
Regular City Council Meeting - 05 Feb 2019 Page 2 of 11
Table 2. Motor Vehicle -Contacts and Fair Roads Standard Comparison
Comparison of motor vehicle -related contacts with households in Stephenville that have vehicle
access (in percentages).(1/1/18-12/31/18)
Race/Ethnicity*
Contacts
(in percentages)
Households with vehicle
access (in percentages)
White
76
86
Black
7
3
Hispanic or Latino
17
10
Asian or Pacific Islander
.6
N/A
Alaska Native or American
Indian
.4
N/A
Middle Eastern**
0
N/A
Other**
0
N/A
Total
100
99**
"N" represents "number" of all motor vehicle -related contacts
**Race/Ethnicity is defined by HB 3051.
**Not Required Racial/Ethnic Components
Table 3. (Motor Vehicle Searches and Arrests) (1/1/18-12/31/18)
Race/Ethnicity*
Searches
Consensual Searches
Custody Arrests
N
%
N
%
N
%
White
94
71
45
74
29
78
Black
11
8
3
5
0
0
Hispanic or Latino
28
21
13
21
8
22
Asian or Pacific
Islander
0
0
0
0
0
0
Alaska Native or
American Indian
0
0
0
0
0
0
Middle Eastern**
0
0
0
0
0
0
Other**
0
0
0
0
0
0
Total
133
1 100
61
1 100
37
1 100
"N" represents "number' of all motor vehicle -related contacts
**Race/Ethnicity is defined by HB 3051.
**Not Required Racial/Ethnic Components
City Of Stephenville
Regular City Council Meeting - 05 Feb 2019 Page 3 of 11
Table 4. Total Number of Instances where Officers Knew/did not Know Race/Ethnicity of
Individuals Before Being Detained (1/1/18-12/31/18)
Total Number of Instances
Total Number of Instances
where Officers Knew Race
where Officers Did Not Know
and Ethnicity of Individuals
the Race and Ethnicity of
Before Being Detained
Individuals Before Being
Detained
108
2,999
4. Consider Request from Habitat for Humanity for Waiver of Landfill Fees
Jeremy Allen, Director of Planning and Development Services, addressed the council
regarding a request from Erath County Habitat for Humanity to waive or reduce the city
landfill fees for a property located at 754 W. Sloan Street. The building is currently being
used for storage of surplus supplies and is in extremely poor condition. ECHH is currently
undecided on what will be done with the property once the existing structure has been
removed. The council had previously approved a similar request from Habitat for
Humanity in April 2018.
MOTION by Alan Nix, second by Mark McClinton, to table the discussion and refer to the
Planning and Development Committee.
MOTION CARRIED by unanimous vote.
5. PUBLIC HEARING
Regarding the Adoption of the Following Trade Codes:
•
2015 International Building Code
•
2015 International Residential Code
•
2015 International Existing Building Code
•
2015 International Energy Conservation Code
•
2014 National Electrical Code
•
2015 Mechanical Code
•
2015 International Plumbing Code
•
2015 Fuel/Gas Code
•
2015 International Fire Code
•
2015 Property Maintenance Code
Mayor Svien opened the public hearing at 6:03 p.m.
No one came forward to speak in favor of or opposition to the adoption of the proposed
trade codes.
Mayor Svien closed the public hearing at 6:05 p.m
6. Consider Approval of Ordinance No. 2019-0-01 Adopting Trade Codes
MOTION by Mark McClinton, second by Brandon Huckabee, to approve Ordinance No.
2019-0-01 Adopting the following: 2015 International Building Code, 2015 International
Residential Cade, 2015 International Existing Building Code, 2015 International Energy
Conservation Code, 2014 National Electrical Code, 2015 Mechanical Cade, 2015
International Plumbing Code, 2015 Fuel/Gas Code, 2015 International Fire Code, and 2015
Property Maintenance Code.
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Regular City Council Meeting -05 Feb 2019
Page 4 of 11
MOTION CARRIED by unanimous vote.
V. Tourism and Visitors Bureau Committee
Carla Trussell, Chair
1. Committee Reports
Carla Trussell, Chair, gave the committee report.
2. Consider Approval of Hotel Occupancy Tax Fund Application - TSU FFA Judging
Invitational
MOTION by Sherry Zachery, second by Brandon Huckabee, to fund the Tarleton FFA
Judging Invitational in the amount of $3,500.
MOTION CARRIED by unanimous vote.
3. Consider Approval of Hotel Occupancy Tax Fund Application - TSU Stampede Rodeo
MOTION by Sherry Zachery, second by Mark McClinton, to fund the Tarleton State
University Stampede Rodeo in the amount of $10,000.
MOTION CARRIED by unanimous vote.
4. Consider Approval of Hotel Occupancy Tax Fund Application - X-Treme Team Roping
MOTION by Sherry Zachery, second by Alan Nix, to fund X-Treme Team Roping in the
amount of $2,000.
MOTION CARRIED by unanimous vote.
5. Consider Approval of Hotel Occupancy Tax Fund Application - Wounded Warrior Benefit
Sponsored by No One Forgotten, Inc.
MOTION by Sherry Zachery, second by Rhett Harrison, to fund the Wounded Warrior
Benefit Sponsored by No One Forgotten, Inc. in the amount of $2,000.
MOTION CARRIED by unanimous vote.
6. Consider Approval of Moo -La Fest Budget
Julie Smith, Tourism and Visitor Bureau Manager, advised that there are currently
$14,000 in sponsorships for Moo -La Fest. Council member McClinton recommended that
an economic impact estimate be included in future presentations.
MOTION by Brady Pendleton, second by Mark McClinton, to approve the Moo -La budget
as presented for $106,255.
MOTION CARRIED by unanimous vote.
7. Consider Approval of Contract with TEA Promotions, LLC
MOTION by Brady Pendleton, second by Sherry Zachery, to approve the contract with TEA
Promotions, LLC.
MOTION CARRIED by unanimous vote.
8. Consider Approval of Contract with Uplifting Adventures, LLC
MOTION by Brady Pendleton, second by Sherry Zachery, to approve a contract with
Uplifting Adventures, LLC.
MOTION CARRIED by unanimous vote.
VI. Planning and Zoning Commission
Jeremy Allen, Director of Planning and Development Services
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Regular City Council Meeting - 05 Feb 2019 Page 5 of 11
1. Planning and Zoning Commission Report
Jeremy Allen, Director of Planning and Development Services, gave the following report:
The Planning and Zoning Commission has elected Lisa LaTouche as Chairperson and Dr.
Richard Petronis as Vice Chairperson for 2019.
A request was received to add "Sweepstakes Facility" as a conditional use permit (special
use permit) within the Retail and Commercial Business District (B-2). This item was tabled
pending consultation with the applicant and city attorney.
As part of the Planning and Zoning Commission's 2019 work plan, the commission was
tasked with reviewing the city's sign ordinance regarding off -premises signs (billboards).
The commission will make a recommendation at a future date.
2. PUBLIC HEARING - Case No: PD2019-001 - Request for a PD " Planned Development
District" Zoning classification of HS Development, Being Lot S-R, Block 139, City
Addition, City of Stephenville, Erath County, Texas
Jeremy Allen, Director of Planning and Development Services, stated that the applicant
has met the requirements of a Development Plan for a (PD) Planned Development. The
Planning and Zoning Commission met on January 29, 2019, and unanimously recommends
approval of the Planned Development Zoning District; staff also recommends approval.
Mr. Allen stated that only one neighbor contacted staff regarding the development, but
seemed satisfied after speaking with staff. Council member McClinton expressed concern
over the timing of the traffic signals during high -traffic times. Mr. Allen explained that
timing of the lights will be addressed along with the possibility of creating a turning lane
on Alexander and 011ie. Council member Nix expressed concerns over setting precedents
by granting variances and planned development districts and increased traffic, both
pedestrian and vehicular.
Mayor Svien opened the public hearing at 6:30 p.m.
Steven Helm, project developer, thanked city staff for their help with a complex project.
He feels the project is a cutting -edge design and will be an asset to the city and to
Tarleton. He believes vehicle traffic will not change significantly, as most students will
walk to class when they reside close to school.
Mayor Svien closed the public hearing at 6:34 p.m.
3. Consider Approval of Ordinance No. 2019-0-02 Rezoning Lot S-R, Block 139 of the City
Addition of the City of Stephenville
MOTION by Brandon Huckabee, second by Carla Trussell, to approve Ordinance No. 2019-
0-02 Rezoning Lot 5-11, Block 139 of the City Addition of the City of Stephenville.
MOTION CARRIED by the following votes:
Ayes: Mark McClinton, Carla Trussell, Brady Pendleton, Rhett Harrison,
Sherry Zachery, and Brandon Huckabee
Noes: Alan Nix
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Regular City Council Meeting - 05 Feb 2019 Page 6 of 11
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4. Consider an Encroachment Agreement between HS Development Group and the City of
Stephenville
This item was removed from the agenda.
S. PUBLIC HEARING - Regarding an Update to the City of Stephenville Comprehensive Plan,
Section 4.2 - Future Land Use
Jeremy Allen, Director of Planning and Development Services, began by stating that the
Future Land Use Committee had met several times to discuss updating the Future Land
Use Map. He wanted to recognize this group for their hard work: Jill Burke and Pam
Littleton, Keep Stephenville Beautiful; Matt Underwood and Debra Hummel, Stephenville
ISD; Dr. Kyle McGregor and Kent Styron, Tarleton State University; Shelby Slawson and
Gerald Cook, SEDA; Eric Hayden and Spencer Sligh, Stephenville Chamber of Commerce;
David Baskett and Justin Haschke, Stephenville Economic Development Corporation;
Darrell Trussell and Rita Cook, Parks and Recreation Advisory Board; Kaylee Pemberton,
Downtown Merchants Assocaition; Malcolm Kanute.
The Planning and Zoning Commission met on January 16, 2019, and unanimously voted to
recommend the update the Comprehensive Plan, Section 4.2 - Future Land Use Map.
Mayor Svien opened the public hearing at 6:38 p.m.
No one came forward to speak in favor of or opposition to the update.
Mayor Svien closed the public hearing at 6:38 p.m.
6. Consider Approval of an Update to the City of Stephenville Comprehensive Plan, Section
4.2 - Future Land Use
MOTION by Mark McClinton, second by Brandon Huckabee, to approve Section 4.2 of the
Comprehensive Plan Future Land Use.
MOTION CARRIED by unanimous vote.
7. PUBLIC HEARING - Regarding an Amendment to the City of Stephenville Brick Street
District
The Planning and Zoning Commission met on January 16, 2019, and unanimously voted to
recommend to council the designation of a "Brick Street District'. On September 13,
2018, the city council and Planning and Zoning Commission held a joint workshop to
address the designation of brick streets. Staff was directed to designate a brick street
district which would include any previously dedicated brick streets.
Mayor Svien thanked former mayor Kenny Weldon and the Tarleton students that helped
with the installation of brick on Shapard Street.
Mayor Svien opened the public hearing at 6:45 p.m.
No one came forward to speak in favor of or opposition to the Brick Street District.
Mayor Svien closed the public hearing at 6:45 p.m.
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Regular City Council Meeting - 05 Feb 2019 Page 7 of 11
8. Consider Approval of Resolution No. 2019-R-04 Designating the City of Stephenville
"Brick Street District"
MOTION by Alan Nix, second by Carla Trussell, to approve Resolution No. 2019-R-04
Designating the City of Stephenville "Brick Street District".
MOTION CARRIED by unanimous vote.
9. Consider Adoption of the Sidewalk Improvement Plan
The Planning and Zoning Commission met on January 16, 2019, and unanimously voted to
recommend adoption of the Sidewalk Improvement Plan.
10. Consider Approval of Resolution No. 2019-R-05 Accepting the Sidewalk Improvement
Plan
MOTION by Mark McClinton, second by Carla Trussell, to approve Resolution No. 2019-R-
05 Accepting the Sidewalk Improvement Plan.
MOTION CARRIED by unanimous vote.
VII. Nominations Committee Report
Rhett Harrison, Chair
1. Committee Reports
Rhett Harrison, Chair, gave the committee report.
2. Consider Appointments to Citizen Boards and Commissions
• Jennifer Edwards -Tourism and Visitors Bureau Advisory Board Place 5
• Vance Wade - Planning and Zoning Commission Place 5
• Robert Nimmo - Board of Adjustment Place 3
• Adam Cash - Board of Adjustment Alternate 1
• Cecila Willett- Board of Adjustment Alternate 3
• Toby O'Neal - Building Board Place 1
MOTION by Alan Nix, second by Mark McClinton, to approve all nominations as
presented.
MOTION CARRIED by unanimous vote.
Vill. Parks and Leisure Services Committee Report
Sherry Zachery, Chair
1. Committee Report
Sherry Zachery, Chair, gave the committee report.
IX. Public Health and Safety Committee
Brady Pendleton, Chair
1. Committee Report
Brady Pendleton, Chair, gave the committee report.
2. Consider Approval of Ambulance Permit for CareFlite
MOTION by Brady Pendleton, second by Mark McClinton, to approve the Ambulance
Permit for CareFlite.
MOTION CARRIED by unanimous vote.
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Regular City Council Meeting - 05 Feb 2019 Page 8 of 11
3. Consider Approval of a Municipal Court Services Agreement with Erath County
MOTION by Brady Pendleton, second by Carla Trussell, to approve the Municipal Court
Services Agreement with Erath County.
MOTION CARRIED by unanimous vote.
X. MONTHLY BUDGET REPORT
Monica Harris, Director of Finance
1. Budget Report for the Period Ending December 31, 2018
Monica Harris, Director of Finance, gave the following report:
• Property Tax - We received $2.1 million in property taxes in the month of
December, resulting in a $93K or 3.2% decrease over funds collected through
December last year.
• Sales Tax - We received $518K in sales tax in December, resulting in $8K under
the target budget for December. We received $12K or 7.99% more than last year.
• HOT Funds - We received $26K in Hotel Occupancy Tax revenue through
December. The first reports and payments for the fiscal year are not due until
January. Last year we received $49K in Hotel Occupancy Tax revenue due to
more early payments. We spent $37K In Hotel Occupancy Tax funds through
December as compared to $10K last year.
• Revenue (Budgetary comparison) - The target budget for operating revenue is
$6.4 million. We received $7.4 million in revenue through December, resulting in
$1 million over budget. This is a result of property taxes; which were due by
January 1st.
• Expenditures (Budgetary comparison) - The target budget for operating
expenditures is $5.1 million. We expended $4.9 million through December,
resulting in $197K under budget.
• Revenue (Prior year comparison) -Operating revenue received last year was $7.3
million as compared to the current year's $7.37 million, resulting in a $71K
increase due to sales taxes, and investment interest.
• Expenditures (Prior year comparison) - Operating expenditures last year were
$4.82 million as compared to the current year's $4.87 million, resulting in a $42K
increase. Additional expenditures included the Balanced Scorecard Training, the
salary survey, the special election, and wages and advertising in the HOT Fund.
• New Programs - The carpet in City Hall was installed. The dump trucks for the
Street and Utilities have been ordered. The pressure washer trailer for the
Landfill has been purchased.
XI. Stephenville Type B Economic Development Authority Update
Ashleigh Feuerbacher, Assistant Director, gave the following report:
• ICSC (international Council of Shopping Centers): Jeff Sandford, Executive Director, was
able to pass out updated information to over 250 exhibitors which resulted in 6 different
meetings with national retailers, stock developers, and construction managers.
• Workforce Development: According to local manufacturers, there are over 100 jobs
available in our market. SEDA was able to take this information to Fort Hood Mega
Career Fair which had approximately 4000 in attendance. Working with various human
resource departments in Stephenville, we were able to share opportunities based on skill
sets and areas of interest with soldiers that will soon be transitioning into the workforce,
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Regular City Council Meeting- 05 Feb 2019 Page 9 of 11
along with their spouses, families, and other civilian job seekers. SEDA will follow up with
job seekers from the career fair continue assisting them in the transition.
• SEDA hosted Janie Havel, community relations director with the North Texas Region of
Economic Development and Tourism, and Warren Hal from the Texas Agriculture
Department. Thye were shown some of Stephenville's highlights and what our needs are.
They also met with the Downtown Merchants Board of Directors and conversations were
held regarding future development.
• Legislative Day at the Capital is February 19, 2019.
• SEDA is currently working on a compensation study in conjunction with the city's study to
evaluate staff compensation.
XII. CONSENTAGENDA
1. Approval of City Council Minutes
Regular City Council Meeting -January 8, 2019.
2. Approval of Bid Awards
Police Vehicle Equipment - Dana Safety Supply
3. Authorization for Sale of City Property
4. Approval of Election Order for May 4, 2019
5. Approval of Election Contract with Erath County
6. Approval of Memorandum of Agreement Creating a Multi -Jurisdictional Emergency
Response Team
7. Approval of Purchase of Tablets for Patrol Cars
MOTION by Mark McClinton, second by Sherry Zachery, to approve the consent agenda.
MOTION CARRIED by unanimous vote.
XIII. Comments by City Manager
• Last Day to File for a Place on the May Ballot - Friday, February 15 at 5:00 p.m.
• Council Committee Meetings - Monday, February 11 at 5:30 p.m.
• City Council / Planning and Zoning Commission Workshop - "Impact Fees 101" - Tuesday,
February 12 at 5:30 p.m.
• City Offices Closed for President's Day - Monday, February 18 at 5:30 p.m.
• Stephenville Day at the Capital - Tuesday, February 19
XIV. Comments by Council members
Doug Svien wanted to announce that the city has received a downtown revitalization grant and a
drainage improvement grant. He thanked all involved city staff for their hard work.
Carla Trussell gave kudos to Nick and Jen for going out and getting grants for us. She also wanted
to remind anyone that wanted to attend Stephenville Day at the Capital that they could sign up by
contacting SEDA.
XV. EXECUTIVE SESSION
In compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government
Code, Vernon's Texas Codes, Annotated, in accordance with
City Of Stephenville
Regular City Council Meeting - 05 Feb 2019 Page 10 of 11
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1. Section 551.087 Deliberation Regarding Economic Development Negotiations
• Tarleton Crossing
2. Section 551.074 - Personnel Matters - Annual Evaluations
• City Manager
• City Attorney
Annual Evaluations were removed from the agenda. Evaluations will take place at the
March 5, 2019 meeting.
The meeting was called into executive session at 7:27 p.m.
XVI. Action taken on items discussed in executive session (if necessary)
The meeting was called back into regular session at 8:03. p.m. No action was taken.
XVII. Adjourn
Mayor Svien adjourned the meeting at 8:03 p.m.
ATTEST:
Staci L.
City Of Stephenville
Regular City Council Meeting -05 Feb 2019
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