HomeMy WebLinkAbout1999-R-02 - HOUSING AND COMMUNITY AFFAIRSRESOLUTION NO. 1999 - 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS,
AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT
PROGRAM APPLICATIONS TO THE TEXAS DEPARTMENT OF HOUSING AND
COMMUNITY AFFAIRS FOR COMMUNITY DEVELOPMENT FUNDS; AND AUTHORIZING
THE CITY ADMINISTRATOR TO ACT AS THE CITY'S CHIEF EXECUTIVE OFFICER AND
AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S
PARTICIPATION IN THE COMMUNITY DEVELOPMENT PROGRAM.
WHEREAS, the City Council of the City of Stephenville desires to develop a viable urban community,
including decent housing and a suitable living environment and expanding economic opportunities,
principally for persons of low/moderate income; and
WHEREAS, certain conditions exist which represent a threat to the public health and safety; and
WHEREAS, it is necessary and in the best interests of the City of Stephenville to apply for funding
under the Texas Community Development Program;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STEPHENVILLE, TEXAS:
1. That a Texas Community Development Program application for Community
Development Funds is hereby authorized to be filed on behalf of the City with the Texas
Department of Housing and Community Affairs.
2. That the City's application be placed in competition for funding under the Community
Development Fund.
3. That the application be for $250,000 of grant funds to carry out water improvements and
engineering.
4. That the City Council directs and designates the City Administrator as the City's Chief
Executive Officer and Authorized Representative to act in all matters in connection with
this application and the City's participation in the Texas Community Development
Program.
5. That the City commit $70,400 from its Water and Sewer Fund as a cash contribution to
be matched with Texas Community Development Funds to be used for water
improvements and grant administration
Passed and approved this 6th day of April, 1999.
Reviewed by Donald B. Davis, City Administrator
Approved as to form and legality by
Randy Thomas, City Attorney
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B060 south Willow Drive
Greenwood village, co 80111-5142
Mailing Address:
P.O. Box 6607
Englewood, co 80155-6607
Tel 303 740.0019
Fax 303 74o.7o61
March 16, 1999
Mr. Danny R. Johnson
Director of Utilities
City of Stephenville
298 W. Washington
Stephenville, TX 76401
RE: Proposal for Preparing an EPA Risk Management Plan and OSHA Process
Safety Management Plan for the Stephenville Wastewater Treatment Plant
Dear Mr. Johnson:
Per your request, this letter provides a proposal and budget for preparing a Risk
Management and Process Safety Management Plan for the Stephenville Wastewater
Treatment Plant operated by Operations Management Inc. (01VU). The Plans are required
by the United States Environmental Protection Agency (EPA) Risk Management Program
(RMP) rule, Section 112(r) of the Clean Air Act (40 CFR Part 68), and the Occupational
Safety and Health Administration (OSHA) Process Safety Management (PSM) standard
(29 CFR 1910.1 19) when listed chemicals exceed the threshold quantities detailed by these
regulations. For your Wastewater Treatment Plant, chlorine exceeds the threshold limit
triggering the need for this Plan.
As we discussed, OMI has the capability to prepare these Plans for the City of Stephenville
much more economically than an outside consultant. OMI has retained the in-house
expertise to prepare PSM/RIvIP's and offers the following scope of work and budget to
complete the project by the June 21, 1999 regulatory deadline.
Scope of Work
The Project consists of providing the City of Stephenville assistance in developing a
Process Safety Management/Risk Management Plan (PSM/RMP) for the Stephenville
Wastewater Treatment Plant. Peter J. Cohlmia, OMI's Risk Management consultant will
work with ONE and the City of Stephenville to complete the following scope to meet the
key elements of the PSM/RMP:
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I. Prepare Orientation Materials
A. Develop a summary paper containing the following elements to educate the City
of Stephenville personnel regarding the purpose of the program and its key
requirements:
1. Clean Air Act Section 112(r) overview,
2. Specific elements of the program,
3. Potential affects on OMI and the City of Stephenville personnel, and
4. Schedule for project.
II. Develop Required Data Elements for the PSM/RMP including:
A. Management System
B. Hazard Assessment
1. Analyze the circumstances and events that could result in releases of acutely
hazardous substance.
2. Identify the worst -case release for the Plants and alternative release scenarios
for each regulated chemical.
3. Use air dispersion models with the release modes and suitable representative
meteorological data.
4. Evaluate potential off -site consequences of release scenarios in terms of
public health and environmental receptors.
5. Compile a five-year accident history.
C. Prevention
I. Determine and describe how employees will be involved in the development
of the hazard analysis and other program elements.
2. Document covered process safety information.
3. Develop a thorough, orderly and systematic approach to the identification,
evaluation and control of processes involving hazardous substances.
4. Develop and document operating procedures for the covered processes.
5. Develop a training program to help employees and contractors understand the
nature and causes of potential hazards arising from operation of the covered
processes.
6. Develop a program to ensure that contractors working on or near the covered
processes are trained and aware of the dangers associated with the process.
7. Document requirements for the start-up of the covered processes after
shutdown for routine or non -routine maintenance or in case of emergency
shutdown.
8. Develop a mechanism to ensure the mechanical' integrity of the covered
processes.
9. Ensure that procedures and a checklist are prepared for any hot work
performed around the covered systems.
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10. Prepare a procedure that will capture any proposed or intended change to the
covered systems such that the hazard review and operating procedures are
modified to reflect the changes prior to operation.
11. Develop a formal documented system of managing and recording incident
investigations.
12. Develop a process safety program evaluation methodology.
D. Emergency Response Program
1. Develop an emergency planning and response procedure.
E. Risk Management Plan
1. Develop a Risk Management Plan that summarizes the PSM/RMP and meets
the data elements requirements (EPA Submit) for submittal to EPA by June
21, 1999.
The PSM/RMP shall be submitted to the City of Stephenville in draft form for review and
approval prior to submittal to EPA.
Budget and Schedule
We propose to provide these services to the City of Stephenville for approximately
$15,000. This price compares very favorably to the cost of hiring outside consultants who
do not know the Stephenville Wastewater Treatment Plant operations or personnel. OMI
has developed contacts with the local regulators and emergency planning authorities which
will assist greatly in the efficient and timely completion of this project. These contacts
will be very beneficial in the development of the off -site consequence analyses and in the
emergency notification requirements. OMI would appreciate approval to begin this work
for the City of Stephenville as soon as possible in order to complete the project by the June
21, 1999 regulatory deadline.
If you concur with this proposal or have any questions, please feel free to contact me at
965-3668 or Mr. Pete Cohlmia at 303-268-4201. Upon written approval from the City of
Stephenville, OMI will begin work immediately on the PSM/RMP for the Stephenville
Wastewater Treatment Plant. We appreciate the opportunity to propose on this work
Sincerely, 2
Johnny Davis, OMI Project Manager
Stephenville Wastewater Treatment Plant
cc: Pete Cohlmia, OMI Risk Management Consultant
Ed Schwab, OMI Regional Business Manager
L
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MAXIM
T[CNNOLOG IIS INC
March 1, 1999
Mr. Ronnie Isham
Director of Community
City of Stephenville
298 W. Washington
Stephenville, Texas
Services
76401
Maxim Technologies
2200 Gravel Drive
Fort Worth, TX 76118-7123
Telephone: (817) 284-7755
Metro: (817) 589-7211
Fax: (817) 589-1420
Reference: Field Observation and Associated Services
West Side Development- Wolfe Nursery Rd./ Frey St.
MTI Proposal 9-3-1103-6
Dear Mr. Isham:
Maxim Technologies, Inc. (MTI), is pleased to submit our fees for
professional services for field observation and associated
construction materials testing on the referenced project. We
appreciate the consideration of MTI, and feel our recent
experiences on similar projects will enable us to provide this
project with optimum quality control at minimal cost and will
enable us to be a very meaningful team member.
The following unit fees (Exhibit A) are derived from conversations
with Schrickel-Rollins. Compensation for these services will be
based upon the actual hours utilized. The unit rates shown will be
in effect for the project.
Hourly rates will be billed portal-to-portal. overtime rates apply
for hours in excess of 8 hours per day. Work performed at night
(before 7:00 a.m., after 5:00 p.m.) or on Saturdays will be charged
at 1.5 times the normal rate, except Sunday and holidays which are
charged at 2.0 times the normal rate.
MTI meets all requirements of ASTM E329 and we have been members of
ACIL since 1943. In addition, MTI is reviewed on a regular basis
by A21A. Our continuing membership in ACIL and reviews by the A2LA
are examples of MTI's longstanding commitment to quality service
for our clients.
Our locations and facilities have the following qualifications:
1. Construction materials testing and inspection services
provided by our laboratory comply with and exceed the minimum
n requirements set forth by ASTM E329-77, "Recommended Practices for
Inspection and Testing Agencies for Concrete, Steel and Bituminous
Materials as Used in Construction". Registered engineers and
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MAXIM TECHNOLOGIES, INC.
Client: Mr. Ronnie Isham Date: March 11, 1999
Director of Public Services
City of Stephenville Proposal: 9-3-1103-6
298 W. Washington
Stephenville, Texas 76401
Project: West Side Development— Wolfe Nursery Rd./ Frey St
UNIT
SERVICE: RATE
TECHNICIAN
NICET Certified technician to provide general field observation and associated services
reporting daily to City representatives and the consulting engineer,
charge per 8 hour day $240.00
Mileage, per day $40.00
Moisture/Density relations, ea.
$140.50
Atterberg Limits, each
$40.00
Nuclear Densities, ea.
$27.00 *
Lime/Soil Gradations, each
$27.00 *
Concrete cylinders, ea.
$14.00
Included In charge per day fee.
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Hourly rates are two—hour mimimums, portal—to—portal. Overtime rates apply for hours in excess of
8 hours per day and will be charged at the rate of 1.5 times the base rates. Work performed on Sun—
days, or holidays will be charged at 2.0 times the base rate.
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