HomeMy WebLinkAbout2015-07-28 - Special City CouncilMINUTES OF SPECIAL COUNCIL MEETING
City of Stephenville - City Hall Training Room
TUESDAY, July 28, 2015 — 5:30 P.M.
The City Council of the City of Stephenville, Texas, convened on July 28, 2015, at 5:30 p.m., in the
Training Room at Stephenville City Hall, 298 West Washington Street, for the purpose of a Special Council
Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place
and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas
Codes Annotated, with the following members present, to wit:
Mayor Jerry K. Weldon II
Mayor Pro-Tem Russ McDaniel
Council members Mark McClinton
Boyd Waggoner
Rhett Harrison
Alan Nix
Sherry Zachery
Jerry Warren
Absent Doug Svien
Others Attending Pat Bridges, City Administrator
Randy Thomas, City Attorney
Cindy L. Stafford, City Secretary
I. Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m.
on Tuesday, July 28, 2015, by Mayor Weldon.
II. Report on the Staffing Study from Management Partners, Inc., Paul Wenbert; Discuss and
consider acceptance of the report (separate document)
Paul Wenbert with Management Partners, Inc. presented the findings from the study
conducted by his firm. The list of recommendations were highlighted as follows:
Recommendation 1. Conduct regular resident and business surveys to monitor
satisfaction with city services.
Recommendation 2. Add an administrative assistant position to support the city
administrator and city secretary.
Recommendation 3. Determine the most cost-effective delivery of cemetery
maintenance through managed competition.
Recommendation 4. Add an administrative support position to planning and building
services.
Recommendation 5. Add a city engineer position to public works, who is a civil
engineer.
Recommendation 6. Conduct a pavement condition assessment of all city -owned
streets and roads.
Special Council Meeting July 28, 2015
Stephenville City Council
Recommendation 7. Add an administrative assistant position to support the chief of
police.
Recommendation 8. Assess the most cost-effective way of providing additional
information technology support.
Recommendation 9. Identify specific, measurable outcomes that describe successful
completion of the strategic goals in the next strategic plan.
Recommendation 10. Develop an implementation action plan for work necessary to
meet strategic goals and objectives, clearly identifying the
individual responsible, resources needed, action steps,
deliverables, and a timeline.
MOTION by Russ McDaniel, second by Alan Nix, to approve the high-level staffing and
operations review report submitted by Management Partners, Inc., and certify City
Administrator Bridges has met his requirements as outlined in his employment contract.
MOTION CARRIED by unanimous vote.
III. STEPHENVILLE ECONOMIC DEVELOPMENT AUTHORITY
A. Consider Selection and Approval of Members of the Board of Directors of SEDA
MOTION by Russ McDanel, second by Boyd Waggoner, to appoint the following persons to
the SEDA Board of Directors:
Place 1
Matt Harpole (term expires 2017)
Place 2
Ron Mullins (term expires 2016)
Place 3
Keith Brown (term expires 2017)
Place 4
Michelle Dunkerley (term expires 2016)
Place 5
Marion Cole (term expires 2017)
Place 6
Nathan Heller (term expires 2016)
Place 7
Shelby Slawson (term expires 2017)
MOTION CARRIED by unanimous vote.
B. Consider Approval of Certificate of Formation for SEDA
MOTION BY Rhett Harrison, second by Sherry Zachery, to strike the last sentence of Article
4 Management and replacing it with the following: Each director shall serve a maximum of
two consecutive terms for a total not to exceed four years excluding the initial one-year
term. MOTION FAILED on the following roll call vote:
Place 1, Mark McClinton
No
Place 2, Boyd Waggoner
Yes
Place 3, Doug Svien
Absent
Place 4, Russ McDanel
No
Place 5, Rhett Harrison
Yes
Place 6, Alan Nix
No
Special Council Meeting July 28, 2015
Stephenville City Council
Place 7, Sherry Zachery Yes
Place 8, Jerry Warren Yes
Mayor Kenny Weldon No
MOTION by Russ McDanel, second by Mark McClinton, to adopt the Certificate of
Formation for SEDA with the following change to the "ex officio paragraph":
"The board shall consider for appointment the Mayor, Mayor pro tem, City Administrator,
Chamber of Commerce President/CEO, a county representative, and EDC Executive Director
to serve as ex officio directors, who shall not be entitled to vote."
MOTION CARRIED.
C. Consider Approval of Resolution Authorizing SEDA
No action was taken on this item.
IV. Adjourn. MOTION by Russ McDaniel, second by Rhett Harrison, to adjourn the meeting.
MOTION CARRIED and the meeting was adjourned at 8:49 p.m.
14 (AL,
Jerr K. W I on II, Mayor
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Special Council Meeting Juiy 28, 2015
Stephenville City Council