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Home My WebLink About2016-12-06 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING City of Stephenville - City Council Tuesday, December 6, 2016, 5:30 P.M. The City Council of the City of Stephenville, Texas, convened on December 6, 2016, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Mayor Pro-Tem Council members Jerry K. Weldon II Alan Nix Mark McClinton Carla Trussell Doug Svien Brady Pendleton Rhett Harrison Sherry Zachery Jerry Warren Others Attending Wayne McKethan, Interim City Administrator Randy Thomas, City Attorney Cindy L. Stafford, City Secretary I. Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m. on Tuesday, December 6, 2016, by Mayor Weldon. II. Pledge of Allegiance to the Texas Flag —"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." Pledge of Allegiance to the United States Flag Mayor Weldon led the audience in the pledge to the United States Flag and to the Texas Flag. Ill. Invocation was given by Rev. Shannon Grubbs of the First Christian Church IV. Citizens General Discussion. No one came forward to address the council. V. FINANCE COMMITTEE REPORT —Consider Approval of Resolution No. 2016-R-20 to Accept a Corrected Certified Tax Roll Value for FMC MOTION by Mark McClinton, second by Doug Svien, to adopt Resolution No. 2016-R-20. MOTION CARRIED by the following vote: Ayes: Council members McClinton, Trussell, Svien, Pendleton, Nix, Zachery, Warren, and Mayor Weldon. Noes: None Abstentions: Council member Harrison abstained, having filed an Affidavit of Conflict of Interest with the city secretary. Regular Business Meeting —December 6, 2016 Stephenville City Council VI. STEPHENVILLE TYPE IV ECONOMIC DEVELOPMENT AUTHORITY REPORT —John Hubbard, Executive Director —Consider approving an economic development grant to Erath Capital in an amount not to exceed $12,000 for water infrastructure improvements Director Hubbard reviewed the mission of SEDA, which will direct the programs during 2017. Some of these programs are: • Establish a Tax Incremental Financing District • Foreign Trade Zones, specifically around the airport • Fasade grant program to help local businesses with matching funding • Business expansion, retention program • Stephenville Day at the Capital Hubbard presented SEDA's request for approval of an economic development grant in the amount of $11,940 to Beau Mayo dba Erath Capital to extend a waterline from his project to the city limits. The extension will provide access to city water for five houses at the south end of Old Hico Road as well as a new commercial building for the Fastenal Company, which employs 6-8 people. MOTION by Brady Pendleton, second by Mark McClinton, to approve an economic development grant in the amount not to exceed $12,000 to Beau Mayo dba Erath Capital for water infrastructure improvements. MOTION CARRIED by the following vote: Ayes: Council members McClinton, Trussell, Svien, Pendleton, Nix, Zachery, and Mayor Weldon Noes: Council members Harrison and Warren VII. MONTHLY BUDGET REPORT —Walter Wood, Finance Director Monica Harris, Finance Director in Training, presented this report. She addressed the overall summary comparing budget figures with year-to-date actual figures. She pointed out total budget revenues are $22.9M; 8% target for October was $1,915,904. We actually received $2,096,956, so we are actually over by $178,052. She also presented the New Programs/Fleet/Non-Mobile Equipment Replacement report and the Property Tax and Sales and Use Tax reports. Mayor Weldon recognized Finance Director Walter G. Wood, who is retiring after serving ten years with the City of Stephenville. The mayor presented him with a key to the city and a proclamation, attached hereto and made a part hereof for all purposes. Vill. PUBLIC HEALTH AND SAFETY COMMITTEE REPORT A. Consider approval of request for donation from Dublin Police Department B. Purchase of Radar Trailer Brady Pendleton reported that while the city council wants to be a good neighbor to our friends in Dublin, the committee voted to not donate one of the department's patrol vehicles to the City of Dublin. The committee also considered the purchase of equipment for monitoring traffic patterns and speed. The estimated value of the retired police vehicle will offset the cost of the Regular Business Meeting —December 6, 2016 Stephenville City Council radar trailer. Council action is not required for this purchase as the value is below the threshold for council approval; therefore staff has proceeded with the acquisition of this equipment. IX. PUBLIC WORKS COMMITTEE REPORT Alan Nix reported thatthe city has maintained a Type IV landfill for manyyears. Duringthat period, staff has continually sought out programs and equipment to lengthen the life of the landfill. One such piece of equipment was presented to the committee —a Tana landfill shredder and trommel—which is a demonstration unit carrying the same warranty as new equipment. The up- front cost is $84,400 under the budgeted amount. The quote from Humdinger Equipment, Ltd. of Lubbock, Texas, provides for the purchase of this equipment for a total cost of $790,600. Proposed financing from Texas Bank provides for an interest rate of 2.85%and no pre -payment penalty. A. Consider approval of Resolution No. 2011 Financing Shredder and Trommel Screen MOTION by Alan Nix, second by Mark McClinton, to approve the purchase of the landfill shredder and trommel screen and approve Resolution No. 2016-R-21. MOTION CARRIED by the following vote: Ayes: Council members McClinton, Trussell, Svien, Pendleton, Nix, Zachery, Warren, and Mayor Weldon. Noes: Council members Harrison and Warren. B. Eastside Sewer Project Update X. NOMINATIONS COMMITTEE REPORT A. Consider approving annual appointments to citizen boards and commissions MOTION by Jerry Warren, second by Carla Trussell, to approve the following board and commission appointments. MOTION CARRIED by unanimous vote. Planning and Zoning Commission Place 1 Richard Petronis Place 3 Lisa LaTouche Place 5 Kerry Schindler Place 7 Mark Wallace Place 9 Metta Collier Airport Advisory Board Board Place 1 L. G. (Dutch) Molenaar Place 3 VACANT Place 5 RobertCouch Place 7 VACANT Regular Business Meeting —December 6, 2016 Stephenville City Council Board of Adjustment Place 1 David Baskett Place 3 Stephen McKethan Place 5 VACANT Alternate 1 VACANT Alternate 2 VACANT Parks and Recreation Advisory Place 1 Rita Cook Place 3 Contessa Harrison Place 5 Daron Trussell Place 7 Dennis Jones Senior Citizens Advisory Board Place 1 Sheryl Wells Place 3 Jana Saucedo Place 5 Roy Hayes Place 7 Marlene Dupas Water Conservation Committee Place 1 VACANT Place 3 VACNT Place 5 VACANT Building Board Place 1 Rick Hale Place 3 Danny Phillips Place 5 Brent Virgin Mechanical Board Place 1 Bobby Mangrum Place 3 James Walker Place 5 Steven Deviney Stephenville Type B Economic Development Authority Place 1 Matt Harpole Place 3 Gerald Cook Place 5 Marion Cole Place 7 Shelby Slawson Library Advisory Board Place 1 Emily MCLemore Place 3 Shirley Bittenbinder Place 4 Darla Fent Place 5 Margie Derrick Place 7 VACANT Dangerous Building Abatement Place 1 Brad Chilton Place 3 Jeff Owens Place 5 Michael Stephens Electrical Board Place 1 Rod Rutledge Place 3 Scott Thompson Place 5 David Bragg Plumbing Board Place 1 Steve Forbus Place 3 Ed Weber Place 5 Bobby Mangrum Place 7 VACANT Erath County Appraisal District Board of Directors: Andrew Hanson, Jr. B. Consider Adopting Ordinance No. 2016-0-15 Repealing the Fourth of July Family Fun Fair Committee and the Western Heritage Committee MOTION by Rhett Harrison, second by Sherry Zachery, to adopt Ordinance No. 2016-0- 15. MOTION CARRIED by unanimous vote. XI. CONSENT AGENDA Alan Nix requested that item DA. be removed for discussion. MOTION by Mark McClinton, second by Sherry Zachery, to approve the Consent Agenda except for item p� DA. MOTION CARRIED by unanimous vote. MOTION by Alan Nix, second by Carla Trussell, to table action on item D.4. MOTION Regular Business Meeting —December 6, 2016 Stephenville City Council CARRIED. A. Approve Minutes of the Regular Council Meeting on November 1, 2016 B. Approve Renewal of Agreement with Erath County for Tax Collection Services C. Approve Ordinance No. 2016-0-16 Altering the Speed Limit on US 67 South D. Bid Awards 1. Automatic Chest Compression Machine (Fire Department) 2. Police Patrol Vehicles 3. Police Vehicle Equipment 4. Landscape Median Contract E. Authorize the Sale of Vehicles 1. Two 2013 Chevrolet Caprice vehicles (Unit Nos. 307 and 308) 2. 2010 Chevrolet Tahoe (Unit No. 311) F. Authorize the Sale of Real Property by Sealed Bid 1. Part of Lot 6, Block 12, Shapard and Collins Addition, located at the NE corner of West Jones and North McCart 2. Part of Lot 18, Block 160, City Addition, located near Byron Street 3. 1.904 acres, Block 73, City Addition, 700 block Alexander Road XII. Comments by City Administrator • CGI Presentations, Marketing Video • City Hall Closed Friday, December 9, 12pm-lpm for Employee Christmas Lunch • December 13—Council Work Session —Thoroughfare Plan • December 15, 6-9pm—Holly Jolly Christmas —Downtown Plaza • December 20—Personnel Committee • December 29—Playin' on the Plaza —Food Trucks and Music —Downtown Plaza • January 10, Economic Development Summit XIII. Comments by Council members Carla Trussell announced the open house for the newly repaired Berry Cottage on the Stephenville Museum grounds. Mayor Weldon commended Hawk Scott and the Recreation Department staff for their work in bringing holiday lights and music to the Downtown Plaza. All council members thanked Walter Wood for his dedicated service to the City of Stephenville and wished him good luck in his retirement. XIV. EXECUTIVE SESSION. At 6:51 p.m., Mayor Weldon recessed the open portion of the meeting, and council went into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes, Annotated, in accordance with: A. Sec. 551.074 Personnel Matters (a)(1) to deliberate the appointment, employment, Regular Business Meeting —December 6, 2016 Stephenville City Council n evaluation, reassignment, duties, discipline, or dismissal of a public officer or ff jj employee —City Administrator position B. Sec. 551.071(a) Consultation with Attorney; pending or contemplated litigation — Upper Leon River Municipal Water District C. Sec. 551.072 Deliberations about Real Property— H unewel I D. Sec. 551.087(1) Deliberation regarding economic development negotiations — Engineering design fees associated with the construction of a traffic signal on US 377 at Christy Plaza Council reconvened in open session at 9:28 a.m. XV. Action taken on matters discuss in executive session (if necessary) MOTION by Mark McClinton, second by Alan Nix, to approve a loan in the amount of $48,590 between Nick Halili dba Drini Real Estate Investments and Stephenville Type B Economic Development Authority for an economic development project at Christy Plaza. MOTION CARRIED by unanimous vote. XVI. Adjourn The meeting was adjourned at 9:29 p.m. 1r( Jer K. =1don, Mayor /_U1 .99 &Vi.��Y ` L'4j Cindy L. fford, 6ity S tary Regular Business Meeting —December 6, 2016 Stephenville City Council