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HomeMy WebLinkAbout1997-06-03 - Regular City CouncilMINUTES OF GENERAL BUSINESS MEETING City of Stephenville - City Council TUESDAY, JUNE 39 1997 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened on June 3, 1997, at 7: 00 p.m., in the Council Chambers at City Hall, 354 N. Belknap Street, for the purpose of a General Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor John Pollan Councilmembers Jerry B . Madkins Barbara Terrell Marshall Shelton Joel Hillin K. H. Conatser Billy Bob Hodges Scott Evans Bill Corbin Others Attending: Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney I. CALL TO ORDER. Mayor Pollan called the meeting to order at 7:00 p.m. and declared a quorum present. H. CITIZENS' GENERAL DISCUSSION No one wished to speak to the Council. III. PLANNING AND ZONING COMMISSION --Consider Approval of Final Plat of Lot 33, Block 156, City Addition, City of Stephenville, Texas Councilmember Shelton moved to approve the final plat of Lot 33, Block 156, City Addition, City of Stephenville, Texas. Councilmember Terrell seconded the motion which passed by unanimous vote. General Business Meeting -- June 3, 1997 IV. CONSIDER THE APPROVAL OF APPOINTMENTS TO CITY COUNCIL COMMITTEES Councilmember Madkins moved to approve the committee appointments as follows: WATER PLANNING COMMITTEE: Chairman, John Pollan. Committee members Barbara Terrell, Billy Bob Hodges, and Bill Corbin. PLANNING AND DEVELOPMENT COMMITTEE: Chairman, Billy Bob Hodges. Committee members John Pollan, Barbara Terrell, and Bill Corbin. PUBLIC HEALTH AND SAFETY COMMITTEE: Chairman, Joel Hillin. Committee members Jerry Madkins, K. H. Conatser, and Bea Marin. FINANCE COMMITTEE: Chairman, Bill Corbin. Committee members Marshal Shelton, Billy Bob Hodges, and John Pollan. PERSONNEL COMMITTEE: Chairman, Jerry Madkins. Committee members Marshall Shelton, Bea Marin, and Bill Corbin. SOLID WASTE MANAGEMENT COMMITTEE: Chairman, Marshall Shelton. Committee members K. H. Conatser, Bea Marin, and Joel Hillin. NOMINATIONS COMMITTEE: Chairwoman, Barbara Terrell. Committee members John Pollan, Joel Hillin, and K. H. Conatser. Councilmember Hillin seconded the motion which passed by unanimous vote. V. PLANNING AND DEVELOPMENT COMMITTEE --Consider the Plans and Specifications for the Downtown Auto Park Councilmember Hodges made the report for this committee which included a discussion of plans for the Downtown Auto Park. The committee was briefed on meetings between Don Davis, Perry Elliott on behalf of the Stephenville Bank and Trust Co. (SB&T), and the Chamber of Commerce Walk of Fame Committee. Hodges called on Davis to report to the Council. Davis reminded the Council that SB&T retained the westerly three drive-in lanes. Perry Elliott has expressed an interest in including the bank property in the overall design of this block. SB&T has agreed to be responsible for 100% of the cost for improving the bank's property, and then would share with the city in the cost of improving the adjoining areas belonging to the city and the bank. These costs include design, demolition, and construction costs to develop this area. General Business Meeting -- June 3, 1997 OM. 5QE Hodges further reported that the Chamber's Walk of Fame Committee was included in discussion of plans for the inclusion of bronze inlays around the auto park. The Chamber will make application for this phase of the park from hotel/motel funds at the necessary time. The design of the auto park will contain provisions to include twenty "Walk of Fame" plaques. Jim Young, 1330 North Lillian, Stephenville, had questions for the Council concerning the parking area in the auto park and if any traffic analysis had been taken in the area of the auto park to justify a parking lot of that size in the dowtown area. Councilmember Hodges explained that with the relocation of the City Hall to a building across the street from the auto park site, a parking area was needed to serve City Hall customers, downtown shoppers, and city employees. Councilmember Terrell added that the auto park will be a wonderful facility for the dowtown area with beautiful landscaping, trees, flowering trees and shrubbery. She mentioned that in addition to its use for parking, it can be used for events such as craft fairs, musical events, and speeches; and will be a great asset to downtown. Robert Burns, 2220 Lingleville Road, Stephenville, stated that during his frequent trips downtown, he had difficulty finding a parking place near the courthouse and Chamber of Commerce. He applauded the Council and staff for their action in developing the auto park. Councilmember Hodges moved to approve the plans and specifications of the Downtown Auto Park and instruct staff to advertise for bids. Councilmember Corbin seconded the motion which passed by unanimous vote. v1. CHANGE ORDER NO. 1 FOR THE PADDOCK STREET WATER LINE REPLACEMENT PROJECT City Administrator Davis told the Council that the Paddock Street Water Line Replacement Project was originally estimated by the engineers at a construction cost of $185,690.00. The actual bid was $15 8, 63 6.3 0. He explained that the law allows that the city can, by change order, add to a contract so long as the change does not exceed 25% of the contract. The City has considered adding two other projects to this contract, which are 1) 400 feet of water line on Omaha Street, Westgate Subdivision, and 2) 500 feet of water line on Minnie Street between Race and Paddock Streets. Councilmember Corbin moved to approve Change Order No. 1 in the amount of $26,500.00. Councilmember Hillin seconded the motion which passed by unanimous vote. General Business Meeting -- June 3, 1997 0 ti Councilmember Marin moved to approve the Consent Agenda as follows: VII. CONSENT AGENDA A. Approval of Minutes 1. Regular Business Meeting on May 6, 1997 2. Special Business Meeting on May 20, 1997 B. RFP--Audit Services C. Bid Recommendations 1. Network Wiring 2. Automated Library Management System 3. Telephone System 4. Shoring Equipment Councilmember Shelton seconded the motion which passed by unanimous roll call vote. VIII. CITY ADMINISTRATOR'S REPORT City Administrator Davis reported that the City's application for Community Development Block Grant had been turned down. The ultimate decision will be made by the Executive Director of the Texas Department of Housing and Community Affairs. Davis then reported that Community Services Director, Ronnie Isham, has visited with Joe Pope, Erath County Agent; and Dr. Nancy Roe, Tarleton Experiment Station, concerning a demonstration compost effort at the Jaycee Optimist Park. The Experiment Station has developed some compost pellets from dairy waste and is wanting the City to set aside an area of the park to provide two equal size plots. One will be treated with the compost and one parcel without. The City's responsibility is to ensure the two plots are monitored equally. General Business Meeting -- June 3, 1997 050E IX. ADJOURN ATTEST: There being no further business to come before the Council, the meeting was adjourned at 7.23 p.m. not ord, ity Sec6oy Q� 41M -, a_, 4� John ollan, Mayor General Business Meeting -- June 3, 1997 dim OU050C