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HomeMy WebLinkAbout1996-09-03 - Regular City CouncilMINUTES OF GENERAL BUSINESS MEETING City of Stephenville - City Council TUESDAY, SEPTEMBER 3, 1996 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened on September 3, 1996, at 7:00 p.m., in the Council Chambers at City Hall, 354 N. Belknap Street, for the purpose of a General Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Councilmembers: Others Attending: I. CALL TO ORDER John Pollan Jerry B . Madkins Barbara Terrell Marshall Shelton Joel Hillin Scott Evans K. H. Conatser Billy Bob Hodges Bill Corbin Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney Mayor Pollan called the meeting to order at 7:00 p.m. and declared a quorum present. II. PRESENTATION OF 30-YEAR SERVICE AWARD TO RONNIE ISHAM Mayor Pollan recognized Ronnie Isham and presented him with a 30-year service award certificate and a resolution from the City Council (copy of which accompanies these minutes). Mayor Pollan also recognized Ronnie' s wife, Gaytha; son and daughter-in-law, Shay and Holli; and grandson, Rodney Tyler. Pollan told those present that Ronnie began work for the City in 1964 as part-time athletic supervisor and was promoted to Parks and Recreation Director in 1966. Isham is a graduate of TSU. He is a Texas Amateur Softball Association District Commissioner (1965-present), Texas ASA Area Vice President (1980-present), Southwest Official's Association (1965-1989 football and basketball), Texas Amateur Athletic Federation President (1989-1992), Regular Business Meeting -- September 3, 1996 y .� Texas ASA, Player Representative (1989-present); ASA, USA Softball National Team Selection Committee Member (1993-present); and 1996 USA Olympic Team Leader for the Gold Medal Women's Softball Team. III. PUBLIC HEARING ON TAX RATE OF $.4393 Mayor Pollan announced the opening of a public hearing concerning the proposed tax rate of $.43 93 . Because the increase in the tax rate is greater than a three percent (3.%) increase, the Council is required to conduct a public hearing. Persons speaking in favor: No one. Persons speakinp, against: No one. Mayor Pollan closed the public hearing, and announced that no action was required at this time and the formal consideration of the tax rate will be made at the special council meeting to be held on September 17, 1996. Iv. PLANNING AND ZONING COMMISSION A. PUBLIC HEARING ON REZONING Mayor Pollan announced the opening of a public hearing for the purpose of rezoning properties located in the 2200 block of the Lingleville Road (FM 8) from B-1 "Neighborhood Business District" and B-2 "Secondary and Highway Business District" to R-3 "Multiple -Family Residential District"'. Persons speaking in favor of the rezoning: No one. Persons speakingaizainst the rezoning: No one. Mayor Pollan informed the council that the Planning and Zoning Commission has recommended this rezoning. Mayor Pollan closed the public hearing. Councilmember Conatser made the motion to adopt Ordinance No. 1996-24 rezoning properties located in the 2200 block of the Lingleville Road (FM 8) from B- 1 "Neighborhood Business District" and B-2 "Secondary and Highway Business District" to R-3 "Multiple -Family Residential District". Councilmember Hodges seconded the motion which passed by unanimous vote. Regular Business Meeting -- September 3, 1996 ,,f Be Consider the approval of the Final Plat of Heritage Hills Subdivision, . Phase V. James Synatzske presented the councilmembers with a detailed map of the entire subdivision which set out all five phases and briefly reviewed its development through these phases. Councilmember Shelton made the motion to approve the Final Plat of Heritage Hills Subdivision, Phase V. Councilmember Corbin seconded the motion which passed by unanimous vote. V. PARKS AND RECREATION ADVISORY BOARD A. Consider Resolution (No. 1996-Approving the City -Wide Master Plan Eric Wilhite from Schrickel, Rollins and Associates was present to answer questions concerning the City -Wide Master Plan and briefly reviewed each section of this plan. Councilmember Terrell moved to approve Resolution 1996-8 which adopts the Parks and Recreation Master Plan. Councilmember Madkins seconded the motion, and it passed by unanimous vote. Mayor Pollan recognized members of the Parks and Recreation Advisory Board who were present: Chairman, Steve Gunn, Connie Birdsong, Sam Taylor, and Bee Bentley. Connie Birdsong spoke on behalf of the board and told the council that she thinks the plan is marvelous. She complimented the city staff for their work, and said that the board is excited about the plan. Councilmember Terrell commended the work of the park board and thanked them for their efforts. Be Public Hearing on City Park Master Plan Mayor Pollan announced the opening of a public hearing on the proposed Master Plan for City Park. Persons sneaking in favor: Eric Wilhite briefly summarized some of the major features of the City Park Master Plan, including additional baseball and softball facilities, improving traffic flow through the park and adding one more street exit from the park, an aquatic center, and further development of the Bosque River in the City Park. Regular Business Meeting — September 3, 1996 Don Davis commended the efforts of the Parks and Recreation Advisory Board, city staff, and Schrickel, Rollins and Associates. Persons speaking against: No one Mayor Pollan closed the public hearing and explained that final action on this matter will be taken at a special council meeting to be held on September 17, 1996. C. Consider Donation of Lot 4, Block S, Oak Tree Addition ' City Administrator Don Davis told the Council that the Parks and Recreation AdvisoryBoard has recommended that the Council not accept this donation of property. He explained that costly drainage improvements would have to be made on this property and additional property would have to be purchased in order for the City to utilize the property as a park. Councilmember Corbin made the motion to accept the recommendation of the Parks and Recreation Advisory Board to not accept this donation of property. Councilmember Hillin seconded the motion, which passed by unanimous vote. vie PUBLIC HEARING TO CONSIDER DESIGNATING LOT 1, BLOCK 3, GOOD TREE SUBDIVISION, STEPHENVII..LE, ERATH COUNTY, TEXAS, AS A REINVESTMENT ZONE Mayor Pollan announced the opening of a public hearing to consider designating Lot L Block 3, Good Tree Subdivision, Stephenville, as a reinvestment zone. Persons speaking in favor: No one. Persons speaking a ainst: No one. Mayor Pollan closed the public hearing. Councilmember Shelton made the motion to adopt Ordinance No. 1996-25. Councilmember Conatser seconded the motion which passed by unanimous vote. VII. FINANCE COMMITTEE REPORT A. Consider Hotel/Motel Tax Requests Councilmember Corbin reported that this committee had received requests from the Chamber of Commerce and the City Recreation Department for Hotel/Motel Tax as follows. - Regular Business Meeting — September 3, 1996 1. Chamber of Commerce ($7, 100) A. T SU Basketball Tournament $2, 000.00 B. High School Football Play-offs 1,500.00 C. Junior College Baseball Tournament L000.00 D. National Gospel Singing 550.00 E. TSU Rodeo 950.00 F. Antique Car Show 600.00 G. FFA Judging Contest 500.00 2. City Recreation Department ($38,000) Invitational Roping Event L500.00 Councilmember Corbin made the motion to approve the above requests from the Hotel/Motel Tax. The motion was seconded by Councilmember Hillin and passed by unanimous vote. B. Consider Hiring an Investment Advisor Corbin reported that Committee members felt that an investment advisory, who is able to monitor the City's investments daily, will be able to net more money for the City than the present procedure of handling it ourselves. The Finance Committee recommended retaining as the City's Investment Advisory the firm of Patterson & Associates. Councilmember Corbin made the motion to employ Patterson &Associates as the City's Investment Advisor. The motion was seconded by Councilmember Evans and passed by unanimous vote. vIII. WATER PLANNING COMMITTEE REPORT --Contract with Operations Management International, Inc. for Management Services at the Wastewater Treatment Plant Councilmember Evans reported that, following many meetings and much study and discussion on the subject, the Water Planning Committee members are recommending that the City contract with Operations Management International, Inc. for the operation of the Wastewater Treatment Plant. Representatives from OMI who were present at the meeting were Jack Noble, Shirley Ross, Ed Schwabb, and Johnny Davis. Evans pointed out that staff members at the Wastewater Treatment Plant had also been involved in the meetings, and had made personal visits to treatment plants operated by OMI. Regular Business Meeting — September 3, 1996 Councilmember Conatser requested clarification of the $361,000 operating cost reflected in the FY 1996-97 budget and the $421,000 contract amount for OMI. City Administrator Davis stated that in order to accurately compare the ONE proposal versus the City's in-house operations, there are several changes that are going to have to be made to our operations that were not included in the operating budget but are included in the cost comparison (i.e. acquisition of computer hardware and software). Councilmember Madkins applauded the efforts of the committee members and city staff on making sure the city employees who presently work at the wastewater treatment plant will not lose their jobs. Councilmember Evans made the motion to enter into a contract with Operations Management International, Inc. for operation of the Wastewater Treatment Plant. The motion was seconded by Councilmember Madkins and passed by the following vote: AYES: Councilmembers Madkins, Terrell, Shelton, Hillin, Evans, Hodges, Corbin, and Mayor Pollan. NAYS: Councilmember Conatser IX. CONSIDER CANDIDATE SELECTION FOR THE BOARD OF TRUSTEES OF THE TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL Councilmember Terrell made the motion to vote for Robert Herrera, Saul Ramirez, David Prewitt, and Don Davis for election to the TML Intergovernmental Risk Pool Board of Trustees. The motion was seconded by Councilmember Shelton and passed by unanimous vote. X. CONSIDER ADOPTING AN ORDINANCE PROVIDING FOR PARTICIPATION OF THE CITY IN THE SUPPLEMENTAL DEATH BENEFITS FUND OF THE TEXAS MUNICIPAL RETIREMENT SYSTEM. Councilmember Corbin made the motion to adopt Ordinance No. 1996-26, which motion was seconded by Councilmember Shelton, and passed by unanimous vote. XI. APPOINTMENT OF STANDING CITY COUNCIL COMMITTEES Councilmember Hillin moved to approve the following committee assignments: Finance Committee: Regular Business Meeting — September 3, 1996 A, Bill Corbin, Chairperson; John Pollan, Scott Evans, and Billy Bob Hodges XII. X1V. Water Planning Committee: Scott Evans, Chairperson; John Pollan, Barbara Terrell, and Bill Corbin Planning and Development Committee: Billy Bob Hodges, Chairperson; John Pollan, Barbara Terrell, and Bill Corbin Public Health and Safe tv Committee: Joel Hillin, Chairperson; Marshall Shelton, Jerry Madkins, and K. H. Conatser Solid Waste Management Committee: Marshall Shelton, Chairperson; Joel Hillin, Scott Evans, and K. H. Conatser Personnel Committee: John Pollan, Chairperson; Marshall Shelton, Bill Corbin, and Jerry Madkins Nominations Committee: Barbara Terrell, Chairperson; Joel Hillin, K. H. Conatser, and Billy Bob Hodges ELECTION OF MAYOR PRO-TEM Councilmember Terrell nominated Bill Corbin as Mayor Pro-Tem. There being no further nominations, Councilmember Conatser made the motion to accept Bill Corbin as Mayor Pro-Tem by acclamation. The motion was seconded by Councilmember Madkins and passed by unanimous vote. DESIGNATION OF VOTING REPRESENTATIVE TO NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS Councilmember Joel Hillin stated that he would be willing to act in this position. Councilmember Hodges made the motion to accept the Consent Agenda as follows: CONSENT AGENDA --Approval of Minutes A. Citizen's Discussion on August 6,1996 Be Regular Business Meeting on August 6, 1996 C. Special Meeting on August 8, 1996 D. Special Meeting on August 13, 1996 Regular Business Meeting -- September 3, 1996 Y E. Special Emergency Meeting on August 14,1996 F. Special Meeting on August 20, 1996 Councilmember Terrell seconded the motion, which passed by unanimous roll call vote. XV. CITY ADMINISTRATOR'S REPORT Don Davis reminded the Council of the new council orientation on September 13 and September 20. XVI. EXECUTIVE SESSION. At 8:17 p.m., Mayor Pollan recessed the open portion of this meeting, and the Council went into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Closed Meeting, §551.072, Local Government Code, Vernon's Annotated Civil Statutes, in accordance with the authority contained in Deliberation Regarding Real Property and §551.071(l)(A) Consultation with Attorney; Closed Meeting, pending or contemplated litigation. A. Texas Parks & Wildlife Department, et al v. Texas Water Commission, et al; Cause No. 4322066; In the 98th Judicial District Court, Travis County, Texas. B. Status of purchase of Lots H-2, and I, Block 7; and Lot K Block 6, City Addition, City of Stephenville, Erath County, Texas. (SB &T) C. Status of purchase of Lot A, Block 6, City Addition, City of Stephenville, Erath County, Texas. (TerreflNix) D. Status of purchase of the south 49.9 feet of Lots B and C, Block 6, City Addition, City of Stephenville, Erath County, Texas. (Shaffer) E. Consider the purchase of Lot C, Block 6, City Addition, City of Stephenville, Erath County, Texas. (Glasgow/Jones) F. Consider the purchase of Lot 3, Block 22, City Addition, City of Stephenville, Erath County, Texas. (Hunter) G. Deliberation concerning possible litigation relating to Lots 5 and 8, Block 32, South Side Addition, City of Stephenville, Erath County, Terms. (Youngblood) H. Deliberation concerning possible litigation relating to Lots 4 and 5, Block 32, South Side Addition, City of Stephenville, Erath County, Texas. (Ford) Regular Business Meeting -- September 3, 1996 Mayor Pollan recessed the Executive Session at 8:56 p.m. and called the Council back into open session. XVII. ACTION TAKEN ON MATTERS DISCUSSED IN EXECUTIVE SESSION (if necessary) Councilmember Hillin made the motion to purchase Lot C, Block 6, City Addition, City of Stephenville, Erath County, Texas, the Glasgow/Jones building for the price of $25,000. Councilmember Conatser seconded the motion, which passed by unanimous vote. Councilmember Hodges moved to authorize City Attorney Randy Thomas to proceed with condemnation proceedings on Lots 5 and 8, Block 32, South Side Addition, City of Stephenville, Erath County, Texas, owned by C. D. Youngblood, and on Lots 4 and 5. Block 32, South Side Addition, City of Stephenville, Erath County, Texas, owned by Cecil Ford. The motion was seconded by Councilmember Shelton and passed by unanimous vote. XVHL ADJOURN There being no further business, Mayor Pollan adjourned the meeting at 9:07 p.m. ATTEST: C Cindy L. S ord, City Se4�ry Regular Business Meeting -- September 3, 1996 Ir CITY OF STEPHENVILLE A Resolution of Appreciation WHEREAS, Ronnie Isham became an employee of the City of Stephenville on July 1, 1966, and since that time has devoted his skills and abilities toward providing quality service for the benefit of the City; and WHEREAS, Ronnie Isham has earned the respect of his co- workers, citizens, and City Councilmembers because of his exemplary work ethics and his dedication to improving, and promoting parks and recreation; and WHEREAS, the City Council acknowledges the growth in professional competence and personal achievement of one of its most valued public servants; and WHEREAS, the City Council desires to express its appreciation and admiration to Ronnie Isham for thirty years of loyalty and devotion to the citizens of Stephenville. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stephenville, Texas, that the thanks of the Citizens of Stephenville and the personal commendation of the members of this City Council are hereby extended to BONNIE ISHAM, Community Service Director, 1966 - 1996. Signed this the 19th day of July,1996. "P Jo ollan, Mayor