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HomeMy WebLinkAbout2020-O-20 - 3rd Quarter Budget Adjustments ORDINANCE NO. 2020-0-20 AN ORDINANCE PROVIDING BUDGET AMENDMENT FOR THE REMAINDER OF THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020. WHEREAS, it is necessary to amend the 2019-20 fiscal year budget to adjust revenues and expenditures as reflected on the attached pages, and incorporated herein by reference. The attached budget amendment for the fiscal year beginning October 1, 2019 and ending September 30, 2020, was duly presented to the City Council by the City Manager and a public notice was posted in the Stephenville City Hall. NOW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,TEXAS: SECTION 1. That the amended appropriations and anticipated revenues for the fiscal year beginning October 1, 2019 and ending September 30, 2020 for the support of the general government of the City of Stephenville, Texas, be amended and fixed for the remainder of the fiscal year ending September 30, 2020,with the revenues and expenditures shown. SECTION 2. That the amended budget is hereby approved in all respects and adopted as the City's budget for the remainder of the fiscal year ending September 30, 2020. PASSED and APPROVED this the 2"d day of June, 2020. W , '•. i Svien, yor ATTEST: 'S ."Mk, f • '• S ,:• * `Staci L. g, City Secre ary �0 '......'••t0,.•`�� RP0P� Reviewe by Al n L. 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O w a�i I 'I .... w ce A A r F t- Z W a M City of Stephenville Summary of Revenues Budgeted Amounts Recommended Approved Proposed Budget Changes Source of Funds 2019-2020 2019-2020 Positive (Negative) Taxes 15,218,973 15,218,973 0 Licenses and permits 265,440 265,440 0 Fines and forfeitures 180,450 180,450 0 Intergovernmental grants 4,467,214 4,849,714 382,500 Service charges 11,130,832 11,130,832 0 Interest on investments 416,800 416,800 0 Other Income 163,661 415,983 252,322 Debt Proceeds 0 0 12,881,005 Total Revenue 31,843,370 32,478,192 13,515,827 General Funds Taxes Property Taxes 6,180,994 6,180,994 Sales Tax 6,008,963 6,008,963 Mixed Drinks Tax 0 Franchise Taxes 1,653,649 1,653,649 Licenses and permits 245,440 245,440 Fines and forfeitures 170,200 170,200 Intergovernmental 848,176 1,251,934 403,758 Service charges 1,130,854 1,130,854 Interest on investments 172,800 172,800 Other Income 67,354 319,676 252,322 Debt Proceeds 0 0 Total General Fund 16,478,430 17,134,510 656,080 Utility Fund Water sales 5,079,000 5,079,000 Wastewater charges 3,072,000 3,072,000 Service and delinquent charges 292,975 292,975 Interest on investments 208,000 208,000 Intergovernmental 0 234,875 234,875 Other Income 68,414 68,414 Debt Proceeds 0 Total Utility Fund 8,720,389 8,955,264 234,875 Landfill Fund Gate fees 800,000 800,000 Interest on investments 5,000 5,000 Other Income 8,350 8,350 Debt Proceeds Total Landfill Fund 813,350 813,350 0 City of Stephenville Summary of Revenues Budgeted Amounts Recommended Approved Proposed Budget Changes Source of Funds 2019-2020 2019-2020 Positive (Negative) Airport Fund Hangar rental 105,316 105,316 Service and delinquent charges 1,440 1,440 Intergovernmental Grants 1,624,488 1,459,255 (165,233) Gasoline Sales 3,000 3,000 Other Income 0 0 Debt Proceeds 0 Total Airport Fund 1,734,244 1,569,011 (165,233) Storm Water Drainage Fund Storm water drainage fee 646,247 646,247 Licenses and permits 20,000 20,000 Intergovernmental Grants 1,990,000 1,899,100 (90,900) Interest on investments 10,000 10,000 Total Stormwater Fund 2,666,247 2,575,347 (90,900) Special Revenue Funds Hotel/Motel Tax 555,000 555,000 -" Child Safety 5,000 5,000 Municipal Court Technology 5,250 5,250 Public Safety 4,550 4,550 569,800 569,800 0 Other Funds Capital Projects Fund Other Income 19,543 19,543 Debt proceeds 0 12,881,005 12,881,005 Interest 8,000 8,000 Debt Service Fund Property Taxes 260,600 260,600 Interest 1,000 1,000 Stephenville Economic Dev Authority Sales Tax 4B 559,767 559,767 Interest 12,000 12,000 Total Other Funds 860,910 13,741,915 12,881,005 Total Funds 31,843,370 45,359,197 13,515,827 City of Stephenville Summary of Transfers Budgeted Amounts Recommended Approved Proposed Budget Changes Source of Funds 2019-2020 2019-2020 Positive(Negative) Transfers In General Fund 1,034,955 1,034,955 0 Utility Fund 40,337 40,337 0 Airport Fund 0 0 0 Hotel Occupancy Tax Fund 0 0 0 Capital Projects Fund 1,071,572 1,071,572 0 Total Transfers In 2,146,864 2,146,864 0 Transfers Out General Fund (1,071,572) (1,071,572) 0 Utility Fund (889,555) (889,555) 0 Landfill Fund (35,136) (35,136) 0 Storm Water Drainage Fund (150,601) (150,601) 0 Total Transfers Out (2,146,864) (2,146,864) 0 City of Stephenville Summary of Expenditures Budgeted Amounts Recommended Approved Proposed Budget Changes Source of Funds 2019-2020 2019-2020 Positive (Negative) General Government: City Council 134,619 134,619 City Manager 455,856 455,856 City Secretary 131,043 204,763 73,720 Emergency management 24,122 24,122 Municipal building 112,429 114,934 2,505 Municipal Service Center 96,276 96,276 Human resources 235,552 235,552 Information Technology 310,728 314,727 3,999 Total General Government 1,500,625 1,580,849 80,224 Finance and Administration: Financial Admin/Accounting 505,234 536,734 31,500 Tax 168,026 168,026 Total Finance and Administration 673,260 704,760 31,500 Legal: Legal counsel 126,630 126,630 - Municipal court 146,816 179,679 32,863 Total Legal 273,446 306,309 32,863 Parks& Leisure Services: Parks & Recreation 2,393,004 2,437,344 44,340 Library 251,966 251,966 Senior citizens center 148,582 148,582 Aquatic Center 290,182 290,182 _ Total Parks& Leisure Services 3,083,734 3,128,074 44,340 Public Works: Street maintenance 952,016 977,233 25,217 Fire Department: Total Fire Department 3,389,146 3,771,203 382,057 Police Department: Total Police Department 5,502,019 6,261,379 759,360 Community Development Total Community Development 511,436 511,436 - Total General Fund 15,885,682 17,241,243 1,355,561 City of Stephenville Summary of Expenditures Budgeted Amounts Recommended Approved Proposed Budget Changes Source of Funds 2019-2020 2019-2020 Positive (Negative) Utility Fund Utilities administration 1,146,642 1,140,428 (6,214) Water production 883,656 887,076 3,420 Water distribution 1,459,716 1,459,716 Water customer service 243,752 243,752 Wastewater collection 17,471,705 16,922,380 (549,325) Wastewater treatment 1,195,686 1,430,594 234,908 Billing and collections 285,464 285,464 Non-Departmental 2,005,429 2,005,429 Total Utility Fund 24,692,050 24,374,839 (317,211) Landfill Fund Total Landfill Fund 830,135 834,165 4,030 Airport Fund Total Airport Fund 1,886,041 1,702,449 (183,592) Storm Water Drainage Fund Operations 105,000 105,000 "` Capital 1,999,869 1,920,048 (79,821) Debt Service 500,238 500,238 Total Storm Water Drainage Fund 2,605,107 2,525,286 (79,821) Special Revenue Fund Hotel/Motel 555,000 555,000 - ChildSafety 0 0 Court Technology 0 0 Public Safety 15,868 15,868 Total Special Revenue Fund 570,868 570,868 - Debt Service Fund Total Debt Service Fund 260,850 260,850 Capital Protects Fund Streets 1,108,502 1,155,790 47,288 2020 Public Infrastructure Bond 0 12,881,005 12,881,005 Total Capital Project Fund 1,108,502 14,036,795 12,928,293 Stephenville Economic Dev Authority 571,767 571,767 Total Expenditures 48,411,002 62,118,262 13,707,260 Budget Adjustment Register Stephenville,TX Budget 2019-2020 Packet:GLPKT00393-3rd Quarter Budget Adjustments Adjustment Date-06/02/2020 Adjustment Number Account Number Account Name Adjustment Description Current Budget Adjustment Proposed Budget BA0000018 01-203-52150.00000 EDUCATION&TRAINING IT security training required by HB3834 4,635 3,999 8,634 BA0000019 01-201-52150.00000 EDUCATION&TRAINING Increase training for Entreleadershiptrainiing 6,600 8,000 14,600 01-701-52150.00000 EDUCATION&TRAINING Increase training for Entreleadership traiining 55,000 8,000 63,000 BA0000020 01-701-55155.00000 K-9 PROGRAM Carryover unspent K-9 Donations rcvd in FY 18-19 - 25,035 25,035 BA0000021 01-43500.20200 NIBRS GRANT National Incident-Based Reporting Systems grant - (338,758) (338,758) 01-701-55140.20190 OTHER EQUIPMENT-NIBRS GRANT National Incident-Based Reporting Systems grant - 338,758 338,758 BA0000022 01-43510.00000 JAG GRANT Edward Byrne Memorial JAG grant-radio operability - (65,000) (65,000) 01-701-55140.20170 OTHER EQUIPMENT-JAG RADIO GRANT Edward Byrne Memorial JAG grant-radio operability - 65,000 65,000 BA0000025 01.501-55330.20190 MEDIAN IMPROVEMENTS Green Ribbon Grant Project Management Contract 400,000 41,000 441,000 BA0000027 01-801-51110.00000 SALARIES Reallocate Bldg Official wages to Outside Prof. 284,747 (18,202) 266,545 01-801-52531.00000 OUTSIDE PROFESSIONALS Reallocate Bldg Official wages to Outside Prof. 72,700 18,202 90,902 BA0000029 01-601-55110.00000 VEHICLES Carryover Capital Lease Proceeds for Fire Truck - 382,057 382,057 BA0000032 01-103-55160.00000 COMPUTER EQUIPMENT Carryover Laserfische HR onboarding - 73,720 73,720 BA0000033 01-302-54160.00000 COMPUTER MAINTENANCE Carryover Municipal Court Software purchase 2,750 8,438 11,188 ?"1 01-302-55160.00000 COMPUTER EQUIPMENT Carryover Municipal Court Software purchase - 24,425 24,425 BA0000034 01-402-54220.00000 RIGHT OF WAY MAINTENANCE Carryover prior yr encumbrance right of way maint 200,000 25,217 225,217 BA0000037 01-701-55110.00000 VEHICLE Carryover prior year encumbrance vehicle equip - 54,961 54,961 BA0000039 01-701-52250.00000 INTER-AGENCY AGREEMENT Carryover prior year encumbrance OPS Core helmets 10,000 10,392 20,392 BA0000040 01.701-53330.00000 COMPUTER SUPPLIES Carryover prior year encumbrance computers 12,000 1,968 13,968 BA0000041 01-701-53320.00000 OPERATING SUPPLIES Carryover prior year encumb rifle armor plates 25,000 2,924 27,924 BA0000042 01-501-55272.00000 PARK IMPROVEMENTS Carryover prior year encumbrance concrete - 3,340 3,340 BA0000043 01-105.5421000000 BUILDING MAINTENANCE Carryover prior year encumbrance water heater 15,000 2,505 17,505 BA0000045 01-201-54160.00000 COMPUTER MAINTENANCE Carryover prior year encumb Incode 10 migration 41,713 23,500 65,213 BA0000049 01-45200.00000 INSURANCE PROCEEDS Public Safety Building repairs&insurance rcpt - (252,322) (252,322) 01-701-55200.00000 BUILDING IMPROVEMENT Public Safety Building repairs&insurance rcpt - 252,322 252,322 GENERAL FUND NET REVENUES(OVER)/UNDER EXPENDITURES 699,481 BA0000030 02-012-55140.00000 EQUIPMENT MAINTENANCE Carryover prior year encumbrances for equip ma int 152,000 218,191 370,191 BA0000031 02-011-55276.00000 WATER&SEWER LINE REPLACEMENT Carryover prior year encumbrance for pipe insp 1,200,000 3,256 1,203,256 BA0000036 02-001-52580.00000 STATE FEES Carry over prior year encumbrance for testing 30,522 3,420 33,942 BA0000044 02-012-54241.00000 SEWER FACILITY MAINTENANCE Carryover prior year encumbrance aerator rehab 75,000 16,717 91,717 BA0000046 02-000-55276.20170 CDBG PROJECT GRANT MATCH Adjust prior year CDBG grant-Dodge/Lennox/Fairfaxx 493,717 (6,214) 487,503 02-43520.00000 TXDOT CDBG GRANT Adjust prior year CDBG grant-Dodge/Lennox/Fairfax - (234,875) (234,875) BA0000047 02-011-55270.20180 SEWER LINE REPLACEMENT Adjust prior year Eastside Sewer project 15,784,060 (552,581) 15,231,479 UTILITY FUND NET REVENUES(OVER)/UNDER EXPENDITURES (552,086) Budget Adjustment Register V ' Stephenville,TX ,it„ Budget 2019-2020 Packet:GLPKT00393-3rd Quarter Budget Adjustments Adjustment Date-06/02/2020 Adjustment Number Account Number Account Name Adjustment Description Current Budget Adjustment Proposed Budget BA0000038 03-030-52S31.00000 OUTSIDE PROFESSIONALS Carryover prior year encumb Landfill Master plan - 4,030 4,030 LANDFILL FUND NET REVENUES(OVER)/UNDER EXPENDITURES 4,030 BA0000023 04-040-55230.20120 AIRPORT IMPROVEMENTS Adjust Airport Grant 12025TVLE 156,879 (121,862) 35,017 04-45920.20120 CAPITAL CONTRIBUTIONS Adjust Airport Grant 1202STVLE (141,191) 109,676 (31,515) BA0000024 04-040-55230.20170 AIRPORT IMPROVEMENTS Adjust Airport Grant 1702STVLE 65,947 (61,730) 4,217 04-45920.20170 CAPITAL CONTRIBUTIONS Adjust Airport Grant 1702STVLE (59,352) 55,557 (3,795) AIRPORT FUND NET REVENUES(OVER)/UNDER EXPENDITURES (18,359) BA0000026 05-050-55231.20180 CDBG GLO GRANT Adjust CDBG GLO Storm Drainage Grant 1,999,869 (90,769) 1,909,100 05-43500.00000 GRANTS Adjust CDBG GLO Storm Drainage Grant (1,980,000) 90,900 (1,889,100) BA0000035 05-050-55231.00000 STORM WATER DRAINAGE CONSTRUCT Carryover prior year Spring Bouquet engineering - 10,948 10,948 STORM WATER DRAINAGE FUND NET REVENUES(OVER)/UNDER EXPENDITURES 11,079 BA0000016 07-070-58300.00000 UNDESIGNATED GRANT FUNDS Allocate HOT funds to CTFAC approved 10/1/19 165,694 (40,500) 125,194 07-070.58322.00000 H/M TAX-FINE ARTS COUNCIL Allocate HOT funds to CTFAC approved 10/1/19 - 40,500 40,500 BA0000017 07-070-58300.00000 UNDESIGNATED GRANT FUNDS Allocate HOT funds to Museum approved 10/1/19 165,694 (82,677) 83,017 07-070-58307.00000 H/M TAX-MUSEUM Allocate HOT funds to Museum approved 10/1/19 - 82,677 82,677 HOT FUND NET REVENUES(OVER)/UNDER EXPENDITURES - BA0000048 10-402-55250.00000 STREETS Carryover prior year unspent street improvements 1,071,572 47,288 1,118,860 BA0000050 10-402-55250.20200 STREETS-2020 BONDS 2020 Bond Issuance - 8,500,000 8,500,000 10-402-55321.20200 PUBLIC INFRASTRUCTURE-WASH COMMONS 2020 Bond Issuance - 4,000,000 4,000,000 10-402-56110.00000 ISSUE COSTS 2020 Bond Issuance - 253,095 253,095 10-402-57300.20200 BOND INTEREST 2020 Bond Issuance - 127,910 127,910 10-45600.00000 BOND PROCEEDS 2020 Bond Issuance - (12,881,005) (12,881,005) CAPITAL PROJECTS FUND NET REVENUES(OVER)/UNDER EXPENDITURES 47,288 Summary Budget Account Account Description Current Budget Adjustment Proposed Budget 2019-2020 01-43500.20200 NIBRS GRANT - (338,758) (338,758) 01-43510.00000 JAG GRANT - (65,000) (65,000) 01-45200.00000 INSURANCE PROCEEDS - (252,322) (252,322) 01-103-55160.00000 COMPUTER EQUIPMENT - 73,720 73,720 01-105-54210.00000 BUILDING MAINTENANCE 15,000 2,505 17,505 01-201-52150.00000 EDUCATION&TRAINING 6,600 8,000 14,600 01-201-54160.00000 COMPUTER MAINTENANCE 41,713 23,500 65,213 01-203-5 215 0.00000 EDUCATION&TRAINING 4,635 3,999 8,634 01-302-54160.00000 COMPUTER MAINTENANCE 2,750 8,438 11,188 01-302-55160.00000 COMPUTER EQUIPMENT - 24,425 24,425 01-402-54220.00000 RIGHT OF WAY MAINTENANCE 200,000 25,217 225,217 01-501-55272.00000 PARK IMPROVEMENTS - 3,340 3,340 01-501-55330.20190 MEDIAN IMPROVEMENTS 400,000 41,000 441,000 Budget Adjustment Register_ (����p o�f�f( Stephenville,TX ,.`tOte ti4'ldlk Budget 2019-2020 �J Packet:GLPKT00393-3rd Quarter Budget Adjustments Adjustment Date-06/02/2020 Adjustment Number Account Number Account Name Adjustment Description Current Budget Adjustment Proposed Budget 01-601-55110.00000 VEHICLES - 382,057 382,057 01-701-52150.00000 EDUCATION&TRAINING 55,000 8,000 63,000 01-701-52250.00000 INTER-AGENCY AGREEMENT 10,000 10,392 20,392 01-701-53320.00000 OPERATING SUPPLIES 25,000 2,924 27,924 01-701-53330.00000 COMPUTER SUPPLIES 12,000 1,968 13,968 01-701-55110.00000 VEHICLE - 54,961 54,961 01-701-55140.20170 OTHER EQUIPMENT-JAG RADIO GRANT - 65,000 65,000 01-701-55140.20190 OTHER EQUIPMENT-NIBRS GRANT - 338,758 338,758 01-701-55155.00000 K-9 PROGRAM - 25,035 25,035 01-701-55200.00000 BUILDING IMPROVEMENT - 252,322 252,322 01-801-51110.00000 SALARIES 284,747 (18,202) 266,545 01-801-52531.00000 OUTSIDE PROFESSIONALS 72,700 18,202 90,902 02-43520.00000 TXDOT CDBG GRANT - (234,875) (234,875) 02-000-55276.20170 CDBG PROJECT GRANT MATCH 493,717 (6,214) 487,503 02-001-52580.00000 STATE FEES 30,522 3,420 33,942 02-011-55270.20180 SEWER LINE REPLACEMENT 15,784,060 (552,581) 15,231,479 02-011-55276.00000 WATER&SEWER LINE REPLACEMENT 1,200,000 3,256 1,203,256 02-012-54241.00000 SEWER FACILITY MAINTENANCE 75,000 16,717 91,717 02-012-55140.00000 EQUIPMENT MAINTENANCE 152,000 218,191 370,191 03-030-52531.00000 OUTSIDE PROFESSIONALS - 4,030 4,030 04-45920.20120 CAPITAL CONTRIBUTIONS (141,191) 109,676 (31,515) 04-45920.20170 CAPITAL CONTRIBUTIONS (59,352) 55,557 (3,795) 04-040-55230.20120 AIRPORT IMPROVEMENTS 156,879 (121,862) 35,017 04-040-55230.20170 AIRPORT IMPROVEMENTS 65,947 (61,730) 4,217 05-43500.00000 GRANTS (1,980,000) 90,900 (1,889,100) 05-050-55231.00000 STORM WATER DRAINAGE CONSTRUCT - 10,948 10,948 05-050-55231.20180 CDBG GLO GRANT 1,999,869 (90,769) 1,909,100 07-070-58300.00000 UNDESIGNATED GRANT FUNDS 165,694 (123,177) 42,517 07-070-58307.00000 H/M TAX-MUSEUM - 82,677 82,677 07-070-58322.00000 H/M TAX-FINE ARTS COUNCIL - 40,500 40,500 10-45600.00000 BOND PROCEEDS - (12,881,005) (12,881,005) 10-402-55250.00000 STREETS 1,071,572 47,288 1,118,860 10-402-55250.20200 STREETS-2020 BONDS - 8,500,000 8,500,000 10-402-55321.20200 PUBLIC INFRASTRUCTURE-WASH COMMONS - 4,000,000 4,000,000 10-402-56110.00000 ISSUE COSTS - 253,095 253,0,35 10-402-57300.20200 BOND INTEREST - 127,910 127,910 2019-2020 Total: 20,144,862 191,433 20,336,295