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HomeMy WebLinkAbout2019-10-01 - Regular City Council City of Stephenville - Regular City Council Meeting 841141114/44TE*AS Tuesday, October 1, 2019 at 5:30 PM The City Council of the City of Stephenville,Texas, convened on Tuesday, October 1, 2019, at 5:30 PM, in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code,Vernon's Texas Codes Annotated,with the following members present,to wit: COUNCIL PRESENT: Mayor Doug Svien Council Member Mark McClinton Council Member Carla Trussell Council Member Nick Robinson Council Member Ricky Thurman Mayor Pro Tem Brady Pendleton Council Member Alan Nix Council Member Gerald Cook Council Member Brandon Huckabee COUNCIL ABSENT: pow OTHERS ATTENDING: Allen L. Barnes, City Manager Staci L. King, City Secretary Randy Thomas, City Attorney I. Call to Order Mayor Svien called the meeting to order at 5:30 p.m. II. Pledges of Allegiance Council member Gerald Cook led the pledges of allegiance. III. Invocation by Jim DeGraw,Grace Fellowship Church IV. Regular Agenda 1. Bosque Adventure and Recognition of Stephenville ISD Students Caleb Jones and Libby Post The Bosque River Trail Corridor Committee, Stephenville ISD, Tarleton State University, and the City of Stephenville, along with the Optimist Club, Wright's Ice, Lone Star Ag Credit, F&M Bank, HEB, Stephenville Historical Museum Board, and A+ Porta Kans are all partnering together to inspire and educate the Hook Elementary 4th grade students in a one-of-a-kind experience along the beautiful Bosque River Trail. The Tarleton College of Liberal and Fine Arts, College of Education, College of Agricultural and Environmental '—' Sciences, and the College of Science and Technology will bring students to lead this event and provide an amazing experience. Stations will be located along the Bosque River Trail and will highlight the environment, the arts, sustainable practices, nature, history, music, the museum, and physical health emphasis. One of the core values of for Stephenville ISD is relationships. Building relationships across the community of Stephenville, along with all of the other organizations, shows our Stephenville ISD 4th graders what it means to be part of this great city. We would like to make a special recognition of two 4th grade students: Caleb Jones from Mrs. Kimbrough's class and Libby Post from Mrs. Moore's class who designed the shirts for this year's amazing event. Thanks to all of the 4th grade students who submitted pictures for the t-shirt contest. 2. Citizens'General Discussion Jeane Edwards, 838 N. Paddock, addressed the council regarding the city's sex offender ordinance. Mayor Svien referred the matter to the Public Health and Safety Committee for review. V. Planning and Zoning Commission Karen Wilkerson, Interim Director of Development Services 1. PUBLIC HEARING Case No.:AS2019-002 Abandonment of a 12-foot Alley Located in Block 15 of the City Addition of the City of Stephenville, Erath,Texas,located between Virginia Street and Floral Street. The Planning and Zoning commission made a unanimous, favorable recommendation to close the alleyway. Mayor Svien opened the public hearing at 5:42 p.m. Ommk No one came forward to speak in favor of or opposition to abandoning the alleyway. Mayor Svien closed the public hearing at 5:42 p.m. 2. Consider Approval of Ordinance No. 2019-0-37 Abandoning a 12-foot Alley Located in Block 15 of the City Addition of the City of Stephenville MOTION by Mark McClinton, second by Carla Trussell, to approve Ordinance No. 2019-0- 37 Abandoning a 12-foot Alley Located in Block 15 of the City Addition of the City of Stephenville. MOTION CARRIED by unanimous vote. 3. PUBLIC HEARING Case No.:SV2019-004 Elk Ridge Baptist Church is Requesting a Waiver from the City of Stephenville Subdivision Ordinance Section 155.6.11.A - Sidewalks at 1515 South Alexander Road, being Lot 1, Block 1, of the Elk Ridge Baptist Church Addition to the City of Stephenville, Erath County,Texas. Mayor Svien opened the public hearing at 5:45 p.m. Those speaking in favor of the waiver: Daniel McCabe, 1045 Antelope Trail, Pastor of Elk Ridge Baptist Church, stated that the church was asking for the waiver based on the fact that there are no other sidewalks between the South Loop and the city limits. He also stated that there was little, if any, pedestrian traffic along Alexander Road, and that encouraging pedestrian traffic along the City Of Stephenville Regular City Council Meeting-01 Oct 2019 Page 2 of 7 highway could be dangerous. Andy Hansen, 1000 E. Lingleville Road, owns the land to the west and south of the church. He stated that he felt the site plan that was developed adheres to the spirit of the ordinance in that sidewalks, curb,and gutter are included within the interior of the plan. No one came forward to speak in opposition to the waiver. Concerns were raised with the number of waivers requested regarding sidewalks and the complexity of some requests. Mayor Svien asked that the Planning and Development Committee review the sidewalk requirement in the city's subdivision ordinance. 4. Consider Approval of a Waiver from the City of Stephenville Subdivision Ordinance Section 155.6.11.A - Sidewalks at 1515 South Alexander Road, being Lot 1, Block 1, of the Elk Ridge Baptist Church Addition to the City of Stephenville, Erath County,Texas. MOTION by Brandon Huckabee, second by Brady Pendleton,to approve a waiver from the City of Stephenville Subdivision Ordinance Section 155.6.11.A - Sidewalks at 1515 South Alexander Road. MOTION CARRIED by the following votes: Ayes: Mark McClinton, Carla Trussell, Nick Robinson, Ricky Thurman, Brady Pendleton, Gerald Cook, and Brandon Huckabee Noes: Alan Nix 5. PUBLIC HEARING Case No.:SV2019-005 Elk Ridge Baptist Church is Requesting a Waiver from the City of Stephenville Subdivision Ordinance Section 155.6.04.M (1) Curb and Gutter Options at 1515 South Alexander Road, being Lot 1, Block 1, of the Elk Ridge Baptist Church Addition to the City of Stephenville, Erath County,Texas. The Planning and Zoning Committee made a unanimous, favorable recommendation to approve the waiver. Mayor Svien opened the public hearing at 5:54 p.m. Those speaking in favor of the waiver: Daniel McCabe stated that the stormwater drainage plan has been reviewed by the city and TxDOT and that drainage from the property is being properly handled without additional curb and gutter that would be located in TxDOT's right-of-way. Andy Hansen stated that TxDOT is currently addressing curb and gutter on state highways in other areas and he believes it may be a matter of being patient and letting TxDOT address the issue as part of their future plans. No one came forward to speak against the waiver. Mayor Svien closed the public hearing at 5:57 p.m. City Of Stephenville Regular City Council Meeting-01 Oct 2019 Page 3 of 7 6. Consider Approval of a Waiver from the City of Stephenville Subdivision Ordinance Section 155.6.04.M (1) Curb and Gutter Options at 1515 South Alexander Road, being Lot 1, Block 1, of the Elk Ridge Baptist Church Addition to the City of Stephenville, Erath County,Texas. MOTION by Brandon Huckabee, second by Gerald Cook,to approve a waiver from the City of Stephenville Subdivision Ordinance Section 155.6.04.M (1) Curb and Gutter Options at 1515 South Alexander Road. MOTION CARRIED by the following votes: Ayes: Mark McClinton, Carla Trussell, Nick Robinson, Ricky Thurman, Brady Pendleton, Gerald Cook, and Brandon Huckabee Noes: Alan Nix VI. Tourism and Visitors Bureau Committee Carla Trussell, Chair 1. Tourism Committee Meeting Report Carla Trussell gave the committee report. 2. Consider Approval of Hotel Occupancy Tax Funds Application from the Cross Timbers Fine Arts Council MOTION by Carla Trussell, second by Nick Robinson, to approve a Hotel Occupancy Tax Fund application from the Cross Timbers Fine Arts Council in the amount of$40,500. MOTION CARRIED by unanimous vote. 3. Consider Approval of Hotel Occupancy Tax Fund Application from the Stephenville Historical Museum Carla Trussell abstained from the vote as she is on the Museum's board of directors. MOTION by Brady Pendleton, second by Nick Robinson, to approve a Hotel Occupancy Tax Fund application from the Stephenville Historical Museum in the amount of$82,677. MOTION CARRIED by the following votes: Ayes: Mark McClinton, Nick Robinson, Ricky Thurman, Brady Pendleton, Alan Nix, Gerald Cook,and Brandon Huckabee VII. Parks and Leisure Services Committee Report Nick Robinson, Chair 1. Committee Report Nick Robinson gave the committee report. 2. Consider Approval of a Professional Services Agreement with Kimley Horn for the Green Ribbon Project MOTION by Nick Robinson, second by Mark McClinton, to approve a professional services agreement with Kimley Horn for the Green Ribbon Project. MOTION CARRIED by unanimous vote. City Of Stephenville Regular City Council Meeting-01 Oct 2019 Page 4 of 7 VIII. Nominations Committee — Gerald Cook, Chair 1. Committee Report Gerald Cook gave the committee report. IX. Finance Committee Mark McClinton, Chair 1. Committee Report Mark McClinton gave the committee report. 2. Consider Approval of Telecommunications Accounts Audit Agreement MOTION by Mark McClinton, second by Carla Trussell, to approve an agreement with SpyGlass Group, LLC. MOTION CARRIED by unanimous vote. X. MONTHLY BUDGET REPORT Monica Harris, Director of Finance, gave the following report: In reviewing the financial statements ending August 31, 2019, the financial indicators are as or better than expected. Property Tax-We received $10K in property taxes in the month of August, resulting in a $261K or 4.50% increase over funds collected through August last year. Erath County usually collects approximately 99.85% of the property taxes through August. The $6.06 million collected is -- 100.38%of the$6.04 million budgeted. Sales Tax - We received $700K in sales tax in August, resulting in $159K over the target budget through August. We received $352K or 6.28% more than the funds received through August last year. There was a large correction in August due to audit collections, which explains the lower receipts in May,June,and July. HOT Funds-We received $459K in Hotel Occupancy Tax revenue through August, a $95K increase over the $364K in Hotel Occupancy Tax revenue received last year. We spent $424K in Hotel Occupancy Tax funds through August as compared to $344K last year. This increase is expenditures for Moolafest and Tourism wages. Revenue (Budgetary comparison) - The target budget for operating revenue is $24 million. We received $25 million in revenue through August, resulting in $962K over budget. This is a result of property taxes, sales and other taxes, building permits,and interest income. Expenditures (Budgetary comparison) - The target budget for operating expenditures is $19 million.We expended $17.1 million through July, resulting in $1.9 million under budget. Revenue (Prior year comparison) - Operating revenue received last year was $23.4 million as compared to the current year's $25 million, resulting in a $1.56 million increase due to property taxes,sales and other taxes, building permits,service charges, and investment income. Expenditures (Prior year comparison) - Operating expenditures last year were $16.4 million as compared to the current year's $17.1 million, resulting in a $745K increase. Additional expenditures included wages,the special election,outside professional fees, maintenance, Child Safety grants,wages, advertising, and Moolafest in the HOT Fund, and wages and economic development programs in the SEDA Fund. New Programs-The SCBA bottles and ground monitor nozzles for the Fire Department have been purchased.The Utility master plans are still in progress. City Of Stephenville Regular City Council Meeting-01 Oct 2019 Page 5 of 7 Xl. Stephenville Type B Economic Development Authority Update Jeff Sandford, Executive Director, updated the council on facade grants, New Market Tax Credits, industry recruitment, and plans for Christmas lights downtown in conjunction with the Tourism and Visitors Bureau. XII. CONSENT 1. Consider Approval of City Council Minutes • City Council Work Session -27 Aug 2019 • Regular City Council Meeting-03 Sep 2019 • City Council Work Session -12 Aug 2019 • Special City Council Meeting- 17 Sep 2019 • Special City Council Meeting- 10 Sep 2019 2. Consider Approval of Texas Municipal League Membership 3. Consider Approval of 2018 TxCDBG Construction Award -Lennox,Dodge, Fairfax MOTION by Carla Trussell, second by Mark McClinton, to approve the consent agenda as presented. MOTION CARRIED by unanimous vote. XIII. Comments by City Manager • Sundown on the Square-Saturday, October 12 • Council Committee Meetings-Tuesday, October 15 • Regular City Council Meeting-Tuesday, November 5 • Applications for Citizen Boards and Commissions- Friday, November 1 at 5:00 p.m. XIV. Comments by Council Members Mark McClinton reminded everyone to visit the downtown Farmer's Market on Saturday. He also thanked them for the great chuck wagon breakfast to help kick off the rodeo. He also wanted to remind everyone that Sundown on the Square and Bygone Days on the Bosque are coming up this month. Carla Trussell wanted to remind everyone of the many events happening in October: Dinner in the Stacks, October 5; Sundown on the Square, October 12; Bygone Days on the Bosque and Michael Martin Murphy Concert, October 19; Tarleton Homecoming, October 19; Fright Fest Film Festival, October 25; Spirits of Erath West End Cemetery Walk, November 3. Brady Pendleton shared the announcement that Tarleton has become a Division I school, and with that comes tremendous growth and positive change for Stephenville and the surrounding area. He encouraged the community to step up and be involved in the coming changes. Ricky Thurman announced that Habitat for Humanity's fundraiser would be taking place on Friday. He encouraged residents to be active and attend meetings, as well as consider serving on a citizen's board or commission. Gerald Cook announced that the Stephenville Education Foundation Color Run would be taking place on Saturday. He also reiterated what council member Pendleton had stated regarding the City Of Stephenville Regular City Council Meeting-01 Oct 2019 Page 6 of 7 growth and change that comes with Tarleton going to Division I. Brandon Huckabee reminded everyone that the electronics recycling would be on Saturday, as well as the Lutheran German Supper. He also stated that he is excited for the growth and changes coming to Stephenville. Doug Svien thanked the council for their time and dedication. XV. EXECUTIVE SESSION In compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code,Vernon's Texas Codes,Annotated, in accordance with 1. Section 551.071 Consultation with Attorney 2. Section 551.087 Deliberation Regarding Economic Development Negotiations • Project CS • Project Blue Mayor Svien called the meeting into executive session at 6:32 p.m. Mayor Svien called the meeting back into regular session at 8:08 p.m. XVI. Action taken on items discussed in executive session (if necessary) No action was taken on items discussed in executive session. emok XVII. Adjourn The meeting was adjourned at 8:10 p.m. Q, STF .• •• ''• 3.13gr",, W .F •• ?- Doug Svien, Mayor ATTEST: z � , :,, ,,,. ..., Ir ., • S` : . ,- i .. .i.' . ,<., ,,, Staci L. ' g, City Se = • ', (../a AP 0 R ..•_„, sz. P,,,,,, cr I" City Of Stephenville Regular City Council Meeting-01 Oct 2019 Page 7 of 7