HomeMy WebLinkAbout2019-03-19 - Regular City Council -• stepivene* City of Stephenville - Regular City Council Meeting
Tuesday, September 3, 2019 at 5:30 PM
The City Council of the City of Stephenville, Texas, convened on Tuesday, September 3, 2019, at 5:30 PM, in
the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business
Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place
and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas
Codes Annotated,with the following members present,to wit:
COUNCIL PRESENT: Mayor Doug Svien
Council Member Mark McClinton
Council Member Carla Trussell
Council Member Nick Robinson
Mayor Pro Tem Brady Pendleton
Council Member Ricky Thurman
Council Member Alan Nix
Council Member Gerald Cook
Council Member Brandon Huckabee
COUNCIL ABSENT:
OTHERS ATTENDING: Allen L. Barnes, City Manager
Staci L. King,City Secretary
Randy Thomas, City Attorney
I. Call to Order
Mayor Svien called the meeting to order at 5:30 p.m.
II. Pledges of Allegiance
Council member Ricky Thurman led the pledges of allegiance.
III. Invocation by Rev. Howard Martin, First United Methodist Church
IV. Regular Agenda
1. Citizens'General Discussion
Jeane Edwards, 838 N. Paddock, addressed the council regarding the city's sex offender
residency restrictions. She believes that her residence is not within the child safe zone
and that her husband should be allowed to live at her residence. Mayor Svien advised
that he would meet with Allen Barnes, City Manager, and Jason King, Assistant City
Manager,to discuss the issue.
2. Proclamation for Erath County United Way
Mayor Svien read the following proclamation:
Whereas, in 1971 the Stephenville United Fund was founded by a volunteer group of
citizens to promote the social welfare of the city by encouraging cooperation and city
wide planning among the citizens through its civic, charitable, benevolent and social
welfare agencies; and
Whereas, the volunteer group continued to work under the name of Stephenville
United Fund until 1989 when Stephenville United Way was formed and joined the United
Way of America; and
Whereas, the volunteer Board of Directors realized in 1995 that services needed to be
expanded to provide services to all residents of the County, and changed the name to
Erath County United Way; and
Whereas, in 2017 the Board of Directors implemented a scholarship program for Erath
County High School Seniors to recognize those who make a positive impact on the
community; and
Whereas, Erath County United Way's 2019 Partner Agencies included CASA for the
Cross Timbers Area, Cross Timbers Family Services, Disabled American Veterans, Dublin
Goodfellows, Dublin Senior Citizens Center, Erath County 4-H, Erath County Child Welfare
Board, Erath County Meals on Wheels, Girl Scouts, H.O.P.E., Inc, Paluxy River Children's
Advocacy Center,STAR Council on Substance Abuse, Stephenville School Supply Project,
Tarleton Equine Assisted Therapy,The Love Basket, and Treehouse Afterschool Program;
and
Whereas, because of the generosity of the residents of Erath County,the Erath County
United Way was able to raise over$314,000 to distribute to their 2019 partner agencies.
NOW, THEREFORE, the City of Stephenville would like to recognize the Erath County
United Way and its board of directors for their hard work and dedication to serving the
citizens of Erath County.
..... In attendance were: Lisa Scroggins, Executive Director; Blayne Baley, Board President;
Staci King, Campain Chair; Shelley Gilliland, Campaign Co-Chair; Kathy Hampton, Past
President; Board Members David Perez, Pete Burson,Jimmy Chew, and Chris Moore.
3. Consider Approval of Ordinance No. 2019-0-28 Atmos Rate Review
Rochel Ditmore, Manager of Public Affairs, Atmos Energy, was present to answer
questions regarding Atmos' rates.
Jerry Warren came forward and spoke with Ms. Ditmore regarding concerns about Atmos.
MOTION by Mark McClinton, second by Gerald Cook, to approve Ordinance No. 2019-0-
28 Atmos Rate Review.
MOTION CARRIED by unanimous vote.
4. Public Hearing on the Proposed 2019 Tax Rate
Monica Harris, Director of Finance, explained to council that because the maximum
proposed tax rate, which was set at $0.475, is higher than the effective tax rate of
$0.4437,the city is required to hold two public hearings prior to adoption of the tax rate.
Mayor Svien opened the public hearing at 5:46 p.m.
No one came forward to speak in favor of or opposition to the proposed tax rate.
Mayor Svien closed the public hearing at 5:46 p.m.
V. Planning and Zoning Commission
Karen Wilkerson, Interim Director of Development Services
1. PUBLIC HEARING Case No.: PD2019-007
Applicant Baird, Hampton,and Brown, Inc. is requesting a rezone of property located at
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Regular City Council Meeting-03 Sep 2019 Page 2 of 7
112 S. Park Drive, being Lots 25 and 26, Block 1,of the Greenview Addition to the City of
— Stephenville, Erath County, Texas, from (R-1) Residential Single-Family to (PD) Planned
Development District
Karen Wilkerson, Interim Director of Planning and Building Services, explained to council
that HEB wished to rezone the property so that an employee-only parking lot could be
constructed to allow for additional customer parking. The parking lot would be fenced
and would have a 40-foot setback from Park Drive. John Rose and Pete Burson, both
employees of HEB, were present to answer questions from council. Mr. Rose stated that
concerns from the neighborhood regarding light, noise, security, landscaping, drainage,
and access had been addressed to ensure minimal disruption in the area.
Mayor Svien opened the public hearing at 6:00 p.m.
Lyle Banks, 114 Park Drive, came forward to speak against the rezone. No one else came
forward to speak in favor of or opposition to the rezone.
Mayor Svien closed the public hearing at 6:03 p.m.
2. Consider Approval of Ordinance No. 2019-0-29 Rezoning Lots 25 and 26, Block 1, of the
Greenview Addition to the City of Stephenville,Erath County,Texas
MOTION by Brady Pendleton, second by Brandon Huckabee, to approve Ordinance No.
2019-0-29 Rezoning Lots 25 and 26, Block 1 of the Greenview Addition to the City of
Stephenville, Erath County,Texas.
MOTION CARRIED by the following votes:
Ayes: Nick Robinson, Brady Pendleton, Ricky Thurman,Alan Nix, Gerald
Cook, and Brandon Huckabee
Noes: Mark McClinton and Carla Trussell
3. PUBLIC HEARING Case No.: RZ2019-007
Applicant Brazos Electric Co.is requesting a rezone of the property located at 1174 CR
386, being 7.85 acres out of A0613 in Henry Pearson Survey of the City of Stephenville,
Erath County,Texas,from (R-1) Residential Single-Family to(I) Industrial District
Mayor Svien opened the public hearing at 6:07 p.m.
No one came forward to speak in favor of or opposition to the rezone.
Mayor Svien closed the public hearing at 6:07 p.m.
4. Consider Approval of Ordinance No. 2019-0-30 rezoning the property located at 1174
CR 386, being 7.85 acres out of A0613 in Henry Pearson Survey of the City of
Stephenville, Erath County,Texas
MOTION by Mark McClinton, second by Brandon Huckabee, to approve Ordinance No.
2019-0-31 rezoning the property located at 1174 CR 386, being 7.85 acres out of A0613 in
the Henry Pearson Survey of the City of Stephenville, Erath County,Texas.
MOTION CARRIED by unanimous vote.
5. PUBLIC HEARING Case No.:RZ2019-008
Applicant Brazos Electric Co. is requesting a rezone of property located at 1174 CR 386,
being 1.41 acres out of A0613 of the Henry Pearson Survey of the City of Stephenville,
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Regular City Council Meeting-03 Sep 2019 Page 3 of 7
Erath County,Texas,from(R-1) Residential Single-Family to(I) Industrial District
Mayor Svien opened the public hearing at 6:08 p.m.
No one came forward to speak in favor of or opposition to the rezone.
Mayor Svien closed the public hearing at 6:08 p.m.
6. Consider Approval of Ordinance No. 2019-0-31 rezoning the property located at 1174
CR 386, being 1.41 acres out of A0613 in Henry Pearson Survey of the City of
Stephenville, Erath County,Texas
MOTION by Mark McClinton, second by Brandon Huckabee, to approve Ordinance No.
2019-0-31 rezoning the property located at 1174 CR 386, being 1.41 acres out of A0613 in
the Henry Pearson Survey of the City of Stephenville, Erath County,Texas.
MOTION CARRIED by unanimous vote.
7. Consider Approval of Ordinance No. 2019-0-32 Amending Section 12-11 Prohibited
Signs of the Code of Ordinances of the City of Stephenville
MOTION by Alan Nix for a total ban of billboards within the city limits and extraterritorial
jurisdiction of the City of Stephenville.
MOTION FAILED for lack of a second.
MOTION by Carla Trussell, second by Gerald Cook, to approve Ordinance No. 2019-0-32
amending Section 12-11 of the Code of Ordinances of the City of Stephenville.
MOTION CARRIED by the following votes:
Ayes: Mark McClinton,Carla Trussell, Nick Robinson, Brady Pendleton,
Ricky Thurman, Gerald Cook, and Brandon Huckabee
Noes: Alan Nix
VI. Public Works Committee
Alan Nix, Chair
1. Committee Report
Mark McClinton gave the committee report as Mr. Nix was not present at the committee
meeting.
2. Consider Approval of a Professional Services Agreement with Freese and Nichols, Inc.
for the design of improvements on Lockhart Road
MOTION by Mark McClinton, second by Alan Nix, to approve a professional services
agreement with Freese and Nichols, Inc.
MOTION CARRIED by unanimous vote.
3. Consider Approval of an Agreement with Insituform Technologies, LLC for the Graham
Avenue 21-inch CIPP Project
MOTION by Mark McClinton, second by Alan Nix, to approve an agreement with
Insituform Technologies, LLC.
MOTION CARRIED by unanimous vote.
4. Consider Authorizing City Staff to Negotiate and Execute a Contract with the North Leon
River Irrigation Corporation for Use of Stored Surface Water
"^ MOTION by Mark McClinton, second by Alan Nix, to authorize staff to negotiate and
execute a contract with the North Leon River Irrigation Corporation.
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Regular City Council Meeting-03 Sep 2019 Page 4 of 7
MOTION CARRIED by unanimous vote.
5. Consider Approval of Two Utility Easement Renewal Agreements with Tarleton State
University
MOTION by Mark McClinton, second by Alan Nix, to approve two Utility Easement
Renewal Agreements with Tarleton State University.
MOTION CARRIED by unanimous vote.
VII. MONTHLY BUDGET REPORT
Monica Harris, Director of Finance,gave the following report:
In reviewing the financial statements ending July 31, 2019,the financial indicators are as or better
than expected.
Property Tax: We received $30K in property taxes in the month of July, resulting in a $261K or
4.50% increase over funds collected through July last year. Erath County usually collects
approximately 99.5% of the property taxes through July. The $6.05 million collected is 100.2% of
the$6.04 million budgeted.
Sales Tax: We received $478K in sales tax in July, resulting in $15K under the target budget
through July. We received $222K or 4.43% more than the funds received through July last year.
There was a large correction in August due to audit collections, which explains the lower receipts
in May,June, and July.
HOT Funds: We received $363K in Hotel Occupancy Tax revenue through July, a $11K increase
over the $352K in Hotel Occupancy Tax revenue received last year. We spent $392K in Hotel
Occupancy Tax funds through July as compared to $291K last year. This increase is expenditures
for Moolafest and Tourism wages.
Revenue (Budgetary comparison): The target budget for operating revenue is $21.2 million. We
received $22.8 million in revenue through July, resulting in $1.6 million over budget. This is a
result of property taxes, other tax and interest income.
Expenditures (Budgetary comparison): The target budget for operating expenditures is $16.8
million.We expended $15.3 million through July, resulting in $1.5 million under budget.
Revenue (Prior year comparison): Operating revenue received last year was $21.6 million as
compared to the current year's $22.8 million, resulting in a $1.2 million increase due to property
taxes,sales and other taxes,service charges,and investment income.
Expenditures (Prior year comparison): Operating expenditures last year were $14.8 million as
compared to the current year's $15.3 million, resulting in a $583K increase. Additional
expenditures included wages, the special election, outside professional fees, maintenance, Child
Safety grants, wages, advertising, and Moolafest in the HOT Fund, and wages and economic
development programs in the SEDA Fund.
New Programs: The basketball courts have been resurfaced and the shade structures have been
purchased for the park.Street improvements are over 50%complete.
VIII. CONSENT
1. Consider Approval of City Council Minutes
• Regular City Council Meeting-06 Aug 2019
• Special City Council Meeting-12 Aug 2019
2. Consider Approval of Bosque River Trail Mowing Contract
3. Consider Approval of Office Supplies Contract
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Regular City Council Meeting-03 Sep 2019 Page 5 of 7
4. Consider Approval of Food Inspection Services Contract
5. Consider Approval of Street Renovation Materials Contract
6. Consider Approval of Road Construction On-Call Contract
Mayor Svien requested that the renewal of the mowing services contract be pulled for
individual discussion.
MOTION by Mark McClinton, second by Carla Trussell,to approve the consent agenda.
MOTION CARRIED by unanimous vote.
7. Consider Renewal of Mowing Services Contract
Mayor Svien asked if this was the contract for mowing at Fire Station No. 2. Jimmy Chew,
Fire Chief, explained that the contract for the fire station is different and that a three-year
contract had been approved in 2018. Mayor Svien stated that he would like to discuss the
fire station contract.
MOTION by Brady Pendleton, second by Ricky Thurman, to approve the mowing services
contract renewal.
MOTION CARRIED by unanimous vote.
IX. Comments by City Manager
• Special City Council Meeting and Council Work Session - Thursday, September 5 at 5:30
p.m.
• Special City Council Meeting - Second Public Hearing on the 2019 Tax Rate and Public
Hearing on the FY2019-2020 Budget-Tuesday,September 10 at 5:30 p.m.
• Special City Council Meeting to Adopt the 2019 Tax Rate and Council Committee Meetings
-Tuesday,September 17 at 5:30 p.m.
• Regular City Council Meeting-Tuesday,October 1 at 5:30 p.m.
X. Comments by Council members
Brady Pendleton announced that Handsome Hunks raised $25,000 for both the Stephenville
Police Department and Stephenville Fire Department.
Alan Nix wanted to thank city staff for making the Household Hazardous Waste Collection event a
success.
Brandon Huckabee wanted to thank the community for their support of the police and fire
departments through the Handsome Hunks event.
XI. EXECUTIVE SESSION
In compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government
Code, Vernon's Texas Codes, Annotated, in accordance with Section 551.074 Personnel Matters -
To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee
1. Assistant City Manager
2. Executive Assistant to the City Manager
Mayor Svien called the meeting into executive session at 6:36 p.m.
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Regular City Council Meeting-03 Sep 2019 Page 6 of 7
XII. Action taken on items discussed in executive session (if necessary)
The meeting was called back in to regular session at 7:14 p.m. No action was taken.
XIII. Adjourn
The meeting was adjourned at 7:16 p.m.
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City Of Stephenville
Regular City Council Meeting-03 Sep 2019