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Home My WebLink About2013-07-02 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING City of Stephenville - City Council Tuesday, July 2, 2013, 5:30 P.M. The City Council of the City of Stephenville, Texas, convened on July 2, 2013, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Jerry K. Weldon II Council members Casey Hogan Malcolm Cross Doug Svien Russ McDanel Brady Pendleton Alan Nix Martha Taylor Absent Scott Evans Others Attending Mark A. Kaiser, City Administrator Randy Thomas, City Attorney Cindy L. Stafford, City Secretary Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m. on Tuesday, July 2, 2013, by Mayor Weldon. Mayor Weldon introduced Yescenia DeLeon, a summer intern working for the city through Texas Workforce Solutions as a part of the public office initiative. Debbie Ciccarelli and Paula Prater, members of the Stephenville Kiwanis Club, addressed the council about the upcoming Firecracker 100 Bike Race, which will be held on Saturday,July6. The Firecracker 100 began more than 20 years ago and attracts 300-500 cyclists from Texas as well as other states, including Louisiana, Arkansas, and Oklahoma. The event is sponsored by more than 40 local businesses, and proceeds go to benefit local children's programs. Also, this will be the first year to offer free registration for military personnel. Citizens' General Discussion. No one wished to address the council. III. PLANNING AND ZONING COMMISSION A. PUBLIC HEARING to consider request to rezone from B-1 "Neighborhood Business District" to B-3 "Central Business District", Lot 3, Block 70, City Addition, located at the Northeast Corner of South Graham and Riverside Drive Regular Business Meeting July 2, 2013 Stephenville City Council Betty Chew reported that the Planning and Zoning Commission voted unanimously to recommend approval of this rezoning. Mayor Weldon opened a public hearing. Speaking in Favor of Rezoning: Andy Hansen, 943 PR 807, Stephenville, is the applicant and explained that he has no immediate plans at this time for the property but will have a better idea once soil engineering has been conducted. Speaking in Opposition of Rezoning: No one. Mayor Weldon closed the public hearing. B. Consider adopting Ordinance No. 2013-09 rezoning from B-1 "Neighborhood Business District" to B-3 "Central Business District", Lot 3, Block 70, City Addition, located at the Northeast Corner of South Graham and Riverside Drive MOTION by Russ McDanel, second by Martha Taylor, to adopt Ordinance No. 2013-09. MOTION CARRIED by unanimous vote. C. Consider adopting Ordinance No. 2013-10 vacating part of the South Beach Street right of way, a 0.203 acre tract located between the Bosque River and Riverside Drive (Old Hico Road) MOTION by Casey Hogan, second by Brady Pendleton, to adopt Ordinance No. 2013-10. MOTION CARRIED by unanimous vote. IV. PUBLIC WORKS COMMITTEE REPORT A. Garfield Elevated Water Tank Rehabilitation Project. Committee chairman, Alan Nix, reported that it has become necessary to repair this water storage tank. 1. Consider Approving Professional Services Contract with Tank Industry Consultants, Inc. 2. Consider Approving Professional Services Contract with HOT Inspection Services, Inc. MOTION by Alan Nix, second by Brady Pendleton, to approve the contractwith Tank Industry Consultants, Inc. for $14,525 and the contract with Heart of Texas Inspections for $35,500. MOTION CARRIED by unanimous vote. Regular Business Meeting July 2, 2013 Stephenville City Council B. Consider Approving Contract Amendment with CH2MHILL/OMI Chairman Nix noted that CH2MHILL/OMI has operated the city's wastewater treatment plant since 1996 and that the existing contract provides for an annual evaluation and a formulated Consumer Price Index adjustment. The company further provided an option to manage the grease trap tracking program as required by Texas Commission on Environmental Qualityata cost of $9,318.00. MOTION by Alan Nix, second by Martha Taylor, to approve Amendment No. 7tothe contract for a total annual operating cost of $707,005.54. MOTION CARRIED by unanimous vote. C. 2013 Sanitary Sewer Line Rehabilitation Project Update. Nix reported that the project scope was reviewed and the design timeline was confirmed to be on schedule. No action was taken. D. Consider Approving Contract with Schrickel, Rollins & Associates, Inc. for Easement Acquisition Services for Phase I of the East Side Sanitary Sewer Project MOTION by Alan Nix, second by Brady Pendleton, to approve a contract with Schrickel, Rollins & Associates, Inc. for easement acquisition services. MOTION CARRIED by unanimous vote. E. Consider Approving the Implementation of an Advanced Metering Infrastructure Program with Johnson Controls, Inc. Nix reported that the committee revisited a system -wide water meter replacement project. The committee voted in favor of initiating the procurement process. No action was taken by council. F. Airport Well Field Expansion. No action was taken. G. Outside City Limits Water/Sewer Sales. No action was taken. V. FINANCE COMMITTEE REPORT A. Bank Depository Contract. MOTION by Doug Svien, second by Alan Nix, to award the bank depository contract to Texas Bank. MOTION CARRIED by unanimous vote. B. Auditor Bid Award. MOTION by Doug Svien, second by Russ McDanel, to award the auditor contract to Rutledge Crain & Company. MOTION CARRIED by unanimous vote. C. Fleet Replacement Program. The committee reviewed the ten-year projection of mobile equipment replacement. No action was taken. D. Tax Increment Financing. Participation is being sought from other entities —Stephenville Regular Business Meeting July 2, 2013 Stephenville City Council Economic Development Corporation, Erath County, Texas Health Resources, Chamber of Commerce, and Tarleton State University. A meeting will be scheduled with these groups. E. Water/Waste Water Fund Forecast. The committee reviewed a 12-year history of the Water/Waste Water Fund. F. General Fund Forecast VI. CONSENT AGENDA A. Approve Minutes of the Regular Council Meeting on June 4, 2013. MOTION by Brady Pendleton, second by Casey Hogan, to amend the June 4, 2013 minutes to include the name of Casey Hogan. MOTION CARRIED. B. Approve Letter of Support for Echo Companies 2014 TXDOT Intercity Bus Grant. MOTION by Alan Nix, second by Martha Taylor, to approve this letter of support. MOTION CARRIED by unanimous vote. VII. Comments by City Administrator Mark Kaiser commented on the following: • Construction on Dale Street continues • "Nixle", a notification service for law enforcement and governmental agencies, is now available to smart -phone users for city updates and project status information. • Fourth of July activities include parade at 9:30am; live music at the Birdsong Amphitheater from 5:30pm to 10pm; and fireworks at 10pm. • Special thanks to Doug Montgomery of Texstar Ford for his contributions and support for the Summer Concerts in the Park. • Economic Development Task force will be meeting on July 9 at 10am at city hall. Vill. Comments by Council Members Casey Hogan acknowledged Weldon Wilson, Erath County Sheriff Deputy, who was injured in a car accident while on duty and transferred to a Fort Worth hospital. Hogan sent best wishes for healing and a speedy recovery. Russ McDanel encouraged citizens to take necessary precautions to avoid mosquitos, as the first case of West Nile virus was reported in Dublin. Also, he mentioned the Christian Classic Cruisers car show in City Park on July 41h as well as children's activities. Alan Nix recognized and thanked Johnny Davis for being present at tonight's meeting. Davis operates the city's wastewater treatment plant. Mayor Weldon announced that meetings will soon be scheduled to discuss the city's Long - Term Water Program and Tax Increment Financing Reinvestment Zone. He also said that he is Regular Business Meeting July 2, 2013 Stephenville City Council looking forward to the upcoming Economic Development Task Force meeting. The council did not recess into executive session but proceeded to adjourn. IX. EXECUTIVE SESSION. In compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes, Annotated, in accordance with Sec. 551.072 Deliberations about Real Property and Sec. 551.087 Deliberation Regarding Economic Development Negotiations---20.811 acres, William Motley Survey, Stephenville, Erath County, Texas X. Action taken on matters discussed in executive session (if necessary) XI. Adjourn MOTION by Russ McDanel, second by Alan Nix, to adjourn the meeting. MOTION CARRIED at 6:37 p.m. Jerry K. Weldon II, Mayor ATTEST: Cindy L. Stafford, City Secretary Regular Business Meeting July 2, 2013 Stephenville City Council