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Home My WebLink About1987-06-09 - Special City CouncilMINUTES OF THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, HELD ON TUESDAY, JUNE 9, 1987 - 10:00 A.M. ITEM I• CALL TO ORDER. A special meeting of the City Council of the City of Stephenville, Texas, was called to order by the Mayor with the following members present: Mayor: Larry Hammett Members: Bob Self Wm. G. "Bill" Brede Allen Horne (late - 10:40 a.m.) Maxine Dameron and with the following members absent: Jim McSwain, Ray Reynolds, and Larry Tatum. Others attending were: Kurt Ackermann, City Administrator Joyce Pemberton, City Secretary Danny Johnson, Director of Public Works Betty Chew, P & I Coordinator ITEM II: CITIZEN REQUESTS AND OTHER COMMUNICATIONS. A. Carmunications & Personal Appearances by Citizens: None B. Matters by Councilmembers. 1. Interviews with consulting engineering firms for updating of the City Comprehensive Plan. The following engineering firms presented proposals for the the updating of the City's Comprehensive Plan: a. Everage, Smith, Farrington& Associates, Inc., Ft. Worth, TX. b. BUR Infrastructure, Inc., Austin, TX. c. Willis Environmental Engineering, Inc., Marble Falls, TX. d. Freese & Nichols, Inc., Arlington, TX. No action was taken. Mayor Larry Hammett recessed the council meeting at 12:20 p.m. until 3:00 p.m. Mayor Larry Hammett reconvened the council at 3:00 p.m. with the following members present: Mayor: Larry Hammett Members: Bob Self Wm. G. "Bill" Brede Maxine Dameron Ray Reynolds Others attending were: Kurt Ackermann, Joyce Pemberton, Danny Johnson, Douglas Conner, Jimmy Mooney, Jimmy Chew, Ronnie Isham, Marilyn Alford, Melissa Crim, - 418 - City Administrator City Secretary Director of Public Works Chief of Police Fire Chief Asst Fire Chief Director of Parks & Rec. Liberian Personnel & Purchasing 2. Budget Workshop with Department Heads. Mayor Larry Hammett opened the discussion with the statement that this year he would like for the Council and Department Heads to work together on the 1987 -88 budget and the Department Heads are invited to attend all budget work sessions. He said he felt the Council and the Department Heads had the same goals for the City and he would like to make this a team effort. City Administrator Kurt Ackermann explained the new Program Budget along with the hand -outs of the Base -Line Revenue to Expenditure Comparison By Fund and New Programs. He said the New Programs were prioritized by department now and would be prioritized city -wide by budget time and these were 5 year programs. Personnel Clerk Melissa Crim explained the Salary Surveys she had made according to the criteria Cheatham & Lansford recommended last year. She also explained that the Base -Line expenditure included salary increases due those Employees whose salaries were below average according to the survey. Mrs. Crim explained that the salary information she obtained did not take into consideration that sane of the cities sur- veyed had more Employees in a job title than Stephenville and that sane Stephenville employees were doing more than one job; i.e., firefighters /EMTs. In a lot of cases you are not comparing "apples with apples ". She asked the Council for their input on this part. Councilmember Bob Self commented that evidently this is a problem inherent with surveys. The Council has been critized for doing salary surveys in -house and outside, what is the alternative? Ronnie Isham commented that he thought just about every department has done their wan surveys, but he is satisfied with the one Melissa has done and, if all the departments work together along with the Council, the problems can be worked out. Councilmenber Bob Self said he would like for each Department Head to make up their own salary scale on their employees then get with Melissa and compare their list with her survey. He said he felt the Department Heads were better prepared to discuss the "apples to apples" aspect than anyone else. Mayor Larry Hammett said he felt the Council does need to take a hard look at fact that we do have less Employees than the other 11 or 12 cities surveyed when we have the personnel meeting. He said he wanted the Employees to be fairly can - pensated for their work and he wants the Council to be fair in their deliberations and he believes that with the Council and Department Heads working together a fair and reasonable decision can be .made. City Administrator Kurt AckP*+*ann comented that a great deal of time was spent on this topic in a Department Head meeting last week_ It was the general consensus at that meeting to take the survey, break it dawn into sections and have separate discussions by departments. Then make a report based on these discussions taking into consideration the number of Employees, the job duties, etc. by department. Fire Chief Jimmy Mooney asked the Council for authorization to replace a man that was cut from the budget when he resign- ed. He said due to vacations, sick leave, Emergency leave, etc. that his shifts were extremely short handed. He said he not only wanted to replace the 7th man on the "A" shift, he would like consideration for some 'over- time" funds in case of an extreme emergency so that he can call someone back for extra duty. - 419 - It was the consensus of the Mayor and Council for Jimmy to get with Kurt and, if he can sell Kurt on it, to bring a budget amendment back to the Council. In answer to a question from Councilman Self, it was the consensus of the Department Heads that they would like to be in the budget workshops and felt it would be a help to then. Mayor Hammett camnented that he would like to go out of this year's budget knowing that everybody worked together on the budget and hopefully everyone will feel better about the budget than last year. ITEM III: CONSENT AGENDA: All items listed below are considered routine by the City Council and are enacted with one motion. A. Approval of minutes: None B. Reports from Boards & Commissions: None C. Bid Considerations: 1. Bid #2386 - Asphalt Emulsion & R. C. 250 a. Item 1 - Asphalt Emulsion MS -2 - $.04966 - Koch Materials Co. b. Item 2 - Cutback Asphalt RC250 - $.5200 - Fina Oil & Chem Co. 2. Bid #2387 - Street repair materials a. Item 1 - Aggregate: Type B, Grade 5 - $5.90 - White Mines E.O.B.- $9.74 Item 2 - Aggregate: Type B, Grade 3 - $5.90 - White Mines F.O.B.- $9.74 Item 6 - Flexible Base Mat. Type A, - $3.55 - White Mines Grade 2 F.O.B.- $7.39 b. Item 3 - Hotmix asph. concrete Type D- $18.00 -Pioneer Aggregate F.O.B.- $22.10 Item 4 - Hot mix cold laid Type FF - $18.00 -Pioneer Aggregate F.O.B.- $22.10 Item 5 - Hot mix cold laid Type D - $18.00 -Pioneer Aggregate F.O.B.- $22.10 Councilmenber Ray Reynolds moved acceptance of the above bids for street repair materials as recommended by the Director of Public Works Danny Johnson. Councilmember Bob Self seconded the motion. The motion carried by the following roll call vote: AYES: Councilmenbers Bob Self, Bill Brede, Maxine Dameron, Ray Reynolds, and Mayor Larry Hammett. NOES: None D. CammitteerReports: None E. Ordinances & Resolutions: None ITEM IV: PUBLIC HEARINGS. ITEM V: CITY ADMINISTRATOR'S REPORT. ITEM VI: EXECUTIVE SESSION as provided in the Open Meetings Law, Vernon's Texas Civil Statutes, Article 6252 -17, Section 2( ), for the purpose of discussing: None ITEM VII: ADJOURNMENT: There being no other business to cane before the Council at this time, Mayor Larry Hammett adjourned the meeting at 4:00 p.m. �h�m vrc P7 T: Larry HtAmett, Mayor ity Secretary — 420 — MINUTES OF SPECIAL MEETING City of Stephenville - City Council MONDAY, JDNE 29, 1987 - 6:00 P.M. The City Council of the City of Stephenville, Texas, convened in special session on June 29, 1987, at 6:00 p.m. in the Council Chambers of City Hall, 354 N. Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252 -17, Section 3A, V.A.C.S., with the following members present, to wit: Larry Hammett Mayor Bob Self § Allen Horne § Maxine Dmneron § Council Members James L. "Jim" McSwain § Larry Tatum § and Kurt Ackerman City Administrator Joyce Pemberton City Secretary ABSENT: Bill Brede and Ray Reynolds Mayor Hammett called the meeting to order and declared a quoran present. 87 -001 Councilmenber Self made the motion that the city engage the consulting firm of Freese & Nichols, Inc. of Fort Worth, Texas, to assist the city in the update of the city's Comprehensive Plan. Seconded by Councilman Horne, the motion carried with 6 ayes and 0 nays. 87 -002 Mayor Hammett appointed the following persons as a Citizens Advisory Canmittee, subject to their acceptance of appointment, to review the city's water well spe- cifications, make a report to the City Council and submit written recommen- dations to be discussed with the city's engineers. Wayne Wolf, Chairman Phillip Alford Carl Weitzel Donald Dowell Gerald Dowell Hugh Wolfe Red Riley Jeff Riley Joe Riley Danny Johnson, Director of Public Works Kurt Ackermann, City Administrator 87 -003 Councilman Self made a motion to approve the site development plan for Lot 2, Block 94, City Addition, as recommended by the Planning & Zoning Ca[mission, with the following staff recommendations: 1. Existing sewer line to be replaced underneath the proposed building with a new line prior to construction 2. The drainage scheme for the entire site to be designed to eliminate problems with adjoining properties - 421 - 3. Service alleys not be required to serve the property. Seconded by Councilwoman Dameron, the motion carried by the following vote: AYES: Mayor Hammett and Councilmenbers Self, Horne, Dameron, McSwain and Tatum. NOES: None 87 -004 Councilwoman Dameron made a motion to grant permission to the Optimist Club to have a fireworks display at the July 4th Fun Fair. Seconded by Councilman Tatum, the motion carried with 6 ayes and 0 nays. 87 -005 Councilman Horne made a motion to authorize the Fire Chief to hire one (1) addi- tional fireman out of this year's budget. Seconded by Councilman McSwain, the motion carried by the following vote: AYES: Mayor Hammett and Councilmembers Self, Horne, Dameron and McSwain. NOES: None ABSTAIN: Councilman Tatum 67 -006 The Council discussed the employees' salary survey conducted by the city's .Personnel Dept. with no action being taken. Mayor Hammett announced a City Council workshop for Wednesday, July 8, 1987 at 6:00 p.m. in Council Chambers at City Hall for the purpose of discussing water rates. Mayor Hammett announced a City Council special meeting for Thursday, July 9, 1987 at 6:00 p.m. at the Holiday Inn to meet with the Sanervell County Water District Board, the Sanervell County Commissioners and the City of Glen Rose for discussion of the Paluxy Project and related matters. There being no other business, the meeting was adjourned at 7:45 p.m. ATTEST: n.- y cretary - 422 - Larry lbeimett, Mayor