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HomeMy WebLinkAboutFY 2006-2007 Part 1 .�Z✓Y��.d rit•..' 4Ht i ,..................... t w5 .. • ,'.�, ,,may _,.�i'.;. ,..' '^''••'' 4^k� ',{r ; _ ''', a``' 6 I 01 i henvi 10 ) Ste ANNUAL BUDGET Fiscal Year ._..October 1, 2006 through September 30, 2007 MAYOR Russell E. Jergins r COUNCIL MEMBERS r Cyndi A. Godwin Place 1 Malcolm Cross Place 2 Nancy Hunter Place 3 Andrew Johnson Place'4 Alan Nash Place S Todd McEvoy Place 6 Mark Murphy Place 7 Barry Ratliff Place 8 CITYADMINISTRA TOR Mark A. Kaiser f CITYSECRETARY CITYATTORNEY Cindy Stafford Randy Thomas ' DIVISIONDIRECTORS Betty L. Chew Director of Community Development Roy Halsell Police Chief Jimmy Chew Fire Chief Drew Wells Director of Community Services a Nick Williams Director of Public Works Vacant Director of Finance and Administration F P "j \\�' �\ \ . � \ ............. � � .. � /�\ � . . � ! , � .. \ .... y�> .... . � . .. - � \ � ��� >} of . . . . . , | . � | . � . [ � r � { � ^ \ . . . . . . � . . ] . . . . . . . 4 : ^ \ 6VU,. :;z*.. "�`f�. �¢,;•;.,. y as ry a3ti s ltl a G qx y i i I 't MISSION STATEMENT The mission of the City of Stephenville is to progressively provide cost effective programs and services that encourage the highest quality of life to our citizens. • Y We dedicate ourselves to making Stephenville the most desirable place to live, work and play. We envision: • a safe and secure environment, • an informed citizenry, • educational, recreational and cultural opportunities, • enhanced economic viability, • a high degree of mobility and • inviting and friendly park spaces. Working as a team, we pledge to be: • respectful of individual dignity and rights, • financially responsible, • ethical and responsive to our customers, • innovative in addressing community needs and • an organization in which we can serve with pride. ' Quality service is the operating principle of the City of Stephenville and the responsibility of each of us. Quality means the continuous interaction and accountability of all— citizens, elected officials and staff— in the enhancement of our community vision and the improvement of city-delivered services. ii i-- I I ' 31 i i ft 7 " t i - t I i ! i i ... .. __ ... { TABLE OF CONTENTS 4 A Council Members and City Staff i Mission Statement ii Table of Contents BUDGET OVERVIEW City Administrator's Letter iii Organizational Chart viii Community Profile ix Miscellaneous Statistical Data x FINANCIAL SUMMARY � Budget Summary by Fund 1 1 Statement of Projected Cash Flow 2 Summary of Revenues 3 Summary of Expenditures 4 � GENERAL FUND Summary of General Fund Revenues &Expenditures 5 f General Fund Expenditures Central Government Division 12 Finance/Administration Division 25 Legal Division 31 ': Personnel 35 Community Services Division 37 Fire Services Division 55 Police Services Division 69 'Community Development Division 90 UTILITY FUND Summary of Utility Fund Revenues&Expenditures 99 Utility Fund Expenditures Utility Administration Department 100 Water Operations 102 Wastewater Services 111 Utility Billing and Collections 116 Non-Departmental 118 `s SANITARY LANDFILL FUND Summary of Sanitary Landfill Fund Revenues&Expenditures 120 Sanitary Landfill Fund Expenditures Sanitary Landfill Department 122 AIRPORT FUND Summary of Airport Fund Revenues&Expenditures 125 { Airport Fund Expenditures Airport Department 126 �3 i I i i f i i i I i t f ' j .. .... .. _ _ . STORM WATER DRAINAGE FUND j Summary of Storm Water Drainage Fund Revenues &Expenditures 129 Storm Water Drainage Fund Expenditures 130 { SPECIAL REVENUE FUND Summary of Special Revenue Fund Revenues& Expenditures 133 z Special Revenue Fund Expenditures 134 DEBT SERVICE � Debt Service Policy 137 General Debt Service Fund 139 E Debt Service Fund Budget Summary 140 r Summary of General Debt Service Charges to Maturity 143 Utility Debt Service 145 Summary of Utility Debt Service Charges to Maturity 146 `F CAPITAL IMPROVEMENTS&EQUIPMENT REPLACEMENT r Capitalization Policy 150 Capital Improvements by Fund 154 z Capital Improvement and Equipment Replacement Plan 153 r. NEW PROGRAMS w Enhanced Services 160 FISCAL& BUDGETARY POLICIES 161 Basis of Accounting 169 PERSONNEL Approved City Employee Positions 162 General Pay Plan 163 Disclosure of Employee Benefits 166 Holiday Schedule 167 Supplemental Pay 168 Take Home Vehicle Schedule 169 SUPPLEMENTAL SCHEDULES Property Values and Tax Rate Schedule 170 Property Tax Rate Comparison Schedule 171 Tax and Debt Survey 172 Water Rate Comparison Schedule 173 Sewer Rate Comparison Schedule 174 BUDGET GLOSSARY 175 r r I 1 1 - s i j i . i - { I 1 I j i y - I t I i I i _.�..�..,....,.--...-..-.._�.........___..._-.._...-__._._ S l i ,i 3 1 i j y I SI 1 . . 3 I �. i 1 • ;r6 ," � _� - { •. i E . i �' � � .. j .. ..; i ... 3 � � � � � + Ii L.t•�' y { I I � _ - � � � .. _} A RUPEURVIlle City Administrator's Budget Message July 31, 2006 I am pleased to submit the proposed operating budget and program of annual services for the F City of Stephenville for the fiscal year of 2006-2007. This budget represents the expected revenues and expenditures for October 1, 2006 through September 30, 2007. It has been prepared in accordance with the City's Charter and relevant state Iaws. A copy has been placed on file with the City Secretary and at the Public Library, and may,be reviewed during normal hours of operation. The 2006-2007 proposed budget is a positive fiscal plan. This document details the comprehensive strategic plan by which Stephenville strives to enhance its quality of life. It is-an r outline of the programs and services to be provided by the City during the coming year. The City plays an important role in defining the way of life by developing and maintaining standards that contribute to a pleasant, attractive, dynamic and healthy community. Managing Stephenville's future growth is another priority as we work to mdintain the City's unique character and preserve its rich heritage. e s, We feel this budget continues the direction established by our citizens and the City Council to meet the existing challenges and effectively plan for future needs. It balances the costs of new and expanded programs needed to address City priorities against the City's financial and human k resources limits and its adherence to the Fiscal and Budgetary Policy. This budget plan is indicative of the healthy local economy, prudent fiscal management practices, and pro-active leadership by the City Council. 2006-2007 Budget Summary The major highlights of this budget are: • One(1) cent property tax rate reduction. • Street reconstruction program for$500,000. • A 3%compensation bonus for employees. • Principal debt reduction of$1, 685,000. ? • Water and sewer line replacement program for$300,000. • Annexation planning. • East Side sewer planning. • Facilities planning. • Three (3)new police officers. • One(1)new assistant fire marshal/inspector. •`f 3 City of Stephenville 2006-2007 Budget L/Finance/Budget/PropBudUr2006 W iii _....... __ ___ __ _ _ _ _......................._______ 0 �• Continuation of the equipment replacement program. • Begin construction on previously funded major projects— Surface Water Supply Phase I Methodist Branch Storm Drainage Water/Sewer Service to 2004 Annexed Areas Bosque River Trail Airport Improvements 0 BUDGET OVERVIEW The 2006-07 Programs and Services totals $27.6 million for all funds. Of that amount, approximately $14 million is for continued operations, $2.3 million for debt service, and $10.6 million for capital improvement projects and equipment. Ad Valorem Tax Rate The certified taxable assessed value for the City of Stephenville for 2006 is $719,255,771. This is an increase of 11.4% from last year's value of$645,657,895. The effective tax rate is 42.64 cents per$100 valuation. This year the property tax rate is recommended to be lowered by$0.01 from $.4750 to $.4650 per $100 assessed valuations. The portion of the tax rate applied to debt service will be $.0654. With the increase in property values, even by lowering the maintenance and operations portion of the tax rate, ad valorem tax revenues will still increase by about $283,475. The distribution of the 46.50 cents is: 2005-2006 2006-2007 Variance t� O erations and Maintenance 40.79 39.96 0.83) Debt Service 6.71 6.54 (0.17) " TOTAL Tax Rate 47.50 46.50 1.00 GENERAL FUND The largest portion of General Fund expenditures is allocated to personnel with over 74% of the budget in salaries and benefits.A 3%compensation bonus for city employees is included. 1 The major program initiatives are further outlined as follows: • Administrative Services Due to the City becoming more and more automated $50,000 has been budgeted to fund computer replacements and continued improvements to the TV system, web site, and document management system. The City contracts with Erath County Appraisal District for property appraisal. The Appraisal District's FY 2007 budget reflects a 44%increase in city funding requirements as a result of the recent state school finance reform. a City of Stephenville 2006-2007 Budget L/Finance/Budget/Prop]3udLtr2006 r iv l t "1 ....___ _ �......_._.____......__ ................... .............. ....._........ ...._____-_........................ GG P a Community Services The Parks Department will continue to focus on improving physical facilities within the three public parks. To this extent, $25,000 has been allocated to address general park improvements. Additional funds have been allocated to increase part-time staffing levels and to maintain 3 necessary equipment replacement schedules. Revenue and expenditures for the operation of the swimming pool is included within the budget, however, due to the existing condition of the swimming pool we will be discussing the possibility of closing the pool this year. - The FY 2406-07 budget continues the pay-as-you-go method of financing street improvement and projects. This budget includes $500,000 for street maintenance projects and $92,000 for new equipment to allow us to mill and cement stabilize small reconstruction projects. • Fire Department The position of Assistant Fire Marshall/Inspector is recommended in this budget. This person will improve the inspection program and give oversight to commercial and industrial operations for compliance with Fire Commission and Texas Health Department rules and give much needed k manpower during the busy times. As part of a two-year replacement program, the Fire Department has budgeted $40,000 to replace the last half of their self-contained breathing apparatuses. Continued equipment replacements are being funded. F' • Police Department ' Three additional police officers are being recommended this year. This will give much needed manpower during the busy times. The Police Department plans to replace two of its patrol vehicles at a cost of$52,000 and two CID vehicles at a cost of$40,000. The computer system is an old AS400 acquired prior to Y2K. $192,000 is budgeted to update this technology for the public safety department to be more efficient. • Community Development The department has been allocated an additional $10,000 this year to fund more demolition of substandard structures, remove junk vehicles, and clean unsightly areas. Expeditious removal of these structures improves the quality of life in the adjoining neighborhoods and deters the spread of urban blight. Funding has been allocated to update our aerial and pictorial land maps. 3 UTILITIES FUND The Utility Fund is supported by user fees. It funds the water and sewer, as well as related debt } service requirements. Our operation and maintenance are within our anticipated income; however,_we are not able to maintain our infrastructure replacement needs therefore it was l necessary to budget $300,000 from reserves for continued line replacement projects. Previously . City of Stephenville 2006-2007 Budget UFinance/Budget/PropBudLtr2006 x v ......... .. ................ ............................ ......... _... _... F s funded major projects will begin construction this year for the surface water supply and 2004 annexed areas. Planning will begin to address sewer service to the east side and future water wells. Sewer rates have been unchanged for over ten years. We will reevaluate our sewer rates during the upcoming year for possible adjustment. SANITATION FUND The Type IV landfill has been a successful operation being used primarily by roofers and construction contractors. Residential water customers are given one free disposal visit each year to assist in keeping the community clean. Because of the need to replace the dozer at the landfill in 2005 it was necessary to budget $36,429 from reserves for annual leasing costs. The landfill cell has an expected life of approximately three years. Planning will begin to open another cell. f AIRPORT FUND ` f The airport is operating at a loss. We continue to subsidize the airport operations due to its positive impact on the community. State grants and entitlements will be used this year to make significant improvements to the airport. STORM WATER DRAINAGE FUND The Storm Water Drainage Fund is supported by user fees. This year the City intends to issue bonds in the amount of $3,040,000 for the construction of Phase I of the Methodist Branch 1 Drainage Project. This project will start to correct temporary flooding problems being seen during heavy rains in the central part of the City. SPECIAL REVENUE FUND Special Revenue Funds are used to account for specific revenues that are legally restricted. Expenditures for hotel/motel tax funds and the child safety fund are included. Budgeting motel tax for special events, such as recreational tournaments, is included within this fund. Six of the seven cents collected for motel occupancy tax is distributed by contract to the Chamber of Commerce, the Czoss Timbers Fine Arts Council, and the Museum. We budgeted for child safety funds: 1) S.T.A.R. Council for $2,000 and 2) $2,862 for the S.I.S.D. In an effort to begin to reclaim portions of the brick streets in the downtown area $50,000 has been budgeted in the FY 2006-07 budget. DEBT SERVICE FUND The debt service is used to account for the payment of general long-term debt of principle and interest on bonds sold. It is funded from a portion of the property taxes. Repayment is included for the, 1996 capital improvement program and the 1998 West. Side Development. Fifty-five thousand dollars of special assessments to adjacent property owners in the West Side Development is being allocated to help service debt for this year. City of Stephenville 2006-2007 Budget L TinanceBudget/PropBudl,tr2006 vi ....._. .. _. ............ _ ....... ...... ... ... ................ ............................ _ ..__. _.... __ ._.. .._ .._ ... _. ......_:. . E CAPITAL PROJECT FUND € The Capital Project Fund is used to account for the acquisition and construction of major capital facilities or improvements other than those financed by the Utility Fund. The Municipal Service Center and West Side Development projects have been reported in this fund in the past. Capital projects have been accomplished with deficit financing or grant proceeds. The capital project that has been financed for this upcoming year is the surface water supply projects, water/sewer services to the 2004 annexed areas, and Phase I of the Methodist Branch storm water drainage project. Grant proceeds will be financing upcoming projects for the Bosque River Trail, wetlands and river improvements, and airport improvements. This budget is a reflection of the ability, hard work, and dedication of city staff who stand ready to accomplish the strategies outlined and adopted by the City Council. We commit to the City Council our best efforts to ensure that the needs of our citizens are met and exceeded. The budget review sessions have been set for Monday through Thursday, August 7-10. Budget work sessions will begin at 5:30 p.m. In addition to the work sessions, below is a calendar of significant dates that affect the implementation,of the budget. August 15 Public hearing on budget and tax rate. September 5 Public hearing on tax rate and adopt budget. 19 Adopt tax rate. Respectfully submitted, i eat . Kaiser City Administrator J i City of Stephenville 2006-2007 Budget L/FinanceBudget/PropBudLtr2006 vIi l .. .. - ------���...._..._. - _.o..Fx...n..r-����.z-er�x�aH.,,,..���:y�-=�aua�v.-., u.... w:. g =�'�"" acid«iwwxl3� c�`,.e ".�y=-�.,�^�"^� r M�4t1 �'��a is �•� i i i i � i j � .. i i i I i .. _ _ . . .� � � .. .. _ . - - -' •. .. ... i 1 t •. i { { $ .. S � � j{� S i ! E � - - 3 - � .. r a e CITY OF STEPHENVILLE I Organization Chart CITIZENS OF STEPHENVILLE i Mayor and z City Council r= s Boards& I Commissions City Attorney City Administrator Municipal Judge City Secretary :. Community finance/ Community Development Fire Administration Utilities Police Services Planning Fire Accounting Water Criminal Parks Suppression Production Investigation Inspections Fire Utility Billing Water Patrol Recreation Prevention Distribution Code Lf Emergency Purchasing Wastewater Communications Cemeteries Enforcement Medical Services Collection Budget Wastewater Records Library Treatment Audit Landfill Animal Control Streets t Investments Customer Airport Service Insurance Water Pollution Senior Citizens Control Human Resources ' 3 vlil u �„�,w,.�, . S - `V9 kYRR]99'tl'aBC ---'•�" i�tl.'kL^OYISYJ� i1�L-. �°x ���.,cviv,� ! ., .� `..� 1 .. - i � - _ i .. i i i . s t . I r i { _ .. .. ... S - I i i i i 7 � - w i I � - i I f _ ' } f i i . - _ - i ..' . . i I j s Community Profile Overview Stephenville is located in the heart of north central Texas in Erath County and is home to approximately 16,882 people, and serves as the center of commerce and recreation to over 36,550 county residents. Stephenville was incorporated in 1889 and chartered a home-rule city under Texas law in 1961 and operates u -p under a mayor council form of government. A and ma or eight {8 y council members are elected by majority of the entire city. Elections are held the second Saturday in May. 5 Economy and Employment 1 Stephenville has maintained its strong economic position. Agriculture has long been Erath County's leading industry. Livestock, especially beef, dairy cattle and other u livestock,has always been an important agricultural producer in Erath County. Many people live in Stephenville and Erath County and commute to the Metroplex to s work every day. The short distance to the Metroplex makes Stephenville an attractive place to live. With Tarleton State University and five manufacturing industrial plants, many people from surrounding counties commute to Stephenville to work every day. The City's hometown atmosphere combines with aggressive development attitude to produce results. The City anticipates future growth in the local economy as a result of capital improvements completed this past year and new projects budgeted this year. j i i i i 1 :j j 3 i i t a 'i ix i 3 i i i t . j ' x r 1 1 7 I 3 S t i 1 t 1 i { ( i i r I Miscellaneous Statistical Information Date of incorporation August 6, 1889 Sewerage System: Miles of sanitary sewers 105 Number of treatment plants 1 Form of Government Home rule Number of service connections 5,256 Daily avg treatment in gallons 1,437,000 Max daily capacity in gallons 9,000,000 Number of Employees(excl police and fire): Full-time 60 Water System: Miles of water mains 117 City of Stephenville Facilities and Services: Number of service connections 5,521 Area in square miles 10.26 Number of fire hydrants 670 Miles of streets 92 Daily avg consumption in gallons 1,971,990 E Number of street lights 1,013 Max daily capacity in gallons 6,000,000 Culture and Recreation: Facilities Not Included in the Reporting Entity: Recreation center 1 Education: Parks 2 Number of elementary schools 4 Park acreage 130 Number of elementary school instructors 118 Swimming pools I Number of secondary schools 2 Tennis courts 4 Number of secondary school instructors 112 z Amphitheater 1 Number of universities 1 Number of university faculty 441 Fire Protection: Number of stations 2 Number of fire personnel and officers 26 Hospitals: Number of volunteer firefighters 13 Number of hospitals 1 Number of fire calls answered 238 Number of patient beds 98 Number_of ambulance calls answered 1,130 Number of inspections conducted 132 Police Protection: Number of stations I Number of police personnel and officers 26 Number of patrol units 10 Number of law violations: 3 Physical arrests 825 Traffic violations 5,350 Parking violations 324 Criminal offenses 2,595 x �;:. �:.... �.�.w��....:.�. ,. .: . .. ] •--_ .,.�.s�_—�.��.�n�.-..�...�mnem_m..a�...mv-i-,,.a-�,�,�,=�.acz:os:>w� «.....:... .:..:. v.Ve-,.a mew` ......v.� �� m>`.aek 3 _ _ _ f y i i i i t i i I i - I I I i i i � I i t i I. I { - i i . .. i i i �_ i s i 1 1 i 1 f 3 ( � � - - U �� onvill0 FINANCIAL o SUMMARY i 3 Q t i i i I i 1 } �n I � ' 1 r i r . I i 1 ` I i r i i i i i j i i j i . i ..... .... .................... . . ..._�. ... . ............................ .............. .. ........ f CITY OF STEPHENVILLE STATEMENT OF PROJECTED NET REVENUE OVER(EXPENDITURES)-ALL FUNDS FOR THE YEAR ENDED SEPTEMBER 30,2007 CAPITAL SPECIAL DEBT WATER STORM GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT FUND FUND FUND FUND FUND FUN p FUND FUND TOTAL PROJECTED NET REVENUE,OVER(EXPENDITURES): REVENUE 9.080,383 3,110,000 264,600 526,100 5,395,111 520,000 160,300 68,479 19,124,973 t EXPENDITURES 8,466,560 10,686,456 308,462 526,100 5,020,954 35,000 195,529 68,479 25,307,540 NET BASELINE BUDGET 613,823 (7,576,456) (43,862) 0 374,157 465,000 (35,229) 0 (6,182,567) CAPITAL REPLACEMENTS AND NEW PROGRAMS (1,711,503) (591,250) 0 (1,200) 0 (2,303,953) RESERVE FUNDING 1,097,680 7,576;456 43,862 217.093 36,429 8,971,520 s t PROJECTED 2004-2005 NET REVENUE h OVER(EXPENDITURES): 0 0 0 0 0 485,000 0 0 485,000 f F t a SPECIAL NOTE - Reserves will be used for: c, GENERAL FUND: WATER/SEWER FUND: Funding assistance-airport grants 19,570 Line replacements 17,093 Equipment replacement 16,110 East side sewer planning 200,000 Street improvements 500,000 217,093 Y` Street front-end loader 125,000 Street zipper 95,000 if Technology enhancements 242,000 LANDFILL FUND: F Facilities study 100,000 Dozer lease 36,429 1,097,680 36,429 CAPITAL PROJECTS FUND: Surface water project 4,985,000 Grant match for Bosque River Trail 364,000 New wells planning 100,000 ' Annexed services-water/sewer 2,127,456 7,576,456 SPECIAL REVENUE FUND: Portions of brick streets-historical 43,862 43,862 a i 3 .... __....M...... __...... ________ _.................................................___ _____ _____ _________............ CITY.OFSTEPHENVILLE STATEMENT OF PROJECTED CASH FLOW-ALL FUNDS FOR THE YEAR ENDED SEPTEMBER 30,2007 ) i CAPITAL SPECIAL DEBT WATER STORM GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT FUND FUND. FUND FUND FUND FUND FUND FUND TOTAL ESTIMATED_ENDING CASH BALANCE 10L1I2006: RESTRICTED: 19,231,001 3 MONTH OPERATIONS 2,200,000 57,382 882.230 RIGHT-OF-WAY 1,300.000 CAPITAL REPLACEMENT 1,720,000 7,410,207 1,420,623 330,000 GRANT MATCHING 1,425.000 1,433,1095 ECONOMIC DEVELOPMENT 50,000 DEBT SERVICE 150,000 47,633 747,711 CUSTOMER DEPOSITS 57,120 UNRESTRICTED 566,478 151,148 706,275 96,721 0 1,519,622 t EST.CASH BALANCE 101112006 7,261,478 8.993.302 208,53Q 47,633 2,392,336 1,420,623 426,721 0 20,750,623 r PROJECTED NET REVENUE OVER(EXPENDITURES): TREVENUE 9,080.383 3,110,000 264,600 526,100 5,395,111 520,000 160,300 68,479 19,124,973 EXPENDITURES 8,466,560 10,06,456 308,462 526,100 5,020,954 35,000 195,529 60.479 25.307,540 NET2006-2007 BUDGET: 613;823 576,45 (43,862) 0 374.157 485,000 (35,229) 0 6,182,56 r j4 ADD-HACK ITEMS: " CHANGES IN: r CAPITAL REPLACEMENT (1,152,978) (370,500) (1,523,478) NEW PROGRAMS (415,975) (200,000) (615,975) COMPENSATION (142,550) (20,750) (1,200) (164,500 NON-CASH ITEMS: '. BOND AMORTIZATION 25,244 25,244 : TOTAL ADD-BACK ITEMS 1,711,503) 0 0 0 (566,006) 0 (1,200 0 2,278,70 r; ESTIMATED ENDING CASH BALANCE 9/3012007: RESTRICTED: 9,796,208 3 MONTH OPERATIONS 2,200,000 164,668 882,230 r RIGHT-OF-WAY 1,000,000 f G CAPITAL REPLACEMENT 1,500,000 1,326,846 330.000 GRANT MATCHING 1,400,000 0 .ECONOMIC DEVELOPMENT 50,000 DEBT SERVICE 90,000 47,633 747.711 ' ( CUSTOMER DEPOSITS 57,120 UNRESTRICTED 13,798 513,426 1,905,623 60,292 0 2.493,139 el EST.CASH BALANCE 9/30/2007 6,163,798 1,416,846 164.668 47,633 2,200,487 1,905,623 390,292 0 12,289,347 3 i i I t .'1 3 s S 1 }3 SS i G':a _. ........................ ................... ..... ... ... _. _. ........ ......... _...... E' I, City of Stephenville Summary of Revenues Submission Date:August 1,2006 Budgeted Amounts Recommended Actual Amounts g Actual Amounts Amended Proposed Budget Changes Aug-06 Percent YTD g Source of Funds 2004-2005 2005-2006 2006-2007 Positive(Negative) YTD Actual to Bud et i Taxes 8,103,132 8,015,250 8,464,945 449,695 7,852,487 97.97% Licenses and permits 168,522 105,850 125,850 20,000 166,041 156.86% Fines and forfeitures 207,407 222,500 208,000 (14,500) 183,841 82.63% Intergovernmental 57,267 52,446 78,042 6,026 110,218 210.16% Grants 3,630 396,091 0 (376,521) 0 0.00% Service charges 6,490.893 6,220,075 6,363,001 142,926 5,475,361 88.03% Interest 593,716 299,409 614,409 315,000 639,984 213.75% Other Income 1,421,171 4,408,367 3,270,726 (1,137,641) 954,126 21.64% Total Revenue 17,045,738 19,719,988 19,124,973 (595,015) 15,382,058 78.00% General Funds Taxes Property Taxes 2,411,420 2,586,750 2,816,945 230,195 2,604,812 100.70% Sales Tax 3,654,232 3,500,000 3,600,000 100,000 3,281,956 93.77% Othertaxes 1,329,577 1,283,000 1,328,000 45,000 1,331,471 103.78% Licenses and permits 168,522 105,850 125,850 20,000 166,041 156.86% Fines and forfeitures 205,372 220,000 205,000 (15,000) 175,973 79.99% Intergovernmental 53,504 48,746 54,772 6,026 106,504 218.49% Service charges 495,488 469,090 484,090 15,000 393,764 83.94% Interest 236,584 90,000 250,000 160,000 224,303 249.23% Other Income 263,757 241,226 215,726 (25,500) 213,665 88,57% Total General Fund 8,818,456 8,544,662 9,080,383 535,721 8,498,489 99.46% Utility Fund Water sales 3,115,409 3,037,698 3,100,000 62,302 2,581,653 84.99% Wastewater charges 1,896,700 1,870,000 1,925,000 55,000 1,645,741 88.01% ( Service and delinquent charges 233,794 129,111 170,111 41,000 196,224 151.98% J Interest on investments 265,685 85,000 200,000_ 115,000 170,736 200.87% Total Utility Fund 5,511,588 5,121,809 5,395,111 T 273,302 41.5 354 89.70% Landfill Fund Gate fees 174,815 150,000 150,000 0 124,431 82.95% Service and delinquent charges 0 38,676 300 (38,376) 417 1.08% Interest on investment 10,073 3,000 10,000 7,000 14,340 478.00% Total Landfill Fund 184,888 191,676 160,300 (31,379 139,188 72.62% Airport Fund Hangar rental 35,428 36,000 44,000 8,000 42,436 117.88% Service and delinquent charges 53,659 4,500 4,500 0 81,532 1811.82% Grants 3,630 396,091 19,570 (376,521) 0 0.00% Interest on investments 640 409 409 0 2,784 680.68% Total Airport Fund 93,357 437,000 68,479 (368,521) 126,752 29,01% Storm Water Drainage Fund Storm water drainage fee 485,600 485,000 485,000 0 409,163 84.36% Interest on investments 29,194 5,000 35,000 30,000 36,470 Total Landfill Fund 514,794 490,000 520,000 301000 445,633 90.95% Other Funds Taxes Property Taxes 441,150 420,500 470,100 49,600 433,826 103.17% Other taxes 266,753 225,000 249,900 24,900 200,423 89.08% Fines and forfeitures 2,035 2,500 3,000 500 7,868 314.72% Intergovernmental 3,763 3,700 3,700 0 3,714 100.38% Interest on investments 51,540 116,000 119,000 3,000 191,351 164.96% Other Income 1,157,414 4,167,141 3,055,000 (1,112,141) 740,461 17.77% Total Other Funds 1,922,655 4,934,841 3,900,700 (1,034,141) 1,577,642 31.97% Total Funds 17,045,738 19,719,988 1.9,124,973 (595,015) 15,382,058 80.43% 3 r City of Stephenville Summary of Expenditures _ Submission Date:August 1,2006 Budgeted Amounts Recommended Actual Amounts Actual Amounts Amended Proposed Budget Changes Aug O6 Percent YTD Source of Funds 2004-2005 2005-2006 2006-200? Positive Ne ative Y7D Actual to Budget General Government: City council 37,546 45.092 47,711 2,619 33,028 73.25% City admiaistrattir 104.078 111,364 116,301 4,937 92.587 83.14% City secretary 72,334 73.323 70,224 (3,099) 56,000 76.37% Total General Government 213,958 229,779 234,236 4,457 181,615 79.04% Finance and AdminiMIllon: Emergency management 5,486 6,450 6,450 0 4,483 69.50% Municipal buildings 261,014 334,633 226,809 (107,824) 260,665 77.90% Financial administration and acoot 301.927 311,875 310,951 (924) 270,274 86.66% Purchasing 46,542 51,641 48,486 (3,155) 42,796 82.87% Tax 59,537 81.100 117,000 35,900 79,607 98.16% Legal counsel 61,530 65,749 65,855 106 38,521 58.59% Municipal court 82,623 88,500 88,500 0 70,396 79.54% Human resources 70.082 -_,79 74_1 94,311 14.570 58,149_ 72.92% Total Finance and Adminisfratio 888,741 1,019,689 958,362 (61,327) 824,891 80.90% 6 Community Services: ' Recreation administration 590.112 615,509 650,311 34,802 535,660 87.0396 Park maintenance 607.164 604,714 411,228 (193,486) 469,429 77.63% Cemeteries 105,872 115,886 115,262 (624) 96.055 82.89% Library 190,2a0 216,321 193,382 (22,939) 155,501 71.88% Street maintenance 1.028,282 1,249,594 761.153 (468.441) 828,300 66.29% Senior citizens center 111.883 110,014 114,477 4.463 95,637 86.93% Total Community Services 2,633,593 2.912,038 2,265,813 (646,225) 2,180,582 74.88% Fire Department: Fin;and ambulance administratior 109.150 175,343 192,611 17,268 144.569 82.451/6 Fire prevention and investigation 72,054 79,777 82,460 2,683 64,603 80.98% Fire suppression 749,747 863,211 822,827 (40.384) 677,858 78.53% Emergency medical services 882,669 786,450 797,570 11,120 632,986 80.49% Volunteer fire 23,510 31,872 33,832 1,960 22,156 69.52% Total Fire Department 1,837,130 1,936,653 1,929.300 (7,353) 1,542 172 79.63% Police Department: Police administration 106,777 104,991 105,940 949 89.356 85.11% Police patrol 1,407,112 1,496,874 1,380,285 (116.589) 11,242,236 82.99% qq Police communications 30B,445 329,151 336,107 6,956 275.387 83,67% Police records 117,324 130,475 141,795 11.320 101,301 77.64% Criminal investigation 288,130 342,079 414,734 72,655 299,188 87.46% Police reserve 55.094 63,043 61.214 (1,829) 48,395 76.77% O Animal control 99,237 104,925 108,346 3,421 83,318 79.41% Public safety facility 148,975 147,235 159,633 12,398 139 714 94.89% Total Police Department 2,531,094 2,718,773 2,708,054 (10,719) 2,227_8,895 83.82% Community Development: Planning 200,767 165,348 144,032 (21,316) 211,109 127.68% Inspection 89,836 123,097 127,297 4,200 91,636 74.44% Code enforcement 73.919 94,919 99,466 4,547 611,332 64,62% Total Community Development 364,522 383.364 370.795 (12.569) 364,077 94.97% Total General Fund 8,469,038 9,200,296 8,466,560 (733,736) 7 37�232 80.13°A Utility Fund Utilities administration 215,204 216,542 248,186 31,644 52,638 24,31% Water production 351,421 565,692 528,356 (37,336) 532.369 94.1 t% WaterdisWbution 534.580 787,902 581,337 (206,565) 459,652 58.34% Water customer service 152,456 150,882 155,956 5,074 125,673 83.29% Wastewater collection 245.285 293,850 305,388 11,538 232,351 79.07% Wastewater treatment 563.777 667,125 686,165 19,040 533,284 79.94% Billing and collections 125,794 132,774 137,527 4.753 112,504 84.73% Non-Departmental 2,179,157 3.234,683 2,378.039 (856,644) 1,052,629 32.54% Total Utility Fund 4,367,674 6,049,450 5,020,954 1( 028,496) 3,101,100 51.26°A Landfill Fund Total Landfill Fund 166,343 191,676 195,529 3,853 123,052 64.20% Airport Fund Total Airport Fund 99,078 492�200 68,479 (423,721) 19i,790 38.971A Storm Water Drainage Fund Total Storm Water Drainage Fin 9,729 2 55,155 35,000 (240,155) 16,980 6.17% Sped. 1 Revenue Fund Total Special Revenue Fund 236,522 276,1OD _ _308,462 32,362 142,809 51.72% Debt Service Fund Total Debt Service Fund 531,582 522.000 526,100 4,100 92A3% Capital Projects Fund Total Capital Project Fund 161,929 10, 335,500 10,666,456 (149,044) 292,585 2.70% Total Expenditures 14,041.695 27,842,377 25,307,640 (2,534,837) 11,721,470 42.10% r .,_.vn..•cwwaxao.-„•...c_ ..:.�-. Y-c ,.>.a_v.....a..,._.�.»_..�..•.,m.�t.,a,..��,..ura._,�.�`..�����:-��-.=i>�:..:.:;...aiut,4-iw. :�... ,.a. ._.. :�..�.asin'ma.�.ciivaa.:..a..w......:4saav _ _ _ __ `0.�3�aS:lw a'Sv"uaw�^:�.'.<is4.�:;v'twn'ev i } 1 i i . i i i i 1 i i 1 i i E 7 } S f i i i 4 II i 1 i i 4 i i j i i 1 r f I i 3 • i i 1 1 t i 1 i i .... ........................ ... .... ......... .. .. . ...... _.� a General Fund • 3 The General Fund is responsible for providing basic services to the residents of the City. These services include Public Safety (Municipal Court, Police and Fire); Public Works (Public Works, Streets); Community Development (Development, Planning, Inspections); Parks and Recreation (Parks,Swimming Pool,Soccer Fields;Cemetery);Administrative Services(Finance,Purchasing, Social Services, Management Information Services); City Administration (City Council,City Secretary,Legal,City Manager). The General Fund's primary revenue sources are Ad Valorem Taxes, Sales Taxes,Franchise Fees and Charges for City Services. The City Council is responsible for establishing a tax rate for the General Fund. State statutes require that if the Maintenance and Operations (M&O) portion of the tax rate exceeds the effective tax rate by 3%, then the City must publish a notice indicating the increase and hold a public hearing. If the increase is 8% or greater, the citizens have the right to petition for a"roll-back"election. If the election is successful,the lV!&O tax rate is limited to a maximum 8%increase. The budget increased by 2.4%. The sales tax rate inside the City of Stephenville is 8.25%, with 1.5% being dedicated for City: use. The remainder goes to the State.(6.25%)and Erath County(0.5%). 5 r0-01:200605:22W CITY OT STEP'NEHVILLE FACE: 1 I BUDGET REPORT 01 -GENERAL FUND AS OF: AUGUST 31ST, 2006 FINANCIAL SUMMARY ACTUAL ACTUAL BUDGET PROPOSED J AC CT NO1 ACCT NAME 20045-xoo 2005-2006 2005-2006 r USED 2006-2007 DIFFERENCE e REUENUE SUMMARY n 8 TAXES 7,395,230.69 7,218,239.23 7,369,750.00 97.94 7,744,945.00 375,175.00 1 LICENSES AND PERMITS 168,522.00 166,040.80 105,850.00 156.86 125,850-00 20,000.00 r 2 FINES AND FORFEITURES 205,371,64 175,972.79 220,000.00 .79.99 205,000.00 ( 15,000.00) 3 INTERGMEWENTAL 53,503.78 106,504.44 48,746.00 210.49 54,772.00 6,026.00 4 SERVICE CHARGES 495,488.32 393,764.07 469,090.00 83.94 484,090.00 15,000.00 5 UKR REVENUE 500,339.78 437,968.16 331,226.00 132.23 465,726.00 134,500.00 --._._------- ------------- ------------ _-.M____...- -------._---- ----____---_ �. *** TOTAL REVENUE * * 8,818,456.21 8,498,489.49 8,544,662.00 99.46 9,080,383.00 535,721.00 r EXPENDITURE SUMMARY 1 CENTRAL GOVERNMENT 01 CITY COUNCIL ADMINT'STR 37,545.84 33,028.28 45,092.00 73.25 47,711.00 2,619.00 02 CITY AD"INISTRATOR 104,077.51 92,586.81 111,364.00 83.14 116,301.00 4,937.0(J 03 CITY SECRETARY 72,334.43 56,000.76 73,323.00 76.38 70,224.00 ( 3,099. 04 EMERGENCY HANAGEMENT 5,486.46 4,483.18 6,450.00! 69.51 6,450.00 0.00 05 MUNICIPAL BUILDING 173,613.61 168,774.60 247,566.00 68.17 135,590.00 ( 111,976.00) 06 MUNCIPAL SERVICE CENTE 67,400.07 91,890.42 87,067.00 105.54 91,219.00 4,152.0D xx (DIVISION TOTAL *K 480,457.92 446,764.05 570,062.00 78.26 467,495.00 ( 103,367.00) 2 FINANCE 01 FINANCIAL ADHIN7ACCOUN 301,926.65 270,274.01 311,875.00 86.66 310,951.00 f 924.00) 02 PURCHASING 46,542.14 42,796.71 51,641.00 82.87 48,486.00 ( 3,155.00) 04 TAX 57,536.96 79,607.29 81,100.00 98.16 117,000.00 35,900.00 DIVISION TOTAL 408,005.65 392,678.01 444,616.00 88.32 476,437.00 31,821.00 3 LEGAL 01 LEGALCOUNSEL 61,530.57 38,521.99 65,747.00 58.59 65,855.00 106.00 02 MUNICIPAL COURT 82,622.97 70,396.35 88,500.00 79.54 88,500.00 0.00 # DIVISION TOTAL 144,153.54 108,918.34 154,249.00 70.61 154,355-00 106.00 6 C I T Y 6 F S"'CWe H.E HAVr-,-'?A L E ; ...,DACE: .2 t BUDGET REPORT 01 -GENERAL FUND AS OF: AUGUST 31ST, 2006 s FINANCIAL SUHHARY 7 Y-T-D 0 ACTUAL ACTUAL MET PROPOSED . ACCT NOS ACCT NAME 2004-2005 2005-2006 20WM Z USED 2006-2007 DIFFERENCE 4 PERSONNEL 01 HUMAN RESOURCES 70,M,17 58,148.60 79,741.00 72.92 94,311.00 14,570.00 ----------__ xx DIVISION TOTAL 70,002.19 58,140.60 79,741.00 72.92 94,311.00 14,570.00 s 5 CGH HUNITY SERVICES r -_-_--------------- 01 PARKS & RECREATION ADtl 5" 111.91 535,660.11 615,509.00 87.03 650,311.00 34,802.00 02 PARK MAINTENANCE 607,164.04 ,469,429.94 604,714.00 77.63 411,228.00 ( 193,486.00) 03 CEflETERIES 105,871.86 96,054.77 115,886.00 82.89 115,262.00 ( 624.00) 04 LIBRARY 190,280.77 155,500.97 216,321.00 71.88 193,382.00 ( 22,939.00) 05 STREET MAINTENANCE 1,028,281.83 828,299.86 1,20,594.00 66.29 781,153.00 ( 468,441.00) 06 SENIOR CITIZENS _- 111,883.40 95,637.14 _- 110,014.00 __-^-- 86.93- -114,477^00 __-` 4,463.00 xx DIVISION TOTAL xx 2,633,593.81 2,180,582.79 2,%2,038.00 74.88 2,265,813.00 ( 646,225.00) 6 FIRE DEPARTMENT 1 FIRE ADKINISTRATION 109,130.07 144,569.08 175,343.00 82.45 192,611.00 17,Z68.00 02 FIRE PREVENTION INVEST 72 053.60 64 602.94 79 777.00 80.98 82 460.00 2,681.00 03 FIRE SUPPRESSION 749,746.80 677,858.43 863,211.00 78.53 822,827.00 { 40,384.00) 04 EMERGENCY MEDICAL SERV 882,668.95 632,986.01 786,450_D0 80.49 797,570.00 11,120.00 05 VOLUNTEER FIRE DEPARTN 23,510.09 22,156.36 31,872.00 69.52 33,832.00 1,960.00 DIVISION TOTAL *x 1,837,129.53 1,542,172.82 1,936,653.00 79.63 1,929,300.00 f 7,353.00) 7 POLICE DEPARTMENT O1 POLICE ADDINISTRATION 106,777.34 89,356.28 104,991.00 85.11 105,940.00 949.00 02 PATROL 1,407,112.33 1,242,236.22 1,496,874.00 82.79 1,380,285.00 ( 116,589.00) 03 CWUNICATIOHS 308,444.61 275,386.95 329,151.00 03.67 336,107.00 6,956.00 04 ADMISTRATIVE SERVICE 117,324.27 101,301.29 130,475.00 77.64 141,795-00 11,320.00 05 CRIMINAL INVESTIGATION 288,130.70 299,188.05 342,079.00 87.46 414,734.00 72,60.00 06 Cfflgft HY RESOURCES 55,074.30 48,395.27 63,043.00 76.77 61,214.00 ( 1,829,00) 07 ANIMAL CONTROL 79,237,37 83,318.19 104,925.09 79.41 108,346.00 3,421.00 xx DIVISION TOTAL ** 2,382,120.92 2,139.,182.25 2,571,538.00 83.17 2,548,421.00 ( 23,117.00) _. _�...__. ........__..._....._............ ... ...................._ .......................... ........ ................... ....... .... .. ..... ..... . ...........................--. � ;��'�2 .�:22 � :��;'�' • ;� C I T:�'•.�.�::�'?7`� `T E P N:'E��il=�i1 I L L E .. �,_,:�_.;-;�� PAGE;r.�.: . BUDGET, REPORT 01 —GEM K.FUND AS OF: AUGUST 31ST, 2006 I FINANCIAL SUHHARY I � Y—T—D f ACTUAL ACTUAL BUDGET PROPOSED ACCT MO# ACCT MANE 2004-2005 2005-2006 2005-2006 7 USED 2006-2007 DIFFERENCE h 8 CBMUMITY DEVELOPNEMT 01 PLAMNIMDEVELOPNENT A 200,767.06 211,109.38 165,348.00 127.68 144,032.00 ( 21,316.00) F 02 INSPECTIONS 89,836.33 91,635.64 123,097.00 74.44 127,297.00 4,200.00 03 CODE ENFURCENENT 73,919.53 61,331.58 94,919.00 64.61 89,466.00 ( 5,453.OD) ------------ _______ _, -_ ------------ --------_ _ ---_-__- r DIVISION TOTAL xx 364,522.92 364,076.60 383,364.00 74.97 360,795.00 ( 22,569.00) 9 PUBLIC SAFETY FACILITY 01 PUBLIC SAFETY CLEMAL 36,475.70 139,518.64 147,233.00 94.76 157,633.00 12,378.00 05 PUBLIC SAFETY FACILITY 112,498.69 195.00 0.00 0.00 0.00 0.00 ___------- ----------__ —_—__-- __— —_...___ xx DIVISION TOTAL mx 148,974.59 139,713.64 147,235.00 94.89 159,633.00 12,398.00 __ __---__-- ------------ ------------- -------- _ _ ___._._-___ P xxx FUND TOTAL EXPENDITURES 8,469,041.07 7,372,237.10 9,200,296.U0 80.13 8,456,560.00 ( 743,736.00) NEVEMUES OVJEMUNDER) EXPENDITURES 349 415.14 1,126,252.39 i 655,634.00) 171.78— 623,823.00 1,279,457.00 g s _.. ................... .............................. ...._--. _.. ........................................... .............................. ......._..........---------_...._ . .........._.. ................... ............. ......... CITY O F:.'S:i H-E N V ttl�f l'+> GE:. 41' ' ? BUDGET REPORT 01 -GENERAL FUND ....: AS OF: AUGUST 31ST, 2006 j REVENUES a � 0Y-T-p ACTUAL ACTUAL BUDGET PROPOSED ACCT Nit# ACCT NAME 2004-2005 2005-2006 2005-2006 Z USED 2006-2007 DIFFERENCE I N 0 TARES 4001 PROPERTY TAX 2,420,377.59 2,601,293.00 2,586,750.00 100.87 2,816,745.00 230,195.00 4001.0004 REFUNDS ON PROPERTY TAXES < 8,957.48)( 4,481.00) 0.00 0.00 0.00 0.00 E 4003 PENALTY # INTEREST 30,544.09 19,823.09 20,000.00 99.12 20,000.00 0.00 ( 4004 LATE RENDITION FEES 2,389.32 2,545.03 0.00 0.00 0.00 0.00 I 4010 CITY SALES TAX 3,654,232.17 3,281,956.07 3,500,000.00 93.77 3,600,000.00 100,000.00 4030 NIXED DRINKS TAX 32,347.41 36,476.28 32,000.00 113.99 32,000.00 0.00 f 4041 TELEPHONE GROSS RECEIPTS 100,498.99 74,677.44 75,000.00 99.57 95,000.00 20,000.00 4042 ELECTRIC GROSS RECEIPTS 633,08535 704,115.46 625,000.00 112.66 650,000.00 25,0100.00 4043 GAS GROSS RECEIPTS 135,171.77 186,673.97 135,000.00 138.20 135,000.00 0.00 4044 CABLE TV GROSS RECEIPTS 74,683.24 70,693.53 70,000.00 100.99 70,000.00 0.00 4045 RATER/UW GROSS RECEIPTS 206 959.68 152 646.43 206 000.00 74.10 206,000.00 0.00 if S 4046 GARBAGE GROSS RECEIPTS TAX 113,997.96 83,819.73 120,000.00 69.85 120,000.00 0.00 *x REVENUE CATEGORY TOTAL * 7,395,230.69 7,218,239.23 7,369,750.00 97.94 7,744,945.00 375,195.00 1 LICENSES AND PERMITS 4102 ANIMAL PERMIT FEES 675.00 124.40 1,000.00 12.44 1,000.00 0.00 0 4103 SOLICITOR'S LICENSES 240.00 180.00 250.00 72.00 250.00 0.00 104 GARAGE SALE PERMITS 3,917.50 2,117.00 1,500.00 141.27 1,500.60 0.00 4105 POOL HALL PERMITS 200.00 0.00 0.00 0.00 0.00 0.00 4120 BUILDING fuNITS 134,456.00 127,590.00 80,000.00 157.49 .100,000.00 20,000.80 4122 P&Z AWIDUA APPLICATIONS 4,775.00 4,453.40 2,000.00 222.67 2,000.00 0.00 4123 FILING FEES - SUBD. PLATTS' 4,035.00 2,230.00 1,000.00 223.00 1,000.00 0.00 4124 ELECTRICAL PERMITS 854.00 1,932.00 800.00 241.50 $00.00 0.08 4126 MOBILE NONE PARK FEES 433.00 436.00 500.00 07.20 500.00 0.00 4127 PLUNDING PERMITS 3,346.50 4,356.00 2,000.00 217.80 2,000.00 0.00 4120 MECHANICAL PERMITS 540.00 660.00 400.00 165.00 400.00 0.00 4129 MOBILE HOME PERMITS 570.00 440.00 400.00 110.00 400.00 0.00 4130 FOOD SERVICE PERMITS 14,480.00 21,520.00 16,000.00 134.50 16,000.00 0.00 x* REVENUE CATEGORY TOTAL 168,522.00 166,040.80 105,850.00 156.86 125,850.00 20,000.00 2 FINES AND FORFEITURES 4201 MUNICIPAL COURT FINES 205,371.64 169,052.79 206,000.00 04.53 200,000.00 0.00 4220 RARRANTS 0.00 6,920.00 20,000.00 34.60 5,000.00 ( 15,000.00) REVENUE CATEGORY TOTAL 205,371.64 175,972.79 220,000.00 79.99 205,000.00 ( 15,000.00) 9 . .. .. .. ......... . .... . t '`;P_.-Of-2i1 .05:22:fill :�;:; �.; tS Y . Q F �; S T E P N E it U I L L E ; ?; ''. PAGE: 5 BUDGET REPORT 9 fl 01 -GENERAL FUND AS OF: AUGUST 31ST, 2006 REVENUES Y-T-D ( 1 ACTUAL ACTUAL BUDGET PROPOSED _- ACCT HVI ACCT NAME 2001-2005 2005-2006 2005-2006 7. USED 2006-2007 DIFFEREHCE 3 INTEROVEFRNENTAL 4302 STEPHENVILLE ISD 4,551.00 0.00 5,251.00 0.00 54,772.00 49,521.00 4350 GRANTS 48,952.78 106,504.44 43,475.00 244.87 -0_00 ( 43,495.00) --_--_..------- _-_------- ------------- ------------- ---._...-_- ----- REVENUE CATEGORY TOTAL ** 53,503.78 106,504.44 48,746,00 218.49 54,772.00 6,026.00 4 SERVICE CHARGES 4401 FIRE DEPT MISCELLANEOUS 700.00 287.94 700.00 41.13 700.00 0.00 e 4403 EMERGENCY AMBULANCE 303,408.78 228,682.70 260,000.00 87.95 275,000.00 15,000.00 4405.0001 LIBRARY COPIER 1,358.25 971.61 900.00 107.96 900.00 0.00 4405.0002 LIBRARY MICROFILn COPIER 14.99 0.00 20.00 0.00 20.00 0.00 4405,0003 BOOKS 688.17 365.04 450.00 81.12 450.00 0.00 Y 4405.0004 INTERLIBRARY POSTAGE 10.50 0.00 50.00 0.00 50.00 0.00 ' 4405.0005 COMPUTER DISCS 21.00 25.80 20.00 127.00 20.00 0,00 4405.0006 LIBRARY MISCELLANEOUS 185.00 271.45 150.OD 180.97 150.00 0.00 4406 LIBRARY FINES 1,144.93 942.17 1,000,00 94.22 1,000.00 0.00 4407 NON-RESIDENT FEES 1,666.00 992.00 1,500.00 66.13 1,500.00 0.00 4410 SNIMMING POOL 11,063,23 6,453.35 10,000.00 64.53 10,OD0.00 0.00 4411 PARK FACILITIES RENTAL 4,776.38 3,506.50 4,000.00 87.66 4,000.00 0.00 4411,OWC RENTAL-SR. CITIZEN FACILITY 994.33 789.73 500.00 157.95 500.00 0.90 4412 CAMPER SITE FEES 3,700.00 2,123.00 3,500.00 60.66 3,500.00 0.0 4413.DNA EEC. ADULT PROGRAM ACTIUITI 4,336.50 2,707.00 5,000.00 54.14 5,000.00 0.00 4413.0000 REC. YOUTH PROGRAM ACTIUM 20,774.98 13,472.60 25,000.00 53.89 25,000.00 0.00 4413.000C EEC. SENIOR PROGRAM ACTIVIT 4,707.22 4,095.08 8,000.00 51.19 5,000.00 ( 3,000.00) 4414.000A REC. ADULT LEAGUES 17,730.00 21,045.08 14,000.00 150.32 20,DO0.00 6,000.00 4414.000Y REC. YOUTH LEAGUES 47,783.09 41,807.50 45,000,00 92.91 501000.00 5,000.00 4415 REC_ PROGRAM SPONSORS 9,000.00 10,850.00 10,000.00 108.50 10,000.00 0.00 z. 4416 REC. SPECIAL EVENTS 11,700.26 6,639.23 10,000.00 66.39 10,000.D0 0.00 4420 CEMETERY LOT SALES 12,573.00 11,054.00 20,000.00 55.27 12,000.00 ( 8,000.00) 4421 CEMETERY MISCELLANEOUS 0.00 0.00 300.00 0.0D 300.00 0.00 4425 PUBLIC SAFETY REPORTS 2,537.70 2,446.70 2,000.00 122.34 2,000.00 0.00 4426 POLICE ESCORT FEES 1,320.00 480.00 1,000.00 48.00 1,000.00 0.00 4428 FALSE ALARMS 1,600.00 2,1W 00 1,000.00 210.00 1,000.00 0.00 4455 STREET CUTSICURBIGUTTER 174M.50 17,444.13 30,000.00 58.15 30,900.00 0.00 4465 LIFT ADWING & DEMOLITION 12,401.51 14,211.52 15,000.00 94.74 15,000.00 O.OD ----�_-_- ------------- ----� REVENUE CATEGORY TOTAL # 495,488.32 393,764.07 469,090.00 83.94 484,090.00 15,000.00 h 33S 3 a E 10 i ._._.. ._.... __..._._. ............................ .......... .. ... ................... ................. ................................. ..... C Y T T E P 1# f-51 fU 1, L E i 'BUDGET REPORT 01 -CENERAL FUND AS OF: AUGUST 31ST, 20M REOENUES Y-T-D 0 ACTUAL ACTUAL BUDGET PROPOSED ACCT NO# ACCT MARE 2004-2005 2005-200.6 ' 2005-2006 V, USED 2006-2007 DIFFERENCE 5 OTHER REVENUE 45M INTEREST ON INVESTRENTS 214,634.21 1",936.41 70,000.00 272.77 225,006.00 ' 155,000.00 j 4501.ODOA INTEREST ON CHECKING ACCOUR 21,947.93 33,367.41 20,000.00 166.84 25,000.00 5,000.00 4510 SALE OF CITY EMPHENT 6,900:00 0.00 7,000.00 0.00 7,000.00 0.00 4515 SALE OF CITY LAND 12,640.00 0.00 0.00 0.09 0.00 0.00 4520 INSURANCE PROCEEDS 7,994.00 14,454.00 0.00 0.00 0.00 0.00 4540 MSUFFICI.ENT CHECK FEES 240.00 23,870.00 200,00 11,935.00 200.00 0.00 4541 MISCELLANEOUS 26,298.15. 10,282.57 5,Ow.Do 205.65 5,000.00 0.00 � 4542 DONATIONS # CONTRIBUTIONS 4B,899.04 17,438.07 55,500.00 31.42 30,000.00 ( 25,500.00) 4543 SR CIT-DONATIONSMENORIALS 1,693.68 2,574.08 1,000.00 257.41 I'M.00 0.00 4`A4 LIBRARY DONATIONSIMEOfIRIALS 1,059.77 2,105.62 1,000.00 210.56 1,000.00 0.00 y 4547 POLICE DEPT HISC 2,500.00 0.00 0.00 0.00 0.00 0.00 4590 TRANS. FR OTHER FUND$-ADN. 155,531.00 142,940.00 171,526.00 83.33 171,526.00 0.00 REUENUE CATEGORY TOTAL ** 500,339.78 437,968.16 331,226.00 .132.23 465,726.00 134,500.00 *x� fVXD TOTAL REUENUES 8i818,456.21 8,498,489.49 8,544,662.00 99.46 9,000,383.00 535,721.00 f i •1 { 3 5 5 ii ' S i `f F j __ _. ..... ............ ...................... . ............................................ _,...... ... ys�3._Q1.'�^.,,, .,y�, .`.{�.;:Yet:,, ... . . .. . ,�ni���' ,:'�;: .. .. . :.,..��., ,�:;.:• City Council j General Fund Central Government Division 51 Department 01 i Program Description f Stephenville is a home-rule city, The City Council consists of eight council members and a mayor. All members of the Council are elected at-large. The City r Council operates under the Stephenville City Charter, City ordinances and State law. Four`officers of the City are appointed by the City Council and operate under e its guidance: City Administrator, City Attorney, City Secretary and Municipal L Judge. The City Council is the policy-making arm of city government. It has a wide variety of tasks which include approving any expenditure of the City which exceeds the amount stipulated in the Charter and by State law, appointing board and commission members, ordering regular and special elections and considering zoning issues. The City Council must study, analyze and approve complex plans for expansion and rehabilitation of the City's utilities and other progressive plans that may benefit 'the citizens. r Performance Objectives • Develop policies which enhance the quality of life for the community while preserving its unique character and natural resources. • Ensure the long-term financial viability of Stephenville. • Promote community involvement and participation in local government. • Attend regular and special Council meetings. 12 i _... ..... ........ ..... _.................................. ..................... ................................ _.._ ... ....... .. . 8-01A21#6 ?tl : 2;Pfl... ;.�$;.:,.,. : CITY = !f R �3[ P N E #` 'I' : L'E °�4y PAC'E.' BUDGET-REPORT 01 -GENERAL FUND AS W. AUGUST 31ST, 2006 DIVISION - 1 CENTRAL GOVERMENT /---'VEPARTHENT EXPENDITURES Y-T-D s ACTUAL. ACTUAL. BUDGET PROPOSED x ACCT NO# ACCT MANE 2004-2005 2005-2006. 2005-2006 Z USED 2006-2007 DIFFERENCE 01 CITY COUNCIL ADnINISTRATION i-FERsSONEL ---------- 5101-ill SALARIES 14,047.98 9,500.00 16,800.00 56.55 16,000.00 0.00 5101-113 PART-TINE URGES 201.22 197.13 460.00 42.85 460.00 0.00 � 5191-122 SOCIAL SECURITY 1,101.11 780.69 1,320.00 59.14 1,285.00 C 35.00) 5101-123 (EOfiKERS` COMENSATION 211.84 182.68 173.00 105.60 166.00 C 7.00) ------------- ---------- ------------- ------------- -----------_ �-__._----- G, ** CATEGORY TOTAL xx 15,564.15 10,660.50 18,753.00 56.85 18,71i.00 t 42.00) E r 2-CONTFACTUAL 5101-211 POSTAGE 144.43 109.82 300.00 36.61 300.00 0.00 5IM-212 CONHUNICATIONS 0.92 0.00 0.00 0.00 0.00 0.00 5101-213 PRINTING 936.70 1,762.99 2,000.00 88.15 3,000.00 1,000.Do 5101-214 ADVERTISING S PUBLIC NOTICE 2,764.48 3,007.92 3,000.00 100.26 3,000.00 0.00 5101-215 EDUCATION & SCHOOLING 4,367.54 4,548.70 7,000.00 64.98 7,000.00 0.00 5101-224 INSURANCE 2,092.40 2,338.80 2,339.00 77.99 3,000.00 661.00 101-252 DUES & SMMRIPTIDRS 5,360.50 4,292.58 4,500.00 75.39 4,500.00 0.00 101-254 SPECIAL SERVICES 292.77 1,495.00 3,500.00 42.71 2,500.00 ( 1,000.00) 5101-261.00ELECTION OFFICIALS 3,532.75 2,587.97 1,600.00 161.75 1,600.00 0.00 r CATEGORY TOTAL xx 19,692.57 20,143.78 24,239.00 $3.10 24,900.00 661.00 3-GEWRAL SERVICES 5101-317 PHOTO & DUPLICATION 85.55 403.70 100.00 403.70 100.00 0.00 5101-325 ELECTION SUPPLIES 594.92 0.00 500.00 0.00 2,000.00 1,500.00 ROI-332 MATING SUPPLIES 1,608.85 1,820.30 1,500.00 121.35 2,000.00 500.00 xx CATEGORY TOTAL * 2,289.12 2,224.00 2,100.00 105.90 4,100.00 2,000.00 xx DEPARMENT TOTAL. xx 37,545.84 33,028.28 45,092.00 0.00 47,711.00 2,619.00 13 g City Administrator General Fund Central Government Division 51 Department 02 ! Program Description ' i The City Administrator is appointed by the City Council and is the chief administrative and F executive officer of the City. . The City Administrator is responsible for the administration of all City departments and ! transfers City Council policy into viable work programs. W Performance Objectives r • Ensure the delivery of quality services to citizens through effective management and efficient administration. • Coordinate the implementation of City Council goals and objectives with all City Departments. • Facilitate community activities to address public requests for needs and services. • Improve citizen awareness and understanding of City.programs, services and issues and promote a positive public image of the organization. • Respond to citizen concerns and City Council requests in a timely manner. 14 $wU, 20Q4''05:221%%.7� c r r'�: :�t���,�s r E.� �:.��u r'.'L L c -BUDGET REPORT 01 -GENERAL FUND AS OF: AUGUST 31ST, 2006 DIVISION - 1 CENTRIC GOVERKNENT r ( E#'ARTt#EXT EXPENDITURES Y-T-D ACTUAL. ACTUAL. BUDGET PROPUSED ACCT NOO ACCT NAHE 2004-2005 2005-2006 2005-2006 % USED 2006-2007 DIFFERENCE 'S 02 CITY At gRISTRATDR r r 1-PERSOWEL 5102-111 r SALARIES 86,074.51 71,109.84 85,672.00 83.00 87,484.00 3,812.00 5102-121 RETIREMENT 10,078.57 9,145.64 10,600.00 86.28 11,311.00 711.00 5102-122 SOCIAL SECURITY 6,396.89 5,522.42 6,600.00 83.67 6,846.00 246.00 5102-123 VORKER'S COMPENSATION 174.32 168.48 180.00 93.60 164.00 t 16.00) 5102-125 GROUP INSURANCE 4,554.28 3,705.26 4,412.00 83.98 4,596.00 184.00 lo( CATEGORY TOTAL * 107,278.57 89,651.64 107,464-00 $3.42 112,401.00 4,937.DO � 2-CONTRACTUAL i 5102-211 POSTAGE 3.19 17.39 50.00 34.78 50.00 0.00 5102-212 COt111UNICATION 227.75 294.05 600.00 49.01 600.00 0.00 5102-215 EDUCATION & SCHOOLING 1,162.15 1,136.21 1,500.00 75.75 1,500.00 0.00 5102-M OTHER INSURANCE 623.40 a$.52 600.00 109.75 600.00 0.00 5102-252 DUES & SUOCRIPTIONS ---- 746.00 -�_ 829.0i - 750.00 _M- -110.53 _.___�750.00 0.00 0 ** CATEGORY TOTS. 2,762.67 2,935.17 - W 3,500.00 83.86 3,500.00 0.00 3-GENERAL SERVICES 5102-314 OFFICE SUPPLIES 21.25 0.00 400.00 0.00 400.00 0.00 5102-332 OPERATING SUPPLIES t 5,985.00) 0.00 0.00 0.00 0.00 0.00 t�* CATEGORY TOTAL 5,963.75) 0.00 400.00 0.00 400.00 0.00 KK DEPARTMENT TOTAL ** 104,077.51 92,586.81 111,364.00 0.00 116,301.00 4,937.00 f 15 i ..... _.._. . ..... .. . .... ... -> N. City Secretary _ General Fund Central Government-Division 51 Department 03 Program Description I The City Secretary is appointed by the City Council and in that capacity records, maintains, and/or composes minutes, ordinances, resolutions, agendas, proclamations and other miscellaneous records. y The City Secretary administers all municipal elections ordered by the City Council. This position is also Records Manager of'the City and is responsible for the composition of the Records Retention and Destruction Schedule mandated by State Law. In addition, the City Secretary must see that all revisions to the Code of Ordinances are codified and distributed. I. e k I Performance Obiectives • Administer regular and special elections in accordance with State Law and City Charter. • Oversee the Records Management Program and compose and require compliance with the Retention/Destruction Schedule as mandated by State Law. • Perform all duties for the City Council according to the City Charter and State Law. • Perform all other duties of the office of the City Secretary in accordance with the law in a manner that best serves the citizens of Stephenville. 16 - _.. ...... ...._._...... �......_. _...__. ._....._ ... .......................................... F 0 Y T I C %Ss: ' E#; °: $-01-20t36`8� �'• EE '�i�E•. �" '•��.tfs. ...7 � � F BUDGET k£PUFT Oi -GE€�ERAL FUNDAS UF: AUGUST 31ST, 2006 > E DIVISION - 1 CENTRAL GOVERMENT f EPARMENT EXPENDITURES Y-T-D ACTUAL ACTUAL BUDGET PROPOSED ACCT NO# ACCT WE 2004-2005 2005-2006 2005-2006 X USED 2006-2007 DIFFERENCE 03 CITY SECRETARY s 1-PERSONNEL P 3 5103-111 SALARIES 47,036.32 39,469.64 49,630.00 77.51 48 084.00 ( 1,546.00) 5103-121 RETIMENT 5,531.44 4,949.57 6,113.00 80.97 6,070.00 ( 35.00) 5103-122 SOCIAL SECURITY 3,155.02 2,720.61 3,777.00 71.65 3,678.00 ( 119.0D) 5103-123 iIC#WER'S CMP£NSATION 96.44 97.60 98.00 99.59 88.00 ( 10.00) 5103-125 GROUP INSURANCE 4,554.28 3,705.26 4,412.00 83.98 4,596.00 184.00 --_.------w_ { xx CATEGORY TOTAL Km 60,373.50 49,942.68 64,050.00 77.97 62,524.00 ( 1,526.00) r. 2-CONTRACTUAL 5103-211 FUSTAGE 76.67 32.73 100.00 32.73 100.00 0.00 5103-212 COMUNICATIONS 307.36 243.36 450.00 54.08 450.00 0.00 5103-215 EDUCATION & SCHOOLING 470.41 945.05 1,000.00 94.51 1,000.00 0.00 5103-224 EITHER INSURANCE 236.40 272.52 273.00 99.82 200.00 ( 73.00) 5103-252 DUES & SUBSCRIPTIONS 179.00 279.00 200.00 139.50 200.00 0.00 le 5103-253 OUTSIDE PROFESSIONAL ---0 5,796.00 ___-- 703.55 -�_r1,500.00 -- --_4b_90_ -__�^.TO_00 (_--`1,500.00) E CATEGORY TOTAL * 7,015.84 2,476.21 3,523.00 70.29 1,9`.r0.00 ( 1,573.00) 3-GEFERAL SERVICES 5103-313 BOOKS & EDUCATIONAL hATERIA 2,267.88 2,540-47 4,000.00 63.51 4,000.00 0.00 5103-314 OFFICE SUPPLIES 1,918.66 637.66 1,0M.00 63.77 1,000.00 0.00 5103-317 PHOTO & DUPLICATION 48.32 58.79 50.00 117.58 50.00 OM 5103-332 OPERATING SUPPLIES 265.86 27.96 0.00 0.00 0.00 0.00 5103-333 COMPUTER SUPPLIES 66.48 49.98 300.00 16.66 300.00 0.00 xx CATEGORY TOTAL ** 4,507.20 3,314.88 5,350.00 61.96 5,350.00 0.00 4-HACHINE & EEEUIPE XT MINTENA 5103-413 OFFICE EQUIPMENT 437.89 266.99 400.00 66.75 400.00 0-80 #CATEGORY TOTAL t 437.89 266.99 400.00 66.75 400.00 0.00 * DEPARTMENT TOTAL 72,334.43 56,000.76 731323.00 0.00 70,224.00 f 3,097-80) 17 ..... _ �. _w_......... •.......•. ..... .. ... .... ... _ .. ...... .............. _..... .. _............ 4 xS Emergency Management x E General Fund Central Government Division 51 Department 04 f Program Description Emergency Management provides funds for disaster preparedness related expenses. This includes funding for public information, siren maintenance planning, communication expenses .and simulation training. Performance Objectives • Maintain emergency warning sirens in operating condition. B • Maintain functional Emergency Operations Center(EOQ. a 18 C I T Y fl.F ' ;. BUDGET REPORT 01 -GENERAL FURD AS OF: AUGUST 31ST, 2006 DIVISION - 1 CENTRAL SOVERMENT EPARMENT EXPENDITURES Y-T-D ! ACTUAL ACTUAL BUDGET PROPOSED ACCT RH AM HME 2004-2005 2005-2006 2005-2006 Z USED 2006-2007 DIFFERENCE 04 EKERGENCY nANAWENT I 2-CORTRACTUAL 5104-212 COMMUNICATIONS 5,198.24 3,851.75 5,800.00 66.41 5,800.00 0.00 5104-25i UTILITIES 288.22 228.93 450.00 50.87 450.00 0.00 3 5104-2`s4 SPECIAL SERVICES 0.00 350.00 I00.00 350.00 100.00 0.00 .r._.._ ------ ---------_.-_ -_-_-------- ------------- ----------- ------__ CATEGORY TOTAL xx 5,486.46 4,430.68 6,350.00 69.77 6,350.00 0.00 4-MCHINE & EQUIPMT #IAINTERA d` --------------_.-_____-......___- 5104-414 OTHER ERUIPOENT MINTENANCE 0.00 52.w 100.00 52.SO 100.00 0.00 xx CATEGORY TOTAL xx 0.00 52.50 100.00 52.50 100.00 0.00 --.-------_-_ x DEPARTHENT TOTAL xx 5,486.46 4,483.18 6,450.00 0.00 6,450.00 0.00 0 ,i -:a i ;3. 19 .... .......--- - _....... ..... - -.......... ........... k Municipal Building General,Fund Central Government DIvi516n 51 Department 05 Program Description 6 The Municipal Building provides funds for maintenance of City Hall building as well as the i elevator equipment,custodial and janitorial and all utility costs. Performance Objectives • Provide a safe,clean and healthful environment for employees and citizens. • Prolong the useful life of major building components of Stephenville City Hall. • Prolong the life of equipment located inside City Hall, • Provide good,prompt personal,face-to=face and phone assistance to citizens. 20 g' a. ......... 1+: BUDGET 0OR€ 01 -GENERAL FUND AS €ff: AUGNTIM, 2006 DIVISION - 1 CENTRAL COUERNMENT (JEFARTHENT EXPENDITURES Y-T-D ACTUAL ACTUAL MET PROPOSED A£CT NO# ACCT FLAME 2004-2005 2005-2006 ' 2005-2006 1 USED 2006-2007 DIFFERENCE 05 MUNICIPAL BUILDING --1-PFRS©t00vL 5105-111 SALARIES 17,867.74 16,656.05 20,640.00 80.70 20,688.00 48.OD 5105-121 RETIREMENT 2,111.10 2,133.84 2,543.00 83.91 2,615.00 72.00 5105-122 SOCIAL SECURITY 1,366.56 1,303.46 1,579.00 82.55 1,583.00 4.00 5105-123 AORKER'S COHPENSATIUM 48.84 40.60 39.00 104.10 38.DO i 1.00) 510w125 CROUP INSURANCE 4,359.67 3,705.26'' 4,412.06 83.98 4,576.00 184.00 xx CATEGORY TOTAL xx 25,753.91 23,839.21 27,213.00 81.60 29,520.00 307.00 2-CORTRAC€UAL 5105-212 COMMUNICATIONS 11,191.48 8,210.04 11,000.00 74.64 11,000.00 0.00 5105-224 INSURANCE 1,824.20 1,860.40 1,860.00 100.02 1,860.00 0.00 5105-231 RENTAL 7,090.78 5,476.75 7,100.00 77.14 7,200.00 100.00 5105-251 UTILITIES 17,775.68 20,283.73 19,500.00 104.02 25,000.00 5,500.00 5105-252 DUES t SUBSCRIPTIONS 624.80 130.00 506.00 29.64 500.00 ( 6.00) 105-254 SPECIAL SERWES 4,515.45 2,n7.50 4,000.00 69.69 4,000.00 0.00 105-260 PEST AND GEM CONTROL 540.00 164.29 540.00 30.42 540.00 0.00 5105-262 JANITORIAL SERVICE 13,953.00 12,342.00 14,900.00 82.83 14,900.00 0.00 x* CATEGORY TOTAL #x 57,515.39 51,274.71 59,406.00 86.31 65,000.00 5,594.00 3-GENERAL SERVICES 5105-317 PHOTO & DUPLICATION 1,072.12 743.40 1,200.00 61.95 1,200.00 0.00 5105-321 JANITORIAL SUPPLIES 1,059.65 774.47 860.00 76.81 1,000.00 200.00 5105-332 OPERATING SUPPLIES 1,861.58 2,501.18 2,500.00 100.05 2,500.00 0.00 5105-333 COHPUTER SUPPLIES 988.15 80.00 1,200.00 6.67 1,200.00 0.00 Nx CATEGORY TOTAL 4,981.50 4,099.05 5,700.00 71.91 5,900.00 200.00 4-11ACNINE 6 EQUIPMENT HAINTENA ------------- 5105-413 OFFICE EQUIPMENT MAINTENANC 10,539.15 4,675.70 5,000.00 93.51 5,000.00 0.00 51105-414 ELEVATOR MAINTENANCE 4,905.18 4,959.60 5,600.00 88.56 5,600.00 0.00 5105-421 BUILDING MAINTENANCE 4,110.08 2,455.33 5,000.00 49.11 5,000.60 0.00 CATEGORY TOTAL 19,584-41 12,090.63 15,680.00 77.50 15,600.00 0.00 21 a £ IT.Y: ,O TEP.HE:W-QIL-LE BUDGET REPORT 01 -GENERAL FUND AS OF: AUGUST 31ST, 2006 3 DIVISIUM 1 CENTRAL GOVERNMENT DEPARTtOT EVENDITURES Y-T-D �l ACTUAL ACTUAL BUDGET PROPOSED ./ ACCT.XU# ACCT NAME 2004-2005 2005-2006 2005-2006 ! USED 2006-2007 DIFFERENCE F 8-MOT USED 5105-OW OPERATIVE TRAMSMS OUT 50,000.Do 770471.00 116,147.00 66.70 17,570.00 t 96,577.06) ---.___.--- ....----------- -------— CATE£ORY TOTAL 50,000.Do 77,471.00 116,147.80 66.70 19,570.00 t 96,577.00) ----—------ _-------- ----------- ------- ---- -------_..-___ ** DEPARTOE#T TOTAL 157,835.21 168,774.60 226,066.00 0.00 135,5".00 t 90,476.00) "s k TFF Y f. i i 22 G --...................--..... - - ......... ..... ....... ........ ...... ... .. . ................_. ... ....... ....------ ----.. .. . ._....... _. I Municipal Service Center General Fund 'Central Government Division 51 Department 06 Program Description The Municipal Service Center reflects the costs of maintenance and operations of the City's Service Center which houses the street, utility and parks maintenance departments as well as the purchasing department. Performance Objectives • Provide a safe, clean and healthful environment for employees and citizens. • Prolong the useful life of major building components of the Service Center. • Provide good,prompt personal,face-to-face and phone assistance to citizens. } 23 I E P if ;R U I L L E y c MUM BUDGET REPORT 01 -&EWRAL FUND AS OF: AUGUST 31ST, 2006 DIVISION - 1 CENTRAL GOVERNMENT j DEPARTMENT EXPENDITURES Y-T-D �` I ' ACTUAL ACTUAL BUDGET PROPOSED !U ACCT NO# ACC€ NAME 2004-2005 2005-2006 2005-2006f. USED 2006-2007 DIFFERENCE 06 MUNCIPAL SERVICE CENTER 1-PERSONNEL _ _ t 5106-111 -rSALARIES 17,121.80 19,733.56 25,162.00 78.43 25,236.00 74.00 5106-121 RETIREflENT 1,973.96 2,537.31 3,099.00 81.88 3,190.00 91.00 5106-12Y SOCIAL SECURITY 1,260.46 1,579.70 1,925.00 82.06 1,931.00 6.09 5106-123 VORKER'S COMPERSATION 48.84 40.60 49.00 82.86 46.00 ( 3.00) 5106-125 GROUP INSURANCE 3,192.01 3,705.26 4,412.00 83.98 4,596.00 184.00 �_._..------- ----------- ------------- ------------- K* CATEGORY TOTAL !F 23,597.07 27,596.43 34,647.00 79.65 34,999.00 352.00 2-CONTRACTUAL. NN 5106-212 COMMUNICATIONS 6,642.66 6,234.42 5,400.00 US.45 8,500.00 3,100.00 h 5106-215 EDUCATION & TRAINING 24.71 0.00 0.00 0.00 0.00 0.00 5106-224 INSURANCE 2,172.60 2,209.52 2,210.00 99.98 2,210.00 0.00 5106-231 RENTAL 3,114.80 2,942.75 3,150.go 93.42 3,550.00 400.00 5106-251 UTILITIES 20,863.61 20,654.71 22,000.00 93.89 25,000.00 3,000.00 5106-254 SPECIAL SERVICES 564.10 2,206.25 2,700.00 $4.68 500.00 ( 2,200.0 5196-260 PEST CONTROL 660.00 425.00 660.00 64.39 "a.00 0. 5106-262 JANITORIAL SERVICE 5,723.00 4,806.00 5,900.00 81.46 6,000.00 100.90 �+* CATEGORY TOTAL 40,045.48 39,558.65 42,020.00 94.14 46,420.06 4,400.00 3-GENERAL SERVICES 5186-317 COPIER 2".73 201.90 500.00 56.38 500.00 0.00 106-321 JANITORIAL SUPPLIES 983.78 670.00 1,300.00 52.16 1,308.00 0.00 5106-323 GASOLINE AND OIL ( 3,922.36) 15,015.18 0.00 0.00 0.00 0.00 5106-332 UPERA71K SUPPLIES 1,848.41 1,314.65 1,500.00 87.64 1,500.00 0.06 mm CATEGORY TOTAL ( 830.44) 17,289.81 3,300.00 523.93 3,300.00 0.00 4-NACHINE & EQUIPMENT MAINTENA -------------------------- 5106-413 OFFICE EQUIPMENT 1,762.32 3,511.00 41600.00 76.33 2,000.00 ( 2,600.00) 5106-414 EQUIPMENT MAINTENANCE 0.00 0.00 0.00 0.00 500.00 500.00 5106-421 BUILDING 2,625.64 3,934.53 2,500.00 1.17.38 4,000.00 1,500.00 M* CATEGORY TOTAL MR 4,587.96 7,445.53 7,100.00 104.87 6,500.90 ( 600.00) ** DEPARTMENT TOTAL MR 67,400.07 91,890.42 87,067.00 0.00 91,219.00 4,152.00 ------------- i ON DIVISION TOTAL xK 444,677.52 446,764.r4 547,362.00 81.32 467,475.00 { 81,867.00) . r.�'4 .i t.sF. .4J7 �_ ,�__'.M1ik:. .. tx4%ZM a.jy^_h.,• ~` OW • e Finance General Fund Finance Division 52 Department 01 s .r 4 E } E Program Description k Finance is responsible for the proper, accurate and timely recording of collections and disbursements of City funds and the reporting of these transactions in accordance with 1 Generally Accepted Accounting Principles. This division also develops, coordinates and monitors the City's spending plans, including the annual Operating Budget and Capital ' Improvement Program. Further,Finance is responsible for cash management and investments, processes receipts of City monies,and performs payroll distribution. i Performance Objectives • Provide timely, accurate financial reporting to City Council,City departments and citizens. y; i • Maintain budgetary controls to ensure compliance with the annual budget as adopted by the City Council. • Manage cash and investments to ensure that the City receives a maximum rate of return on its investments with minimal risk while maintaining an adequate cash flow. • Maintain a system of internal controls that will ensure that the assets of the City are adequately protected. • Provide financial reporting conformity with generally accepted accounting principles that receives the Government Finance Officers Association(GFOA)Certificate of Achievement. • Foster a"customer-oriented"approach toward internal departments of the City. 1 4 i '1 25 ; f - .,. Z2 T E F.Tl' :,i U,I L L E FA6Er1b a %BUDGET REPORT 01 -GENERAL FUND AS OF: AUGUST 31ST, 2006 DIVISION - 2 FINANCE DEPARTMENT EXPENDITURES Y-T-D ACTUAL ACTUAL BUDGET PROPOSED ( ACCT NO# ACCT NAME 2004-2005 2005-2006 2005-2006 x USED 2006-2007 DIFFERENCE 01 FINANCIAL ADHINIACCOUNTING i-PERSORHEL 5201-111 SALARIES 103,444.18 90,220.80 132,020.00 68.34 130,116.00 ( 1,904.00) 5201-121 RETIRENENT 11,%1.79 10,781.23 16,018.00 67.31 16,447.00 429.00 5201-122 SOCIAL SECURITY 7,470.41 6,979.48 9,947.00 70.17 91954.00 7.00 5201-123 UORKER'S CWENSA€I0N 241.80 255.68 246.00 103.93 238.00 ( 8.00) 5201-125 GROUP INSURANCE 12,884.40 71974.22 13,235.00 75.36 13,787.00 552.00 x* CATEGORY TOTAL xx 136,004.58 118,211.41 171,466.00 68.94 170,542.00 ( 924.00) 2-CONTRACTUAL 5201-211 POSTAGE 1,r76.97 1,383.87 1,500.00 92.26 1,500.00 0.00 5201-212 COMMUNICATION 367.30 585.04 1,320.00 44.32 420.00 ( 900,00) 5201-213 PRINTING 511.88 55.00 500.00 11.00 500.00 0.00 5NI-214 ADVERTISING 6 PUBLIC NOTICE 225.54 0.00 0.00 0.00 0.00 0.00 .5201-215 EDUCATION 6 SCHOOLING 1,519-85 921.80 1,100.00 83.80 2,000.00 900.00 j§ 5201-224 OTHER INSURANCE 682.16 788.60 789.00 99.95 789.00 0.0 5201-252 DUES i SUBSCRIPTIONS 700.00 535.00 800.00 66.88 800.00 0.0 5NI-253 OUTSIDE PROFESSIONALS 57,460.00 26,500.00 32,000.00 82.81 32,000.00 0.00 5201:7`A SPECIAL SERVICES 37,839.74 31,165.89 40,000.00 77.91 40,000.00 0.00 F *K CATEGORY TOTAL *x 100,883.44 61,935.20 78,009.00 79.39 70,009.00 0.00 3-GENERAL SERVICES 5201-314 OFFICE SUPPLIES 286.75 243.04 600.00 40.51 600.00 0.08 5201-332 OPERATING SUPPLIES 38.00 0.00 0.'00 0.00 0.00 0.00 5201-3.33 COMPUTER SUPPLIES 122.79 146.23 1,800.00 8.12 1,800.00 0.00 * CATEGORY TOTAL ** 46.74 389.27 2,400.00 16.22 2,480.00 0.00 4-HACNINE t, ERUIPHENT NAINTENA ------------------------- 5201-413 OFFICE ERUIP"ENT 7,143.70 2,029.17 10,000.00 20.27 10,000.00 0.00 5201-416 CMPUTER MAINTENANCE ` 44,882.87 55,560.30 40,400.00 137.53 50,000.0D 9,600.09 i , CATEGORY TOTAL 52,026.57 57,589.47 50,400.00 114.26 60,000.00 9,600.00 F r i 26 "s ---------- ------- --------------------- C I T Y TV �{�'"E'•#!�I E�VV L L E BUDGET REPORT Ili —GENERAL FUND AS OF: AUGUST 31ST, 2006 DIVISION - 2 FINANCE C"'VEPARTtUT EXPENDITURES Y-T-p __JJ ACTUAL ACTUAL BUM PEED ACCT 991 ACCT WE 2004-2005 2005-2006 20W2006 X USED 2006-2007 DIFFERENCE a � E 5—CAPITAL OUTLAY 5201-513 OFFICE FURNITURE 6 EtlVIMEN 1.2,564.32 32,148.66 9,600.00 334.88 0.00 ( 9,600.00) * CATEGORY TOTAL x* 12,564.32 32,148.6b 70600.00 334.88 0.00 t 9,600.00) *x DEPARTHENT TOTAL * 301,926.65 2701274.01 311,875.00 0.00 310,951.00 t 924.00) i I • I€ l 1 i 27 7 ?�j�' y�,yy�, .roi'rr£', f J d d�y'S`;•, ur�" �:. '�p;�g47, s Purchasing General Fund Finance Division 52 Department 02 � a Program Description The Purchasing Department procures all supplies, equipment and services for all departments within the City organization and is also responsible for the storage and warehousing of material i and supplies. Procurement activities include establishing annual contract and blanket purchase orders to reduce costs; preparing bid specifications and tabulations; conducting bid proceedings; expediting materials; and preparing recommendations to the City Council for purchases over $25,000. This division is also responsible for vehicle inventory (i.e. titles and 7 licenses)and disposal of City-owned surplus property. 1 i K: 4 Performance Objectives m • Develop and maintain a level of performance considered above average by our customers while l maintaining a high degree of efficiency and economy. • Provide the City of Stephenville user departments with needed materials and services by utilizing best value purchases in a timely wanner. • Conduct sale of City-owned surplus property according to City ordinances. • Maintain stock of all materials and supplies needed by other departments on a normal,routine basis. • Deliver all requested supplies and materials to departments in a timely manner. i i i i l • 3 3 28 . - .. -- .. _. -- --- - .. . . .... - - - ------ --- - - - _ 8-01-2006 Q5:22..P�i �4a; r ::'H tti -C I T Y O F S T E. 'NY*`.gI L L E DUDGET REPORT 01 -&ERERAL FUND AS OF: AUGUST 313T,1006 DIVISION - 2 FINANCE (-'fEPARTtFEKT EXPENDITURES Y-T-D 4� ACTUAL ACTUAL BUDGET PIOIPASED ACCT NOS AM NAME 2004-2005 2005-2006 2005-2006 X USED 2006-2807 DIFFERERCE 02 PURCHASING � 14ERSOHt?EL 5202-M - SALARIES 31,923.85 29,173.83 35,928.00 81.20 32,216.00 t 3,712.00) 5202-121 RETIREIIENT 3,74t1.38 3,735.70 4,426.00 84.40 4,578.00 152.00 5202-122 SOCIAL SECURITY 2,425.66 2,325.48 2,748.00 04.62 2,771.00 23.00 5202-123 IOIRKER'S C014PEMSATION 65.00 70.64 t,8.00 103.98 66.00 ( 2.00) 5202-175 GROUP INSURANCE 4,Z4.28 3,705.26- 4,412.00 83.98 4,596.00 184:00 ** CATEGORY TOTAL * 42,707.17 39,D10.91 47,582.00 81.99 44,227.00 ( 3,355.00) 2-COfRTRACTUAL 5202-211 POSTAGE 390.94 431.33 500.00 86.31 500.00 0:80 5202-212 COtlt nGATIW 55.19 43.53 150.00 29.02 150.00 0.00 5202-214 ADVERTISING & PUBLIC NOTICE 1,281.34 1,448.63 1,500.00 96.58 1,500.00 0.00 5202-215 EDUCATION & SCHOOLING 013.42 881.84 800.00 . 110.23 1,000.00 200.00 5202-224 OTHER INSURANCE 223.40 258.32 259.00 99.81 259.00 0.00 5202-252 DUES t SUDSCRIPTIONS �_^T^478.80 360.00 450.00 80.00 _MwM450.00 0.04 s ** CATEGORY TOTAL ** 3,243.11 3,424.05 3,659.00 93.58 3,859.00 200.00 3-GEMERAL SERVICES ----------------- 5202-314 OFFICE SUPPLIES 344.96 102.32 300.00 34.11 300.00 0.00 5202-332 OPERATING SUPPLIES 244.90 259.43 100.00 257.43 100.00 0.00 XX CATEGORY TOTAL *x 589.86 361.75 400.00 90.44 400.00 0.00 _... ------- _--_ �__^_-_ _-'---------- ------------- ----------- 3 i ** DEPARTHENT TOTAL 46,542.14 42,796.71 51,641.00 0.00 48,486.00 ( 3,155.00) 3 29 6:05:22- C:$ T i 8TL`''P k ENVILLE 'BUDGET REPORT 01 -GEMERAL FUtO? AS OF: AUMT 31ST,'Z006 DIVISION - 2 FINANCE DEPARTi'EEBT EXPENDITURES Y-T-D ACTUAL ACTUAL BUM., PROPOSED _ ACCT W# ACCT KAN 2W4-2005 2005-2006 2005-2W6 X USED 2006-2007 DIFFERENCE 04 TAX i 2-CONTRACTUAL I 32W253 OUTSIDE PMF.-ECAD 53,2m.06 73,647.29 74,100.00 99.39 im,000.0D' 35,900.OD 5204-253.WOUTSIDE FROF.-ECTAC 6,256.80 5,960.00 7,000.D0 85.14 7,000.Do 0.00 CATEGORY TOTAL MN 59,536.86 79,607.29 81,1D0.Do 98.16 117,000:40 35,900.00 X* DEPARTOEXT TOTAL 59,536.86 79,601.29 81,100.00 0.00 117,000.00 35,900.Go x DIUISM TOTAL 408,005.65 _ 392,678.01 444,616.00 88.32 476,437.00 31,821.00 i f d { 3 a c� a .1 ;a •a . 30 a INM OR City Attorney Genera!Fund Legal Division 53 Department 01 E i Program Description The City Attorney's office ensures that City functions and services are performed in a lawful manner and is responsible for all legal affairs of the City. Duties of this office include provisions of legal advice to the City Council, City Administrator, boards and commissions, and all City departments; prosecutorial duties in Municipal Court; real estate matters including acquisitions, dispositions, and trade; and review of all contracts, resolutions,ordinances and'items presented to the City Council. Performance Objectives • Prepare and review legal documents in a timely manner. • Respond to Public Information requests in a timely manner. • Prosecute all complaints in Municipal Court. • Provide preventative legal advice to the City Council, City Administrator, City Secretary,City Staff and City boards and commissions. z i 3.1 f T £' 'F'r W V'-1 L L E BUDGET REPORT 01 -GENERAL FUND AS OF: AUGUST 31ST, MS DIVISION - 3 LEGAL DEPARTKENT EXPENDITURES Y-T-D ACTUAL ACTUAL BUKET PROPO.SED ACCT K0# ACCT,RAW M4-2005 2005-2006 2005-2006 % USED 2006-2007 DIFFERENCE 01 LEGAL COUttSEL I i-AE�SO�EL I Ij 5301-125 GKOUP IRSURAkCE _ 4,554.21 3,705.23 4,690.00 79.00 4,576.00 S 94.00) CATEGORY TOTAL * 4,554.21 3,705-23 4,690.00 79.00 4,596.00 ( 94.00) r 2-CONTRACTUAL 5301-215 TRAWL & EDUCATION 825.90 0.00 M.00 0.00 1,000.00 500.00 5301-224 INSURANCE 223.40 258.52 259.00 99.81 2".00 0.00 5301-253 OUTSIDE PROFESSIONALS 55,927.96 34,558.24 60,000.00 W.60 600000.00 0.00 * CATEGORY TOTAL xx 56,976.36 34,816A 60,759.D0 57.30 41,259.00 500.00 ** DEPARTNEHT TOTAL 3f* 61,530.57 38,=.99 65,449-00 0.00 65,055.00 406.09 �E 3 { y i i 3 i 32