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Home My WebLink About2017-04-04 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING City of Stephenville - City Council Tuesday, April 4, 2017, 5:30 P.M. The City Council of the City of Stephenville, Texas, convened on April 4, 2017, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Jerry K. Weldon II Mayor Pro-Tem Alan Nix Council members Mark McClinton Carla Trussell Doug Svien Brady Pendleton Rhett Harrison Sherry Zachery Jerry Warren Others Attending Allen Barnes, City Administrator Randy Thomas, City Attorney Cindy L. Stafford, City Secretary Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m. on Tuesday, April 4, 2017, by Mayor Weldon. II. Pledge of Allegiance to the United States Flag III. Pledge of Allegiance to the Texas Flag —"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." Mayor Weldon led the audience in the pledge to the United States Flag and to the Texas Flag. IV. Invocation was given by Rev. Howard Martin of the First United Methodist Church of Stephenville. V. Citizens' General Discussion Marla Bush invited everyone on Sunday, April 23, at 2pm to the dedication of the Texas Historical Marker for the Audie Murphy Arena. Nathan Black and Amanda Miller, 100 Bluebonnet Street, Stephenville, made an impassioned plea for increased traffic surveillance on their street after their pet dog was killed by a speeding vehicle. Regular Business Meeting —April 4, 2017 Stephenville City Council VI. Stephenville Historical Museum Annual Report and Presentation of Budget —Sherri Knight, Board President Sherri Knight reported on activities and projects that took place in 2016: • 7,456 visitors to the museum and 3,540 volunteer hours donated by board members • Bosque River Adventure. A partnership with the city, Stephenville ISD and Tarleton to educate fourth graders about their environment and local history. • Reopening of the Berry Cottage, following repairs as a result of a fire. • Archives/Research Library. Patrons can study local history or search for their own genealogical roots. • Sundown on the Square. This was the second year for this event, which raised $30,000 for Phase IV of the Oxford House preservation project. • Several of the 13 buildings required new roofs as a result of hail and wind damage. • Annual events —Bygone Days on the Bosque, West End Cemetery Spirit Walk, Native and Heirloom Plant Fair, and Camp Pioneer are all successful community activities. Knight presented the following budget: 2016 Actual Income Hotel /Alotel Tax Income 60,422.00 Donations - General 5,559.00 Donations - OHPP 21,878.00 Rental Income 4,475.00 Special Events 5,967.00 Gift Shop Sales 277.00 INCOME TOTAL $98,578.00 Operating Expenses Salaries and Expenses 25,519.00 Special Events 1,553.00 UtiHties/felephone/Internet 10,513.00 Legal and Accounting 1,600.00 Office Supplies and Expenses 893.00 Advertising, Dues and Subscriptions 886.00 Insurance 1072.00 * Facility Maintenance, Supplies and Repairs 147,880.00 Oxford House Renovations/Repairs 20,000.00 TOTAL EXPENSES $209,916.00 Regular Business Meeting —April 4, 2017 Stephenville City Council 2017 Propos n Knight listed the following museum goals for the upcoming year: • Completion of repairs and renovations to the Center Grove Schoolhouse. • Expand archival library. • Add landscaping necessary to contour the museum grounds for better drainage. • Redesign Tarleton Ranch House exhibits along with opening a major display in the Carriage House to honorthe centennial celebration ofTarleton State University becoming a branch of Texas A&M. • Complete repairs to wrap -around porches on the Oxford House, adding rebuilt spindles and railings. • Continue fundraising to complete Phase IV of Oxford House Preservation Project which includes the hardscape and sidewalks. Knight expressed gratitude on behalf of the board of directors for the continued support of the council. MOTION by Carla Trussell, second by Rhett Harrison, to accept the report and approve the 2017 budget. MOTION CARRIED by unanimous vote. VII. Approve Contract with SC Tracking Solutions for Backflow Prevention Services —Tony Santoro, Operation Specialist MOTION by Mark McClinton, second by Alan Nix, to approve the contract with SC Tracking Solutions. MOTION CARRIED by unanimous vote. Vill. PARKS AND RECREATIONAL ADVISORY BOARD —Consider Approval of Amendments to Chapter B—Parks and Recreation as a part of the Parks, Recreation and Open Space Master Plan —Dr. Dennis Jones, Board Member Jones reported that the purpose of the Parks and Open Space Master Plan section is to integrate the adopted parks plan into the future land use plan, transportation plan, community facilities and CIP to ensure that adequate parks, recreational facilities and open spaces are provided for citizens of and visitors to Stephenville. A continuous planning process must be constantly scrutinized to ensure that its goals, objectives and recommended actions continue to reflect changing community needs and attitudes. Rhett Harrison asked that the Parks and Recreational Advisory Board consider utilizing the 536 acre tract of land owned by the city explore feasibility of trying to make it a primitive recreation area —equestrian, ATV, camping, fishing, etc. MOTION by Brady Pendleton, second by Doug Svien, to approve the amendments to Chapter 8 of the 2030 Comprehensive Plan. MOTION CARRIED by unanimous vote. Regular Business Meeting —April 4, 2017 Stephenville City Council IX. PLANNING AND ZONING COMMISSION A. Consider Approval of Case No. FP2017.02.28—Final Plat of the Stone Gate Estates Subdivision located on FM 914 (south of CR 454), Erath County, Texas Jeremy Allen, Interim Planning and Building Services Director, reported that the Planning and Zoning Commission voted unanimously to approve this final plat. Allen noted the following variances for this subdivision: • To not extend water and sewer facilities. As a condition of the variance provide a 20' easement along the southern property line of Lot 6 to provide for future connectivity and looping of the waterlines in the subdivision. • Variance to the street design standards including curb and gutter requirements. The streets will be accepted and maintained by the county, and the standards should meet county regulations. The developer and county has agreed to accept recommendations by the City regarding drainage in the subdivision. • The city subdivision standard calls for400' intervals. County subdivisions do not call for street lights, and therefore, a request is made to not require the lights for these lots due to the size of the lots. MOTION by Mark McClinton, second by Alan Nix, to approve the final plat of Stone Gate Estates Subdivision including the variances. MOTION CARRIED by unanimous vote. B. PUBLIC HEARING 1. Case No. RZ2017.02.28—Rezoning from "I" Industrial District to "B-5" Restaurant - Alcoholic Beverage Service District, 3.110 acres, William Motley Survey, located at 2847 West Washington Street, Stephenville Jeremy Allen introduced this agenda item, and reported that the commission voted unanimously to approve this rezoning. Mayor Weldon opened a public hearing. No one came forward to speak either in favor or in opposition to the requested rezoning, and the mayor closed the public hearing. 2. Consider Adopting Ordinance No. 2017-0-03 rezoning from "I" Industrial District to "B-5" Restaurant -Alcoholic Beverage Service District, 3.110 acres, William Motley Survey, located at 2847 West Washington Street, Stephenville MOTION by Brady Pendleton, second by Sherry Zachery, to adopt Ordinance No. 2017-0-03. MOTION CARRIED with the only dissenting vote being cast by Council Member Nix. Regular Business Meeting —April 4, 2017 Stephenville City Council C. PUBLIC HEARING —Consider Approval of Amendments to the Thoroughfare Plan as a part of the 2030 Comprehensive Plan —Dan Sefko and David Paine, Freese Nichols, Inc. Mayor Weldon opened a public hearing. Jeremy Allen briefed the council stating that the community has been involved in the process of reviewing the Thoroughfare Plan since the first public meeting in January 2016. Since then five other public meetings have been held. The commission recommends amending the Thoroughfare Plan in Chapter 5 of the 2030 Comprehensive Plan. MOTION by Mark McClinton, second by Alan Nix, to approve amendments to the 2030 Comprehensive Plan --Thoroughfare Plan. MOTION CARRIED by unanimous vote. X. EMPLOYEE BENEFITS TRUST MEETING (Recess to Convene Employee Benefits Trust Meeting) Mayor Weldon recessed the council meeting at 6:52 p.m. and called to order the Employee Benefit Trust meeting. A. Approve Minutes from the April 5, 2016 Employee Benefits Trust Meeting B. Consider Action Awarding a Contract for Employee Health Insurance C. Consider Action Awarding a Contract with Delta Dental Insurance Company for Employee Dental Insurance D. Consider Action Awarding A Contract for Employee Voluntary Life and Long -Term Disability The city council reconvened in regular session at 7:01 p.m. MOTION by Doug Svien, second by Alan Nix, to fund the benefit contracts for employee health and dental insurance. MOTION CARRIED by unanimous vote. Delta Dental PPO Total Mo. Premium Employer Cost Employee Cost Employee Only $ 25.30 $ 25.30 $ - Employee+Spouse $ 55.90 $ 25.30 $ 30.60 Employee+Children $ 64.81 $ 25.30 $ 39.51 Employee+Family $ 98.21 $ 25.30 $ 72.91 Regular Business Meeting —April 4, 2017 Stephenville City Council Proposed Plan - Choice Insurance AN-DQ with additional subsidy Per Month Annual Per Month Less Employee # Covered City Subsidy Total Cost Cost Employee Subsidy Cost Increase S $ $ S S S Employee 127 623.61 $ - 623.61 79,198.47 - $ Employee $ $ $ $ +Spouse 3 623.61 175.17 798.78 2,396.34 911.36 $(175.17) 736.19 - Employee Children 20 623.61 91.51 715.12 14,302.40 476.13 (91.51) 384.62 - Employee $ $ $ $ + Family 4 623.61 266.60 890.21 3,560.84 1,387.12 $(266.60) 1,120.52 - Total 154 99,458.05 1,193,496.60 Increase in cost to City 9,098.32 109,179.84 Proposed Plan - Choice Insurance AN-DQ with Buy Up Option to Stay at Current Choice Insurance AG-211 with additional subsidy Per Month Annual Per Month Less Employee # Covered City Subsidy Total Cost Cost Employee Subsidy Cost Increase Employee 127 623.61 $ - 623.61 79,198.47 92.15 $ - 92.15 92.15 Employee $ $ $ $ +Spouse 3 623.61 175.17 798.78 2,396.34 1,138.18 $(175.17) 963.01 226.82 Employee Children 20 623.61 91.51 715.12 14,302.40 638.64 (91.51) 547.13 162.51 Employee $ $ $ $ + Family 4 623.61 266.60 890.21 3,560.84 1,684.24 $(266.60) 1,417.64 297.12 Total 154 99,458.05 1,193,496.60 Increase in cost to City 9,098.32 109,179.84 Regular Business Meeting -April 4, 2017 Stephenville City Council XI. Consider 2017 Consumer Price Index Adjustment to Municipal Telecommunications Right -of - Way Access Line Rates MOTION by Mark McClinton, second by Carla Trussell, to not approve the CPI adjustment thereby maintaining the 2016 rates for 2017. MOTION CARRIED by unanimous vote. XII. Consider Approving Resolution No. 2017-R-30 Suspending the April 21, 2017 Effective Date of Oncor Electric Delivery Company's Requested Rate Change MOTION by Mark McClinton, second by Alan Nix, to approve Resolution No. 2017-R-10. MOTION CARRIED by unanimous vote. XIII. MONTHLY BUDGET REPORT —Monica Harris, Finance Director Director Harris reported that the financial indicators are expected or better than expected. She highlighted the following points: • Property tax—$157K received in February 2017; $154K increase over funds for same time last year. Amount collected through February reflects 94% of total amount budgeted this fiscal year. • Sales tax—$558K received in February ($201K over target budget through February) • Revenue—$12.3M received; 42%of target budget for operating revenue is $9.3M • Expend itures—$587K under budget XIV. CONSENT AGENDA MOTION by Mark McClinton, second by Doug Svien, to approve the consent agenda. MOTION CARRIED by unanimous vote. A. Approve Minutes 1. Regular Council Meeting on March 7, 2017 2. Special Council Meeting on March 14, 2017 B. Approve the Sale of Property from the Police Department C. Approve the Disposal of Property from the Police Department D. Approval lease agreement with SEDA for office space at Stephenville Clark Regional Airport XV. Comments by City Administrator Allen Barnes updated the council on the airport project. January to June 2017, appraisals and surveys will be conducted. July to October, acquisitions; October to February, planning and design; bid will be let in March 2018 with construction April 2018 to 2019. Regular Business Meeting —April 4, 2017 Stephenville City Council • April 8—Native and Heirloom Plant Fair, Museum Grounds, 9am to 3pm • April 8-2111 Annual Tractor Show & Pull, City Park, Sam; Parade 1pm • April 14—City offices closed in observance of Good Friday • April 15—Pitch, Hit & Run Competition & Homerun Derby for boys & girls, City Park, Spm • April 18—Council Work Session with Texas Municipal Retirement System • April 25—Finance Committee—CAFR and Mid -Year Budget XVI. Comments by Council members Mark McClinton thanked everyone who participated in the Tarleton Round -Up event in service to the community. He announced the Stephenville High School Theater Zombie Run, April 22 on the Bosque River Trail. Carla Trussell also encouraged participation in the Zombie Run and the Plant Fair at the museum. Doug Svien called attention to the speeding on Bluebonnet and said, "We need to look at that." Sherry Zachery asked the city administrator to schedule a workshop or special meeting for the purpose of informing the public and council members concerning meeting conducted to discuss a multi -purpose (event) center. XVII. EXECUTIVE SESSION. At 7:39 p.m., Mayor Weldon recessed the open portion of the meeting, and council went into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes, Annotated, in accordance with A. Sec. 551.072 Deliberations about Real Property 1. Contract with Fort Worth and Western Railroad 2. Property located at 970 East South Loop B. Sec. 551.074 Personnel Matters (a)(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee — Planning and Building Services Director Council reconvened in open session at 8:44 p.m. XVIII. Action taken on matters discuss in executive session (if necessary) MOTION by Alan Nix, second by Mark McClinton, to authorize a payment of $50,000 and execution of a contract with Fort Worth and Western Railroad for access on the Bosque River Trail. MOTION CARRIED 7-1 with Jerry Warren casting the dissenting vote. MOTION by Mark McClinton, second by Sherry Zachery to authorize the city administrator to enter into an agreement with Chris Hartung Consulting to conduct a search for a Planning and Building Services director. MOTION CARRIED by unanimous vote. Regular Business Meeting —April 4, 2017 Stephenville City Council n n XIX. Adjourn MOTION by Alan Nix, second by Mark McClinton, to adjourn the meeting. MOTION CARRIED at 8:46 p.m. ATTEST: Cindy L.forif, City retary Regular Business Meeting —April 4, 2017 Stephenville City Council W Jer K. Idon, Mayor