HomeMy WebLinkAbout2017-02-07 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING
City of Stephenville - City Council
Tuesday, February 7, 2017, 5:30 P.M.
The City Council of the City of Stephenville, Texas, convened on February 7, 2017, at 5:30 p.m., in
the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business
Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time,
place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's
Texas Codes Annotated, with the following members present, to wit:
Mayor
Jerry K. Weldon II
Mayor Pro-Tem
Alan Nix
Council members
Mark McClinton
Carla Trussell
Doug Svien
Brady Pendleton
Rhett Harrison
Sherry Zachery
Jerry Warren
Others Attending
Wayne McKethan, Interim City Administrator
Randy Thomas, City Attorney
Cindy L. Stafford, City Secretary
Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m. on
Tuesday, February 7, 2017, by Mayor Weldon.
II. Pledge of Allegiance to the United States Flag
III. Pledge of Allegiance to the Texas Flag —"Honor the Texas flag; I pledge allegiance to thee, Texas,
one state under God, one and indivisible."
Mayor Weldon led the audience in the pledge to the United States Flag and to the Texas Flag.
IV. Invocation was given by Pastor Jim DeGraw of Grace Fellowship Church
Mayor Weldon recognized city secretary Cindy Stafford celebrating her 23`^ anniversary with the
city today. Weldon also recognized the newly hired city administrator, Allen Barnes, who will start
work on February 16.
V. Citizens General Discussion.
Mark Wallace, 1402 North Dale Avenue, gave a big thank you to Nick Williams and the street crew
for installing the speed humps on Dale. Wallace said that vehicular speed has dropped
dramatically in this area. He also thanked the city's engineer, Gene Calvert, and Chief of Police
Jason King for their contributions to this effort.
Regular Business Meeting —February 7, 2017
Stephenville City Council
Fredie Goble, 413 Bluebonnet Drive, also thanked everyone who were instrumental in addressing
the speed situation on Dale Avenue. He also spoke concerning landscaping the highway medians.
Goble said that there are many violations throughout town that egregiously affect the appearance
of our city.
Sean Brinson, 2251 West Tarleton, addressed the council concerning the poor quality of internet
access in Stephenville. He requested this matter be forwarded to a committee for further
discussion and research.
VI. Presentation and Consideration of Chamber of Commerce Tourism Budget and Annual Report —
July Danley, President, Stephenville Chamber of Commerce
July Danley, President/CEO of the Stephenville Chamber of Commerce submitted the tourism
budget, which is attached hereto. She introduced Greg Hubbard, Vice Chairman of the Board of
Directors who was present.
Danley reported that hotel occupancy tax revenues increased 5%from 2010 to 2011, another 13%
in 2012, held steady in 2013, increased 16% in 2014, increased 9% in 2015, and held steady in
2016.
Last year, over 2,500 visitors came to the Chamber office, and over 5,000 telephone calls were
received seeking more information about our town.
The chamber staff uses these funds to promote tourism by devoting staff time, energy and
resources to servicing the needs and requests of visitors, assisting current events in improving
their success and impact, actively recruiting new events, and communicating with local businesses
and hotels to ensure the visitors have a pleasant experience while they are spending time and
money in our community.
MOTION by Alan Nix, second by Mark McClinton, to accept the chamber report and approve the
Tourism Budget for 2017. MOTION CARRIED by unanimous vote.
VII. STEPHENVILLE TYPE IV ECONOMIC DEVELOPMENT AUTHORITY REPORT —John Hubbard,
Executive Director —Consider Approval of an Economic Development Grant of $25,000 for
Infrastructure Improvements to Equibrand.
This matter will be tabled to the March 71h council meeting.
Regular Business Meeting —February 7, 2017
Stephenville City Council
Vill. POLICE DEPARTMENT
Tier 1 Data
A. Racial Profiling Report for 2016
Motor Vehicle -Related Contact Information (1/1/16-12/31/16)
Race/Ethnicity*
Contacts
Searches
Consensual
Searches
PC Searches
Custody
Arrests
N
%
N
%
N
%
N
%
N
%
Caucasian
759
73
52
63
26
68
18
55
12
52
African
55
5
12
15
5
13
6
18
3
13
Hispanic
203
20
18
22
7
18
9
27
8
35
Asian
9
.9
0
0
0
0
0
0
0
0
Native American
1
.09
0
0
0
0
0
0
0
0
Middle Eastern
5
.5
0
0
0
0
0
0
0
0
Other
6
.6
0
0
0
0
0
0
0
0
Total
1,038
100
82
100
38
100
33
100
23
100
"N" represents "number" of traffic -related contacts
* Race/Ethnicity is defined by Senate Bill 1074 as being of a "particular descent, including Caucasian,
African, Hispanic, Asian, Native American or Middle Eastern".
**Figure has been rounded
(II) Motor Vehicle -Contacts and Fair Roads Standard Comparison
Comparison of motor vehicle -related contacts with households in Stephenville that have vehicle access
(in percentages). (1/1/16-12/31/16)
Race/Ethnicity*
Contacts
(in percentages)
Households with vehicle
access (in percentages)
Caucasian
73
86
African
5
3
Hispanic
20
10
Asian
.9
N/A
Native American
.09
N/A
Middle Eastern
.5
N/A
Other
.6
N/A
Total
100
99**
* Race/Ethnicity are defined by Senate Bill 1074 as being of a "particular descent, including Caucasian,
African, Hispanic, Asian, Native American and Middle Eastern".
**Represents rounded figure
Regular Business Meeting —February 7, 2017
Stephenville City Council
Total Number of Instances where Officers Knew/did not Know Race/Ethnicity of Individuals Before Being
Detained (1/1/16--12/31/16)
Total Number of Instances
where Officers Did Not Know
the Race and Ethnicity of
Individuals Before Being
Detained
17
1,021
*1 Unknown/Not Specified
Report on Complaints
The following table contains data regarding officers that have been the subject of a complaint, during the
time period of 1/1/16--- 12/31/16, based on allegations outlining possible violations related to the Texas
Racial Profiling Law. The final disposition of the case is also included.
0
A check above indicates that the Stephenville Police Department has not received any complaints, on any
members of its police force, for having violated the Texas Racial Profiling Law during the time period of
1/1/16 ---- 12/31/16.
Complaints Filed for Possible Violations of The Texas Racial Profiling Law
Complaint No. Alleged Violation Disposition of the Case
Summary of Findings
The comparison of motor vehicle contacts showed that the Stephenville Police Department came in
contact (in motor vehicle -related incidents) with a smaller percentage of Caucasian drivers than the
percentage that resided in Stephenville and had access to vehicles. Further, the data suggested that the
percentage of African American and Hispanic drivers that came in contact with the police in 2016 was
higher than the percentage of African American and Hispanic households in Stephenville with access to
vehicles. In addition, the data showed that in a large number of instances, officers did not know the race
or ethnicity of individuals before detaining them, when compared to instances where officers knew the
race/ethnicity of individuals before they were detained.
Regular Business Meeting —February 7, 2017
Stephenville City Council
While considering the findings made in this analysis, it is recommended that the Stephenville Police
Department should continue to collect and evaluate additional information on motorvehicle contact data
(i.e., reason for probable cause searches, contraband detected) which may prove to be useful when
determining the nature of the contacts police officers are making with all individuals; particularly with
African Americans and Hispanics. Although this additional data may not be required by state law, it is
likely to provide insights regarding the nature and outcome of all motor vehicle contacts made with the
public.
As part of this effort, the Stephenville Police Department is also encouraged to:
1) Perform an independent search analysis on the search data collected in the first quarter of 2017.
2) Commission data audits in 2017 in order to assess data integrity; that is, to ensure that the data
collected is consistent with the data being reported.
The Stephenville Police Department complied with recommendations made last year, in a similar report,
regarding data audits and training. In sum, the information and analysis provided in this report serves as
evidence that the Stephenville Police Department has, once again, complied with the Texas Racial Profiling
Law.
MOTION by Brady Pendleton, second by Sherry Zachery, to accept the 2016 Racial Profiling Report.
MOTION CARRIED by unanimous vote.
B. Consider Adopting Resolution No. 2017-R-05 Approving a Justice Assistance Grant
l Application for Forensic and Accident Laser Reconstruction Technology
MOTION by Mark McClinton, second by Alan Nix, to approve Resolution No. 2017-R-05. MOTION CARRIED
by unanimous vote.
C. Consider Approving Ordinance No. 2017-0-01 Altering the Speed Limit on FM 914
MOTION by Brady Pendleton, second by Alan Nix, to approve Ordinance No.2017-0-01. MOTION CARRIED
by unanimous vote.
IX. EASTSIDE SEWER PROJECT
MOTION by Carla Trussell, second by Sherry Zachery, to table Items A, B, and C for this agenda item at this
time in order to discuss it further in committee. MOTION CARRIED.
A. Consider Approval of Contract with Public Management, Inc. for Project Management
Services —Easement Acquisition and Environmental Assessment —Kenneth J. Coignet, Vice
President and Business Development Director and Jake McAdams, Regional Project Manager
B. Consider Approval of Contract with McCall Parkhurst & Horton LLP for Bond Counsel
Services—Rodolfo Segura, Jr., Partner
Regular Business Meeting —February 7, 2017
Stephenville City Council
C. Consider Approval of Contract with FirstSouthwest, a Division of Hilltop Securities, Inc. for
Financial Advisory Services
X. Consider Approval of Elk Ridge Phase III Subdivision
Wayne McKethan gave an update on this matter. He reported that the developer and city staff
have developed a list of issues that need to be resolved prior to council approving this subdivision.
City staff and developer have executed an agreement giving the developer 90 days to resolve the
issues raised by the city staff concerning the streets in the subdivision, and staff will recommend
approval of the subdivision. No building permit will be issued for this subdivision until all matters
of concern set out in said agreement have been addressed to the satisfaction of the Public Works
Division of the city.
MOTION by Brady Pendleton, second by Mark McClinton, to accept the Elk Ridge Phase III
Subdivision improvements. MOTION CARRIED by unanimous vote.
XI. MONTHLY BUDGET REPORT —Monica Harris, Finance Director
Monica Harris presented her report through December 31, 2016, stating that financial indicators
are as expected or better than expected. She pointed out that first quarter property tax receipts
resulted in a $339,000 increase over the funds collected in the same quarter for last year. Sales
f tax receipts of $472,000 in December resulted in $120,000 over the target budget for the quarter.
MOTION by Doug Svien, second by Mark McClinton, to accept the monthly budget report.
MOTION CARRIED by unanimous vote.
XII. Consider Approval of Contract Amendment with Mary Saltarelli for Nomination to National
Register of Historic Places
Mary Saltarelli reported that, as a result of her research, she has found some fascinating items of
history. The early development of the city grew to the north toward the railroad tracks as well as
to the location where Tarleton was established. The city park was purchased in 1910 and was used
for the Erath County Fair. The 200 block of East College Street was used for a community first
Monday trades day. She reviewed the reasons for seeking nomination to the National Register of
Historic Places. It preserves the town's special sense of place and provides another layer of
protection for built resources. It can improve property values by as much as 20% and attracts
visitors seeking authentic historic sites. It also attracts redevelopment and offers tangible financial
opportunities for owners of the historic commercial buildings. She is seeking a two -month
extension on her contract to complete her research and application requirements.
MOTION by Carla Trussell, second by Sherry Zachery, to approve the revised amendments to the
contract. MOTION CARRIED by unanimous vote.
Regular Business Meeting —February 7, 2017
Stephenville City Council
XIII. CONSENTAGENDA
MOTION by Mark McClinton, second by Doug Svien, to approve the Consent Agenda. MOTION
CARRIED by unanimous vote.
A. Approve Minutes
1. Regular Council Meeting on January 3, 2017
2. Special Council Meeting on January 5, 2027
3. Special Council Meeting on January 25, 2017
4. Special Council Meeting on February 1, 2017
B. Accept Park Land Donation of Property at 902 Prairie Wind Boulevard from Gay and
Sons Masonry
C. Approve Ordinance No. 2017-0-02 Amending the Fee Schedule Providing for a Price
Range in the Team Charge for Adult leagues
D. Approve Resolution No. 2017-R-06 Accepting the Inglewood Drive Project
E. Approve Election Order for May 6, 2017
F. Approve Bid Awards
PI 1. Bid Award for 0.494 acres out of the south part of Lot 6, Block 12, Shapard and
Collins Addition, situated on the northeast corner of North McCart Street and
West Jones Street and authorize Mayor to execute deed
2. Bid Award for 1.904 acres out of Lots 3 and 4, Block 73, City Addition, situated in
the 700 block of Alexander Road and authorize Mayor to execute deed
3. Medians
XIV. Comments by City Administrator
• February 17—Last day to file application to run for city council
• February 20—City offices closed for President's Day
• February 21—Council Work Session —Subdivision Ordinance Review
• February 27—Finance Committee
• Registration for baseball and softball —February 1 to March 17
• Registration for youth volleyball camps —February 6 to March 17
Regular Business Meeting —February 7, 2017
Stephenville City Council
XV. Comments by Council members
Carla Trussell announced that Choices Clinic is collecting much -needed items for its new
building and encouraged donations.
Doug Svien thanked Wayne McKethan for his service to the city as Interim City
Administrator.
Rhett Harrison thanked Jeremy Allen for directing the refurbishing of the signs at Optimist
Jaycee Park. He also congratulated Jimmy Chew upon receiving the Texas Fire Chief of the
Year Award. He thanked Wayne McKethan for his service as Interim City Administrator
and welcomed Allen Barnes as the city's new city administrator. Harrison also announced
that he has filed to seek re-election to his council position. He paid tribute to his
grandmother, Irene Easley, who died recently43 days before her 100ti birthday. He said
she was raised in a dog -run cabin in East Texas where Sam Houston once stayed the night.
Harrison recognized strong, moral women who make a difference in our lives, "who make
us better people, who sacrifice and instill discipline and raise us in a spiritual environment
that we might be able to have a better relationship with our Savior."
Alan Nix said that he had the privilege of first serving on the council from 1991 to 1995;
and that while there were many accomplishments made during that time, he is proud of
serving as chairman of the Personnel Committee and being instrumental in hiring the city
secretary in 1994. He congratulated Cindy Stafford on her 23rd anniversary as city
secretary and thanked her for her time, service, and devotion to Stephenville.
Sherry Zachery congratulated Chief Jimmy Chew on being named Texas Fire Chief of the
Year. She thanked Wayne McKethan for his service and welcomed Allen Barnes to his new
position.
XVI. EXECUTIVE SESSION. At 7:22 p.m., Mayor Weldon recessed the open portion of the
meeting, and council went into executive session in compliance with the provisions of
the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes,
Annotated, in accordance with Sec. 551.074 Personnel Matters (a)(1) to deliberate the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of
a public officer or employee —City Administrator Position
Council reconvened in open session at 7:50 p.m.
XVIL Action taken on items discussed in executive session (if necessary)
MOTION by Mark McClinton, second by Sherry Zachery, to extend the contract with
Wayne McKethan until March 15, 2017. MOTION CARRIED by unanimous vote.
Regular Business Meeting —February 7, 2017
Stephenville City Council
{ � XVIII. Adjourn
I ,
MOTION by Doug Svien, second by Alan Nix, to adjourn the meeting. MOTION CARRIED
at 7:50 p.m.
Jefy K. V-Idon, Mayor
ATTEST:
Cindy L. S �forrdd, ity Se ary
Regular Business Meeting —February 7, 2017
Stephenville City Council