HomeMy WebLinkAbout2018-07-03 - Regular City CouncilCity of Stephenville
Regular City Council Meeting
Tuesday, July 3, 2018 at 5:30 PM
The City Council of the City of Stephenville, Texas, convened on Tuesday, July 3, 2018, at 5:30 PM, in the
Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting,
with the meeting being open to the public and notice of said meeting, giving the date, time, place and
subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes
Annotated, with the following members present, to wit:
COUNCIL PRESENT:
COUNCIL ABSENT:
Mayor Doug Svien
Council Member Mark McClinton
Council Member Carla Trussell
Mayor Pro Tern Brady Pendleton
Council Member Rhett Harrison
Council Member Alan Nix
Council Member Sherry Zachery
Council Member Brandon Huckabee
OTHERS ATTENDING: Allen L. Barnes, City Administrator
Staci L. King, City Secretary
Randy Thomas, City Attorney
I. Call to Order
Mayor Svien called the meeting to order at 5:30 p.m.
II. Pledges of Allegiance
Council member Carla Trussell led the Pledge of Allegiance to the United States and Texas flags.
III. Invocation by David Whiteman, Grace Fellowship Church
IV. Regular Agenda
1. Recognition of Noah Sohm, North Central Texas Council of Governments 9-1-1 Kid Hero
Award Recipient
Jason King, Chief of Police, recognized Noah Sohm. On Monday, June 25, 2018, Noah was
presented with the 9-1-1 Kid Hero Award by the North Central Texas Council of
Governments for his brave actions during a medical emergency involving his mother.
Mayor Svien invited Noah and his parents to come to the council meeting so that he could
be recognized in front of the entire council and in live streaming.
2. Citizens' General Discussion
Jeane Edwards, 838 N. Paddock, addressed the council regarding the sex offender
ordinance. She believes that the home she shares with her husband is not in violation of
the 1000 foot safety zone set out in the ordinance.
V. Planning and Zoning Commission
Jeremy Allen, Director of Planning and Building Services
1. Case No. RZ2018-004:Consider rezone request of Lots 2,3,4, Block 14 of the First Frey
Addition to the City of Stephenville, Erath County, Texas, from Industrial District (1) to
Multiple Family Residential District (R-3).
Jeremy Allen presented the facts of the case to the council. The Planning and Zoning
Commission made a favorable recommendation with a 5-1 vote; staff has made a positive
recommendation for the rezone.
Mayor Svien opened the public hearing at 5:42 p.m.
No one came forward to speak in favor of or opposition to the rezone request.
Mayor Svien closed the public hearing at 5:46 p.m.
2. Consider Approval of Ordinance No. 2018-0-23 Rezoning Lots 2,3,4, Block 14 of the First
Frey Addition to the City of Stephenville, Erath County, Texas, from Industrial District (1)
to Multiple Family Residential District (R-3).
MOTION by Mark McClinton, second by Sherry Zachery, to approve Ordinance No. 2018-
0-23 rezoning Lots 2, 3, 4, Block 14 of the Frey First Addition.
MOTION CARRIED by unanimous vote.
VI. Tourism and Visitors Bureau Committee Report
Carla Trussell, Chair
Committee Report
Chairman Carla Trussell gave the committee report.
Consider Approval of Stephenville Tourism and Visitor Bureau Policy and Procedures
MOTION by Sherry Zachery, second by Brandon Huckabee, to approve the Stephenville
Tourism and Visitor Bureau Policy and Procedures.
MOTION CARRIED by unanimous vote.
Consider Approval of Hotel Occupancy Tax Fund Application for Sundown on the Square
MOTION by Sherry Zachery, second by Mark McClinton, to approve the HOT application
for Sundown on the Square in the amount of $5,000.
Council member Trussell abstained due to her participation on the Stephenville Historical
House Museum board.
MOTION CARRIED by the following votes:
Ayes: Mark McClinton, Brady Pendleton, Rhett Harrison, Alan Nix, Sherry
Zachery, and Brandon Huckabee
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4. Consider Approval of Hotel Occupancy Tax Fund Application for Cowboy Capital Rodeo
MOTION by Mark McClinton, second by Alan Nix, to approve the HOT application for the
Cowboy Capital Rodeo in the amount of $15,000 for a title sponsorship.
MOTION CARRIED by unanimous vote.
5. Consider Approval of Hotel Occupancy Tax Fund for Sox Baseball Tournament
MOTION by Sherry Zachery, second by Mark McClinton, to approve the HOT application
for the Sox Baseball Tournament in the amount of $1,800.
MOTION CARRIED by unanimous vote.
6. Consider Approval of Contract with Flight Reach Productions for Website and
Photography
MOTION by Carla Trussell, second by Sherry Zachery, to approve the contract with Flight
Reach Productions for website and photography services.
MOTION CARRIED by unanimous vote.
7. Consider Approval of Contract for Logo Design Services with Twisted J
MOTION by Carla Trussell, second by Brandon Huckabee, to approve the contract for logo
design services with Twisted J.
MOTION CARRIED by unanimous vote.
VII. Public Health and Safety Committee Report
Consider Approval of Ambulance Permit for Care Flite
1. Committee Report
Chairman Brady Pendleton gave the committee report.
2. Consider Approval of Ambulance Permits for CareFlite and Republic EMS, Ltd.
MOTION by Brady Pendleton, second by Mark McClinton, to approve the ambulance
permits for CareFlite and Republic EMS, Ltd.
MOTION CARRIED by unanimous vote.
Vlll. Nominations Committee Report
Rhett Harrison, Chair
1. Committee Report
Chairman Rhett Harrison gave the committee report for the meeting held on June 19,
2018.
A second meeting was also held on July 3, 2018 at 4:30 p.m. During this meeting, the
committee agreed to recommend to full council to appoint all applicants as alternates in
order to allow the Board of Adjustment to continue to operate until a decision could be
reached for filling the vacancy left by Brandon Huckabee. Mayor Doug Svien made the
motion, seconded by Carla Trussell. Staff will use a rotation method for determining
which alternate will serve when needed.
Mayor Svien would like for the following to occur:
1. The Nominations Committee will review the process for recruiting and selecting
members of citizen boards and commissions. This process should include public and
applicant feedback.
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2. At the November meeting of the Nominations Committee, a final choice will be made
to fill the vacancy to be confirmed at the December council meeting with the annual
appointments.
2. Consider Approval of Appointment to fill Vacancy on Board of Adjustment
MOTION by Rhett Harrison, second by Sherry Zachery, to appoint Devan Hansen, Russ
McDanel, and Chris Robertson as alternates to the Board of Adjustment.
MOTION CARRIED by unanimous vote.
IX. Community Services Committee Report
Sherry Zachery, Chair
1. Committee Report
Chairman Sherry Zachery gave the committee report.
2. Consider Approval of Lease Contract with On Site Dance
MOTION by Mark McClinton, second by Carla Trussell, to approve the lease contract with
On -Site Dance.
MOTION CARRIED by unanimous vote.
3. Consider Approval of Lease Contract with Sky High Volleyball
MOTION by Mark McClinton, second by Alan Nix, to approve the lease contract with Sky
High Volleyball.
MOTION CARRIED by unanimous vote.
X. Planning and Development Committee Report
Brandon Huckabee, Chair
1. Committee Report
Chairman Brandon Huckabee gave the committee report.
2. Consider Approval of Ordinance No. 2018-0-24 Amending Section 5.05 of the City of
Stephenville Subdivision Ordinance
MOTION by Brady Pendleton, second by Carla Trussell, to approve Ordinance NO. 2018-0-
24 Amending Section 5.05 of the City of Stephenville Subdivision Ordinance.
MOTION by Mark McClinton to AMEND the motion by adding the words "involuntarily
annexed" to Section 3(b), which would make the section read as follows:
3(b)As concerns residential property:
All provisions that subjected involuntarily annexed residential property to a
reimbursement policy are void and of no affect.
Second by Brandon Huckabee. AMENDMENT PASSES by unanimous vote.
MOTION by Brady Pendleton, second by Carla Trussell, to approve Ordinance No. 2018-0-
24 amending section 5.05 of the City of Stephenville Subdivision Ordinance with the
addition of the words "involuntarily annexed" to section 3(b).
MOTION CARRIED by unanimous vote.
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xi. MONTHLY BUDGET REPORT
Monica Harris, Director of Finance
1. Financial Report for Period Ending May 31, 2018
In reviewing the financial statements ending May 31, 2018, the financial indicators
are as or better than expected.
• Property Tax
We received $30K in property taxes in the month of May, resulting in
a $521K increase over funds collected through May 31st of last year.
Erath County normally collects 98.21% of the property taxes for
Stephenville through May; the amount collected this year is 99.76% of
budget.
• Sales Tax
We received $574K in sales tax in May, resulting in $173K over the
target budget through May 31st. We have received $128K or 3.29%
more than last year.
• HOT Funds
We received $237K in Hotel Occupancy Taxes through May as
compared to $226K last year. We spent $225K in Hotel Occupancy
Tax funds through May as compared to $210K last year.
• Revenue (Budgetary comparison)
The target budget for operating revenue is $15.9 million. We received
$18.1 million in revenue, resulting in $2.2 million over budget. This is
a result of property taxes, which are billed in October and due by
January 31st, as well as sales and other taxes.
• Expenditures (Budgetary comparison)
The target budget for operating expenditures is $12.9 million. We
expended $11.6 million, resulting in $1.3 million under budget.
• Revenue (Prior year comparison)
Operating revenue received last year was $17.6 million as compared
to the current year's $18.1 million, resulting in a $552K increase due
to property taxes and sales taxes.
• Expenditures (Prior year comparison)
Operating expenditures last year were $11.8 million as compared to
the current year's $11.6 million, resulting in a $198K decrease.
• New Programs
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$443,489 of the $875,000 for street pavement maintenance has been
spent as of May 31st.
MOTION by Mark McClinton, second by Sherry Zachery, to accept the financial report.
MOTION CARRIED by unanimous vote.
XII. Stephenville Type B Economic Development Authority Update
Ashleigh Feuerbacher, Director of Marketing and Administration
Ms. Feuerbacher gave a report on the following:
SEDA has been working in conjunction with the Texas Workforce Commission and Emsi to gather
data to direct the path of economic development. She presented the council with a report
provided by these entities that shows where Stephenville's natural industry lies. It also provided
information on the educational influence of Tarleton State University and Ranger College.
XIII. CONSENT
Consider Approval of Council Minutes
July 12, 2018 Regular City Council Meeting
2. Consider Approval of Sale of City Property
MOTION by Mark McClinton, second by Carla Trussell, to approve the consent agenda.
MOTION CARRIED by unanimous vote.
XIV. Comments by City Administrator
• Fourth of July Celebration - Begins with parade at 9 a.m. and continues with events all day
in the city park. Ends with Texstar Ford Summer Concerts and fireworks after dark.
• Committee Meetings - Tuesday, July 17 at 5:30 p.m.
• National Registry of Historic Places Ribbon Cutting Ceremony - Thursday, July 19 at 4:30
p.m.
• Council / Staff Work Session - Tuesday, July 24 at 12:00 p.m. - Meeting Room at City Hall
at City Limits
• Strategic Planning Work Session - Tuesday, July 31 at 8:00 - Meeting Room City Hall at City
Limits
XV. Comments by Council Members
Council member Mark McClinton wished everyone a happy and safe Fourth of July.
Council member Carla Trussell encouraged everyone to come enjoy the Fourth of July celebration.
Council member Brady Pendleton wanted to recognize the staff members that he sees putting in
more than an eight -hour day on a daily basis. He stated that it often goes unnoticed, but he
appreciates those that put in the extra hours for the city.
Council member Alan Nix reminded everyone how dry it currently is and to use caution and
common sense when it comes to fireworks, as it could become very serious very quickly. He also
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encouraged everyone to come to the parade and enjoy the festivities in the park afterward.
Council member Sherry Zachery wished everyone a safe, happy Fourth of July. She stated that we
are very fortunate to live in the United States and be able to celebrate our freedoms.
Council member Brandon Huckabee recognized the new faces in the crowd and stated that he
was glad to see the interest in city government, as it is important to stay informed and be an
advocate for yourself. He stated that his father-in-law was in town for the last concert at the park
and raved about how great of an event it was. He also asked that people not use fireworks; it is
too dry and there are fires everywhere in our neighboring counties.
Mayor Doug Svien stated that tomorrow we will be celebrating the 242nd anniversary of this
great nation and encouraged everyone to come out to celebrate the birthday of the United
States.
XVI. Adjourn
The meeting was adjourned at 6:37 p.m.
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Staci L. ity Secret
City Of Stephenville
City Council - 03 Jul 2018
Doug Svien, Mayor
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