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HomeMy WebLinkAbout2018-05-17 - Special City Counciltl:tt►s City of Stephenville Special City Council Meeting Thursday, May 17, 2018 at 5:30 PM The City Council of the City of Stephenville, Texas, convened on Thursday, May 17, 2018, at 5:30 PM, in the City Hall Training Room, 298 West Washington Street, for the purpose of a Special City Council Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: COUNCIL PRESENT: Mayor Doug Svien Council Member Mark McClinton Council Member Carla Trussell Council Member Brady Pendleton Council Member Rhett Harrison Council Member Alan Nix Council Member SherryZachery Council Member Brandon Huckabee COUNCIL ABSENT: Allen Barnes, City Administrator Staci King, City Secretary Randy Thomas, City Attorney I. Call to Order Mayor Doug Svien called the meeting to order. Council member Pendleton was not present at the beginning of the meeting, but arrived before the first vote was taken. II. HOTEL OCCUPANCY TAX FUNDS 1. Consider Approval of Hotel Occupancy Tax Fund Application from the Stephenville Historical House Museum - Centergrove School Restoration A request was received for $24,000 to restore the Centergrove School from the Stephenville Historical Museum. Julie Smith, Tourism and Visitor Board Manager, and Allen Barnes, City Administrator, indicated that this application is eligible for HOT funds under the "Historical Preservation" criterion. Diane Wilson, President, Stephenville Historical House Museum, was present to answer any questions. Ms. Wilson stated that the Stephenville Historical House Museum has begun tracking outside visitors to the museum and there have been 96 "heads in beds" from February to May. Ms. Wilson believes that there may be more because that information was not gathered during the plant fair. The request for $24,000 is in addition to money that the city has already budgeted to the Stephenville Historical House Museum. Carla Trussell abstained from voting because she is a member of the Stephenville Historical House Museum Board. MOTION by Rhett Harrison, second by Sherry Zachery, to approve the application from the Stephenville Historical House Museum in the amount of $24,000. CARRIED by unanimous vote, with Carla Trussell abstaining. 2. Consider Approval of Hotel Occupancy Tax Fund Application from Stephenville Parks and Recreation Department for Texas Amateur Athletic Federation State Volleyball Tournament Stephenville Parks and Recreation will be hosting the 2018 TAAF State Youth Volleyball Tournament on June 1-3. Jen Basham, Director of Community Services, said that she is anticipating 50 teams, with 90% of the teams staying two nights in hotels. The amount requested will cover SPARD's expenses associated with the tournament such as facility rentals and personnel costs. MOTION by Carla Trussell, second by Brady Pendleton, to approve the expenditure of HOT funds in the amount of $10,000. There was a question about the reduction in the amount. It was explained that the application was made in order to transfer the cost burden from the General Fund to the HOT Fund. MOTION by Brady Pendleton, second by Carla Trussell, to amend the original motion by f 1 striking $10,000 and replacing it with $13,150. MOTION CARRIED by unanimous vote. MOTION by Carla Trussell, second by Brady Pendleton, to approve the HOT fund application in the amount of $13,150. CARRIED by unanimous. 3. Consider Approval of Hotel Occupancy Tax Fund Application for Texas Steak Cook -Off Julie Smith, Tourism and Visitor Bureau Manager, stated that the Chamber of Commerce has historically awarded $1,000 to the Texas Steak Cook -Off. Hico does not have the hotels available to accommodate the spectators and registrants, so and estimated 200 hotel rooms are used during the event. Council member Pendleton expressed concern about Stephenville advertised, and Ms. Smith assured the council that advertising for Stephenville is already in place. MOTION by Mark McClinton, second by Sherry Zachery, to approve the HOT application in the amount of $1,000 made in two payments, one half up -front and the other half after verification. MOTION CARRIED by the following votes: Ayes: Mark McClinton, Sherry Zachery, Brady Pendleton, and Carla Trussell Noes: Rhett Harrison, Brandon Huckabee, and Alan Nix III. Community Services City Of Stephenville Special City Council Meeting - 17 May 2018 Page 2 of 3 1. Consider Approval of Community Services Reorganization This item was removed from the agenda by Mayor Svien. IV. Planning and Development 1. Pro-Rata Policy This item is for discussion only and will be brought before council for action in June. Staff presented for council input an ordinance that would remove the city's pro-rata policy; this would not affect any private pro-rata agreements. Former council member Scott Evans, 250 Bridal Path, addressed the council in opposition of removing the pro-rata policy. V. Nominations City of Stephenville Mission Statement, Vision Statement, Core Values Allen Barnes, City Administrator, presented the council with proposed mission statement, vision statement, and core values that were created by the city's newly -formed Innovation Team. Mr. Barnes will bring these to council for their official approval in June. 2. Vacancy on Board of Adjustment The council will begin taking applications which will be brought before the Nominations Committee for review in June. VI. Adjourn The meeting was adjourned at 6:53 p.m. 6 Doug Svien, Mayor ATTEST: Staci L. in City Secret OR P 0 R N. v � City Of Stephenville Special City Council Meeting - 17 May 2018 Page 3 of 3