The URL can be used to link to this page

Home My WebLink About2019-07-09 Regular Meeting0 City of Stephenville - Regular City Council Meeting S*w "t0 *AS Tuesday, July 9, 2019 at 5:30 PM The City Council of the City of Stephenville, Texas, convened on Tuesday, July 9, 2019, at 5:30 PM, in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: COUNCIL PRESENT: Council Member Mark McClinton Council Member Nick Robinson Council Member Ricky Thurman Mayor Doug Svien Council Member Carla Trussell Mayor Pro Tem Brady Pendleton Council Member Alan Nix Council Member Brandon Huckabee Council Member Gerald Cook COUNCIL ABSENT: OTHERS ATTENDING: Allen L. Barnes, City Manager Staci L. King, City Secretary Randy Thomas, City Attorney Call to Order Mayor Svien called the meeting to order at 5:30 p.m. II. Pledges of Allegiance Council member Nick Robinson led the pledges of allegiance. III. Invocation by David Whiteman, Grace Fellowship Church Mr. Whiteman was unavailable; Mayor Svien asked Council member Nix to give the invocation. IV. Regular Agenda 1. Proclamation for Park and Recreation Month Mayor Svien read the following proclamation: Designation of July as Park and Recreation Month WHEREAS parks and recreation programs are an integral part of communities throughout this country, including the City of Stephenville; and WHEREAS our parks and recreation are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environmental well-being of a community and region; and WHEREAS parks and recreation programs build healthy, active communities that aid in the prevention of chronic disease, provide therapeutic recreation services for those who are mentally or physically disabled, and also improve the mental and emotional health of all citizens; and WHEREAS parks and recreation programs increase a community's economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and WHEREAS parks and recreation areas are fundamental to the environmental well-being of our community; and WHEREAS parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife; and WHEREAS our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and WHEREAS the U.S. House of Representatives has designated July as Parks and Recreation Month; and WHEREAS the City of Stephenville recognizes the benefits derived from parks and recreation resources. NOW, THEREFORE, I, Doug Svien, by virtue of the authority vested in me as Mayor of the City of Stephenville, Texas, do hereby proclaim July 2019 to be Park and Recreation Month. 2. Citizens' General Discussion No one came forward to address the council. V. Tourism and Visitors Bureau Committee Carla Trussell, Chair; Gerald Cook, Alan Nix, Brady Pendleton 1. Committee Report Council member Carla Trussell gave the committee report. 2. Consider Approval of Hotel Occupancy Tax Fund Application for the World Series Team Roping MOTION by Carla Trussell, second by Brady Pendleton, to approve funding in the amount of $7,500 for the World Series Team Roping. MOTION CARRIED by unanimous vote. City Of Stephenville Regular City Council Meeting - 09 Jul 2019 Page 2 of 6 VI. Nominations Committee Gerald Cook, Chair; Alan Nix, Ricky Thurman, Carla Trussell 1. Committee Report Council member Gerald Cook gave the committee report. 2. Consider Approval of Nominations for Vacancies to Citizen Boards and Commissions The committee recommended the following appointments: Board of Adjustment Place 1 - Cecela Willett Alternate Place 2 - Janette Sohm Alternate Place 3 - Ian Martinez Alternate Place 4 - Ron Henry Planning and Zoning Commission Place 6 - Brian Lesley Stephenville Type B Economic Development Authority Place 3 -Justin Haschke Parks and Recreation Advisory Board Place 6 - Josh Raymond Tourism and Visitors Advisory Board Place 7 - Michael Brown Place 8 -Alexis MacLachlan VII. Public Works Committee Alan Nix, Chair; Brandon Huckabee, Mark McClinton, Nick Robinson 1. Committee Report Council member Alan Nix gave the committee report. 2. Consider Approval of Value Engineering Agreement with Provenance Engineering, LLC for the Eastside Sewer Lift Station MOTION by Alan Nix, second by Mark McClinton, to approve a value engineering agreement with Provenance Engineering, LLC for the Eastside Sewer Lift Station. MOTION CARRIED by unanimous vote. Vlll. MONTHLY BUDGET REPORT Monica Harris, Director of Finance, gave the following report: In reviewing the financial statements ending May 31, 2019, the financial indicators are as or better than expected. Property Tax - We received $44K in property taxes in the month of May, resulting in a $253K or 4.41% increase over funds collected through May last year. Erath County usually collects 98 to 99% of the property taxes through May. The $5.998 million is 99.28% of the $6.04 million budgeted. City Of Stephenville Regular City Council Meeting - 09 Jul 2019 Page 3 of 6 Sales Tax - We received $539K in sales tax in May, resulting in $60K over the target budget through May. We received $244K or 6.06% more than the funds received through May last year. HOT Funds - We received $310K in Hotel Occupancy Tax revenue through May, a 30% increase over the $239K in Hotel Occupancy Tax revenue received last year. We spent $274K in Hotel Occupancy Tax funds through May as compared to $225K last year. These numbers do include revenue and expenditures for Moolafest, as well as interest income. Revenue (Budgetary comparison) - The target budget for operating revenue is $17 million. We received $19.3 million in revenue through May, resulting in $2.35 million over budget. This is a result of property taxes, sales tax and interest income. Expenditures (Budgetary comparison) - The target budget for operating expenditures is $13.5 million. We expended $12.2 million through May, resulting in $1.3 million under budget. Revenue (Prior year comparison) - Operating revenue received last year was $18.1 million as compared to the current year's $19.3 million, resulting in a $1.2 million increase due to property taxes, sales and other taxes, service charges, and investment interest. Expenditures (Prior year comparison) -Operating expenditures last year were $11.5 million as compared to the current year's $12.2 million, resulting in a $666K increase. Additional expenditures included wages, the special election, outside professional fees, maintenance, Child Safety grants, wages and advertising in the HOT Fund, and wages and economic development programs in the SEDA Fund. New Programs - The rescue jacks for Fire have been purchased. The CDBG project for Lennox, Fairfax, and Dodge is in progress, as well as the 536 acre Wellfield development project IX. Stephenville Type B Economic Development Authority Update Jeff Sandford, Executive Director, gave updates on Stephenville's retail trade area, which is expected to grow 5.4% growth in the next few years and has the largest projected growth in our area. X. CONSENT 1. Approval of City Council Minutes • Regular City Council Meeting - 04 Jun 2019 • City Council Work Session -18 Jun 2019 • Special City Council Meeting - 18 Jun 2019 • Special City Council Meeting - 25 Jun 2019 2. Approval of Contract for Bailiff Services for Municipal Court 3. Approval of Contract for Environmental Services for Downtown Revitalization Project Grant MOTION by Carla Trussell, second by Brady Pendleton, to approve the consent agenda as presented. MOTION CARRIED by unanimous vote. 4. Approval of Contract for Engineering Services for Downtown Revitalization Project Grant This item was removed from the agenda by staff pending a draft contract. City Of Stephenville Regular City Council Meeting -09 Jul 2019 Page 4 of 6 XI. Comments by City Manager • Preliminary Budget Work Session - Tuesday, July 16 at 5:30 p.m. • TIRZ Board Meeting, Special City Council Meeting, and Council Committee Meetings - Tuesday, July 23 at 5:30 p.m. • Special City Council Meeting - Thursday, July 25 at 5:30 p.m. • Regular City Council Meeting - Tuesday, August 6 at 5:30 p.m. XII. Comments by Council members Council member Ricky Thurman wanted to thank SPARD and other city staff for a successful Fourth of July celebration. Council member Alan Nix wanted to recognize Jeremy Lanier and the rest of the Stephenville Police Department for their thoroughness and success in finding the missing 12 year old girl. He stated that the city of Stephenville has an outstanding group of employees. Council member Brandon Huckabee wanted to remind everyone that Handsome Hunks of Erath County will take place on August 16 and will be a competition between the Stephenville Police and Fire Departments. Money raised at this event will benefit their respective associations. Mayor Doug Svien recognized the passing of H. Ross Perot and expressed his agreement with Mr. Perot's belief that government should live within its budget. XIII. EXECUTIVE SESSION In compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes, Annotated, in accordance with 1. Section 551.072 Deliberation Regarding Real Property Approval of Bid for Property Located on Clinton Street 2. Section 551.074 Personnel Matters - Municipal Judge Interviews The meeting was called into executive session at 6:00 p.m. XIV. Action taken on items discussed in executive session (if necessary) The meeting was called back into regular session at 8:12 p.m. 1. Section 551.072 Deliberation Regarding Real Property - Approval of Bid for Property Located on Clinton Street MOTION by Alan Nix, second by Mark McClinton, to accept the bid from Pete Vargas for the property located at 291 Clinton Street. MOTION CARRIED by unanimous vote. 2. Section 551.074 Personnel Matters - Municipal Judge Interviews MOTION by Mark McClinton, second by Alan Nix, to authorize the city manager to negotiate a contract with Richard Petronis. MOTION CARRIED by unanimous vote. XV. Adjourn The meeting was adjourned at 8:13 p.m. City Of Stephenville Regular City Council Meeting - 09 Jul 2019 Page 5 of 6 '�pF STF"'•, ATTEST: a'tk Staci L. King, City Secrets �RpORP� City Of Stephenville Regular City Council Meeting - 09 Jul 2019 IRWI N Page 6 of 6