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Home My WebLink About2016-08-02 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING City of Stephenville - City Council Tuesday, August 2, 2016, 5:30 P.M. The City Council of the City of Stephenville, Texas, convened on August 2, 2016, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Jerry K. Weldon II Council members Mark McClinton Carla Trussell Brady Pendleton Rhett Harrison Alan Nix Sherry Zachery Jerry Warren Absent: Doug Svien Others Attending Patrick C. Bridges, City Administrator Randy Thomas, City Attorney Cindy L. Stafford, City Secretary I. Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m. on Tuesday, August 2, 2016, by Mayor Weldon. II. Pledge of Allegiance to the Texas Flag —"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." Pledge of Allegiance to the United States Flag Mayor Weldon led the audience in the pledge to the United States Flag and to the Texas Flag. III. Invocation was delivered by Rev. Tom Konz, Pastor of Faith Lutheran Church. IV. Citizens General Discussion. No one came forward to address the council. V. Report from the Bosque River Trail Coalition, Education Committee —Kathy Haynes, SISD, and Dr. Jill Burk, TSU Dr. Burk spoke about the Bosque Adventure involving all Stephenville fourth graders, which will take place on Friday, September 30. There will be a variety of activities at the Stephenville Museum as well as on the Bosque Trail. The main purpose of this program is to introduce students to the Bosque Trail, the habitat and wildlife of the area, as well as Regular Business Meeting —August 2, 2016 Stephenville City Council learning about Stephenville. Burk thanked Stephenville Independent School District and jj Tarleton State University for their partnership and mentioned two of the key players from Tarleton--Dr. Barbara Bellows, Center for Environmental Studies and Dr. Jeff Breeden, Wildlife, Sustainability, and Ecosystem Sciences. Kathy Haynes, representing SISD, explained that as a part of Bosque Adventure, a contest was held for fourth grade students to submit drawings of animals native to the Bosque River to be displayed on tee shirts. Haynes introduced the two winners of the contest— Jayci Smith, attending with her parents, Brandon and Pam Smith; and Devin Arms, attending with his parents, Daniel and Emily Arms. Haynes thanked Hook Elementary Principal, Stephanie Atchley, and SISD Superintendent, Matt Underwood, for their participation with this program. Mayor Weldon congratulated Jayci and Devin and presented them with a gift from the city. Mayor Weldon called on the community to be committed to continuing the Bosque River Trail project. VI. Proclamation in Observance of the 251h Anniversary of the Stephenville H-E-B Grocery Store Mayor Weldon recognized Tim Bubel, H-E-B Store Director, and other H-E-B employees who were in attendance and presented them with the following proclamation: Whereas, H-E-B started more than 110 years ago in a small, family -owned store in the Texas Hill Country and now serves families in over 300 communities in Texas and Mexico through 96,000 Partners (employees) and 370 stores; and Whereas, H-E-B opened in the City of Stephenville August 161h, 1991 and has enjoyed being the store in which Stephenville families depend on to find their favorite products, fresh meat and produce, and dinner ideas to accommodate their busy lifestyle; and Whereas, H-E-B has supported the Stephenville community through organizations such as the United Way, Disabled American Veterans, American Legion, City of Stephenville Police and Fire Department, Stephenville ISD, Tarleton State University, Erath County Humane Society, and the Stephenville Chamber of Commerce, among others; and Whereas, H-E-B Partners have given countless hours of volunteer time for various community -wide efforts such as tornado relief, July 4th festivities, United Way fundraisers, and others. Regular Business Meeting —August 2, 2016 Stephenville City Council NOW THEREFORE, BE IT PROCLAIMED, that[, JERRY K. WELDON II, Mayor of the City of Stephenville, Texas, do hereby proclaim August 20, 2016 as H-E-B Day and encourage all citizens to celebrate the 25th Anniversary of our Stephenville H-E-B and recognize the integral part H-E-B plays in our community and communities throughout Texas. VII. Annual Report from Specialized Billing —Bruce Glover, Administrator Fire & Rescue Division Bruce Glover thanked the council for contracting with Specialized Billing for over ten years. He said that revenue is on track with previous years and patterns have remained consistent. He said that there is nothing out of the ordinary except forthe normal turmoil with the health care industry. The company is currently going through a Medicare/Medicaid revalidation process. In answer to a question, Glover reported that total write-offs last year were approximately $1.7M. Fire Chief Jimmy Chew advised the council that if Stephenville is compared to communities of similar demographics-60-70% Medicare/Medicaid patients —the amount of write-offs is comparable. MOTION by Alan Nix, second by Rhett Harrison, to approve the report from Specialized Billing. MOTION CARRIED by unanimous vote. Vill. Stephenville Type B Economic Development Authority —John Hubbard, Executive Director ---Consider Approval of SEDA Conflict of Interest Policy Hubbard stated that this policy has been reviewed by SEDA attorneys and is being presented for approval. MOTION by Brady Pendleton, second by Mark McClinton, to approve the SEDA Conflict of Interest Policy. MOTION CARRIED by unanimous vote. IX. Consider Approval of Resolution No. 2016-R-09 Approving Submission of a Grant Application for Body Camera Program Police Chief Jason King explained that this grant allows the city to complete its body camera program. The total cost is $27,912 and requires a 25% match from the city. District Attorney Alan Nash and County Attorney Lisa Pence have each committed $2,000 toward the 25% match. King clarified that this program will enable each officer to have a body camera as part of their individual -issue equipment. MOTION by Mark McClinton, second by Carla Trussell, to approve Resolution 2016-R-09. MOTION CARRIED by unanimous vote. X. Consider Approving the Sale to Rhyne Gailey of a 12,200 square foot parcel of real property out of Blocks 13 and 14, South Side Addition, City of Stephenville MOTION by Brady Pendleton, second by Rhett Harrison, to approve the sale of 12,200 square feet out of Blocks 13 and 14, South Side Addition, City of Stephenville, and authorize the mayor to execute the necessary documents to convey this property. MOTION CARRIED by unanimous vote. Regular Business Meeting —August 2, 2016 Stephenville City Council XI. Consent Agenda A. Approve Minutes of the Regular Council Meeting on July 5, 2016. MOTION by Mark McClinton, second by Alan Nix, to approve Item A. MOTION CARRIED by unanimous vote. B. Approve Bid Award for 2016 Tarleton Methodist Branch Sanitary Sewer Relief Line Public Works Director Nick Williams explained that the purpose of this project isto install a 21-inch sewer main from the Tarleton campus to City Park where the 30-inch outfall line runs to the treatment facility. The recent expansion at Tarleton has resulted in the installation of 15- and 12-inch lines. These two lines connect where the city currently has a 10-inch line, which is undersized and not able to handle the flow. Studies conducted last year shows that the capacity of the downstream system is 85% under capacity for the projected flow from Tarleton expansion. Staff recommends awarding the bid to B&L Construction Company in the amount of $1,988,711. The city's finance department has indicated funding reserves are available for this project. Williams reported that there is a $2.7M fund balance available for this project. He also stated that because of the urgency of the project, we were not able to meet the timelines for any state water revolving funds, which would be the most applicable for this project. He said that he will be contacting the Texas Water Development Board for any possible reimbursement funding. Mayor Weldon asked that the record reflect that the city will be pursuing reimbursement for this project from the state, and there will be a report made to the council. MOTION by Alan Nix, second by Mark McClinton, to approve the bid award to B&L Construction Company for the 2016 Tarleton Methodist Branch Sanitary Sewer Relief Line. MOTION CARRIED by the following vote: Ayes: Council members McClinton, Trussell, Svien, Pendleton, Zachery, Nix, Warren, and Mayor Weldon. Nays: Council member Harrison. XII. City Administrator's Report Pat Bridges introduced Assistant Police Chief Jason Halsey, who invited fans of Pokeman Go to participate in the Stephenville Police Department sponsored Pokeman Go Safari event that will be held at City Park on August 4. • August 1-5, 2016 Council Budget Work Session • August 11, 2016 Annexation Committee • August 16, 2016 Special Council Meeting • August 17, 2016 Planning and Zoning Commission • August 18, 2016 Park and Rec Advisory Board • August 19, 2016 Airport Advisory Board • August 23, 2016 Special Council Meeting —Public Hearing on the Budget Regular Business Meeting —August 2, 2016 Stephenville City Council XIII. Comments from Council Members Mark McClinton conveyed to Police Chief King his appreciation to the entire Stephenville Police Department and offered his help if ever needed in whatever capacity he can deliver. Carla Trussell thanked the following: • 2016 Stephenville Leadership Class for their class project of an outdoor amphitheater • Texstar Ford for another great Summer Concert Series • Chamber of Commerce for their help with the Pokemon Go activity • Stephenville Police Department —"During this difficult time in our country, I want you to know how much we do appreciate you." Rhett Harrison recognized the following who competed and participated this past weekend in the Texas Athletic Amateur Federation Games of Texas state track meet in McAllen: • Jilt Deboer, 12U, 3rtl place overall, 1600 meter run-5:22:83; 400 meter run- 1:09:23 • Ilsa Deboer, 14U, 800 meter run-2:40:30 • Xavier Gonzalez, 8U, 800 meter run-3:23:15 • Rob Harrison, 10U, 71h place overall-22' 9" shotput • Kylie Chapman • Coach Marques Thomas • Brad Keith and The Flash Today, for their continued coverage of the competitions • SPARD for managing such good programs Mayor Weldon thanked all first responders in our community, saying that we are blessed to have them serving our community every day. XIV. Adjourn MOTION by Doug Svien, second by Carla Trussell, to adjourn the meeting. MOTION CARRIED at 6:38 p.m. Jer K. Idon II, Mayor ATTEST: Cindy L. S fFord, tity S tary Regular Business Meeting —August 2, 2016 Stephenville City Council