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HomeMy WebLinkAbout2016-05-03 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING City of Stephenville - City Council Tuesday, May 3, 2016, 5:30 P.M. The City Council of the City of Stephenville, Texas, convened on May 3, 2016, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Jerry K. Weldon II Mayor Pro-Tem Russ MCDanel Council members Mark McClinton Boyd Waggoner Doug Svien Rhett Harrison Alan Nix Sherry Zachery Jerry Warren Others Attending Patrick C. Bridges, City Administrator Randy Thomas, City Attorney Cindy L. Stafford, City Secretary Call to Order. The meeting of the Stephenville City Council was called to order at 5:30 p.m. on Tuesday, May 3, 2016, by Mayor Weldon. II. Pledge of Allegiance to the Flag. Mayor Weldon led the Pledge of Allegiance. III. Invocation. Pastor Ed Dittfurth, Cornerstone Assembly of God Church, gave the invocation. Mayor Weldon announced that Thursday, May 5, Stephenville will celebrate National Day of Prayer with observances throughout the city. He also announced that Police Week will be celebrated the week of May 15. Mayor Weldon read the following proclamation: "Whereas, the Office of Municipal Clerk is a time honored and vital part of local government existing throughout the world as the oldest among public servants and provides the professional link between the citizens and their governments; and "Whereas, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality and render equal service to all and serve as the information center for functions of local government and community; and Regular Business Meeting —May 3, 2016 Stephenville City Council "Whereas, Municipal Clerks continually strive to improve the administration of the affairs of the Office of Municipal Clerk through participation in educational programs, seminars, workshops, and the annual meetings of their state and international organizations; and "Whereas, it is appropriate that we recognize the accomplishments of the Office of Municipal Cieck fcr the competence they demonstrate and the contribution they make on a daily basis in conducting the vital business of our communities. "Now, Therefore, I, Kenny Weldon, Mayor of the City of Stephenville, on behalf of the city council and citizens of the City of Stephenville do hereby proclaim May 1-7 as Municipal Clerk's Week in Stephenville, and I ask all citizens to join me in recognizing and commending our Stephenville City Secretary, Cindy L. Stafford for the vital service she performs and her dedication to our community." IV. Citizens' General Discussion. Fredie Goble, 413 Bluebonnet, Stephenville, spoke to the council saying that the problem of junk vehicles in the city seems to be getting worse and not better. He said the he has visited with the city's Code Compliance Officer, and that he is doing all he can. Goble also said that the city needs its own impound yard. V. Consider Approving a Proposal from Mary G. Saltarelli for Preparing a Nomination to the National Register of Historic Places for the Stephenville Downtown District Boyd Waggoner offered his praise of Ms. Saltarelli for her work in securing this designation for the City of Granbury and how beneficial it has been for tourism and economic development. Dr. T. Lindsay Baker, Tarleton history professor and Director of the W. K. Gordon Center for the Industrial History of Texas, offered his recommendation forthis nomination. Baker said that he endeavors to train students for careers in history in positions outside of the classroom. Several months ago, the students in his graduate -level historic preservation class conducted a historic resources inventory of the 25-square block area of downtown Stephenville, initial historic research, and photographic documentation and submitted it to the Texas Historical Commission. The THC's review determined that over 50% of the buildings were eligible to the National Register of Historic Places and encouraged Stephenville to consider preparation for one of these nominations. He said that Stephenville has the historic architectural legacy to merit this designation and for the owners of the properties to benefit from federal and state tax benefits for repairs and renovations that the THC approves, which is a very tangible benefit. Mary Saltarelli, Historic Preservation and Public Relations Consultant, gave her presentation outlining the scope of services, deliverables, schedule, and payment for her work in preparing this nomination. MOTION by Russ McDanel, second by Mark McClinton, to approve the proposal of Mary G. Saltarelli forservices involved in the nomination of the Stephenville Downtown District to the National Register of Historic Places, and for professional fees of $17,000 and expenses not to exceed $2,000, and to include the continued effort of the city Regular Business Meeting —May 3, 2016 Stephenville City Council administrator and staff to get participation of other entities —Chamber of Commerce, STEDCO, and others —to assist with the cost of these services. MOTION CARRIED. VI. Consider adopting Ordinance No. 2016-0-03 granting a Special Use Permit for Downtown District (DT) Alcoholic Beverage Service on Lot 3, Block 15, City Addition, located at 223 Fact College Street, Stephenville, Texas Pat Bridges reported to council concerning available parking places in the vicinity of subject property. Bridges, Police Chief King, and Planning and Building Services Director Noah Cullis, surveyed the area and were able to identify up to 121 parking spaces that are available now. Bridges stated that once the restaurant is open, they will continue to monitor parking needs in this area. MOTION by Alan Nix, second by Rhett Harrison, to place this matter back on the table. MOTION CARRIED by unanimous vote. MOTION by Mark McClinton, second by Doug Svien to adopt Ordinance No. 2016-0-03. MOTION CARRIED by unanimous vote. VII. Consider Approving the Pavement Management Plan Public Works Director Nick Williams explained that Freese and Nichols, Inc. was engaged to create a city-wide pavement management system with a goal of developing a fE sustainable, long-term pavement management plan with objectives to evaluate current roadway infrastructure conditions, predict future maintenance and rehabilitation costs, and provide tools to track expenditures as well as provide funding strategy recommendations. This study also provides information that we previously did not have, such as an accurate inventory of the streets. Justin Brown and Spencer Maxwell of Freese and Nichols, Inc. (FNI) presented the findings of the Stephenville Pavement Management System Report. MOTION by Alan Nix, second by Doug Svien, to approve the Pavement Management Plan. MOTION CARRIED by unanimous vote. Vill. Consider 2016 Street Maintenance Program Williams explained that pavement management is the process of planning, budgeting, funding, designing, constructing, monitoring, evaluating, maintaining, and rehabilitating the pavement network to provide maximum benefits from the available funds. A pavement management system provides a set of tools and methods to assist decision - makers in finding optimum strategies for maintaining pavement in a serviceable condition over a given time period. Williams introduced City Engineer Eugene Calvert, P.E. who reported that a lot of the maintenance program goes back to the Pavement Management Plan, which gives the city the basis to move forward with this program. Calvert noted that the city maintains 87.4 miles of streets-3.0 miles of brick, 4.2 miles of concrete, and 80.2 miles of asphalt. The $1.1M program for 2016 provides for resurfacing 17.4 miles or 20% of our streets. Four streets will be rebuilt —Virginia, Pearl, Long, and Inglewood. Regular Business Meeting —May 3, 2016 Stephenville City Council IX. Consider Adopting Ordinance No. 2016-0-04 providing budget amendments for the remainder of the fiscal year beginning October 1, 2015 and ending September 30, 2016 MOTION by Doug Svien, second by Russ McDanel, to adopt Ordinance No. 2016-0-04. MOTION rA.RRIFD by unanimous vote. X. First Reading of the Draft Economic Development Incentive Policy Pat Bridges stated that he included this policy for further review and possible changes. No action is being sought. XI. Consider Adopting Ordinance No. 2016-0-05 Amending the Fee Schedule to Provide for Changes to the Water Rates MOTION by Doug Svien, second by Alan Nix, to adopt Ordinance No. 2016-0-05. MOTION CARRIED by unanimous vote. XII. Consider Adopting Ordinance No. 2016-0-06 Approving a Negotiated Settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid -Tex Division regarding the company's 2016 Rate Review Mechanism Filings MOTION by Alan Nix, second by Mark McClinton, to adopt Ordinance No. 2016-0-06. MOTION CARRIED by unanimous vote. XIII. CONSENT AGENDA MOTION by Russ McDanel, second by Mark McClinton, to approve the consent agenda. MOTION CARRIED by unanimous vote. A. Approve Minutes of April 5, 2016 Regular Council Meeting B. Approve Bid Award for City Park Parking Lot XIV. Comments by City Administrator • City employees' Relay for Life Hamburger Lunch is May 6 at the Downtown Plaza • Stephenville High School Theatre will present "Seussification of Romeo and Juliet" at the Birdsong Amphitheatre, May 12 and 13 • Summer Concert Series will begin on June 2 at Birdsong Amphitheatre • Canvass of election results will be on May 17 at a special council meeting XV. Comments by Council members Mark McClinton commended Tarleton State University for the successful Round -Up where students provided clean-up assistance to local residents. He complimented museum staff, board, and volunteers for a successful Native and Heirloom Plant Fair. He Regular Business Meeting —May 3, 2016 Stephenville City Council also commended the SHS Theatre group for a successful Zombie 5K Run on the Bosque River Trail. McClinton said that he and his wife had lots of fun. Russ McDanel reminded everyone to vote on Saturday, City Election Day. Rhett Harrison congratulated Alan Nix for being the Stephenville Empire -Tribune's "Favorite Elected Official in Erath County'. Mayor Weldon reported that as a member of the Brazos Region G Water Development Group, there are no projects planned for our county. He initiated dialogue on this board that will possibly lead to funding or assistance for some of the city's utility projects. XVI. EXECUTIVE SESSION. At 8:01 p.m., Mayor Weldon recessed the open portion of the meeting, and council went into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes, Annotated, in accordance with Sec. 551.072 Deliberations about Real Property and Sec. 551.074 Personnel Matters (a)(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee A. South 24 feet of Lot 11, Lots 12,13,14,15, and 16, Block 20, City Addition, located at 239 South Columbia Street B. Evaluation of City Attorney C. Evaluation of City Secretary D. Evaluation of City Administrator Council reconvened in open session at 9:12 p.m. XVII. Action taken on matters discussed in executive session (if necessary) XVIII. Adjourn. The meeting was adjourned at 9:12 p.m. 4wuaar okq� %Ojldon 11, Mayor ATTEST: i Cindy L. S ord, City Se ry Regular Business Meeting —May 3, 2016 Stephenville City Council MARY G. SALTARELLI Historic Preservation and Public Relations Consultant May 6, 2016 Mr. Kenny Weldon, Mayor Mr. Patrick C. Bridges, City Administrator City of Stephenville 298 W. Washington Stephenville, TX 76401 Dear Mr. Weldon and Mr. Bridges: This agreement outlines the terms and objectives of my professional engagement with the City of Stephenville. During this professional engagement, I will prepare a nomination for listing in the National Register of Historic Places for the Stephenville Downtown District, as described in the following Scope of Services. Scone of Services The Stephenville Downtown District contains the Erath County Courthouse Square, along with buildings on several surrounding blocks within the heart of the city, as deemed eligible for listing in the National Register by the Texas Historical Commission. The attached map reflects the commission's recommended district. If the number of buildings included in the district increases significantly from the attached map, than the Compensation Schedule portion of this agreement will be renegotiated. In order to achieve a completed National Register nomination the following must be accomplished: 1. Review and confirm information collected by Tarleton State University students during their 2015 inventory of historic resources in selected areas of Stephenville. 2. Research other available historical records, locate additional historic photographs, and perhaps conduct oral interviews. 3. Communicate with state officials regarding listing the district in National Register of Historic Places, perhaps scheduling a site visit. 410 Heritage Trail Granbury, TX 76048 817-573-2787 maryestellegott@sbcglobal.net National Register Nomination Letter of Agreement, p. 2 May 6, 2016 4. Prepare a bibliography regarding the history of district and its built resources. 5. Identify historic context(s), level(s) of significance, and period(s) of significance. 6. Identify contributing and non-contributing structures and prepare a comprehensive list. 7. Develop a statement of significance and write a description and narrative history of the district and its built resources. 8. Take photographs as required by National Register of Historic Places and Texas Historical Commission and label photos as appropriate. 9. Work with appropriate professionals to prepare necessary maps and site plans for the district. 10. Participate in communications with and notifications of property owners from the city and Texas Historical Commission. 11. Complete and deliver the National Register of Historic Places nomination application for the Stephenville Downtown District to the city. Deliverables Upon completion of the National Register nomination, two complete sets of the following items will be delivered to the city administrator, one for the city and one for the Texas Historical Commission. Documents and photos will be on a disc or flash drive. 1. Written statement of significance and narrative history of the district, along with architectural descriptions of its built resources, along with the completed National Register Nomination form. 2. Footnotes and bibliography identifying sources. 3. Notes of oral interviews, if applicable. 4. Historic photos and/or copies of historic documents. 5. Current photos as required by National Register of Historic Places. 6. Maps and site plans as required by National Register of Historic Places. National Register Nomination Letter of Agreement, p. 3 May 6, 2016 Schedule May 2016 through February 2017--Conduct research and prepare deliverables. March 1, 2017—Project completed and delivered to the city of Stephenville for submission to the Texas Historical Commission. Assumptions and Exclusions Professional consultant Mary Saltarelli will report to and communicate with one or two designated project managers, who are authorized to make decisions regarding the project. 2. This proposal includes attending and presenting information at two public meetings. If the number of meetings increases, than the Compensation Schedule section of this agreement will be renegotiated. 3. This proposal does not include Mary Saltarelli attending the State Board of Review meeting to present the completed application, which is not required. If the city would like Mary Saltarelli to represent the district at the review meeting, services and travel will be negotiated separately. 4. This agreement will be in effect until March 1, 2017, or until the National Register nomination for the Stephenville Downtown District is completed and delivered to the City of Stephenville, whichever date comes first. 5. Either party maybe cancel this agreement at anytime with 30 days notice. Comnensation Schedule 1. Professional consultant Mary Saltarelli will bill Stephenville once per month beginning in May 2016 for a total professional fee of $17,000. 2. In addition, bills will include any expenses associated with this project, up to a total of $2,000, including: a. preparation of maps and site plans, b. photography, c. copies made at archives, and d. travel, including mileage. 3. If the city requests additional professional services, fees will be negotiated separately. National Register Nomination Letter of Agreement, p. 4 May 6, 2016 Please indicate your acceptance of the above understanding by signing below. A copy is enclosed for your records. If your needs change, the nature of my services can be adjusted appropriately. And, if you have other special projects with which I can assist, please let me know. Sincerely, 'ram Vi ad -- Mary G. Saltarelli Accepted by: C �`s� Date: oS- 00\.. 'D-z\U