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HomeMy WebLinkAbout1990-12-04 - Regular City Council MINUTES OF REGULAR MEETING City of Stephenville - City Council TUESDAY, DECEMBER 4, 1990 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened in regular session on December 4, 1990 at 7:00 p.m. in the Council Chambers of City Hall , 354 N. Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252-17, Section 3A, V.T.C.S. , with the following members present, to wit: Mayor: George Swearingen Bob Self Mayor Pro Tem: Helen Martin Sam Taylor II Scott Evans Ray Reynolds-7:10 p.m. James L. McSwain Jim Bostic Lavinia Lohrmann Absent: None Others Attending: Don Davis City Administrator Joyce Pemberton City Secretary Randy Thomas City Attorney I : Mayor George Swearingen called the meeting to order and declared a quorum present. II. PRESENTATION OF EMPLOYEE SERVICE AWARDS Don Davis, City Administrator and Mayor George Swearingen presented Service Awards to the following employees: Name Number of Years Department Randy Moncrief 5 Police Department Joel Pack 5 Water Department Jimmy Chew 20 Fire Department Clinton Lowery 25 Finance Department III: CITIZEN REQUEST AND MATTERS BY COUNCILMEMBERS: A. Councilmember Ray Reynolds moved approval of Monday, December 24, 1990, as an additional holiday for this day. Councilmember Scott Evans seconded the motion. The motion carried UNANIMOUSLY. B. Councilmember Helen Martin moved that, as the City Council regular meeting date in January is a holiday, the meeting be moved to January 8, 1991. Councilmember Sam Taylor seconded the motion. The motion carried UNANIMOUSLY. C. Mr. Bob Pence and Mr. Ray Longoria, representatives from Freese & Nichols, Inc. , gave a status report on the Wastewater Treatment Plant Expansion project. They said the project was progressing as anticipated and, as things are going, will be completed in 1992. No Action Taken. IV: COMMITTEE REPORTS. A. Planning & Development Committee Report and Recommendation: 1. Councilmember Sam Taylor moved, seconded by Councilmember Helen Martin, to extend the agreement with United Telephone System for a period of two (2) years for material and equipment storage, also, an additional 35' x 193' parcel of land adjacent to property be - 82 - leased to United Telephone Systems. The annual rental to be $1,070.00, payable on August 15th of each year. United Telephone System shall erect a seven (7) foot .chair link fence around the additional property. The motion carried UNANIMOUSLY. B. Finance Committee Reports and Recommendations: 1. Proposed Use of Hotel/Motel Tax Revenues. Councilmember Ray Reynolds moved approval , seconded by Councilmember Sam Taylor, of $9,100.00 for the renovation of the Bosque River Stage at City Park and $1,000.00 for the City's participation in the r NAIA National Track Meet, to be funded by the Hotel/Motel Tax revenue. The motion carried UNANIMOUSLY. 2. Century Park Reservation Policies. Councilmember Helen Martin moved approval of the following fees for reservation of Century Park use: a. $100.00 per event, per day, to be charged with the complete Century Park area to be reserved. b. Use of specific equipment to be charged at the same rate currently being charged (special equipment defined as PA, tables, chairs, state, etc.). c. All facility set up and clean up to be done by P & R staff at the current rate. Councilmember Jim McSwain seconded the motion. The motion carried UNANIMOUSLY. Mayor Swearingen suggested that sign(s) be erected when someone reserves the Century Park area stating "this is reserved for the day". r , 3. City Depository Bids. Councilmember Bob Self moved, seconded by Councilmember Sam Taylor. that the Stephenville Bank & Trust Company remain the City' s deposi- tory for a one (1) year period. The motion carried UNANIMOUSLY. 4. Proposed Purchasing Procedures Manual . Councilmember Bob Self commented that this manual addresses internal controls, which was needed, very well and he is not opposed to what has been recommended and presented by the Committee. He said his concern was that this manual does not address the guidelines, with respect to out of town bidders on vehicles. He feels that before requests for bids are sent out, we should have some clear policy as to how the Council will look at it next month when ready to award those bids. City Attorney Randy Thomas suggested that the Council study this question further; let him study the Attorney General ' s Opinion and give his legal opinion. After a very lengthy discussion, Councilmember Bob Self moved, seconded by Councilmember Helen Martin; to continue this item to an unspecified later session of the Council . The motion carried UNANIMOUSLY. 1 ITEMS REMOVED FROM CONSENT AGENDA: C. BID SPECIFICATIONS: 1. Bid Specifications for three 1991 half-ton pickups 2. Bid Specifications for two police sedans V. CONSENT AGENDA: A. APPROVAL OF MINUTES for regular meeting of November 6, 1990. - 83 - B. MOVED APPROVAL of recommendation by the Planning & Zoning Commission to rezone Lot 15B, Block 139, City Addition, known as 2217 W. Washington Street, from B-2 to B-1. C. BID CONSIDERATIONS: TO AWARD BID #2512 to R & R Uniform Co. for the purchase of uni- forms for the Maintenance Departments. D. APPROVAL OF AN ORDINANCE amending the Industrial Waste Ordinance to include a surcharge. Councilmember Sam Taylor moved, seconded by Councilmember Helen Martin, to approve the Consent Agenda, with exceptions of Items C (1) (2). The motion carried UNANIMOUSLY by a roll call vote. VI. DISCUSSION OF ITEMS REMOVED FROM CONSENT AGENDA Councilmember Sam Taylor said, if he understood what Mr. Davis had said, this whole discussion about the bids, one possible alternative would be to restructure the bid specifications. If that is the case, then we need to wait to find out what this decision or solution is going to be or we will have sent out bid specifications that are no longer proper. Let' s hold off sending out bid specifications until this problem is solved. Mr. Davis advised that he felt that were two considerations; 1) the purchasing manual , which has been addressed and 2) do you want to try to expand on these specifications to include such things as maintenance, down-time, travel expense, loaner vehicles, etc? Councilmember Jim Bostic said he thought we needed to leave the bid speci- fications as they are and look at each bid individually. Councilmember Bob Self said he agreed with Mr. Bostic to some extend, but not all the way, therefore he would like more discussion in another meeting. With regard to these bid specifications, he felt that until we o� hear Mr. Thomas' legal opinion and resolve all that, then action can be taken on these bid specifications. Councilmember Bob Self moved that any action on the bid specifications for three half-ton pickups and two police sedans also be continued to a later meeting. Councilmember Ray Reynolds seconded the motion. The motion carried by the following vote: AYES: Councilmembers Bob Self, Helen Martin, Sam Taylor, Scott Evans, Ray Reynolds, Jim McSwain, Jim Bostic and Lavinia Lohrmann. NOES: Mayor George Swearingen. Councilmember Sam Taylor moved, seconded by Councilmember Helen Martin, to amend the previous motion approving the Consent Agenda to add to B(1) of the Consent Agenda a public hearing date of January 8, 1991, at the regular meeting of the City Council . The motion carried UNANIMOUSLY by a roll call vote. VII. CITY ADMINISTRATOR'S REPORT. Don Davis, City Administrator, said he would like to know if the Council would be agreeable to a work session in January. After some discussion, it was the consensus of the Council to set Monday, ^ January 14, 1991 at 5:30 p.m. , as the date and time for a City Council r `1 work session. VIII. CITY COUNCIL/CITIZEN GENERAL DISCUSSION. Councilmember Lavinia Lohrmann commented that the people in the Lockwood area are really "up in arms" about moving garbage pickup locations. Also, the Harbin Drive/Lydia area are unhappy. Mrs. Lohrmann said that she would like to voice her opinion on the two important city happenings; 1) the reception for the new Police Chief, and 2) the opening of Century Park in the City Park. Mrs. Lohrmann said she - 84 - noted that we got very nice invitations to these, and that's nice. Also, she noticed who was in attendance at these occasions. It is her feeling that, rather than spending taxpayers' money on invitations, we really en- list the help of our newspaper and both radio stations and that we really advertise such happenings to our citizens and seek the involvement of all citizens in these kinds of happenings. For instance, we could say "Come down YOUR new Police Chief" and "Come see YOUR new addition to the park" and treat those kinds of happenings in that way. Tim Lohrmann addressed the Council regarding the Capital Improvements Project. He asked if this would be a public meeting? If the public would be invited? If the Council is going to discuss Capital Improvements, he would like to remind the Council that many of these went down 4 to 1, 3 to 1, and 2 to 1 on the last bond election and he thinks it is important that, if the Council is discussing another capital improvements project election, this be made known so that the citizens can attend this meeting. He thinks it is ridiculous to consider another bond election any time soon. Mayor George Swearingen responded that the meeting would be announced. Councilmember Jim Bostic commented that since the new garbage ordinance his dumpster charge had gone from $42.00 to $59.00. He wanted to know who gets the money? Is it the City's for the landfill or the contractor or the State? Don Davis, City Administrator, responded that the Contractor is paying the City, based on the cubic yard that they are hauling to the landfill , so part of it goes to the Contractor and part of it goes to the City. Mr. Bostic said he just wanted to know where the money went. If it was going to the landfill , he would have no objections. Mayor George Swearingen commented that a lot of commercial garbage accounts are very upset about the drastic increase in the charges. IX. ADJOURNMENT. 1 There being no other business to come before the Council , Mayor Swearingen adjourned the meeting at 8:30 p.m. ATTEST: Georg wearingen, Mayor ce erberton, City Secretary r 1 - 85 -