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HomeMy WebLinkAbout1990-07-26 - Special City Council MINUTES OF SPECIAL MEETING City of Stephenville - City Council THURSDAY, JULY 26, 1990 - 5: 15 P.M. The City Council of the City of Stephenville, Texas, convened in special session on July 26, 1990 at 5: 15 p.m. in the Council Chambers of City Hall , 354 N. Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252-17, Section 3A, V.T.C.S. , with the following members present, to wit: Mayor: George Swearingen Bob Self Mayor Pro Tem: Helen Martin Sam Taylor II Scott Evans Ray Reynolds Lavinia Lohrmann Absent: Councilmembers Jim McSwain and Jim Bostic. Others Attending: Don Davis City Administrator Joyce Pemberton City Secretary Joseph Chandler City Attorney Randy Thomas Assistant City Attorney I : Mayor George Swearingen called the meeting to order and declared a quorum present. Mayor George Swearingen advised that the purpose of this meeting was to discuss with Freese & Nichols, Inc. their proposal for providing pro- fessional engineering services to the City of Stephenville for the design of the wastewater treatment plant expansion. Mr. Bob Pence and Mr. Gary Reeves, representatives of Freese & Nichols, Inc. , were present to answer questions from the Mayor and Council , espe- cially the Non-Process Improvements: a) modify existing laboratory; b) add additional office facilities; and c) add additional storage/maintenance facility. Mr. Bob Pence advised that, in making a complete proposal , they always in- cluded the "Non-Process Improvements". They may not be essential to the permit, but possibly essential to the operation of the facility. One of the items identified in the proposed Non-Process Improvements is a storage/ maintenance facility, which the City does not have, but will have to do a lot of maintenance. In answer to a question from Councilmember Bob Self, Mr. Pence advised that the above items could be done separately. The reason they were included in this proposal was that the City is seeking SRF funding, there- fore everything that can be put in one package will get the benefit of a low-interst loan. Mr. Pence also explained how they arrived at the cost of these items. Mr. Pence explained that the proposed maximum $238,000 fee for this scope of services was a "not to exceed" fee. They did not do a "percent of construction" proposal . The city staff did not want that type of proposal . Mayor Swearingen pointed out that the fee will not exceed $238,000, unless the City decides to incorporate something extra into this work. After more discussion, it was the consensus of the Mayor and City Council that they want a good, functional facility, but without any "frills". Mr. Gary Reeves offered his apologies for the lack of communications with the Council . He also committed Freese & Nichols, Inc. , their people and - 49 - resources, to meet with the Council at regular intervals to keep the Council updated on the progress of the project and/or any other infor- mation the Council might want or need. It was the consensus of the Mayor & City Council that the staff would present recommendations on the Non-Process Improvements at the September Council meeting. There being no other business to come before the Council , Mayor Swearingen adjourned the meeting at 6:00 p.m. ( 1 ATTEST: Geor wearingen, Mayo Jb'yce gemberton, City Secretary - 50 -