HomeMy WebLinkAbout1990-07-26 - Special City Council MINUTES OF SPECIAL MEETING
City of Stephenville - City Council
THURSDAY, JULY 26, 1990 - 5: 15 P.M.
The City Council of the City of Stephenville, Texas, convened in special session
on July 26, 1990 at 5: 15 p.m. in the Council Chambers of City Hall , 354 N.
Belknap, with the meeting being open to the public and notice of said meeting,
giving the date, time, place and subject thereof, having been posted as
prescribed by Article 6252-17, Section 3A, V.T.C.S. , with the following members
present, to wit:
Mayor: George Swearingen
Bob Self
Mayor Pro Tem: Helen Martin
Sam Taylor II
Scott Evans
Ray Reynolds
Lavinia Lohrmann
Absent: Councilmembers Jim McSwain and Jim Bostic.
Others Attending:
Don Davis City Administrator
Joyce Pemberton City Secretary
Joseph Chandler City Attorney
Randy Thomas Assistant City Attorney
I : Mayor George Swearingen called the meeting to order and declared a quorum
present.
Mayor George Swearingen advised that the purpose of this meeting was to
discuss with Freese & Nichols, Inc. their proposal for providing pro-
fessional engineering services to the City of Stephenville for the design
of the wastewater treatment plant expansion.
Mr. Bob Pence and Mr. Gary Reeves, representatives of Freese & Nichols,
Inc. , were present to answer questions from the Mayor and Council , espe-
cially the Non-Process Improvements: a) modify existing laboratory; b) add
additional office facilities; and c) add additional storage/maintenance
facility.
Mr. Bob Pence advised that, in making a complete proposal , they always in-
cluded the "Non-Process Improvements". They may not be essential to the
permit, but possibly essential to the operation of the facility. One of
the items identified in the proposed Non-Process Improvements is a storage/
maintenance facility, which the City does not have, but will have to do a
lot of maintenance.
In answer to a question from Councilmember Bob Self, Mr. Pence advised
that the above items could be done separately. The reason they were
included in this proposal was that the City is seeking SRF funding, there-
fore everything that can be put in one package will get the benefit of a
low-interst loan. Mr. Pence also explained how they arrived at the cost
of these items.
Mr. Pence explained that the proposed maximum $238,000 fee for this scope
of services was a "not to exceed" fee. They did not do a "percent of
construction" proposal . The city staff did not want that type of proposal .
Mayor Swearingen pointed out that the fee will not exceed $238,000, unless
the City decides to incorporate something extra into this work.
After more discussion, it was the consensus of the Mayor and City Council
that they want a good, functional facility, but without any "frills".
Mr. Gary Reeves offered his apologies for the lack of communications with
the Council . He also committed Freese & Nichols, Inc. , their people and
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resources, to meet with the Council at regular intervals to keep the
Council updated on the progress of the project and/or any other infor-
mation the Council might want or need.
It was the consensus of the Mayor & City Council that the staff would
present recommendations on the Non-Process Improvements at the September
Council meeting.
There being no other business to come before the Council , Mayor Swearingen
adjourned the meeting at 6:00 p.m.
( 1
ATTEST: Geor wearingen, Mayo
Jb'yce gemberton, City Secretary
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