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HomeMy WebLinkAbout1990-05-08 - Regular City Council MINUTES OF REGULAR MEETING City of Stephenville - City Council TUESDAY, MAY 8, 1990 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened in regular session on May 8, 1990 at 7:00 p.m. in the Council Chambers of City Hall , 354 N. Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252-17, Section 3A, V.T.C.S. , with the following members present, to wit: Mayor: George Swearingen Mayor Pro Tem: Bob Self Helen Martin Scott Evans Ray Reynolds James L. McSwain Jim Bostic Joel M. Hillin Absent: Vicki Truss Others Attending: Don Davis City Administrator Joyce Pemberton City Secretary Joseph Chandler City Attorney Randy Thomas Assistant City Attorney I : Mayor George Swearingen called the meeting to order and declared a quorum present. II : COMMUNICATIONS AND PERSONAL APPEARANCES BY CITIZENS. 90-05-096• Mr. Skip Ely, Area Meteorlogist, presented a report on the closure of the local National Weather Station. In his report Mr. Ely stated that the plans to update the equipment and technology would reduce the number of weather stations from 152 to 113, and would result in the closing of the Stephenville weather station in early spring or summer of 1994. 90-05-097• Dr. Jeremy Curtoys made a presentation of his studies and surveys as reported in the "Popular Perceptions of Leadership in A Small Texas Town". III : MATTERS BY COUNCILMEMBERS. 90-05-098• Councilmember Bob Self advised that the Council had previously received copies of the report on water conditions, Critical Area Study, Central Texas (Waco) Area. He also encouraged the Council to attend two seminars; one on Thursday night at the High School auditorium on Water Quality; the second one on May 15th at the Extension Center, will address some of the topics the above referenced study addressed and related topics. l 90-05-099: Don Davis, City Administrator, reported that in March 1990 the City of Stephenville was notified by the State Department of Highways & Public Transportation that there were some structural deficiencies on the bridge on College Farm Road. At that time, the City made an attempt to notify the residents in that area of the problem. Some barricades were erected in that area in case the City might have some liability should there be an accident or injury on the bridge. Subsequent to that time, there have been some follow-up inspections and feel that we know what needs to be done to bring the bridge up to standard. The work can be done by the City - 28 - Street Department, but the Street Department is now entering into the street maintenance programs. Therefore, Mr. Davis recommended that the bridge remain closed until such time as the street maintenance program is completed, which will probably be in August. At that time, if the Council so desires, the Street Department crews can attempt to bring that bridge up to standard. Councilmember Joel Hillin asked that the Santa Fe Railway Company be con- tacted with the request that the trains not block the only exit. Councilmember Helen Martin suggested that $10,000 of the current Street Department Budget be used for this project. Councilmember Bob Self suggested looking at contracting to get it done. He said that, basically, he felt this is a part of the street maintenance and he did not feel comfortable in putting it at at the end of program. He felt a need to look for a quicker solution. After more discussion, it was the consensus of the Council for the staff to find out what it would cost for a contractor to repair the bridge and/or go out for bids. Report back at the June 5th meeting. IV: COMMITTEE REPORTS. 90-05-100: Request For Adjustment or Waiver of Pro Rata Charges For Heritage Hills Subdivision, Phase III. Don Davis, City Administrator, reported that the developers of the Heritage Hills Subdivision have requested an adjustment on the pro rate charges to connect to the sanitary sewer line, which runs through their subdivision. Said line is a sewer outfall line which the City constructed to serve the southwest part of town. The pro rata charges, in accordance with the ordinance, amount to approximately $29,911.00 and the recommen- dation of the Planning & Development Committee is that the full pro rata be assessed to this subdivision. If the developers so choose, they could pay one-half of this pro rata charge upon approval of the final plat, �1 which would be approximately $15,000.00 and the remaining balance be paid r , within one year with no interest charge on a per lot basis. If that balance was not satisfied within that year' s time, then the remaining balance be assessed and paid with an interest of prime plus two points. Mr. James Synatzske addressed the Council stating that they did not ask for a waiver of the pro rata charges. The easement for the sewer outfall line runs through a part of Phase III of the Heritage Hills Subdivision. Mr. Synatzske advised they have 15 lots for development in Phase III. He said they would be willing to pay $100.00 per tap now for the 15 lots, as they would like the taps made before the streets are paved; then as the lots sell , the person buying the lot pay the full pro rata charge. They would let the City place a lien on the lots so that the owner would have to pay the pro rata charge before ownership could be transferred to them. They would give them that amount of adjustment off the selling price. After more discussion, Councilmember Bob Self made the motion, seconded by Councilmember Jim McSwain, to adopt the recommedations presented by the Planning & Development Committee, as listed below. Said recommendations to be drawn as a binding contract. A. Full pro-rata charge be assessed based on linear footage 1,281 L.F. x $23.35 = $29,911.35 B. Developers pay one-half of assessed pro-rata charge of $14,955.68 upon approval of Final Plat. C. Remaining balance of $14,955.67 paid within one year, with no interest, on a per lot basis. ($14,955.67 - 15 lots = $997.04 per lot). Provision to not allow transfer of property until payment is received by City. D. Remaining balance, after one year, to be assessed interest at prime rate plus 2 percent. E. If connection to sanitary sewer main is made on adjoining property, the property owner must pay full pro-rata charge prior to connection. - 29 - The motion carried by the following vote: AYES: Councilmembers Bob Self, Helen Martin, Scott Evans, Ray Reynolds, Jim McSwain, Joel Hillin, and Mayor George Swearingen. NOES: Councilmember Jim Bostic. ABSENT: Councilmember Vicki Truss. Councilmember Bob Self asked that the policies on water and sewer sales ^ outside the city limits be reviewed. r , 90-05-101: Request by Stephenville Bank & Trust Company to Extend Contract Payment Date For Kenneth Currier, Developer of the North Wedge- wood Subdivision. Don Davis, City Administrator, advised the Council that in March, 1990, the Council referred to the Planning & Development Committee a request from a local bank on behalf of Kenneth Currier for an extension of a contract with Mr. Currier to reimburse the City for expenses that the City incurred in acquiring easements for him to develop a subdivision. The Committee has met and considered this and make the following recommendations: A. City Attorney Joseph Chandler prepare a contract by the City of Stephenville with Stephenville Bank and Trust Company (copy of contract in packet) containing: 1. Pay current amount due of $7,808.43 at this time or 2. Grant extension to July 1, 1990, as requested by Stephenville Bank and Trust Company. Current amount of $7,808.43, with interest at the rate of prime rate plus 2 percent, from January 1, 1989, to be paid in full by July 1, 1990. B. Contract to require additional expenses be paid within 30 days of sta- tement submitted by City of Stephenville. r C. Contract to contain provision for 1989 property taxes on North Wedge- wood Subdivision to be paid in full plus penalty and interest. Mr. Davis advised that he had talked with the bank and they have a copy of the proposed contract and the recommendations of the Planning & Development Committee and they also understood this was to be before the Council at this time. Mr. Kenneth Currier addressed the Council stating that he knew nothing of this contract. He said he felt he should have had a copy of this contract. It was the consensus of the Mayor and Council to table this item until the May 23, 1990, council meeting. 90-05-102: Bid Recommendation on City Health Insurance. Councilmember Helen Martin made the motion, seconded by Councilmember Jim McSwain, that the bid on City Health Insurance be awarded to the low bidder, Harris Methodist, effective May 1, 1990. The motion carried UNANIMOUSLY. V: CONSENT AGENDA: (Item B-1(a) removed from the Consent Agenda at the request of Mr. Bill Oxford) . Councilmember Ray Reynolds made the motion, seconded by Councilmember Jim McSwain, to approve the Consent Agenda as follows: 90-05-103: A. APPROVAL OF MINUTES of April 3rd and April 18th, 1990, as written. B. REPORTS FROM BOARDS & COMMISSIONS: 90-05-104: 1. Approval of the Final Plat of a Replat of Lots 37 and 38, Block 15, of the River North Addition, Erath County, Texas. 90-05-105: 2. Approval of a report and resolution supporting the Airport Hazard Zoning Ordinance. - 30 - BE IT RESOLVED, that the City Council of the City of Stephenville, Texas supports the CLARK FIELD MUNICIPAL AIRPORT HAZARD ZONING ORDINANCE. AN ORDINANCE REGULATING AND RESTRICTING THE HEIGHT OF STRUCTURES AND OBJECTS OF NATURAL GROWTH, AND OTHERWISE REGULATING THE USE OF PROPERTY IN THE VICINITY OF THE CLARK FIELD MUNICIPAL AIRPORT BY CREATING THE APPROPRIATE ZONES AND ESTABLISHING THE BOUNDARIES THEREOF; PROVIDING FOR CHANGES IN THE RESTRICTIONS AND BOUNDARIES OF SUCH ZONES; DEFINING CERTAIN TERMS USED HEREIN; REFERRING TO THE CLARK FIELD MUNICIPAL AIRPORT ZONING MAY WHICH IS INCORPORATED IN I AND MADE A PART OF THE ORDINANCE; PROFIDING FOR ENFORCEMENT; ESTABLISHING A BOARD OF ADJUSTMENT; AND IMPOSING PENALTIES. This ordinance was adopted by the Stephenville-Erath County Joint Airport Zoning Board April 9, 1990, pursuant to the authority conferred by the Airport Zoning Act, Texas Local Government Code Ann. , SS241.001 et seq (Vernon 1988). C. BID CONSIDERATIONS: 90-05-106: 1. Approval of Bid #2493, low bid submitted by MNC Leasing, of $350,000 at 7.88% interest = $430,230.40 to be paid in semi-annual payments over a 5-year period, for the purpose of purchasing a fire truck, a compactor and a scraper for the landfill . 90-05-107: 2. Approval of awarding the bid to reroof the Recreation Hall to Ray Miller Construction Co. of Meridian, Texas, in the amount of $38,613. , with the excess amount of $18,000 to be funded by taking $8,000 from sales tax revenue and $10,000 from Hotel/Motel tax revenue. 90-05-108: 3. Approval of accepting the base bid on Century Park submitted by Ray Miller Construction, Inc. , for $117,900.00 less the following items: 1 1) light standards-substitute pewter for cast iron - $10,500.00 2) water fountains-substitute steel for concrete---- $ 1,925.00 3) ceiling-substitute wood ceiling for plaster------ $ 2,900.00 for a total base bid of $102,575.00, plus the following alternates: 1) No. 2-exposed aggregate concrete sidewalks--------$ 1,290.00 2) No. 4-perimeter concrete walks--------------------$ 2,500.00 The total base bid plus alternates is $106,365.00. 90-05-109: 4. Approval of awarding Bid #2496 to low bidder, Dixie Petro Chemical , in the estimated amount of $20,346.00 for the purchase of liquid chlorine and calcium hypochlorite for the Water Department. 90-05-110: 5. Approval of the bid specifications of electric motors to be used for backup at the water wells and pump stations. 90-05-111: 6. Approval of bid specifications miscellaneous replacements parts for water meters. The motion carried UNANIMOUSLY by a roll call vote. 90-05-112: ITEM B-1(a) : After some discussion, Councilmember Helen Martin made the motion, seconded by Councilmember Ray Reynolds, that the regular City Council meeting in July be set as the date, time, and place for a public hearing to consider the request to rezone, from B-1 "Neighborhood Business District" , to B-4 "Private Club District", Lot 14H, Block 14, River North Addition, known as 1815 Lingleville Road. VIII : DEPARTMENTAL REPORTS. - 31 - 90-05-113: A. Official State Highway Designation of Washington Street. Councilmember Joel Hillin made the motion, seconded by Councilmember Jim Bostic, that the State Department of Highways and Public Transportation officially designate Washington Street as Business 377. The motion carried UNANIMOUSLY. 90-05-114: B. Leasing Property at 299 N. Belknap St. (Old Lone Star Gas Building) Councilmember Jim McSwain made the motion, seconded by Councilmember Joel Hillin, to pass and approve A RESOLUTION authorizing the Mayor to execute a resolution and lease with Vance Terrell and Stephenville Bank and Trust Company for the lease of the property at 299 N. Belknap St. (Old Lone Star Gas Building) for a one-year period @ $450.00/month. (Copy attached and becoming a part of these minutes). The motion carried UNANIMOUSLY. Councilmember Helen Martin commented that the change to the agenda outline which would allow the City Council and citizens to request items to be placed on the next agenda, as approved in the Rules and Procedures amend- ments, was not listed on this agenda. Mrs. Martin said she had been asked about a request submitted by TSU regarding speed limits around the University. She said she had been advised this had been given to the Traffic Study Committee. Mrs. Martin also asked that the reorganization of the Capital Improvements Committee be put on the June agenda for discussion. IX: CANVASS OF THE ELECTION RETURNS AND DECLARATION OF RESULTS: 90-05-115• Mayor George Swearingen appointed Councilmembers Scott Evans, Jim McSwain, /1 and Ray Reynolds as a committee to canvass the returns of a City General Election held on May 5, 1990, with Scott Evans to preside as chairman. Mr. Evans reported the following results: MAYOR: Eugene L. "Gene" Boone 879 George Swearingen 1,148 CITY COUNCIL, PLACE 2: Helen Martin 1,134 Barbara Schmidt 868 CITY COUNCIL, PLACE 4 Sam Taylor II 1,056 Vicki L. Truss 949 CITY COUNCIL, PLACE 6: Jim Bostic 1,097 W. G. "Bill " Brede 856 CITY COUNCIL, PLACE 8: Lavinia Lohrmann 1,114 - 32 - Joel M. Hillin 889 PROPOSTION I• FOR 737 AGAINST 1,246 PROPOSTION II• FOR 1,307 AGAINST 662 Councilmember Joel Hillin made the motion, seconded by Councilmember Jim McSwain, to accept and approve the canvass of the election returns as sub- mitted by the Canvassing Committee. The motion carried UNANIMOUSLY. X. There being no other business to come before the Council at this time, Mayor George Swearingen adjourned the meeting at 9:20 P.M. ATTEST: Mayor eorge Swearinge ce emberton, City Secretary 1 - 33 -