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HomeMy WebLinkAbout1990-01-09 - Regular City Council MINUTES OF REGULAR MEETING City of Stephenville - City Council TUESDAY, JANUARY 9, 1990 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened in regular session on January 9, 1990 at 7:00 p.m. in the Council Chambers of City Hall , 354 N. Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252-17, Section 3A, V.T.C.S. , with the following members present, to wit: Mayor: George Swearingen Mayor Pro Tem: Bob Self Helen Martin Vicki L. Truss Scott Evans Ray Reynolds James L. McSwain Jim Bostic Joel M. Hillin Absent: None Others Attending: Don Davis City Administrator Charlene Young Director of Finance Joyce Pemberton City Secretary Joseph Chandler City Attorney Randy Thomas Assistant City Attorney Mayor George Swearingen called the meeting to order and declared a quorum pre- sent. ITEM II : COMMUNICATIONS AND PERSONAL APPEARANCES BY CITIZENS. 90-01-001: Mr. Billy Mobley, Executive Director of the Chamber of Commerce, presented the Chamber' s annual report and the 1990 budget request in the amount of $16,800.00. Councilmember Ray Reynolds made the motion, seconded by Councilmember Vicki Truss, to approve the budget as presented. The motion carried UNANIMOUSLY. 90-01-002: Mrs. Connie Birdsong presented the Fine Arts Council ' s annual report and budget request. Councilmember Helen Martin made the motion, seconded by Councilmember Joel Hillin, to approve the budget as presented. The motion carried UNANIMOUSLY. 90-01-003: Dr. Jeremy Curtoys presented a report on a state and local government class sur- vey. No action was taken. ITEM III : MATTERS BY COUNCILMEMBERS. 90-01-004: Councilmember Joel Hillin made a motion, seconded by Councilmember Councilmember Ray Reynolds, to order a City General Election for May 5, 1990, for the purpose - 1 - of electing four (4) councilmembers and a mayor. The motion carried UNANIMOUSLY. 90-01-005: Councilmember Bob Self, Chairman of the Personnel Committee, reported the Personnel Committee recommends that the proposition of the police officers' salary be placed on the ballot at the May 5th general election, so that the issue can be decided by a vote of the people. The Committee feels this issue should be determined by a majority vote, because of its significant impact on the City' s budget, and consequently the city tax rate. Mr. Self said the salaries, as specified in the petition, will cost the citizens of Stephenville an additional $140,000.00 per year. In order to fund this increase, the tax rate would have to be increased by 3.7t or 7.88%. Councilmember Bob Self made the motion, seconded by Councilmember Jim McSwain, that the proposition of the police officers' salary be placed on the ballot of the City General Election on May 5, 1990. 90-01-006: Councilmember Helen Martin asked the Council to consider an additional article to the Council ' s Rules & Procedures that would allow discussion, either by coun- cilmembers or citizens, without action, at the end of council meetings. Said items would be unrelated to those items on that meeting' s agenda and, if per- tinent, could be placed on the next agenda. After some discussion, Mayor George Swearingen, with the consent of the Council , assigned this item to the Planning & Development Committee for study and recom- mendations. Councilmembers with any suggested changes to the Council ' s Rules & Procedures were asked to have said suggestions to the Committee by January 31, 1990. 90-01-007: Don Davis, City Administrator, advised the Council that the Stephenville Industrial Development Corporation had been contacted by a prospective industry to issue $2 million dollars of Industrial Revenue Bonds for the construction of a plant in Erath County. In considering this request, it was determined that the terms of office of the Board of Directors (appointed by the City Council ) of the Industrial Development Corporation have expired. Bond counsel for the Issurer recommended that the Board be reappointed retroactive to the end of their term. Councilmember Helen Martin made the motion, seconded by Councilmember Joel Hillin, that Bill Corbin, Jim Chambers, Billy Mobley, Perry Elliott, Dorothy Watkins, Bill Nix, and James E. Young be appointed as the Stephenville Industrial Development Corporation Board of Directors for a six (6) year term, retroactive to July 1, 1986. The motion carried UNANIMOUSLY. ITEM IV: COMMITTEE REPORTS 90-01-008: Dr. W. 0. Trogdon, Chairman of the Planning & Zoning Commission, addressed the Council stating that following review of the requests regarding zoning classifi- cations for Registered Family Home Child Care and the City of Stephenville Zoning Ordinance definition of Child Care Facility, the Planning & Zoning Commission makes the following recommendations: 1. The Planning & Zoning Commission recommends the request to amend the City of Stephenville Zoning Ordinance, by changing a Registered Family Home (six or less children plus six or less siblings after school hours) from a Conditional Use (special use permit required) in the R-1-Si ngl e Family Dwelling District to a Primary Use in the R-1-Single Family Dwelling District, be denied. 2. The Planning & Zoning Commission further recommends the request to amend the City of Stephenville Zoning Ordinance definition of "Child Care - 2 - Facility" to allow a greater number of children to be kept by an indivi- dual and not be controlled by zoning regulations, be denied. Councilmember Jim McSwain made the motion, seconded by Councilmember Helen Martin, that the City Council uphold the above recommendations of the Planning & Zoning Commission. Also that enforcement of the ordinance be delayed for30 days. The motion carried by the following vote: AYES: Councilmembers Joel Hillin, Jim McSwain, Ray Reynolds, Scott Evans, Helen Martin, and Bob Self. NOES: Councilmembers Jim Bostic, Vicki Truss and Mayor George Swearingen. ITEM V: CONSENT AGENDA (Items C-(2) , (4) , (5) , and (6) removed from Consent Agenda) . 90-01-009: The Council voted unanimously to approve the minutes of the City Council meetings held on November 21st, December 5th, and December 12th, 1989, as written. 90-01-010: The Council voted unanimously to accept the Planning & Zoning Commission' s annual report for 1989 as presented. 90-01-011: The Council voted unanimously to approve the water pump repair specifications as presented. 90-01-012: The Council voted unanimously to approve the new specifications for janitorial services as presented. 90-01-013: The Council voted unanimously to award Bid #2481 (3 special purpose auto- mobiles for Police Department) to Wayne Blue Ford Co. , in the amount of $37,875. 90-01-014: The Council voted unanimously to award Bid #2482 (Fire Marshal ' s vehicle) to Bruner Chevrolet Co. , in the amount of $13,767. 90-01-015: (Item C-2-Janitorial Services) Councilmember Bob Self commented that he did not understand why it was recom- mended that Bid #2478, for janitorial services, be rejected. Don Davis, City Administrator, advised that the bids exceeded the budget alloca- tions in both instances and some conflicts with the Fair Labor Standards Act. ( 1 Councilmember Bob Self made the motion, seconded by Councilmember Helen Martin, that the Council accept the recommendation that all bids for janitorial services be rejected. The motion carried UNANIMOUSLY. 90-01-016: (Item C-4-Fire Truck Chassis) Councilmember Scott Evans commented that, in going through the bids, he noticed that in one instance staff recommended accepting a bid from an out of town vendor. In looking at the bids, a local vendor was, what he considered, very close. The local vendor was about 1.5% higher. He said that he felt that, in light of the - 3 - Chamber's efforts with their "Shop Stephenville - Save" campaign and take into consideration that the local vendors pay local taxes - they employ local people - they contribute to the University, schools, etc, there should be some way to give local bidders an edge up over out of town bidders. He said this should be considered not only on vehicles but anything the City buys. He said he felt that in the whole purchasing process, some provision should be made for local vendors having some sort of advantage. In this case, the local vendor should have a 5% advantage over the out of town bidder. Councilmember Ray Reynolds commented that the whole bidding process was to get competitive bids on everything. If bids are to be sent to out of town vendors and they know they are not going to get the bid, are their bids going to be competitive? Should it be part of the bid specifications, that they have to beat the local vendors by 5%? He said he agreed with Mr. Evans, but does not know the answer. Councilmember Bob Self commented that in times past we did not get bids from out of town vendors for whatever reasons. In discussion of this practice, he had been told that the local vendors, who are the ones paying taxes, should be the ones to cut the very best deal - the best deal you could get anywhere regardless of who you wrote to submit a bid because it is their tax dollars being spent, therefore, they should bend over backwards to give you the best deal . Mayor George Swearingen commented that he went along with Mr. Evans, to an extent, but most people would drive to Hamilton to save $500.00. He felt the local vendor should be able to offer the same item for the same amount. The low bid is the low bid. It is tax money being spent and the Council should go with the low bid. Councilmember Bob Self made the motion, seconded by Councilmember Helen Martin, that Bid #2483, for a fire truck chassis, be awarded to Bruner Chevrolet Co. in the amount of $17,513.00. The motion carried UNANIMOUSLY. 90-01-017: (Item C-S-Medium duty truck w/dump body) Councilmember Jim Bostic made the motion, seconded by Councilmember Jim McSwain, that Bid #2479, for a medium duty truck with dump body, be awarded to the low bidder, Tatum-Schoen Motor Co. in the amount of $24,810.00. The motion did not carry by the following vote: AYES: Councilmembers Jim Bostic, Jim McSwain, and Mayor George Swearingen. NOES: Councilmembers Bob Self, Helen Martin, Scott Evans, and Ray Reynolds ABSTAIN: Councilmembers Vicki Truss and Joel Hillin. Councilmember Scott Evans made the motion, seconded by Councilmember Ray Reynolds, to award Bid #2479, for a medium duty truck with dump body, to Bruner Chevrolet Co. , in the amount of $25,158.00. The motion carried by the following vote: AYES: Councilmembers Bob Self, Helen Martin, Scott Evans, Joel Hillin, and Ray Reynolds. NOES: Councilmembers Jim Bostic, Jim McSwain, and Mayor George Swearingen. ABSTAIN: Councilmember Vicki Truss. Councilmember Jim McSwain requested that before any more bids are brought before /1 the Council for consideration that some definite standard they are going to use ( to say "yes" or "no" on be in place. 90-01-018: (Item C-6- 1� ton full size pickup) Councilmember Jim Bostic made the motion, seconded by Councilmember Jim McSwain, to accept the low bid of $10,641.24 from Tatum-Schoen Motor Co. The motion did not carry by the following vote: AYES: Councilmembers Joel Hillin, Jim Bostic, Jim McSwain, and Mayor George Swearingen. - 4 - NOES: Councilmembers Ray Reynolds, Scott Evans, Helen Martin, and Bob Self. ABSTAIN: Councilmember Vicki Truss. Councilmember Ray Reynolds made the motion, seconded by Councilmember Scott Evans, to accept the bid of $11,263.82 from Bruner Chevrolet Co. for the purchase of one (1) �i ton full size pickup. The motion carried by the following vote: AYES: Councilmembers Joel Hillin, Ray Reynolds, Scott Evans, Helen Martin, and Bob Self. NOES: Councilmembers Jim Bostic, Jim McSwain, and Mayor George Swearingen. ABSTAIN: Councilmember Vicki Truss. 90-01-019: Don Davis, City Administrator, advised that Mr. Lawrence Hancock has requested a renewal of his contract to purchase wastewater from the City' s wastewater treatment plant out of the Bosque River. Also that Mr. Hancock' s contract does not expire until April , 1990. Mayor George Swearingen, with the consent of the Council , assigned this item to the Water Planning Committee. 90-01-020: Don Davis, City Administrator, advised the Council that as of two years ago, the City Council established a charge of $4.00 per copy for accident reports issued by the Police Department. As per a letter from City Attorney Chandler, we can only charge for our actual cost of producing said reports. A study by the Police Department reflects the actual costs are approximately $1.00 per copy. Mr. Davis said he recommended that the policy be changed and that the Police and Fire Department be authorized to charge $1.00 per page for their reports. Also, that these fees be reviewed annually by staff and adjusted administratively. Councilmember Jim McSwain made the motion, seconded by Councilmember Helen Martin, that the present charges be changed to meet the recommendations of the City Administrator. The motion carried UNANIMOUSLY. There being no other business to come before the Council , Mayor George Swearingen adjourned the meeting at 9: 10 p.m. E I : Georg eari ge, Mayor L4 �L -J�'p J e emberton, City Secretary - 5 - . ORDER OF GENERAL ELECTION FOR CITY OF STEPHENVILLE, TEXAS An election is hereby ordered to be held on May 6, 1990, for the purpose of electing: One (1) Mayor Four (4) Councilmembers Absentee voting by personal appearance will be conducted each weekday at: t City Hall 354 N. Belknap St. Stephenville, Texas between the hours of 8:30 a.m. and 5:00 p.m. beginning on April 16, 1990 and ending on May 1, 1990. Applications for ballot by mail shall be mailed to: Joyce Pemberton 354 N. Belknap St. Stephenville, TX 76401 Applications for ballots by mail must be received no later than the close of business on April 27, 1990. Issued this the 9th day of January, 1590. org wear ngen, Mayolr- ORDEN DE ELECCION PARA CIUDAD STEPHENVILLE, TEXAS Por la presente se ordena que se llevara a cabo una eleccion el 6 de mayo 1990 con el propositio de: Uno Alcalde curato (4) concejal La votacion en ausencia en persona se llevara a cabo de lanes a viernes en Ciduad Edificio 354 N. Belknap St. Stephenville, Texas entre las 8:30 a.m. de la manana y las 5:00 p.m. de la tarde empezando el 16 de abril , 1990 y terminando el 1 de mayo, 1990. Las solicitudes para boletas que se votaran en ausencia [ or correo deberan envi- sarse a: Joyce Pemberton (Nombre del Secretario de la Votacion En Ausencia) 354 N. Belknap St. Direccion) Stephenville, Texas 76401 Ciudad Zona Postal Las solicitudes para boletas que se votaran en ausencia ` )r correo deberan reci- birse para el fin de las horas de negocio el 27 de abril , 1990. Emitida este dia 9 de enero, 1990. 0 wclringen, calde