HomeMy WebLinkAbout2021-12-07 - Regular City Council -
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REGULAR CITY COUNCIL MEETING
City Hall Council Chambers, 298 West Washington Street
Tuesday, December 07, 2021 at 5:30 PM
MINUTES
The City Council of the City of Stephenville, Texas, convened on Tuesday, December 7, 2021, in the City Hall
Council Chambers, for the purpose of a Regular City Council Meeting, with the meeting being open to the public
and notice of said meeting,giving the date, time, place and subject thereof, having been posted as prescribed by
Chapter 551, Government Code,Vernon's Texas Codes Annotated, with the following members present,to wit:
COUNCIL PRESENT: Mayor Doug Svien
Council Member LeAnn Durfey
Council Member Justin Haschke
Council Member Daron Trussell
Council Member Brady Pendleton
Council Member Ricky Thurman
Council Member Alan Nix
Council Member Gerald Cook
Mayor Pro Tem Brandon Huckabee
COUNCIL ABSENT:
OTHERS ATTENDING: Allen Barnes,City Manager
Randy Thomas, City Attorney
Staci King, City Secretary
CALL TO ORDER
Mayor Svien called the meeting to order at 5:30 p.m.
PLEDGES OF ALLEGIANCE
Council member Brady Pendleton led the Pledges of Allegiance.
INVOCATION
Paul McQuerry,Valley Grove Baptist Church,gave the invocation.
PRESENTATIONS AND RECOGNITIONS
1. Donation Presentation by Keep Stephenville Beautiful
Members of Keep Stephenville Beautiful presented the Stephenville Parks and Recreation Department
with a donation of$7,000 to be used for the all-inclusive playground.
Members present were Jill Burke,Metta Collier, Pam Littleton,Stephanie Elliot, Misty Elliott,and Council
member Daron Trussell.
Regular City Council Meeting Minutes—December 07, 2021 Page / 1
CITIZENS GENERAL DISCUSSION
._ No one came forward to address the council.
REGULAR AGENDA
2. Consider Initiation of the Abandonment of an 8-foot Alleyway Located in Block 8 of the City Addition
of the City of Stephenville
Allen Barnes, City Manager, explained to council that this alleyway was not needed for any municipal
purposes,therefore staff was requesting the abandonment.
MOTION by Alan Nix, second by Daron Trussell, to approve Resolution No. 2021-R-24, initiating the
abandonment of an 8-foot alleyway in Block 8 of the City Addition of the City of Stephenville. MOTION
CARRIED by unanimous vote.
3. Consider Award of the Airport Pump Station Expansion Project to Red River Construction Company
MOTION by Alan Nix, second by Brady Pendleton, to approve a contract with Red River Construction
Company for the Airport Pump Station Expansion Project in the amount of $3,797,061.51. MOTION
CARRIED by unanimous vote.
PLANNING AND ZONING COMMISSION
Steve Killen, Director of Development Services
4. PUBLIC HEARING
Case No.: SV2021-006
Applicant is Requesting a Waiver from the City of Stephenville Code of Ordinances Section 155.6.11
— —Sidewalks at 331 Choctaw, Parcel No. R34558, being Lot 4 of the Trotter Addition to the City of
Stephenville, Erath County,Texas
Steve Killen, Director of Development Services, briefed the council on the request. On November 17,
2021,the Planning and Zoning Commission met and voted 3-3 to approve the waiver,which is forwarded
to the Council as a recommendation to deny the request under Chapter 154.20.2.K.3.
Mayor Svien opened the public hearing.
Laura Carey, 221 Choctaw, spoke in opposition to the waivers due to flooding in the neighborhood.
Vince Daddio, developer, and Calvin Maynard, owner, spoke in favor of waivers SV2021-006 through
SV2021-010.
Mayor Svien closed the public hearing.
4. Consider Approval of a Waiver from the City of Stephenville Code of Ordinances Section 155.6.11
—Sidewalks at 331 Choctaw, Parcel No. R34558, being Lot 4 of the Trotter Addition to the City of
Stephenville, Erath County,Texas
MOTION by Ricky Thurman, second by Daron Trussell,to approve SV2021-006. MOTION FAILED by the
following votes:
Ayes: Daron Trussell, Ricky Thurman, Brandon Huckabee
Noes: LeAnn Durfey,Justin Haschke, Brady Pendleton,Alan Nix, Gerald Cook
6. PUBLIC HEARING
Case No.: SV2021-007
Applicant is requesting a Waiver from the City of Stephenville Code of Ordinances Section 155.6.11
—Sidewalks to be constructed at 250 S. Dale, Parcel No. R77244, being Lot 3 of the Trotter Addition
to the City of Stephenville, Erath County,Texas.
Regular City Council Meeting Minutes—December 07,2021 Page 12
Steve Killen, Director of Development Services, briefed the council on the request. On November 17,
2021,the Planning and Zoning Commission met and voted 4-2 to recommend denial of the waiver.
Mayor Svien opened the public hearing.
No additional comments were made.
Mayor Svien closed the public hearing.
7. Consider Approval of a Waiver from the City of Stephenville Code of Ordinances Section 155.6.11
—Sidewalks to be constructed at 250 S. Dale, Parcel No. R77244, being Lot 3 of the Trotter Addition
to the City of Stephenville, Erath County,Texas.
MOTION by Alan Nix, second by Gerald Cook,to deny Case No. SV2021-007. MOTION FAILED.
MOTION by Daron Trussell, second by Brandon Huckabee, to approve Case No. SV2021-007. MOTION
CARRIED by the following votes:
Ayes: Daron Trussell, Brady Pendleton, Ricky Thurman, Gerald Cook, Brandon Huckabee
Noes: LeAnn Durfey,Justin Haschke,Alan Nix
8. PUBLIC HEARING
Case No.: SV2021-008
Applicant is requesting a Waiver from the City of Stephenville Code of Ordinances Section
155.6.04.M(1) -Curb and Gutter Options to be constructed at 250 S. Dale, Parcel No. R77244, being
Lot 3 of the Trotter Addition to the City of Stephenville, Erath County,Texas
Steve Killen, Director of Development Services, briefed the council on the request. On November 17,
2021,the Planning and Zoning Commission met and voted 4-2 to recommend denial of the waiver.
Mayor Svien opened the public hearing.
No additional comments were made.
Mayor Svien closed the public hearing.
9. Consider Approval of a Waiver from the City of Stephenville Code of Ordinances Section 155.6.04.M(1)
-Curb and Gutter Options to be constructed at 250 S. Dale, Parcel No. R77244, being Lot 3 of the
Trotter Addition to the City of Stephenville, Erath County,Texas
MOTION by Ricky Thurman, second by LeAnn Durfey, to deny Case No. SV2021-008. MOTION CARRIED
by unanimous vote.
10. PUBLIC HEARING
Case No.: SV2021-009
Applicant is requesting a Waiver from the City of Stephenville Code of Ordinances Section 155.6.11
—Sidewalks at 244 S. Dale, Parcel No. R77243, being Lot 2 of the Trotter Addition to the City of
Stephenville, Erath County,Texas
Steve Killen, Director of Development Services, briefed the council on the request. On November 17,
2021,the Planning and Zoning Commission met and voted 4-2 to recommend denial of the waiver.
Mayor Svien opened the public hearing.
No additional comments were made.
Mayor Svien closed the public hearing.
Regular City Council Meeting Minutes—December 07, 2021 Page 13
11. Consider Approval of a Waiver from the City of Stephenville Code of Ordinances Section 155.6.11
—Sidewalks at 244 S. Dale, Parcel No. R77243, being Lot 2 of the Trotter Addition to the City of
Stephenville, Erath County,Texas
MOTION by Brady Pendleton, second by Ricky Thurman, to approve Case No. SV2021-009. MOTION
CARRIED with Alan Nix casting a dissenting vote.
12. PUBLIC HEARING
Case No.: SV2021-010
Applicant is requesting a Waiver from the City of Stephenville Code of Ordinances,Section
155.6.04.M.1 —Curb and Gutter Options, to be constructed at 244 S. Dale, Parcel R77243, being Lot 2
of the Trotter Addition to the City of Stephenville, Erath County,Texas
Steve Killen, Director of Development Services, briefed the council on the request. On November 17,
2021, the Planning and Zoning Commission met and voted 4-2 to recommend denial of the waiver.
Mayor Svien opened the public hearing.
No additional comments were made.
Mayor Svien closed the public hearing.
13. Consider Approval of a Waiver from the City of Stephenville Code of Ordinances,Section 155.6.04.M.1
—Curb and Gutter Options,to be constructed at 244 S. Dale, Parcel R77243, being Lot 2 of the Trotter
Addition to the City of Stephenville, Erath County,Texas
MOTION by Ricky Thurman, second by Gerald Cook, to deny Case No. SV2021-010. MOTION CARRIED
by unanimous vote.
14. PUBLIC HEARING
Case No.: FP2021-001
Applicant is Requesting Approval of a Final Plat for the Following Properties Located at 2241 W
Tarleton in the City of Stephenville, Erath County, Texas: Parcel No. R30333, being Lot 8E, Block 139
of City Addition; Parcel No. R30330, being Lot 2, Block 3, of the Kaylie Subdivision; Parcel No. R73194,
being Lot 1, Block 3, of the Kaylie Subdivision
This item was removed from the agenda.
15. Consider Approval of a Final Plat for the Following Properties Located at 2241 W Tarleton in the City
of Stephenville,Erath County,Texas:Parcel No.R30333,being Lot 8E,Block 139 of City Addition;Parcel
No. R30330, being Lot 2, Block 3,of the Kaylie Subdivision; Parcel No. R73194, being Lot 1, Block 3, of
the Kaylie Subdivision
This item was removed from the agenda.
16. PUBLIC HEARING
Case No.: RZ2021-018
Applicant is Requesting a Rezone of the Property Located at located at 683 W. Tarleton, Parcel
No. R29685, being Block 3, Lots 1B and 2B (parts of), and Lot 12 of the Park Place Addition and Block
69 Lot 4B(part of)of the City Addition of the City of Stephenville, Erath County,Texas,from Retail and
Commercial Business District(B-2)to Single Family Residential District(R-1)
Steve Killen, Director of Development Services, briefed the council on the request. On November 17,
2021, the Planning and Zoning Commission met and voted unanimously to recommend approval of the
rezone request.
Mayor Svien opened the public hearing.
Regular City Council Meeting Minutes—December 07, 2021 Page 4
No one came forward to speak in favor of or opposition to the rezone request.
Mayor Svien closed the public hearing.
17. Consider Approval of an Ordinance Rezoning the Property Located at located at 683 W. Tarleton,
Parcel No. R29685, being Block 3, Lots 1B and 2B(parts of),and Lot 12 of the Park Place Addition and
Block 69 Lot 4B (part of) of the City Addition of the City of Stephenville, Erath County, Texas, from
Retail and Commercial Business District(B-2)to Single Family Residential District(R-1)
MOTION by Brady Pendleton, second by Justin Haschke, to approve Ordinance No. 2021-0-41 rezoning
the property located at 683 W. Tarleton from Retail and Commercial Business District (B-2) to Single
Family Residential District(R-1). MOTION CARRIED by unanimous vote.
18. PUBLIC HEARING
Case Nos.: PD2021-003, 2021-004 and 2021-005
Applicant is Requesting a Rezone of the Following Properties Located in the City of Stephenville, Erath
County, Texas, from Retail and Commercial Business District (B-2) to Planned Development District
(PD):817 W. Washington, Parcel No. 29583, being Block 62, Lots 6A,7, 14(part of), and 17 of the City
Addition; 855 and 865 W. Washington, Parcel No. R29581, being Block 62, Lots 4, 5 (part of), and 6B)
of the City Addition;873 W.Washington, Parcel No. R29580, being Block 62, Lot 3 of the City Addition
Steve Killen, Director of Development Services, briefed the council on the request. On November 17,
2021, the Planning and Zoning Commission met and voted 5-1 to recommend approval of the rezone.
Mayor Svien opened the public hearing.
Reese Flannigan spoke in favor of the rezone on behalf of Troy Kunkel, owner.
"" Mayor Svien closed the public hearing.
19. Consider Approval of an Ordinance Rezoning the Following Properties Located in the City of
Stephenville, Erath County, Texas, from Retail and Commercial Business District (B-2) to Planned
Development District(PD):817 W. Washington, Parcel No. 29583, being Block 62, Lots 6A, 7, 14(part
of), and 17 of the City Addition;855 and 865 W. Washington, Parcel No. R29581, being Block 62, Lots
4,5(part of),and 6B)of the City Addition;873 W. Washington, Parcel No. R29580, being Block 62, Lot
3 of the City Addition
MOTION by Brandon Huckabee, second by Justin Haschke, to approve Ordinance No. 2021-0-42
rezoning 817, 855, 865, and 873 W. Washington from Retail and Commercial Business District (B-2) to
Planned Development District (PD). MOTION CARRIED by unanimous vote.
TOURISM AND VISITORS BUREAU COMMITTEE
LeAnn Durfey, Chair
20. Tourism and Visitors Bureau Committee Report
LeAnn Durfey, chair,gave the committee report.
21. Consider Approval of a Request for Hotel Occupancy Tax Funds for the Buckle& Bugs Festival
MOTION by LeAnn Durfey, second by Daron Trussell, to approve the request for Hotel Occupancy Tax
Funds for the Buckle& Bugs Festival in the amount of$25,000. MOTION CARRIED by unanimous vote.
PUBLIC WORKS COMMITTEE
Alan Nix,Chair
22. Committee Report-November 16, 2021
Alan Nix, chair,gave the committee report.
Regular City Council Meeting Minutes—December 07, 2021 Page l 5
23. Consider Approval of a Professional Services Agreement for the FY 2021-2022 Sanitary Sewer Basin 1
Evaluation Survey
Motion by Alan Nix, second by Gerald Cook,to approve a Professional Services Agreement with Pipeline
Analysis, LLC to perform an evaluation of Sanitary Sewer Basin 1. MOTION CARRIED by unanimous vote.
PUBLIC HEALTH AND SAFETY COMMITTEE
Brady Pendleton, Chair
24. Committee Report- November 16, 2021
Brady Pendleton, chair,gave the committee report.
NOMINATIONS COMMITTEE
Gerald Cook, Chair
25. Nominations Committee Report
Gerald Cook, chair, gave the committee report.
26. Consider Approval of an Ordinance Amending the City of Stephenville Code of Ordinances,Chapter
32,Article I,Section 32.01 Airport Advisory Board—Membership
Mr. Cook explained that it was the desire of the Nominations Committee to amend the membership
requirements for the Airport Advisory Board to allow for four of the seven members to reside outside
the corporate limits of the City; members would still be required to reside in Erath County.
MOTION by Gerald Cook, second by Alan Nix, to approve Ordinance No. 2021-0-43 as presented.
MOTION CARRIED by unanimous vote.
27. Consider Approval of Appointments to Citizen Boards and Commissions
MOTIN by Gerald Cook, second by Alan Nix, to make the following appointments to Citizen Boards and
Commissions:
Planning&Zoning Commission
Place 2 Justin Allison
Place 4 Mary Beach McGuire
Place 6 Brian Lesley
Alt. 1 Tom Hines
Alt. 2 Cory Jenkins
Board of Adjustment
Place 2 Ben Tackett
Place 4 Moumin Quazi
Place 5 Kelijon Nance
Stephenville Type B Economic Development Authority (SEDA) Board of Directors
Place 2 Malcolm Cross
Place 4 Lori Beaty
Place 6 Chris Gifford
Tourism and Visitors Bureau Advisory Board
Place 2 Phil Greer
Place 4 Austin Hubbard
Place 6 Michael Brown
Regular City Council Meeting Minutes—December 07, 2021 Page / 6
Parks&Recreation Advisory Board
Place 2 Lindsey Laurent
Place 4 Jill McAngus
Place 6 Josh Raymond
Senior Citizen Advisory Board
Place 2 Elizabeth Johnson
Place 4 Jan Smith
Place 6 Dana Worrell
Library Advisory Board
Place 2 Darla Fent
Place 4 Katy Eichenberg
Place 5 Katherine Quinnell
Place 6 Katherine Smith
Main Street Advisory Board
Place 2 Jeffrey Hamilton
Place 4 Kelly Suit
Place 6 Rita Cook
Airport Advisory Board
Place 2 Brandon Greenhaw
Place 4 Austin Brown
Place 6 Hardy Hampton
Professional Trade Boards
All sitting members of the trade boards are reappointed with the exception of Seth Moore and Mike
Walker.Jarrod Hancock is appointed to Place 4 on the Electrical Board.
MOTION CARRIED by unanimous vote.
FINANCE COMMITTEE
Justin Haschke, Chair
28. Committee Report- November 16,2021
Justin Haschke, chair,gave the committee report.
29. Consider Approval of the System Purchase Agreement/Pricing Summary between the City of
Stephenville and L3Harris Technologies, Inc.
MOTION by Justin Haschke, second by Ricky Thurman, to approve Resolution No. 2021-0-25 entering
into a financing agreement with Government Capital Corporation for the purchase of a public safety
communication system and related equipment. MOTION CARRIED by unanimous vote.
FINANCIAL REPORTS
30. Monthly Budget Report for the Period Ending October 31,2021
__ Monica Harris, Director of Finance, gave the following report:
In reviewing the financial statements ending October 31, 2021, the financial indicators are as or better
than anticipated.
Regular City Council Meeting Minutes—December 07,2021 Page / 7
Property Tax - We received $453K in property taxes in the month of October, resulting in $113K or
33.55% increase over funds collected last October. The amount collected is 6.68% of budget, which is
2.17% more than anticipated.
Sales Tax-We received $695K in sales tax in October, resulting in $66K or 10.52% more than the funds
collected last October.The amount collected is 9.49% of the $7.3 million budgeted, which is about 1%
higher than anticipated.
Revenue (Budgetary comparison) - The target budget for operating revenue is $2.04 million. We
received $2.5 million in revenue fiscal year to date, resulting in $470K over the target budget due to
property taxes, sales taxes, service charges, and sale of equipment.
Expenditures (Budgetary comparison) - The target budget for operating expenditures is $2.2 million.
We expended $1.7 million fiscal year to date, resulting in $546K under the target budget.
Revenue(Prior year comparison)-Operating revenue received last year was$2 million as compared to
the current year's $2.5 million, resulting in a $512K increase due to property tax, sales taxes, franchise
taxes, service charges, and sale of equipment.
Expenditures(Prior year comparison)- Operating expenditures last year were $2 million as compared
to the current year's$1.7 million, resulting in a $343K decrease, of which $260K relates to repair of the
public safety building in the prior year.
STEPHENVILLE ECONOMIC DEVELOPMENT AUTHORITY REPORT
Jeff Sandford, Executive Director
_. This item was removed from the agenda.
CONSENT AGENDA
31. Approval of Minutes-Regular City Council Meeting-November 2, 2021
32. Approval of Minutes-Special City Council Meeting-November 9, 2021
33. Approval of Minutes-Special City Council Meeting-November 16, 2021
34. Approval of Interlocal Agreement for Cooperative Purchasing Program
35. Approval of Emergency Management Plan Update
36. Approval of Resolution No. 2021-R-26 Accepting the GLO Groesbeck Drainage Improvements Project
MOTION by Brady Pendleton, second by Ricky Thurman, to approve the consent agenda as presented.
MOTION CARRIED by unanimous vote.
COMMENTS BY CITY MANAGER
• City offices will be closed Friday, December 10 from 11-1 for the city-wide employee Christmas lunch
and awards ceremony.
• City offices will be closed Thursday and Friday, December 23-24 for the Christmas Holiday.
• City offices will be closed Friday, December 31 for New Year's Eve.
• Regular City Council Meeting—Tuesday,January 4, 2022
COMMENTS BY COUNCIL MEMBERS
- LeAnn Durfey thanked everyone that worked to get the downtown area into the Christmas spirit with decorations
and events.
Justin Haschke thanked Julie Lowrance and Julie Smith for their work on the Christmas parade, as well as the
efforts of everyone involved in making downtown look festive. He thanked Erath County United Way for putting
Regular City Council Meeting Minutes—December 07,2021 Page / 8
on "Light up the Night" in the City Park and encouraged everyone to attend. He also congratulated the
Stephenville Yellow Jackets for being back in the State playoffs.
Daron Trussell said that he was excited about all of the activity in the downtown area and looked forward to seeing
more. He reminded everyone that Tarleton graduation ceremonies would be held during the weekend, which
always brings many people to Stephenville.
Brady Pendleton wished everyone a merry Christmas.
Alan Nix stated that Stephenville is growing and he wanted to thank city staff for their hard work to bring
everything together. He also thanked council for their work on making Stephenville better for future generations.
He wished everyone a merry Christmas.
Gerald Cook stated that downtown looks good, and more decorations would be added soon. He said that he
enjoyed seeing groups walking through downtown taking pictures. He thanked Erath County United Way for their
Christmas event in the park. He thanked his fellow council members for their openness to growing Stephenville
and wished everyone a merry Christmas.
Brandon Huckabee said he enjoyed the hustle and bustle in downtown during the Christasville activities. He
praised the community for their willingness to give to others. He wished everyone a merry Christmas.
Doug Svien thanked the Fire Department for giving MooLa her own can to cheer on the Yellow Jackets. He thanked
the council for their hard work on making Stephenville better.
EXECUTIVE SESSION
In compliance with the provisions of the Texas Open Meetings Law,Subchapter D,Government Code,Vernon's
Texas Codes,Annotated, in accordance with
— 37. Section 551.072 Deliberation Regarding Real Property-to deliberate the purchase, exchange, lease,
or value of real property,to wit: real property located in the John B. Dupuy Survey
38. Section 551.072 Deliberation Regarding Real Property-to deliberate the purchase, exchange, lease,
or value of real property,to wit: real property located in the City Addition
39. Section 551.072 Deliberation Regarding Real Property-to deliberate the purchase, exchange, lease,
or value of real property,to wit: real property located in the City Addition
40. Section 551.087 Deliberation Regarding Economic Development Negotiations-Project Hay
41. Section 551.087 Deliberation Regarding Economic Development Negotiations-Project Blue
Mayor Svien called the meeting into executive session at 6:55 p.m.
ACTION TAKEN ON ITEMS DISCUSSED IN EXECUTIVE SESSION, IF NECESSARY
Mayor Svien called the meeting into regular session at 7:43 p.m.
Section 551.087 Deliberation Regarding Economic Development Negotiations-Project Hay
MOTION by Justin Haschke, second by LeAnn Durfey, to approve the economic development incentives for
Project Hay as discussed in executive session. MOTION CARRIED by unanimous vote.
Section 551.087 Deliberation Regarding Economic Development Negotiations-Project Blue
MOTION by Brandon Huckabee, second by Gerald Cook, to approve the development agreement with The
Stable, LLC, with the following amendment: the words "at least substantial" are to be stricken from Section
— 4 (c). MOTION CARRIED by unanimous vote.
Regular City Council Meeting Minutes—December 07, 2021 Page / 9
ADJOURN
._., The meeting was adjourned at 7:44 p.m.
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Regular City Council Meeting Minutes—December 07, 2021 Page / 10