HomeMy WebLinkAbout1974-12-12 - Special City CouncilSPECIAL SESSION - THURSDAY
DECEMBER 12,'1974 .
CITY COUNCIL CHAMBER
CITY OF STEPHENVILLE, TEXAS
The City Council met in Special Session Thursday, December 12, 1974,
at 3:00 P.M. with Mayor Donald R. Jones presiding and Councilmen Jim
Chambers, W. M. Irwin, Roy McCoy, Charles Riggins, Jesse Sexton, Larry
Hammett and Neal Guthrie present. Councilman Raymond Anderson was absent.
Others attending the meeting were: City Administrator Marshall L.
Shelton, City Secretary Joyce Pemberton, Director of Public Works R. Y.
Gann, Director of Parks and Recreation Ronnie Isham, Director of Personnel
Kurt Ackerman, Bookkeeper Clinton Lowery, Auditors David Cheatham and
Paul Lansford and Conrad Callicoatte of Hunter and Assoicates.
Mr. David Cheatham and Mr. Paul Lansford came before the Council to
give their report on the annual.city audit they have just completed. Each
member of the Council received a copy of the report and a?,copy of their
management letter containing their specific comments related to improving
the controls and procedures of accounting.
After considerable discussion, Councilman Chambers moved, seconded by
Councilman Irwin, to accept the report of the audit for the year ended
September 30, 1974 as presented. Motion carried.
It was the consensus of the Council for Mr. Shelton to implement the -
changes and recommendations as he sees fit and to talk to Cheatham and
Lansford about the possibility of putting them on a retainer for con -
sulation throughout the year.
The following is a list of bids received for the Airport Improvement
Project:
BID PROPOSALS FOR
AIRPORT IMPROVEMENTS
CONTRACT A -- Runway Improvements
1. Zack Burkett:,Co., Graham, Texas ------------- $50,540.00
2. Pioneer Constr. Co., Abilene, Texas--- - - - - -- 51,562.00
3. Abilene Paving Co., Abilene, Texas---- - - - - -- 639128.45
4. J. P. Brock, Brownwood, Texas--------- - - - - -- 64,813.15
M40
CONTRACT B -- Lighting and Electrical Improvements
1. :City Electric, Stephenville, Texas---- - - - - -- $42,777.77
2. Glo Const., Dallas, Texas------------- - - - - -- 43,735.00
3. C & T Const., Carrollton, Texas------- - - - - -- 49,600.00
4. Zack Burkett, Graham, Texas----------- - - - - -- 499732.00
5. Lloyd Electric, San Antonio, Texas---- - - - - -- 509780.00
6. Metroplex Const., Fort Worth, Texas--- - - - - -- 510364.00
7. Roy Willis, Abilene, Texas------------ - - - - -- 70,578.00
After considerable discussion, Councilman Guthrie moved, seconded by
Councilman Sexton, to award the bid for Contract A, Runway Improvements,
to Zack Burkett Co, Graham, Texas, in the amount of $50,540.00 and award
the bid for Contract B. Lighting and Electrical Improvements, to City
Electric Co., Stephenville, Texas, in the amount of $42,777.77, subject
to FFA approval. After more discussion, Mayor Jones called for question
on the above motion. Motion carried.
Conrad Callicoatte, representing Hunter and Associates, came before
the Council and explained that at a_ previous meeting he had been asked
to prepare books containing the specifications and standards for the
construction of streets, water and sewer lines. Mr. Callicoatte ex-
plained that these are.essentially the same as required at the present
time but in book form . o that everyone has the same specs.
After considerable discussion, Councilman Irwin moved, seconded by
Councilman Sexton, to adopt by Resolution the standards for construction
of public streets and for specifications on utility construction (as
referred to in Sub Division Ordinance). After more discussion, Mayor
Jones called for question. The above motion carried.
Mr. Kurt Ackerman explained to the Council that the object of the
IPA Grant Program would be the development of comprehensive job des-
criptions and classifications along with salary pay plans by means of
technical assistance and their expertise. The total program would in-
clude a complete evaluation of the present personnel system and assistance
in equal employment opportunity. The cost to the City would be a
maximum of $5,000. and the timetable would be approximately 11% months
as follows:
PHASE I--- Evaluation of current personnel system
PHASE II -- Concerned with Equal Employment Opportunity and development
of permanent action plan.
PHASE III- Development of job description and classification
PHASE IV- -Study of salary pay plan.
Mr. Ackerman also explained that this grant is through COG working in
conjunction with the Civil Service Division for us and 4 other cities
of comparable size.
After quite a bit of discussion, it was the consensus of the Mayor
and Council to give more thought and consideration to this program be-
fore making a decision.
Mayor Jones explained that the easements for the water well test
sites have not been signed and we may have to find some other sites.
There being no other business, the meeting adjourned at 5 :40 P.M.
May —
ATTEST:
ffillrSecretary
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