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HomeMy WebLinkAbout1977-02-01 - Regular City Council'o REGULAR SESSION FEBRUARY 1, 1977 CHAMBER OF THE CITY COUNCIL CITY HALL, CITY OF STEPHENVILLE, TEXAS - TUESDAY - 7:00 P.M. The City Council of the City of Stephenville, Texas, met in Regular Session Tuesday, February 1, 1977, at 7:00 p.m., with Mayor Pro Tem Jim Chambers present and presiding. Councilmembers W.M.Irwin, Calvin McGee, Charles Riggins, Raymond Anderson, Ermer Ferguson, Larry Hammett and Betty Heath were present. Mayor Donald R. Jones was absent. Others attending the meeting were City Administrator Marshall Shelton, Director of Public Works R.Y.Gann, Assistant City Attorney Randy Chandler, Dir- ector of Utilities Danny Johnson, Director of Parks & Recreation Ronnie Isham, Fire Marshall Kenneth Haley, Administrative Assistant Kurt Ackermann, Accountant Betty Chew, Chief of Police Mike Watkins, Mr. Taylor Almon, Mr. Nelson Gonyaw, Mr. Bob Shelton, Mr. James Ramsey, Mr. Raymond Rhodes, Mr. Don Taylor, Mr. Scott Allen, Mr. Don-Metsgar, Mr. Garland Sargent and City Secretary Joyce Pemberton. Mayor Pro tem Chambers called the meeting to order and the Reverend Bill Hunter of the First Assembly Church gave the invocation. Councilman Irwin moved that the minutes of the meetings of January 4th and January 11th, 1977, be approved as written. Councilman McGee made the second. Motion carried unanimously. Mr. Taylor Almon came before the Council and presented the Refunding Bond Ordinance. After Mr. A1mon's reading of the ordinance, Councilman Irwin moved that the Refunding Bond Ordinance, refunding of the Certificates of Obligation at 6% interest, for the financing of the water well field be passed and adopted as read. Council- woman Heath made the second. Motion carried unanimously. ORDINANCE WHEREAS, heretofore on December 17, 1976, the City Council passed an ordinance authorizing the issuance of City of Stephenville, Texas, Certificates of Obligation, Series 1976 -A, dated December 15, 1976, hereinafter called "Series 1976 -A Certifi- cates of Obligation "; and WHEREAS, Series 1976 -A Certificates of Obligation, in the principal amount of $910,000, being Certificates of Obligation Nos. 1 through 182, have been issued and delivered, and the City has received full value therefore; and WHEREAS, in order to effectuate an interest savings, the City deems it advis- abel to issue refunding bonds, as hereinafter set out, to refund Series 1976 -A Certificates of Obligation, in the principal amount of $910,000 pursuant to Article 717k -3, V.A.T.C.S. THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE: The Council discussed the following recommendations made by the City Planning Commission on the River North Subdivision preliminary plat: (1) 011ie Street not be offset and the name continue across the Lingleville Highway, (2) There will be additional dedication of property for roads so that in the future the roads in the Paul Howell Property can connect with the roads in the River North Subdivision. (3) The neighborhood park area and the flood plains park area be designated on the final plat, (4) All property (including that shown on the plat as commercial) come into the city as R -1 zoning and any change of zoning be submitted to the City Zoning Board, (5) All underground water drainage be construct- ed as is necessary to manage the water drainage problems and (6) that the Developer comply fully with the Subdivision Ordinance of the City of Stephenville. Mr. Gonyaw and Mr. Shelton came before the Council and discussed said recom- mendations of the City Planning Commission and their own recommendations and in- tentions for the subdivision. In their discussion, Mr. Shelton stated that they did not want to dedicate the property for streets abutting the Paul Howell property as they would have no control over the type or size of construction on this pro- perty when developed, therefore, could not provide the proper protection for their property owners. Ater considerable discussion, Councilman Irwin made the motion that the City Council accept the City Planning Commission's approval of the preliminary plat of the River North Subdivision, subject to the above listed recommendations. Council- man Anderson made the second. rel 11 After more discussion, Councilwoman Heath made the substitute motion that the City Council accept the recommendations of the City Planning Commission with 011ie Street not being offset and that the street, Prairie Wind, begin with the brick columns at Lingleville Road and that the Planning Commission, at the same time they meet tq discuss the parks, go into Item #2 and reassess that, and with those two stipulations, that the City Council upset the recommendations of the City Planning Commission. The above motion died for lack of a second. M4yor Pro tem Chambers said he would accept the motion on the floor and called for question and the motion carried unanimously. After considerable discussion, Councilwoman Heath made the motion that the Citv Police Department provide escort service at no charge for funerals, provided they do not conflict with a change of shift, then, if they do conflict with a change of shift, charge $15.00 to compensate for the use of an offduty policeman to provide the escort service ($10.00 to the officer and $5.00 to the city for the use of a car). Councilman Irwin made the second. Motion carried uanimously. following bids were received for the pruchase of a new 1977 Zton pickup for the Water &,Sewer Department: Bruner Chevrolet Co.---------------------------- - - - - -- $4,056.85 Stephenville, Texas H'rrin Motor Co.-------------------------------- - - - - -- $4,035.00 St1ephenville, Texas Harbin Buick - Pontiac- - - - - -- ------------ - - - - -- $4,031.85 Stephenville, Texas Burgess Motors ----------- ---- - - - - --- ------------ - - - - -- $4,086.62 Stephenville, Texas Councilman Anderson made the motion to accept the low bid of $4,031.85 submitted by Harbin Buick - Pontiac Company. Councilman Irwin made the second. Motion carried unanimoe sly. Th'e following bids were received for city vehicle insurance coverage: Br d Thompson Insurance Agency -------------------------- $7,170.00 Stephenville, Texas Metsgar- Sargent Insurance Agency ------------------------ $7,500.00 St,,ephenville, Texas Councilwoman Heath made the motion to accept the low bid of 7,170.00 sub- mitted :)y Brad Thompson Insurance Agency for the city vehicle insurance coverage. Councilman Irwin made the second. Motion carried unanimously. The following bids were received for the remodeling of the garage attached to the Police Station for the use of the Juvenile Officer and the Records and I.D.Unit: Vernon Gunn Const. Co.--------------------------- - - - - -- $4,213.00 Stephenville, Texas Frank Cunningham----------------------------------- - - - -$9,229.9 -with the stip- 77 St Stephenville, Texas ulation that he have the overhead garage door. Ar old Hale --- ----------------------------------------- $2,960.00 Stephenville, Texas Councilman McGee made the motion to accept the low bid of $2,228.00 submitted by Fran Cunningham and let him have the overhead garage door. Councilman Anderson made th second. Motion carried unanimsouly. Th' Council discussed the sale of 25' of Carey Street to Melba Guest and Ruth Lawson. This property joins the east side of Lot 1, 'Block 7, Crow Styles Addition. Af er considerable discussion, Councilwoman Heath made the motion that the City of Stephenville sell 25 feet of Carey Street which joins on the east side Lot 1, Block 7� Crow Styles Addition, City of Stephenville, Texas, to Melba Guest and Ruth Lawson or whatever Mrs. Guest and Mrs. Lawson receive per front foot, with the stip- ulation that the city give the deed when the sale is made, also the buyer is to pay all cos s. Councilman Irwin made the second. Motion carried unanimously. MaVr Pro Tem Chambers advised the Council that council action was needed on the State Department of Highways and Public Transportation Minute Order to.accept the grant of $112,000 for assistance in reconstruction on Long Street at the Bosque River a d from east of Lillina St. to west of First St., a distance of approximately o.4 mil . Steph ment 20, 1 Eter some discussion, Counclman McGee made the motion that the City of zville, Texas, adopt the Resolution in acceptance of the State Depart - E Highways and Public Transportation Minute Order #72133, dated January 77. Councilman Irwin made the second. Motion carried unanimously. MINUTE ORDER 72133, Page 1 WHEREAS, IN ERATH COUNTY, the City of Stephenville has requested assistance in rec nstruction on Long Street at Bosque River and from East of Lillian Street to West of First Street a distance of approximately 0.4 mile; and WHEREAS, Long Street is included in the Urban System; and EREAS, It is the desire of the State Department of Highways and Public Transportation to assist the City of Stephenville in such work; NOW, THEREFORE, the Engineer- Director is directed to tender the following proposal to the City of Stephenville; Provided the City will; 1. Furnish all required right of way clear of obstructions with acquisition procedures to be in accordance with applicable Federal and State laws governing the acquisition policies for acquiring real property. Provide for the adjustment of utilities, the construction of continuous curb and gutter, storm sewers, driveways and sidewalks, all as may be required and all in accordance with governing policies and regulations of the Department. Maintain all of the work constructed as part of the project and agree to regulate traffic and prevent encroachment on the right of way, all in accordance with governing policies and regulations of the Department. MINUTE ORDER 72133, Page 2 ubject to the availability of Federal -air Urban System funds and the eligi- bilit of the proposed work for financing with said funds, the State Department of Highw ys and Public Transportation will: Prepare construction plans and specifications. Provide for reconstruction of Grading, Structures and Surfacing at an estimated cost of $112,000 as authorized in the 1977 -1978 Urban System Program. Upon acceptance of the provisions of this Order by the appropriate officials of the City of Stephenville, IT IS ORDERED that Long Street extending from U.S. Highway 281, west to Sixth Street, a distance of approximately 1.8 miles, be and is hereby designated as a METROPOLITAN HIGHWAY and the Engineer- Director is dir- ected to enter into any necessary agreements with the City covering the details of thg proposed improvements, to proceed with the engineering development of the proje t and after the City has fulfilled its responsibilities, to proceed with construction in the most feasible manner. Et is understood as ou -lined herein in the S--ate to include the E gineer- Director for s ch work and its that the City may discharge its construction obligations any manner as it may elect. In the event, the City desires its portion of the work in the State's construction contract, is hereby authorized to enter into agreement with the City cost as may be agreed upon. his Order shall become operative upon acceptance by the City of Stephenville and if not accepted within 90 days of the date hereof, the action herein contained shall be automatically cancelled. Councilman Irwin made the motion that the Regular City Election be called to be held on April 2, 1977, in accordance with the Election Ordinance on page 86C, Minute Book F, and the State Statutes procedure ofr the use of the secret ballot. The election for the purpose of electing four (4) councilpersons at large to serve a two (2) year term of office and Mr'. Olen Fenner to be the Election Judge and Mr. Fenner to select his assistants. Councilman Anderson made the second. Motion carried unanimously. \! Joyce Pemberton, reporting for the Water Department, stated that the water and /1 sewe sales had increased $33,494.00 per month in 1976 over 1975. Also that the loss s due to unpaid bills had increased a large amount. Mrs. Pemberton stated some of t e losses could be recovered with a larger deposit. A faster billing machine woul decrease the time for billing and would also help with the bookkeeping records. In discussion, the-Council asked that some consideration be given to increasing the water deposits and some recommendations be presented for a faster billing machine i i1 it M1 City Administrator Shelton reported he had contacted several cities concerning their garbage franchise. Also that he had received a set of specs from the City of Hurst which he thought were very good. After considerable discussion, Councilman Irwin made the motion that Mr. Shelton pursue getting the information together so that we may invite bids for the Garbage Franchise sometime in April or May of this year. Councilman McGee made the second. Motion carried unanimously. COUNCIL GOES INTO EXECUTIVE SESSION Mayor Pro tem Chambers announced that the Council would now go into Executive Session for the purpose of discussing personnel. It was announced that the Council was back in open session at 9:55 p.m. and the meeting adjourned at this time. Mayor