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HomeMy WebLinkAbout1979-09-04 - Regular City Council281 REGULAR SESSION - TUESDAY SEPTEMBER 4, 1979 - 7:00 P.M. CHAMBER OF THE CITY COUNCIL CITY HALL, CITY OF STEPHENVILLE, TEXAS The City Council of the City of Stephenville, Texas, met in Regular Session Tuesday, September 4, 1979 at 7 o'clock p.m. with Mayor Donald R. Jones present and presiding. Councilmembers Mike Leese, W. M. Irwin, Calvin A. McGee, Charles Riggins, E. W. Ferguson, and Larry Hammett were present. Councilmembers Raymond Anderson and Linda Chew were absent. Others attending the meeting were City Administrator Marshall Shelton, Administrative Assistant Kurt Ackermann, Director of Public Works R. Y. Gann, Assistant City Attorney Randy Chandler, Chief of Police Mike Watkins, Fire Marshall Kenneth Haley, Director of Utilities Danny Johnson, Tax Assessor - Collector Robert Groves, Accountant Charlene Young, City Secretary Joyce Pemberton, Water Supt. J. D. Chapman, Street Supt.Clinton Hicks, Mr. Conrad Callicoatte, Mr. & Mrs. Jeremy Curtoys, Ms. Claudia Pugh, Mr. Paul Lansford, and members of the press. Mayor Jones called the meeting to order. ITEM I: APPROVAL OF MINUTES. Councilman McGee moved, seconded by Councilman Riggins, that the minutes of the meetings of August 7th.and August 16th, 1979, be approved as written. Motion carried unanimously by those members present. ITEM II• ACCEPTANCE OF 1979 TAX ROLL & RELEASE OF BOARD OF EQUALIZATION. Tax Assessor - Collector Robert Groves presented the 1979 tax roll as approved by the Board of Equalization for acceptance by the City Council. Said tax roll reflects a tax rate of $.52 per $100.00 valuation at 100% of assessed value. Councilman Riggins moved, seconded by Councilman McGee, that the City Council accept the 1979 city tax roll as presented and release the Board of Equalization from any further service. Motion carried unanimously by those members present. ITEM III: MS. CLAUDIA PUGH REQUESTS CLEAN -UP OF VACANT LOTS. Ms. Claudia Pugh appeared before the Council requesting that the city clean up the vacant lots located immediately in front of the Plaza Shopping Center - immediately behind Charlene's Chicken Shack - Denman 's Carpet & Interiors, Inc. and Patterson's Office Supply. Said property being Lots 7 and 8, Block 140, and part of Block 145, City Addition. In her request, Ms. Pugh advised that she had contacted the City Administrator on four different occasions and he had advised her that he had been unable to locate the owners of the property. She said the tax rolls reflect that the property is owned by Southwest Cinema,. Inc.. Ms. - Pugh said this property was grossly overgrown with weeds and grass, strewn with trash and inhabited with insects, rodents, and varmints and in dire need of being mowed and cleaned off. Mr. Shelton advised that he would see that the lot was mowed and cleaned up this week and, if necessary, bill it on the tax roll. Mayor Jones commented that there is a great problem with the property owners that won't take care of their property. He said that, in his opinion, the city should state in their letter'of notification at what price the city will do the clean up and the price should be higher thin what they could do it themselves. Otherwise, the city will be in the business of mowing lots. Mayor Jones also directed Assistant City Attorney Chandler to prepare an ordinance amending Section 10 -22 and 10 -23 of the present ordinance to include, in addition to the lien, the possibility of a fine which would 262 help to take care of the homestead property to be acted on in the October meeting. ITEM IV: APPROVAL OF AMMENDMENTS TO THE PERSONNEL HANDBOOK. Administrative Assistant Kurt Ackermahn advised that the revisions to the Personnel Handbook had been discussed in the Council Retreat in July. All revisions had been included in the copies they had re- ceived at that time with the exceptions of the "overtime policy "', "three weeks vacation after 10 years service" and "residency re- quirements'-'. After discussion of the three additions to the handbook, Council- man Irwin moved, seconded by Councilman Leese, that the Personnel Handbook be approved, including the additions and amendments as pre- sented and discussed. Motion carried unanimously by those members present. ITEM V: _TMRS OPTIONS PRESENTED. Administrative Assistant Kurt Ackermann presented the new option benefits in the Texas Municipal Retirement System, one of which will require council action, two are automatic. Mr. Ackermann advised that the one option requiring council action will automatically include all employees under the age of 60 as members of the retirement system and allow the city to give these employees credit for all years of service with the city. The acceptance of this option will increase the city's cost from 4.49% of gross monthly payroll to 4.79% which would be ap- proximately $150.00 per month. After discussion, Councilman McGee moved, seconded by Councilman Irwin, that the City Council approve and adopt an ordinance adopting the option benefits as discussed. Motion carried unanimously by those members present. ORDINANCE AN ORDINANCE ADOPTING THE PLAN PROVISIONS AFFECTING PARTICIPATION OF EMPLOYEES OF THIS CITY IN TEXAS MUNICIPAL RETIREMENT SYSTEM AS AUTHORIZED BY SECTION XX OF ARTICLE 6243h, VERNON'S TEXAS CIVIL STATUTES, AND GRANTING THE ADDITIONAL RIGHTS, CREDITS, AND BENE- FITS THEREIN AUTHORIZED; PROVIDING THAT SUCH RIGHTS SHALL BE SUP - PLEMENTARY TO THOSE HERETOFORE ALLOWED AND THAT `ARE `IN FORCE AT THE EFFECTIVE DATE OF THIS ORDINANCE; AND PRESCRIBING THE EFFECTIVE DATE OF THIS ORDINANCE. ITEM VI: BID AWARDED FOR PICKUP FOR STREET DEPARTMENT. Administrative Assistant Kurt Ackermann presented the following bids received for the purchase of a new z ton pickup for the Street Department: 1. Erath Chrylser -Dodge ( 1980) ---------------------- $5,729.02 2. Bruner Chevrolet Co. ( 1980) ---------------------- $5,297.02 3. Harbin Buick - Pontiac ( 1980)----------- - - - - -- - - -- $5,261.32 4. Pollan -Blue Ford Co. ( 1979) ---------------------- $4,970.00 *For 1979 model in silver or light sand available from current stock with 2 day delivery. After some discussion, Councilman McGee moved, seconded by Council- man Irwin, to accept the low bid of $4,970.00 for a 1979 z ton pickup as submitted by Pollan -Blue Ford Company. Motion carried unanimously by those members present. ITEM VII.: APPROVAL OF BUDGET REVISIONS OF 1978 -1979 BUDGET. Mayor Jones advised that copies of the budget revisions had been mailed to the council earlier and asked for any comments from the Council pertaining to said revisions. Councilman Irwin moved, seconded by Councilman Riggins, that the revisions to the 1978 -1979 budget be approved as presented. (Copy of said revisions be attached to and becoming a part of these minutes). Motion carried unanimously.by those members present. — (Form of Ordinance Adopting Package of Plan Provisions Under Section XX) (TMRS- L ) 8/1/79 AN ORDINANCE ADOPTING THE PLAN PROVISIONS AFFECTING PARTICIPATION OF EMPLOYEES OF THIS CITY IN TEXAS MUNICIPAL RETIREMENT SYSTEM AS AUTHORIZED BY SECTION XX OF ARTICLE 6243h, VERNON'S TEXAS CIVIL STATUTES, AND GRANTING THE ADDITIONAL RIGHTS, CREDITS AND BENEFITS THEREIN AUTHORIZED; PROVIDING THAT SUCH RIGHTS SHALL BE SUPPLEMENTARY TO THOSE HERETOFORE ALLOWED AND THAT ARE IN FORCE AT THE EFFECTIVE DATE OF THIS ORDINANCE; AND PRESCRIBING THE EFFECTIVE DATE OF THIS ORDINANCE. c BE IT ORDAINED BY THE CITY COUNCIL OF STEPHENVILLE , TEXAS: Section 1. Pursuant to Section XX of Article 6243h, Vernon's Texas Civil Statutes, as amended, the City of STEPHENVILLE , adopts the following plan provisions affecting participation of its employees in the Texas Municipal Retire _ ment System: (a) Each person who becomes an employee of any participating department of this City and who is not already a member of the Texas Municipal Retirement System shall become a member of the System as a condition of employment, provided such person is then under sixty (60) years of age; (b) Any member, after one (1) year from the effective date of membership,, shall be eligible for service retirement who has attained the age of fifty (50) years and has completed twenty -five (25) years of creditable service with this City or who has attained the age of sixty (60) years and has completed at least ten (10) years of creditable service with participating municipalities which have adopted the plan provisions of this section, or who has become eligible for service retirement under any other applicable provision of Article 6253h, Vernon's Texas Civil Statutes; (c) The membership of any member who has completed at least ten (10) years of creditable service with this City and other participating municipalities which have adopted the plan provisions of Section XX of Article 6243h, Vernon's Texas Civil Statutes shall not terminate because of absence from service; and Ordinance TMRS -L (Continued) Page 2 (d) Any person who is an employee of a participating department of this municipality at the effective date of this ordinance, but who at the date of his employment was under sixty (60) years of age but did not become a member of Texas Municipal Retirement System because he was then above the maximum age then prescribed by law for initial membership in the System, shall become a member of the System at the effective date of this ordinance, unless he has already become a member under other provisions of the governing act, and shall be allowed prior service credit for each month of creditable service performed for this municipality subsequent to the date such person was precluded from membership and prior to the effective date of his membership. Such prior service credit shall be calculated using the same percentage of the base prior service credit as was most recently used in calculating Prior Service Credits or Updated Service Credits in said System for current member employees of this City. Section 2. The rights, credits and benefits hereinabove authorized shall be in addition to the plan provisions heretofore adopted and in force at the effective date of this ordinance pursuant to the Act governing said System. Section 3. This ordinance shall become effective on the first day of the calendar month following its enactment, provided it has previously been determined by the Actuary for the System that the additional obligations herewith undertaken can be funded within the period prescribed by the Act above cited, and will not result in probable depletion of this City's account in the Prior Service Accumulation Fund of the System. Passed and approved this the 41 U, day of 19-7J-. APPROVED: Xlffyor AT EST: ty ecretary or Clerk 112 113 122 211 212 251 261 314 317 325 413 513 513 TAX 253 CITY OF STEPHENVILLE PROPOSED BUDGET REVISIONS SEPTEMBER 41, 1979 FROM AMOUNT AMOUNT TO ADMINISTRATIVE & ACCOUNTING Educational Inc. $ 600.00 $ 101.00 121 Retirement Extra Labor 1,200.00 600.00 213 Printing Soc. Security 150.00 550.00 214 Public Notices Postage 375.00 750.00 215 Travel Communications 400.00 2.00 222 Auto Insurance Utilities 150.00 2,473.00 231 Equ. Rental - R.S. Other Contr. Serv. 50.00 75.00 231 Equ. Rental Office Supplies 75.00 285.00 252 Dues & Subscript. Photo & Duplicating 200,00 217.00 253 Outside Prof. Election Supplies 95.00 250.00 254 Special Services Office Equ. Maint. 200.00 1,120.00 258 State Fees Office Equ. - R.S. 2,395.20 75.00 332 Other Supplies Office Equ. 60.90 510.00 411 Vehicle Maint. Outside Prof. 1,056.90 TOTAL 7,008.00 $7,008,00 TAX 112 Educational Inc. $ 150.00 $6,570.00 111 Salaries 121 Retirement 300.00 100.00 113 Extra Labor 211 Postage 350.00 335.00 122 Social Security 213 Printing 600.00 10.00 123 Workers Comp. 223 Fidelity Bond 50.00 70.00 215 Travel 253 Outside Prof. 4.189.80 2,475.00 231 Equ. Rental - R.S. 261 Other Contr. Service 900.00 100.00 251 Utilities 317 Photo & Duplicating 750.00 25.00 314 Office Supplies 318 Small Tools 50.00 40.00 413 Office Equ. Maint. 513 Office Equ. - R.S. 2,395.20 10.00 513 Office Equ. TOTAL $9,735.00 $9,735.00 FIRE 212 Communications $ 400.00 $1,100.00 111 Salaries 222 Auto Insurance 900.00 250.00 121 Retirement 252 Dues & Subscr. 95.00 50.00 123 Workmens Comp. 260 Pest Control 50.00 900.00 256 Laundry 314 Office Supplies 100.00 600.00 323 Gas & Oil 317 Photo & Duplicating 50.00 600.00 332 Other Supplies 414 Equ. Maint. 1,905.00 TOTALS $ ,5 00 00 $ ,50 000 000 AMBULANCE 121 Retirement $ 200.00 211 Postage 100.00 212 Communications 250.00 213 Printing 150.00 215 Travel 785,00 222 Auto Insurance 200.00 253 Outside Prof. 150.00 259 Refunds 100.00 313 Books & Educ. 125.00 314 Office Supplies 50.00 316 Wearing Apparel 400.00 318 Tools 200.00 $ 900.00 300.00 500.00 10.00 200.00 800.00 TOTALS $2,710.'00 $ 111 Salaries 125 Group Insurance 251 Utilities 254 Special Services 256 Laundry 323 Gas & Oil Page 2 FROM AMOUNT AMOUNT TO LEGAL 122 Social Security $ 450.00 $ 250.00 111 Salaries 211 Postage 600.00 780.00 113 Extra Labor 213 Printing 184.00 4.00 123 Workers Comp. 65.00 10.00 200.00 253 Outside Prof. TOTALS $1,23 4.00 LIBRARY 113 Extra Labor $ 200.00 $ 25.00 121 Retirement 215 Travel 65.00 10.00 122 Social Security 313 Books 60.00 70.00 254 Special Services 414 Equ. Maint. 80.00 300.00 421 Building Maint. TOTALS $ O $ 0 CEMETERY 111 Salaries $3,800.00 $3,800.00 113 Extra Labor 121 Retirement 180.00 30.00 251 Utilities 150.00 411 Vehicle Maint. TOTALS $3 $3,980.00 PARK & RECREATION 111 Salaries $ 400.00 $7,000.00 113 Extra Labor 224 Other Insurance 100.00 40.00 121 Retirement 252 Dues & Subscr. 100.00 40.00 123 Workers Comp. 258 Incidental Exp. 50.00 200.00 211 Postage 261 Other Contr. Serv. 50.00 800.00 212 Communications 311 Agriculture Sup. 350.00 50.00 215 Travel 313 Recr. Supplies 900.00 185.00 222 Auto Ins. 317 Photo & Dupl. 350.00 1,200.00 251 Utilities 318 Tools 100.00 55.00 254 Special Services 321 Janitorial Sup. 60.00 140.00 262 Janitotial Serv. 415 Playground Equ. Maint, 300.00 75.00- 312 Chemicals 416 Park Equ. Maint. 400.00 135.00 314 Office Sup. 513 Office Equ. 350.00 30.00 316 Wearing Apparel 515 Playground Equ. 800.00 800.00 323 Gas & Oil CEMETERY 1,196.00 330 Imprest Fund 122 Social Security 500.00 250.00 332 Other Supplies 123 Workers Comp. 40.00 200.00 411 Vehicle Maint. 125 Group Insurance. 214.00 450.00 412 Machinery Maint. 213 Printing 50.00 250.00 414 Equ. Maint. 222 Auto Insurance 35.00 300.00 421 Building Maint. 254 Special Services 45.00 100.00 425 Swimming P1. Main. 261 Other Contr. Serv. 50.00 1,000.00 426 Light System 316 Wearing Apparel 100.00 8,000.00 427 Park Maint. 318 Tools 60.00 357.00 514 Other Equ. 323 Gas & Oil 50.00 345.00 516. Park Equ. 414 Equ: Maint. 60.00 7,000.00 527 Park Improvement 514 Other Equ. 400.00 FIRE 113 Extra Labor 2,500.00 521 Building Constr. 3,000.00 TAX 253 Outside Prof.' 6,600.00 POLICE 111 Salaries 2,184.00 REVENUE 1402 -A Park Donations 10,000.00 TOTALS $30,100 $ 03900 Page 3 TOTALS $8,110.00 $81110.00 STREET 111 FROM AMOUNT AMOUNT 123 TO 113 Extra Labor POLICE 450.00 318 Small Tools 113 Extra Labor $1,649.00 $ 100.00 112 Educational Inc. 121 Retirement 500.00 350.00 123 Workers Comp. 122 Social Security 300.00 900.00 213 Printing 125 Group Insurance 900.00 400.00 251 Utilities 215 Travel 500.00 10.00 262 Janitorial Serv. 221 Notary Bond 92.00 100.00 314 Office Supplies 222 Auto Insurance 77.00 100.00 316 Wearing Apparel 312 Chemicals 125.00 100.00 317 Photo & Dupl. 318 Small Tools 75.00 1,800.00 323 Gas & Oil 334 Dog Pound Supplies 200.00 2,400.00 411 Vehicle Maint. 511 Vehicles 1,834.00 50.00 413 Office Equ. Maint. 513 Office Equ. 171.00 1,400.00 414 Equ. Maint. 514 Other Equ. 1,187.00 400.00 421 Building Maint. 521 Building Constr. 500.00 1,405.00 263 514 TOTALS $8,110.00 $81110.00 STREET 111 Salaries $ 2,102.00 $ 500.00 123 Workers Comp. 113 Extra Labor 1,500.00 450.00 318 Small Tools 121 Retirement 650.00 350.00 332 Other Supplies 125 Group Insurance 300.00 800.00 411 Vehicle Maint. 213 Printing 75.00 100.00 414 Equ. Maint. 222 Auto Insurance 1,550.00 19,000.00 422 Rights of Way 231 Equ. Rental 90.00 500.00 512 Machinery 251 Utilities 650.00 200.00 514 Other Equ. 254 Special Services 750.00 316 Wearing Apparel 150.00 $ 425.00 113 Extra Labor 322 Street Signs 235.00 25.00 121 Retirement 412 Machinery Maint. 3,000.00 10.00 122 Social Sec. 511 Vehicles 2,350.00 150.00 213 Printing PLANNING & INSPECTION Office Supplies 60.00 590.00 222 253 Outside Prof. 375.00 65.00 2,000.00 254 LANDFILL 324 Welding Supplies 100.00 1,405.00 263 514 Machinery 8,123.00 500.00 1,100.00 323 Gas _& Oil TOTALS $L 1900. G $2 00.00 PLANNING & INSPECTION 211 Postage $ 50.00 $ 75.00 121 Retirement 212 Communications 200.00 50.00 122 Social Sec. 213 Printing 250.00 175.00 123 Workers Comp. 222 Auto Insurance 140.00 105.00 259. Refunds 253 Outside Prof. 600.00 25.00 314 Office Sup. 414 Radio Maint. 163.00 150.00 323 Gas & Oil 823.00 511 Vehicles TOTALS $lam $1763 GU LANDFILL 123 Workers Comp. $ 50.00 $ 425.00 113 Extra Labor 211 Postage 500.00 25.00 121 Retirement 253 Outside Prof. 167.00 10.00 122 Social Sec. 261 Bledsoe Contract 3,600.00 150.00 213 Printing 314 Office Supplies 60.00 590.00 222 Auto Ins. 316 Wearing Apparel 65.00 2,000.00 254 Special Serv. 324 Welding Supplies 100.00 1,405.00 263 Interest Exp. 412 Machinery Maint. 500.00 1,100.00 323 Gas _& Oil 514 Machinery 375.00 521 Building Constr. 225.00 532 Land Improvement 63.00 TOTALS $ ,7 5.00 $5,705.00 Page 4 FROM AMOUNT AMOUNT TO GENERAL RESERVES ` 23 Civil Defense $ 600.00 $ 7,000.00 20 Motel Occupancy 29 Rights of Way 25,250.00 1,098.00 21 Airport 17,750.00 25 Sr. Citizens 2.00 27 Other TOTALS $ 5 $ 5 STREET LIGHTING &MUNICIPAL BUILDING 262 Janitorial Service $ 350.00 $ 200.00 221 Building Ins. 332 Equ. & Supplies 200.00 9,500.00 251 Utilities 521 Building Constr. 510.00 1,300.00 414 Equ. Maint. GENERAL RESERVES 253 700.00 421 Building Maint. 29 Rights of Way 2,750.00 Damage Claims 300.00 300.00 REVENUE Communications 260 Pest Control 150.00 1001 Ad Valorem Tax 7,890.00 313 Books & Educ. 25.00 210.00 TOTALS $ . 70000 $11, 700.00 Janitotial Serv. 75.00 GENERAL RESERVES ` 23 Civil Defense $ 600.00 $ 7,000.00 20 Motel Occupancy 29 Rights of Way 25,250.00 1,098.00 21 Airport 17,750.00 25 Sr. Citizens 2.00 27 Other TOTALS $ 5 $ 5 WATER 113 Extra Labor $ 4,000..00 $ 1,000.00 111 Salaries 221 Building Insurance 58.00 100.00 122 Social. Sec. 252 Dues & Subscr. 32.00 250.00 123 Workers Comp. 253 Outside Prof. 225.00 2,600.00 125 Group Ins. 255 Damage Claims 300.00 300.00 212 Communications 260 Pest Control 150.00 30.00 222 Auto Ins. 313 Books & Educ. 25.00 210.00 231 Line Rental 321 Janitotial Serv. 75.00 20+,.000.00 251 Utilities 412 Machinery Maint. 600.00 50.00 254 Special Serv. 414 Other Equ. Maint. 200.00 25.00 316 Wearing Apparel 514 Other Equ. 400.00 15.00 317 Photo & Dupl. 523 Water Facilities 2,000.00 200.00 318 Small Tools 311 Agricultural Sup. 1,000.00 500.00 323 Gas & Oil SEWER 350.00 332 Other Supplies 111 Salaries 16,000.00 19,000.00 423 Water Facilities 113 Extra Labor 2,061.00 2,400.00 423A Meter Repair CUSTOMER SERVICES 300.00 411 Vehicle Maint. 513 Office Equ. 5,362.00 W &S RESERVES 37 Sewer Treatment 18,842.00 TOTALS $5 0 $51,330.00 SANITATION 121 Retirement $ 400.00 $ 225.00 123 Workers Comp. 122 Social Security 1,000.00 350.00 212 Communications 125 Group Insurance 450.00 54.00 222 Auto Ins. 113 Extra Labor 739.00 525.00 251 Utilities 211 Postage 75.00 100.00 312 Chemicals 215 Travel 400.00 10.00 317 Photo '& Dupl. 252 Dues & Subscr. 25.00 200.00 318 Small Tools 253 Outside Prof. 400.00 400.00 323 Gas & Oil 255 Damage Claims 200.00 400.00 332 Other Supplies 316 Wearing Apparel 200.00 400.00 411 Vehicle Maint. 324 Welding Supplies 50.00 25.00 414 Equ. Maint. 412 Machinery Maint. 400.00 2,000.00 424 Sewer Facilities 421 Building Maint. 150.00 424B Lift Station 200.00 TOTALS $ +x, 6$9 -,O0 $ 78-9 00 Page 5 FROM AMOUNT ". AMOUNT.., TO CUSTOMER SERVICES 211 Postage $2,066.00 $1,420,00 113 Extra Labor 263 Interest,on Dep. 175.00 40.00 121 Retirement 317 Photo & Dupl. 150.00 10.00 122 Social Sec. 332 Other Supplies 250.00 30.00 123 Workers Comp. 421 Building Maint. 150.00 200.00 212 Communications 513 Office Equ. 75.00 400.00 213 Printing . 325.00 215 Travel 6.00 223 Fidelity Bond 25.00 254 Special Serv. 50.00 259 Refunds 200.00 314 Office Sup. 160:00 413 Office Equ. Maint. TOTALS $2,866.00 $ W &S RESERVES 38 W.W. Impr. Bond '76 $195.00 $195.00 38 W.W. Impr. '76 R.: TOTALS $195.00 $195.00 283 Mr. Shelton advised this would be the final revision. Mayor Jones requested that when overages occur in any specific budget he would like for these to be broken out so that the Council can tell where the additional expenditures are that necessitates the transfer of funds. He said he would like for this to be done as the overages occur, then, maybe, do all the revisions at one time. He said there might be areas that the Council would not want to approve over expenditures. ITEM VIII: ACCEPTANCE OF DEPOSITORY BID. Mayor Jones asked that the records reflect that Councilman Riggins is not participating in either the discussion or voting on the depository bids. Mayor Jones read the bids received from the Stephenville Bank and Trust Company and the Farmers First National Bank. (Bids attached to and becoming a part of these minutes.) After some discussion, Councilman Irwin moved, seconded by Council- man Leese, to accept the bid of the Stephenville Bank and Trust Company as the city depository for the fiscal year 1979 -1980. Motion carried unanimously by those members present, except for Councilman Riggins who abstained due to his position with the Stephenville Bank and Trust Company. ITEM IX: BID AWARDED FOR REFURBISHING OF GROUND STORAGE TANK ON GARFIELD STREET. Mr. Conrad Callicoatte of Graham Associates, Inc. that the six bids received for the refurbishing of the on Garfield Street were opened on August 7, 1979. The in the amount of $18,500.00 was submitted by Dave's Pa Dallas, Texas. The second lowest bid in the amount of mitted by R. E. Dow Company of Mineral Wells, Texas. advised the Council ground storage tank low bid received inting Service of $22,430.00 was sub- Mr. Callicoatte said he was familiar with the work of all the bidders except Dave's painting Service. He said that in checking them out he had found they were relatively new to the Dallas area coming to Dallas from California. They have not done any of this type work in this area. The painting work they have done in this area was on houses and apartments which is entirely different from a water storage tank. ,Mr. Callicoatte said he had to make a second request for a resume and a Cashier's Check for the bid bond. Also that he had asked Dave to attend this meeting which he said he would, but obviously had not. Mr. Callicoatte said he had worked with the Dow Company on several occasions and they are a well established contractor in this business. After much more discussion, Councilman McGee moved, seconded by - Councilman Irwin, to accept the low bid of $18,500.00 submitted by Dave's Painting Service of Dallas, Texas, if they can be bonded and the posting of an acceptable Performance Bond, and, if he is not bondable, recommend taking the next low bid of $22,430.00 submitted by R. E. Dow Company of Mineral Wells, Texas. The Performance Bond must be in hand first. Mr. Callicoatte said he was concerned about Dave's Painting Service since he did not know anything about it. He said that if Dave's was awarded the contract he would take extra precautions as far as inspections etc. Mayor Jones commented that the city could spend the amount saved on the low bid in extra inspection fees, etc. Mayor Jones asked if Mr. Callicoatte had a specific recommendation. Mr. Callicoatte said he was very skeptical because he had talked to Dave as of this date asking him to be at this meeting tonight. Dave had said he would be and did not come. Also he had had to nearly force the Cashier's Check and resume from him. His response to our requests has not been good. Councilman Hammett commented that he did not know that the lowest bid is always the best. He would feel better going with a more reputable company. After much more discussion, Councilman McGee stated that, with Mr. Johnson and Mr. Callicoattee supervising the work and almost $4,000.00 - difference in the bids, he felt he had to let his motion stand. 284 Mayor Jones then called for question on the above motion. The motion carried by the following vote: AYES: Councilmen Leese, McGee, Irwin, Riggins, and Ferguson. NOES: Mayor Jones and Councilman Hammett. ABSENT: Councilmembers Anderson and Chew ABSTAINED: None Mayor Jones stated that the bid is awarded to Dave's Painting Service of Dallas, Texas, subject to the posting of a good and sufficient Per- formance Bond and Maintenance Bond, approved by the city's attorney.- ITEM X: AUTHORIZATION TO INVITE BIDS FOR HIGH VELOCITY SEWER CLEANING MACHINE. Mayor Jones advised that this high velocity sewer cleaning machine is a budgeted item and the Director of Utilities is requesting permission to take bids to be awarded in the October meeting. Councilman Irwin moved, seconded by Councilman Hammett, to authorize the invitation of bids for a high velocity sewer cleaning machine. Motion carried unanimously by those members present. ITEM XI: MONIES ALLOCATED FOR VOLUNTEER FIREMEN'S PENSION Mayor Jones advised that this is the fund from which widows of de- ceased volunteer firemen and retired volunteer firemen's pensions are paid. This being a state fund which has run out of money and, if the Council wants to continue this pension, the city must appropriate matching funds dollar for dollar with the state. Mr. Shelton recommended appropriating the funds for said program. Councilman Hammett moved, seconded by Councilman Riggins, that the city appropriate matching funds with the state to be applied to the Volunteer Firemen's Pension Fund. Motion carried unanimously by those members present, with the exception of Councilman Ferguson who "abstained as he is a member of the volunteer firemen. Mayor Jones asked that at anytime the point is reached where the city is not receiving matching funds from the state that the Council be advised. ITEM XII: FIREFIGHTING PROPOSAL FOR FIGHTING COUNTY FIRES. City Administrator Shelton presented the following proposed rates for firefighting outside the city limits: 1. $50.00 for first hour or any portion thereof 2. $35.00 for second hour or any portion thereof 3. $15.00 per hour per two men a. $65.00 per hour or any portion thereof per truck b. $115.00 per two hours or any portion thereof per truck C. $165.00 per three hours or any portion thereof per truck Time to start from time the truck leaves the fire station until the truck returns to the fire station. Mr. Shelton advised this was a very conservative proposal, but would be a big help in defraying the cost of fighting fires outside the city limits. Mayor Jones suggested that, if this is the route the Council wants to pursue, to let him talk to the County Judge and ask her to submit this proposal to the County Commissioners. 285 Councilman Hammett commented that he would like to see something worked out on this proposal as he did not think it fair to the citizens of Stephenville to have to.subsidize the county fire department. After much more discussion, Councilman Irwin moved, seconded by Councilman Hammett, to authorize Mayor Jones and City Administrator Shelton to present the above proposal to the county and talk with them pertaining to the county's participation in firefighting outside the city limits and bring this information back to the Council for final determination. Motion carried unanimously by those members present. ITEM XIII: GARBAGE RATE ADJUSTMENT REQUEST BY BILL BLEDSOE. City Administrator Shelton advised that Mr. Bledsoe had not submitted a formal request for a rate adjustment. That Mr. Bledsoe had indicated he would like to visit with a council committee regarding said rate ad- justment. Mayor Jones appointed Councilman Leese as chairman and Councilman Ferguson and Councilwoman Chew as a committee to work with Mr. Bledsoe on his request for a garbage rate increase. Mayor Jones stated that from this date forward he would like any rate request that is to be considered by the Council to be submitted to the Council in writing and a presentation made on it. Mayor. Jones directed the above appointed committee to work with Mr. Bledsoe and consider what his rate request is. Then the Council will have a public hearing for the submission of the committee's findings. at whatever point the committee advises that it is ready to proceed. ITEM XIV: PRESENTS �Ti37 Assistant City Attorney Randy Chandler reported that he had gone over the present Zoning and Subdivision Ordinances pertaining to the establish- ment of a Planning & Zoning Commission and a Board of Adjustment per se. Mr. Chandler' -s recommendation was for the Mayor to appoint a committee to work with himself and the City Secretary to streamline the present ordinances and to include rules for procedures for both commissions. Mayor Jones advised that he would like for Mr. Chandler and the City Secretary to serve on said committee which he would appoint at a later date. Mayor Jones said that what he wanted was, if there were any statutory or ordinance changes or amendments that have to be made to the two present ordinances, that these be adopted. He said that, in his opinion, all that would be required would be a statement amending these two ordinances stating that these are combined commissions with such and such authority and breaking down the Board of Adjustment as it is plus adoption of the procedural rules and regulations which he thought could be done by minute resolution rather than by ordinance. He stated he would like to get all this done in the October meeting. OLD BUSINESS 1. Mayor Jones advised that a public hearing had been set for this date for consideration of rezoning of Lots 28, 29, and 30 -B, Block 134, City Addition, from R -2 to B -1. The public notices lacked four days having sufficient clearance time from date of first publication. With the consent of the Council Mayor Jones reset the date for the public hearing on the above property for September 21, 1979 at 4 o'clock p.m. in Council Chambers. M 2. Mayor Jones advised that in the June 5th, 1979 meeting, the Council had voted to rescind the Resolution and the Council's support of the permit obtained that would allow Genaut Industries, Inc. to dis- pose of certain items in the city's landfill. Items which were considered to be hazardous waste. Mr. Boyd Phelps advised that he had typed a letter (he gave copies to each member of the Council) stating Genaut's position, more or less'. Mr. Phelps said that when the Council had rescinded the Class I Waste Ordinance he thought maybe they might have acted hastily. He said he had brought out some points in this letter that he would like for the Council to consider and when they are ready to talk with him further, he would be glad to come back and answer any questions they might have. Mr. Phelps said that Genaut would like a second consideration. Mayor Jones advised this would be discussed at a later date after the Council has had an opportunity to study the letter. There being no other business, the Mayor called an Executive Session at 8:50 p.m. under the Open Meetings Act, Article 6252 -17 of Vernon's Texas Civil Statutes, Section 2e, which is discussion of pending litigation in regard to option on the Wiedner Property. At 8:55 p.m. Mayor Jones and the Council reconvened in open session. Mayor Jones advised there was no action to be taken at this time on the matters discussed in the Executive Session. There being no further business to come before the Council, either old or new, Mayor Jones adjourned the meeting at 9:00 p.m. ATTEST: C,e i i ecretary