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HomeMy WebLinkAbout1979-01-09 - Regular City CouncilREGULAR SESSION - TUESDAY JANUARY 9, 1979 - 7:OO P.M. CHAMBER OF THE CITY COUNCIL CITY HALL, CITY OF STEPHENVILLE, TEXAS The City Council of the City of Stephenville, Texas met in Regular Session Tuesday, January 9, 1979 at 7:00 p.m. with Mayor Donald R. Jones present and presiding. Councilmembers Mike Leese, W. M. Irwin, Calvin A. McGee, Charles Riggins, Raymond Anderson, E. W. Ferguson, Larry Hammett, and Linda Chew. Others attending the meeting were City Administrator Marshall Shelton, Administrative Assistant Kurt Ackermann, Director of Public Works R. Y. Gann, Chief of Police Mike Watkins, Director of Utilities Danny Johnson, Tax Assessor Robert Groves, Building Inspector Hardy Lockhart, Water Supt. J. D. Chapman, Mr. Larry Newkirk, Ms. Martha Fenner, Mr. David Montgomery, Mr. & Mrs. J. C. Braune, Mr. Gerald Cook, Mr. Jerry Singleton, Mr. & Mrs. A. D. Clark, Mr. Cleve Cole, City Secretary Joyce Pemberton, members of the press and others. Mayor Jones called the meeting to order and asked members of the Council to read minutes of the meetings of December 5th and 28th. ITEM 1: APPROVAL OF MINUTES: There being no corrections, additions, or deletions, the minutes of December 5th and 28th, 1978, were approved as written. ITEM 2: COUNCIL HEARS PROPOSAL FOR INDUSTRIAL PARK - #60 Mr. Larry Newkirk presented a proposal for the development of a 168 acre tract for an industrial park over a 10 to 15 year period. Said tract being located in the northeast part of the city on the east side of Highway 281 at the intersection of State Highway 108 across from the Texas A & M Extension Research Center. RM Mr. Gerald Cook, manager of the Chamber of Commerce, spoke to the Council regarding the need and shortage of industrial sites in the City of Stephenville Mr. Cook said he was not necessarily supporting Mr. Newkirk, but he certainly admired him for this private undertaking and the city certainly needed the industrial sites. Mayor Jones explained that the city would be involved with the cost of oversize pipe for water and sewer which would be approximately $90,000 and would take approximately five to six months to install. The Council needs to decide if they want to expend this much money for said industrial development which he thought was very badly needed. Mayor Jones appointed a committee of councilmembers McGee and Riggins, along with Mr. Shelton and Mr. Gann to meet with Mr. Newkirk and Ms.Fenner for more discussion and report back to the council with their recommendations at a later date. ITEM 3: PUBLIC HEARING ON ZONING RECOMMENDATIONS• - #320 Mayor Jones read the Zoning Board's recommendations and opened the floor for a public hearing on the recommendations. Mayor Jones asked that these minutes reflect that no person appeared for the purpose of speaking either in favor of or in opposition to the two rezoning requests or the Special Use Permit. After some discussion, Councilman Irwin moved, seconded by Councilman Hammett, that the City Council approve and accept the Zoning Board's re- commendations to: 1. Rezone from B -1 to B -2 Lot 1, Block 150, City Addition and Lot 5B, Block 33, South Side Additon. Said property being located directly across the South Loop from Bruner Chevrolet Co.'and to be used for the expansion of Bruner Chevrolet Co. 2.. Rezone from B -1 to B -2 Lot 1, Block 84, and Lots 2 & 3, Block 85, City Addition. Said property being located behind the American Legion Hall down Clark Lane. 3. Issue a "Special Use Permit" to Mrs. J. C. Braune for Lot 4, Block 1, Crow - Styles Addition, (1400 N. McCart St.) for the purpose of locating a retail outlet for educational aids and supplies and a private educational learning center. Said permit will be revoked if and /or when property is sold or type of business changed. Motion carried unanimously. ITEM 4: BID AWARDED TO HARBIN BUICK FOR PURCHASE OF DUMP TRUCK FOR WATER & WASTEWATER DEPARTMENT: Administrative Assistant Kurt Ackermann presented the following bids for the purchase of a dump truck for the Water & Wastewater Department. Mr. Ackermann advised that $16,200 had been budgeted for a dump truck and a pickup. Will have to be very careful when bids for the pickup are taken. 1. Harbin Buick - Pontiac Co. - 90 day delivery 1. $16,999 - w /bed 2. $ 8,999 - wo /bed 2. Pollan -Blue Ford Co. 1. $12,882.54 - w /bed 2. $ 9,986.54 - wo /bed 3. Amato Motors No bid. 4. Bruner Chevrolet Company 1. $13,004. - w /bed 2. $10,004. - wo /bed Alternate Bids; a. $12,750 - w /bed - 1978 in stock b. $ 9,562 - wo /bed DUMP TRUCK BED ONLY: 1. - Fontaine Truck Equipment Co. ---- - - -. -- $3,090. 2. Motor Truck Equipment Co. ------------ $2 907. Mr. Ackermann and Mr. Johnson both recommended taking the low bid submitted by Harbin Buick for $11,999 with bed. After some discussion, Councilman Irwin moved, seconded by Councilman Riggins, to accept the low bid of $11,999 with bed submitted by Harbin Buick - Pontiac Co. of Stephenville, Texas, as recommended. Motion carried unanimously. ITEM 5: RESOLUTION ADOPTED ESTABLISHING POLICY IN REGARD TO P WORK WITH CITY EQUIPMENT: The Council examined their copies of the Resolution establishing policy with regard to city employees doing private work with city equipment. Councilman Irwin commented that he was in favor of the policy but had a question about the 60 day time period, as he thought this might be too long. Mayor Jones explained that the reason for the 60 day period was that the city was not in competition with any private contractors and if the contractor could not get tothe work within a 60 day period the city would do the work. After some discussion, Councilman Irwin moved, seconded by Councilman Leese, that the City Council pass and adopt said Resolution as written. Motion carried unanimously. RESOLUTION BE IT RESOLVED by the City Council, City of Stephenville, that the following policy regarding city crews using city equipment during off duty hours be effective immediately: 1. City personnel must first be willing to perform work. a. Time and hours to be at convenience of city personnel. b. City personnel only will operate city equipment. 2. Form must be signed by individual desiring work to be done stating name of contractor called and reason that contractor refused. 3. If a contractor can do the work within a 60 day period, the city will not do the work. 4. Price is not a factor to be considered; only the ability of all contractors in that business to perform the work within a 60 day period of time. 5. Two separate payments for work performed must be issued by the individual receiving the work. One payment will be to the. workers for their time at an agreed rate. The other payment will be made to the city for equipment (at prevailing rates) and materials (if any). 6. Valid reasons for city crews to perform work are the following: a. Contractor does not have time b. Job is too small to justify C. Contractor cannot get to job for at least 60 days. d. 100% of contractors in business have been contacted and refused the work. 7. Valid reasons for city crews to NOT perform work are the following: a. Contractors are too high b. Quality of work undesirable 8. City crews reserve the right to designate size of crew needed and time of work performance. 9. Different classifications of work will require the contacting of different contractors; conversely, different departments within the city perform different types of work. The City Administrator will provide a list of contractors in each catagory. PASSED AND ADOPTED this the 9th day of January, 1979. City Secretary Mayor M ITEM 6: RIVER NORTH SUBDIVISION, PHASE II, ACCEPTED: Director of Public Works R. Y. Gann advised the Council that the streets and utilities in the River North Subdivision, Phase II, had been installed according to city standards and specifications and he recommended the Council's acceptance of said subdivision. Mr. Shelton advised that the contractors had presented their Maintenance Bonds and they had been accepted. After some Anderson, that division, Phase ibility for the as recommended. ITEM 7: discussion, Councilman McGee moved, seconded by Councilman the City Council approve and accept the River North Sub - II, into the City of Stephenville and accept the respons- maintenance of the streets and utilities of said subdivision Motion carried unanimously. APPOINTED TO WORK WITH L INCENTIVE PLAN: PARTMENT HEADS ON THE Mayor Jones appointed a committee consisting of Councilmembers Larry Hammett, chairman, Linda Chew and Mike Leese as members to work with the Department Heads on the Educational Incentive Plan for city employees. If and /or when said plan comes back before the Council it should be in a form ready for acceptance by the Council. ITEM 8: DEPARTMENTAL REPORT BY CHIEF OF POLICE MIKE WATKINS: In his report, Chief Watkins said that Stephenville had, in his opinion, had another record year with regard to law enforcement. There had been 3,083 traffic and other arrests which is an increase of over 600 more than last year which indicates the city is experiencing a normal growth. There were 457 offenses of which 133 were cleared which is an average of 34% and is above the national average. There were 75 juvenile arrests, 48 juvenile counselings, 69 parental counselings and 17 public speeches by the juvenile officer. Chief Watkins said he was proud of his department and the job they were doing. During discussion of the delivery of the new police cars, ordered 6 months ago, Mayor Jones suggested that on the next bid sheets to insert a delivery date penalty clause. Chief Watkins advised the Council that he had talked with The Texas Pacific Oil Company of Thurber, Texas, and if the Council so desires, he can get their facilities for a "retreat" for the Council and Department Heads. Chief Watkins said he would need a definite commitment from the Council. Mayor Jones suggested that the councilmembers check their calendars and, within the next 2 or 3 days the City Secretary will poll the Council to see if April 19th & 20th is satisfactory to all. ITEM 9: PROPOSED REVISION OF ZONING ORDINANCE DISCUSSED: Mayor Jones adked if the Council had any recommendations, additions, changes, deletions or anything pertaining to the revision of the Zoning Ordinance to present at this time. Councilman Irwin suggested that as each councilmember goes through the Zoning Ordinance he /she write out any changes they want to make so that a comparative analysis can be made prior to the adoption of the revised Zoning Ordinance. Mayor Jones agreed. Mayor Jones read a letter of resignation from Mr. E. A. Blanchard a member of the Zoning Board, to be effective at the discretion of the Mayor and City Council. Mayor Jones said that if Mr. Blanchard was willing he would leave him on the Zoning Board until the appointment of a new Planning & Zoning Commission which should be within the next two or three months. ITEM 10: READOPTION OF YCC RESOLUTION: Mayor Jones explained that last year the Council had authorized a Youth Conservation Corp and the Director of Parks & Recreation had thought it was a very good program and had requested authorization for another program this year. All that would be necessary is the readoption of the Resolution for this year. Councilman Irwin moved, seconded by Councilman McGee, that the City Council readopt the Resolution authorizing a Youth Conservation Corp.. Motion carried unanimously. RESOLUTION Calling for the City of Stephenville City Council to authorize Marshall L. Shelton, City Administrator, to submit to the Texas Department of Community Affairs a grant application for the pur- pose of establishing a Young Adult Conservation Corps non- resid- ential program within the City of Stephenville Parks & Recreation Department. WHEREAS, it is the opinion of the City Council that the best interests of the citizens of Stephenville will be served by this project it pledges its full support to the proposed project grant funding,. __ ADOPTED this the 9th day of January, 1979. ATTEST: ity Secretary DISCUSSION OF ITEMS NOT ON THE AGENDA Councilman Anderson asked for a report on the delinquent taxes. Mr. Shelton reported that the city has paid $1,600 to Mr. Chandler for work on the delinquent taxes and that, so far, he has only written some letters. He had intended to file some suits but his secretary resigned and he has not filed any suits as of this date, but probably will in the near future. Have had a good response to the letters. Mr. Shelton said he had visited with Councilman Irwin regarding the lease of the 7 acres east of the airport and they had decided it would be fair to everyone concerned to require 1/4 of the cash crop as rent on said property. It was the consensus of the Mayor and Council that this would be a fair amount. Mr. Shelton said he would like for the Council to consider combining the city tax office with the school tax office. He said he was very much in favor of it as he thought it would save money on postage, data processing, and personnel. Also, they could use the same Board of Equalization, therefore, would use the same valuations on property rather than each entity having a different valuation on the same property. EMI Mr. Shelton suggested that maybe the Council or a committee from the Council could meet with the School Board and work something out. — Mayor Jones asked that Mr. Shelton get copies of contracts from other cities that have combined the two tax offices and mail copies to the Council so they may study the concept and discuss at a later date. There being no other business to come before the Council, Mayor Jones adjourned the meeting at 8:45 p.m. _/154 �- ATTEST: -hL�- Ute W ,�Citt Secretary