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HomeMy WebLinkAbout1985-04-08 - Regular City CouncilMINUTES OF THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, HELD ON MONDAY, APRIL 8, 1985 - 7:00 P.M. The regular meeting of the City Council of the C Texas, was called to order by the Mayor with the present: Mayor: David Clayton Councilmembers: Larry Hammett G. A. Wm. G. Brede James Ray Reynolds Larry ity of Stephenville, following members Swindle L. McSwain Tatum and with the following members absent: Floyd Gordon and Charles Riggins. City Administrator Kurt J. Ackermann, City Secretary Joyce Pemberton, City Attorney Joseph Chandler, Director of Public Works Danny Johnson, Chief of Police Doug Conner, Fire Chief Jimmy Mooney, Director of Parks & Recreation Ronnie Isham, Director of Finance Charlene Young, Building Inspector Gary Nabors, P & I Coordinator Betty Chew, Purchasing Agent Melissa Crim, Vice Chairperson of Planning & Zoning Commission Helen Martin, Cleve Cole, members of the press and many others were also present. ITEM I: CONSIDER MINUTES OF MARCH 5, 1985. Councilman McSwain moved approval of the minutes of the City Council meeting held on the 5th day of March, 1985, as written. Councilman Brede seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None ITEM II: _ CANVASS OF ELECTION RETURNS: Mayor Clayton appointed Councilmen Tatum, Brede, and Hammett as a committee to canvass the returns of the City Officers Election held on Saturday, April 6, 1985. Councilman Tatum, Chairman of the Convassing Committee, reported everything in order and moved approval of: A RESOLUTION AND ORDER CANVASSING THE RETURNS AND DECLARING THE RESULTS OF A CITY OFFICERS ELECTION. Councilman Hammett seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None (Full Resolution attached to and becoming a part of these minutes). Mayor Clayton administered the Oath of Office to Bob Self, G. A. "Pinkie" Swindle, James L. McSwain, and Allen Horne for City Council, Places 1, 3, 5, and 7 respectively and they took their seats. TEM III: SECOND READING OF AMENDMENT TO K1164:1 City Administrator Kurt Ackermann gave the second reading of an amendment to the Franchise Agreement with Northland Cable TV Co. deleting MTV from Section 12(c)(2) of the basic service and adding Channel 21. 41 City Council Minutes 04/08/85 - Page 2 of 6 ITEM IV: HEAR REPORT FROM PLANNING & ZONING COMMISSION: A. Preliminary Plat of Oak Tree Addition Phase II, being 14.335 acres of the Jarratt Menefee Survey, Abst. 520, Erath County, Texas, located adjacent to Golf Country Estates and Oak Tree Addition Phase I Additions. Mrs. Helen Martin, Vice Chairperson of the Planning & Zoning Commission, reported that the P & Z Commission recommended approval of the Preliminary Plat of the Oak Tree Addition Phase II with the change that Vantage Drive to be widened to 60 feet. After discussion, Councilman Swindle moved approval of the Preliminary Plat of Oak Tree Addition Phase II, being 14.335 acres of the Jarratt Menefee Survey, Abst. 520, Erath County, Texas, located adjacent to Golf Country Estates and Oak Tree Phase I Additions, with the change that Vantage Drive be widened to 60 feet as recommended by the P & Z Commission. Councilman Self seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None B. Consider for approval a Resolution adopting guidelines of the State Department of Highways & Public Transportation regarding spacing of entrances and exits onto State Highways in Stephenville. Helen Martin, Vice Chairperson of the Planning & Zoning Commission reported that the P & Z Commission recom- mended approval of this Resolution. After some discussion, Councilman Brede moved adoption of a Resolution adopting the guidelines of the State Department of Highways & Public Transportation regarding spacing of entrances and exits onto State Highways in Stephenville. Councilman Tatum seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None (Full Resolution attached to and becoming a part of these minutes.) ITEM V: HEAR COMMITTEE REPORT REGARDING WATER RATES AND AVAIL - ABILITY FOR CUSTOMERS OUTSIDE THE CITY LIMITS. Councilman Hammett, reporting for his committee, advised the Council that the committee, at this time, does not feel the city has the water to sell outside the city limits. They do not feel it would be fair to the voters in the city to sell water to persons outside the city limits, then have to ration water to the people inside the city limits this summer. It is the Committee's recommendation not to sell any more water outside the city limits. Mayor Clayton advised that there have been three applica- tions for water service from persons outside the city limits (Albert Lilly, Cleve Cole, and Scott Allen). It was his feeling, as there had not been a decision at that time, to go ahead and accept the applications up to tonight, if the Council is in agreement. 4a City Council Minutes 04/08/85 - Page 3 of 6 James Bachus addressed the Council stating that he felt all persons outside the city limits wishing city water service should be given the same opportunity to connect to city water as these three. Some others might not have been aware that they should have had their applications in prior to this meeting. After much more discussion, Councilman Brede moved that the committee report given by Larry Hammett be accepted which stated that no further sales of water will be made to resi- dents outside the city limits of Stephenville. Councilman Swindle seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None ITEM VI: APPOINT MEMBERS TO SERVE ON JULY 4TH FUN FAIR COMMITTEE. Mayor Clayton, with the consent of the Council, appointed the following persons to serve on the July 4th Fun Fair Committee: HEAR REPORT ISHAM REGAR Jim & Barbara Terrell Allen & Sheila Horne Charles & Cynthia Rives James & Carla Young Leon & Shirley Manly Adrian & Binkey Meyer Billy & Barbara Marcum Kurt & Ruth Ackermann Z OF PARKS A. Construction of a fence at West End Cemetery: Mr. Isham reported that $12,000 has been donated to the cemetery for the maintenance, upkeep, and improvement of that cemetery. In a meeting with Dr. Barry Thompson of Tarleton State University it was agreed to construct a western cedar redwood fence between the cemetery pro- perty and the University property. The total cost of the fence will be $9,178. The city will pay one -half of 762 feet @ $7.50 per foot which will be $2,857.50. He said he would like to have a council committee to set up guidelines for expending the remaining $9,000. In addition to the fence he needs authorization to spend $150 to $200 for permanent plaques to mount on the fence in recognition of her gift to the city. Councilman Hammett moved that Mr. Isham be authorized to spend $2,857.50 for said fence and $150 to $200 for plaques. Councilman Reynolds seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None B. Optimist Club's donation for playground equipment: Mr. Isham reported that the Optimist Club has donated $10,000 to build a playground in the city park. This playground will be installed by the Parks & Recreation Department in the old playground near the small pavi- lion. Mr. Isham said he might have to come back to the l W3 i City Council Minutes 04/08/85 - Page 4 of 6 Council and ask for some installation funds through a budget amendment. He said his plans were to have it installed by June 1st and have the dedication at the July 4th celebration. C. Meeting with Cross Timbers Fine Arts Council regarding Bandshell Project. The following recommendations came as a result of a committee meeting: 1. To revise or scale down the specifications of the original plan that was presented to just the stage area, the lighting, and the sound system, with plans to add the additional facilities at a later date. A portion of the berm is included in this revised plan. 2. Conduct a more indepth study, state wide, on the Hotel -Motel Tax to get a better feel of what the impact would be on our local establishments. 3. Identify additional grants other than the ones known now and seek local funding sources so that the city's portion would remain as it started. He said the reduced cost would be approximately $150,000 with one -half to be paid by state grants and hope that part of the remaining $75,000 could be local donations and some in -kind labor. 4. Do a study on events that could be held in the bandshell from a revenue standpoint to see if there could be some revenue to help with the cost. ITEM VIII: CONSIDER FOR AWARD THE FOLLOWING ITEMS: Director of Public Works Danny Johnson presented the following bids for the Water /Wastewater and Street Departments: A. Bid #2295- Maintenance Materials for Water Department: Councilman Swindle moved acceptance of the low bid of $2,245.70 from Trans -Tex Supply of Arlington, Texas, as recommended by Mr. Johnson. Councilman Brede seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None B. Bid #2296 -Pipe and Wrapping for Water Department: Councilman Reynolds moved acceptance of the low bid of $27,550.00 from McWane Cast Iron Pipe of Temple, Texas, as recommended by Mr. Johnson. Councilman Tatum seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None C. Bid #2297- Street Sweeper for Street Department: Councilman Swindle moved to accept the low bid of $58,590.00 from Industrial Disposal Supply Co. of Plano, Texas, as recommended by Mr. Johnson and that $8,590 be appropriated to cover the difference in the 411 City Council Minutes 04/08/85 - Page 5 of 6 budgeted amount ($50,000). Councilman Hammett seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None D. Bid #2298- Maintenance Materials for Water Department: Councilman McSwain moved acceptance of the next to lowest bid of $3,287.44 from Industrial International of Richland Hills, Texas, as recommended by Mr. Johnson because the materials bid in the low bid have not proved satisfactory in the past. Councilman Brede seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None E. Bid #2299 -6000' Class 150 & 6" Water Pipe for Water Dept. Councilman Swindle moved acceptance of the low bid of $14,220.00 from Texas Independent Pipe Supply of Fort Worth, Texas, as recommended by Mr. Johnson. Councilman Reynolds seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None F. Bid #2300- Repair of Undercarriage on 941B Loader for the Street Department: Councilman McSwain moved acceptance of the low bid of $7,687.90 from Darr Equipment Co. of Arlington, Texas, as recommended by Mr. Johnson. Councilman Tatum seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None G. Bid #2301 - Controller for Water Well: Councilman Reynolds moved acceptance of the low bid from City Electric Co', of Stephenville, Texas, for the Cutler -Hammer Fuse. Councilman Tatum seconded the motion. The motion carried by the following vote: AYES: All members present voted aye. NOES: None Mayor Clayton recessed the open meeting and called the Council into executive session as provided in the Open Meetings Act, V.T.C.S., Article 6252 -17, Section 2, for the purpose of discussing personnel and pending or contemplated litigation. Mayor Clayton reconvened the Council into open session. No action was taken on matters discussed in executive session. 4_. City Council Minutes 04/08/85 - Page 6 of 6 There being no other business to come before the Council, Mayor Clayton adjourned the meeting at 10:05 p.m. ATTEST: ty ecretary 46 1 f David Clayton, yor RESOLUTION NO. 1985 -3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS, ADOPTING THE GUIDELINES OF THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION, RECOMMENDING SPACING OF ENTRANCES AND EXITS ON STATE HIGHWAYS IN THE CITY OF STEPHEN - VILLE, TEXAS. WHEREAS, the Planning and Zoning Commission has expressed concern about the number of entrances and exits on State Highways within Stephenville; and WHEREAS, the City Council recognizes that the safe smooth flow of traffic is essential for Stephenville; NOW, THEREFORE, BE IT RESOLVED by the City Council of Stephenville, Texas that the guidelines of the State Department of Highways and Public Transportation be adopted, recommending spacing of entrances and exits on State Highways in the City of Stephenville be maintained from seven hundred to one thousand feet and require developers to install service roads where possible. ADOPTED this the Rth day of APRIL , 1985, by the said City Council of Stephenville, Texas, by the following vote: AYES: ALL MEMBERS PRESENT VOTED AYE. NOES: NONE A T: ty SKecretary �/ 7 C% Davi C ayt , Mayor RESOLUTION A RESOLUTION AND ORDER CANVASSING THE RETURNS AND DECLARING THE RESULTS OF A CITY OFFICERS ELECTION. There came to be considered the returns of an election held on the 6 day of April, 1985 for the purpose of electing the hereinafter named officials, and it appearing from said returns, duly and legally made, that there were cast at said election 587 valid and legal votes; that each of the candidates in said elec- tion received the following votes: CITY COUNCIL, PLACE 1: John E. Pollan 219 Bob Self 362 CITY COUNCIL, PLACE 3: G. A. "Pinkie" Swindle 395 CITY COUNCIL, PLACE 5: James L. McSwain 427 CITY COUNCIL, PLACE 7: Howard F. Gordon 277 Allen Horne 301 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: That said election was duly called; that notice of said election was given in accordance with law, and that said election was held in accodance with law, and that: Bob Self was duly elected to City Council, Place 1; G. A. "Pinkie" Swindle was duly elected to City Council, Place 3; James L. McSwain was duly elected to City Council, Place 5; Allen D. Horne was duly elected to City Council, Place 7. Said above -named parties are hereby declared duly elected to said respective offices, subject to the taking of their oaths of office as provided by the laws of the State of Texas and the Charter of the City of Stephenville, Texas. PASSED AND APPROVED by the City Council of the City of Stephenville, Texas, this the 8 day of April, 19 85 . ATTEST: �_2 A 4�0 ...� y Wretary a4— Mayor Davi Clayton M