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HomeMy WebLinkAbout1994-03-01 - Regular City CouncilMINUTES OF REGULAR MEETING City of Stephenville - City Council TUESDAY, MARCH 1, 1994 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened in regular session on March 1, 1994 at 7:00 p.m., in the Council Chambers at City Hall, 354 N. Belknap Street, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252 -17, Section 3A, V.T.C.S., with the following members present, to wit: Mayor: Mayor Pro Tem: Councilmembers: Absent: Lavinia Lohrmann Scott Evans Alan Nix Donald L. Zelman John Wooley Sam Taylor II Bill Johnson Billy Bob Hodges Bill Bailey None Others Attending: Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney I. CALL TO ORDER. Mayor Lavinia Lohrmann called the meeting to order and declared a quorum present. Mayor Lohrmann recognized as special guests the students in Sandy Hunter's Program Building (Ag Services) class from Tarleton State University. Mayor Lohrmann mentioned the Council's mission statement and pointed out that this statement had been framed and now hanging in Council Chambers. II. CONSIDER ALL MATTERS RELATED TO REFUNDING OF UTILITY SYSTEM REVENUE BONDS, SERIES 1988 AND APPROVAL OF ISSUANCE AND SALE OF UTILITY SYSTEM REVENUE REFUNDING BONDS, SERIES 1994. Councilmember Nix reviewed the background of this agenda item and introduced George Williford, First Southwest Company, who addressed the Council as to the refunding procedures and transaction. Williford also introduced Attorney Vickie Hall of Hutchison Boyle Brooks & Fisher, counsel to the underwriter, NationsBank. 114 Motion was made by Councilmember Nix to approve all matters related to refunding of Utility System Revenue Bonds, Series 1988 and to approve the issuance and sale of Utility System Revenue Bonds, Series 1994. Motion was seconded by Councilmember Taylor. Councilmembers Johnson and Wooley abstained from voting due to a conflict of interest. AYES: Councilmembers Nix, Zelman, Taylor, Evans, Bodges, Bailey, and Mayor Lohrmann. NOES: None. ABSTAIN: Councilmembers Johnson and Wooley. III. EXTENDED AREA SERVICE BETWEEN DUBLIN AND STEPHENVILLE. City Administrator Don Davis introduced Robert W. Burns, Public Relations Manager, United Telephone System. Mr. Burns explained that the Dublin telephone exchange, under Senate Bill 632, is in the process of petitioning Stephenville and other exchanges for Expanded Toll Free Local Calling Area. The procedures and requirements for getting this service set up were explained as well as possible impact to Stephenville telephone customers. No Council action necessary. IV. WATER PLANNING COMMITTEE. A. Proposal for the Wastewater Reuse Feasibility Study Councilman Evans introduced Mark Perkins with Alan Plummer & Associates who explained their proposal is a two -phase study with the first phase being an analysis of the feasibility of substituting treated wastewater for potable water and the second phase being a more detailed analysis of an individual application. Don Davis further explained that cost of the first phase will not exceed $8,000.00. Motion was made by Councilman Taylor to authorize Alan Plummer & Associates to proceed with phase one of the Wastewater Reuse Feasibility Study, but Council approval will be necessary before proceeding with phase two. Motion was seconded by Councilman Evans. Motion carried by UNANIMOUS vote. B. Change Order #3 for the Wastewater Treatment Plant Expansion 115 _ Councilman Evans explained that this change order was caused by a mistake in the drawings. Councilman Evans moved to approve Change Order #3 in the Wastewater Treatment Plant Expansion in the amount of $1,988.00. Motion was seconded by Councilman Johnson. Motion carried by UNANIMOUS vote. C. Proposed Fees for Permitted Industrial Water Users Councilman Evans explained that in keeping with the Industrial Waste Ordinance, the City has authority to assess user fees to recover expenses related to the monitoring and enforcement of the ordinance. Jay Wilson from FMC spoke to the Council concerning the costs for testing. Don Davis addressed this issue stating that the City is not making any money from the testing, but the City is willing to investigate other testing labs in an effort to hold down these costs. Bob Self, Utility Administration Superintendent, addressed the Council acknowledging that FMC bears the greatest burden of the six local industries required to conform to this testing. Self clarified that the frequency of monitoring is pretty much a local issue and the City will have the prerogative of monitoring times and frequencies as well as the constituents for which they monitor. Councilmember Scott Evans made the motion that the proposed fees for Permitted Industrial Water Users be approved. Motion was seconded by Councilmember Don Zelman. Motion carried by UNANIMOUS vote. D. Conveyance of Lot Located Near Wisdom Gym where the Young Water Well was Located. Councilmember Scott Evans explained that City Council in November, 1965, provided that should the Young Well become inactive or inoperable in the future, that portion of land would be conveyed to Texas A &M University. Deed will be executed and delivered to Texas A &M University. No council action required. V. PLANNING & ZONING COMMISSION RECOMMENDATIONS A. Approval of Final Plat of a Replat of Part of Lot 3, Lots 10 and 11; Block 2, College Heights Addition, Erath County, Texas. Councilmember Sam Taylor moved that the Council approve the replat of part of Lot 3, Lots 10 and 11 of Block 2, 15V College Heights Addition, Erath County, Texas. Councilmember John Wooley seconded the motion. Motion carried by UNANIMOUS vote. B. Approval of Site Development Plan for Lot 1, Block 15, Golf Country Estates Addition. Mayor Lohrmann explained that this is a proposed mini - warehouse storage unit located on the Lingleville Highway east of the Westside Church of Christ. The property is owned by James Bachus who was in attendance. Councilmember Alan Nix brought up the subject of a barrier between the subject property and the street. Mr. Bachus indicated that he was willing to work with the city toward putting a barrier (i.e. shrubs, hedges, trees) on the property but that maintenance of said barrier would be the city's responsibility. Councilmember Evans moved approval of site development plan for Lot 1, Block 15, Golf Country Estates Addition. Councilmember Bill Bailey seconded the motion. Motion carried by UNANIMOUS vote. VI. CONVENIENCE STATION RATES Further negotiations are required on this issue, and City Administrator Davis suggested this item be referred back to the Landfill Committee since Waste Management has not agreed to the terms offered by the City. Councilmember Nix moved that this item be referred back to the Landfill Committee. Councilmember Zelman seconded the motion. Councilmember John Wooley abstained from voting due to a conflict of interest. AYES: Councilmembers Nix, Zelman, Taylor, Evans, Johnson, Hodges, Bailey, and Mayor Lohrmann. NOES: None. ABSTAIN: Councilmember Wooley. VII. WAIVE LANDFILL GATE FEES City Administrator reminded the Council that the landfill will be closed on or about April 7th. The capacity exists at the landfill to waive the gate fees to all Erath County residents save and except commercial haulers. 117 Councilmember Bill Bailey moved that the gate fees to the landfill be waived to all Erath County residents except for commercial haulers. Councilmember Billy Bob Hodges seconded the motion. Motion carried by UNANIMOUS vote. VIII. MUNICIPAL WATER POLLUTION PREVENTION AUDIT City Administrator Davis explained that this audit is a requirement of the EPA and gave a summary of the requirements. Councilmember Evans moved that the resolution be passed accepting the audit as conducted by the staff in accordance with EPA requirements. Councilmember Johnson seconded the motion. Motion carried by UNANIMOUS vote. IX. CONSENT AGENDA A. Approval of Minutes - February 1, 1994. B. Bid Awards 1. Office Supplies 2. Repairs - Dunson II Water Well 3. Base Material 4. Utility Vehicle Councilmember Evans moved to accept the Consent Agenda. Councilmember Zelman seconded the motion. Motion carried by UNANIMOUS roll call vote. X. CITY ADMINISTRATOR'S REPORT. A. The new computer system in the water production distribution system will be demonstrated on Monday, March 7, at 10:30 a.m. at the Garfield Booster Station. Councilmembers are invited to attend. B. Status Report of City -Wide Clean -Up Campaign. Ronnie Isham and his department were recognized for their efforts in helping with the demolition. Expense that the City incurs in this demolition will be billed to the property owner. C. Due to the six -month extension of time in closing the landfill, there has been accumulated in the landfill fund approximately $20,000.00 in unanticipated revenue. Administrator Davis requested taking part or all of this unanticipated revenue and applying it to the demolition program 118 in order to hire outside contractors in town to assist the city crews as the number of houses to be demolished has increased. Tacit approval was given on this issue. XI. COUNCIL /CITIZENS GENERAL DISCUSSION James O. Bachus: Requested the Council to consider changing two rules of procedure on the Planning and Zoning Commission: (1) Limiting the terms that each member can serve to two or three terms; and (2) The "7/8 rule ". Gary D. Zerbe: State Director for Stephenville Jaycees informed the Council that a new chapter has been started in Stephenville with 31 members. Programs that have been initiated are a city -wide clean -up program and a drug awareness program. Harold D. Walker: Addressed the Council concerning television cable regulation of in -house cable maintenance fees as set out in letter from Northland Cable providing for a monthly charge of $3.75 for this service. Walker stated that the letter gives the customer an option for this service, but pointed out that the charge is automatically billed unless the customer advises Northland Cable to remove this fee. Carroll Lee: Manager, remarks made by Harold company is waiting correspondence from the XI. EXECUTIVE SESSION. Northland Cable, Walker explained on instructions FCC. in response to that the cable and further In compliance with the provisions of the Texas Open Meetings Law, Article 6252 -17, V.T.C.S., in accordance with the authority contained in Section 2(g), PERSONNEL: Consider employing Joyce Pemberton for May 7th, 1994 election. Mayor Lohrmann reconvened the Council into open session and the following actions were taken: 119 XII. ACTION TAKEN (if any) on matters discussed in executive session: Councilmember Alan Nix moved that the Council accept Joyce Pemberton's proposal to conduct the May 7th election. Councilmember Sam Taylor seconded the motion. Motion carried by UNANIMOUS vote. There being no other business to come before the Council at this time, Mayor Lohrmann adjourned the meeting at 9:00 p.m. ATTEST: Cindy. Sta for City cretary Lavinia Lohrmahn, Mayor 120 RESOLUTION MUNICIPAL WATER POLLUTION PREVENTION BE IT RESOLVED, that the City of Stephenville informs E.P.A. Region 6 that the following actions were taken by the Stephenville City Council. 1. Reviewed the Municipal Water Pollution Prevention Environmental Audit Report which is attached to this resolution. 2. Set forth the following actions necessary to maintain permit requirements contained in the NPDES Permit Number TX0024228. a. Received bids for expansion and upgrade of Wastewater Treatment Plant on May 11, 1993. Construction began in August, 1993, and completion scheduled in January, 1995. PASSED AND APPROVED by a unanimous vote of the Stephenville City Council on March 1, 1994. i 1 Lavinia L rmann, Mayor &C'�/ Cindy L Staf ord City Selbretary APPROVED AS TO FORM AND LEGALITY: Randy Thomas, City Attorney RE �IE�WED BY Donald B. Davis, City Administrator