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Home My WebLink About1998-12-15 - Special City CouncilMINUTES OF SPECIAL MEETING City of Stephenville - City Council TUESDAY, DECEMBER 15,1998 - 5:30 P.M. The City Council of the City of Stephenville, Texas, convened in special session on Tuesday, December 15, 1998, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor: Councilmembers: Others Attending: John Moser Barbara Terrell Marshall Shelton Joel Hillin K. H. Conatser Bea Mann Jerry B. Madkins Wm. H. (Bill) Stanley Rusty Jergins Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney At 5:30 p.m., Mayor Moser called the meeting to order and declared a quorum present. II. CONSIDER APPOINTMENT TO PLACE 4, PLANNING AND ZONING COMMISSION Council member Terrell nominated Mike Trice to Place 4, Planning and Zoning Commission. Council member Marin seconded the motion which failed on the following vote: Ayes: Council members Terrell, Hillin, and Marin. Noes: Council members Madkins, Shelton, Stanley, Conatser, and Jergins. Council member Conatser nominated Edmund Horton to Place 4, Planning and Zoning commission. Council member Marin seconded the motion which passed by unanimous vote. December 15, 1998 - Minutes of Special Meeting III. CONSIDER DISPOSING OF CITY PROPERTY A. Sale of 1990 Chevrolet Pickup and Animal Unit B. Pool table at Senior Citizens' Center Council member Stanley moved to authorize the sale of the 1990 Chevrolet pickup with attached animal unit and the pool table at the Senior Citizens' Center. Council member Jergins seconded the motion, which passed by unanimous vote. IV. PLANNING AND DEVELOPMENT COMMITTEE REPORT A. City Council Retreat Council member Jergins reported that the committee recommends hiring a facilitator to conduct the retreat and to include in a Request for Proposal the following scope of work: 1) review the mission statement; 2) establish long -range and short-range goals and objectives; 3) identify the current concerns of the council; and 4) work on team building among the council and staff. Council member Madkins moved to instruct staff to develop a Request for Proposal for a facilitator for the council retreat. Council member Conatser seconded the motion, and it passed by the following vote: Ayes: Council members Madkins, Terrell, Hillin, Stanley, Conatser, Jergins, and Marin. Noes: Council member Shelton. B. Code Enforcement Jergins reported that the committee discussed a community-wide clean up in the spring that may include the Chamber of Commerce and other local volunteer groups. City Administrator Davis will report back to the committee when he has additional information. Council member Conatser mentioned that Empire- Tribune reporter, Shannon Duhon, volunteered to help with clean-up efforts, having been involved with similar campaigns in other towns. V. PARK AND RECREATION ADVISORY BOARD REPORT A. Donation of Property for Park Purposes Council member Madkins moved to accept the donation of Tract E, 3.951 acres, River North II, Stephenville, Erath County, Texas, contingent upon the following December 15, 1998 - Minutes of Special Meeting conditions: 1) property to be used for park purposes; b) city except the property as a tax- exempt donation; 3) city pay for all transfer and document filing costs; and 4) transfer of title be completed prior to December 31, 1998. Council member Hillin seconded the motion, which passed by unanimous vote. B. Status Report on City Park Improvements This board has been presented with the preliminary design plans and will be reviewing the final design plans and specs on January 29, 1999. Construction is expected to begin in late March or early April. VI. CONSIDER APPROVAL OF BID SPECIFICATIONS — Annual Chemical Contract Council member Shelton moved to approve the bid specifications for chlorine (liquid and granular). Council member Jergins seconded the motion, which passed by unanimous vote. VII. CONSIDER BID AWARDS A. Police Sedans and Full Size Pickups City Administrator Davis reminded the council that staff had been authorized to replace four full -sized pickups (one V -6 and three V -8) along with three full -sized police sedans. Concerning the pickups, Davis pointed out that only one local bid was received (Bruner Motors), and that the Bruner bid is lower than the Houston Galveston Area Council of Governments (HGAC) for a comparable Chevrolet, but more than the HGAC Ford bid. Davis stated that staff recommends awarding the bid for the four pickups to Bruner Motors. Greg Bruner, Bruner Motors, Inc., said that he feels strongly that he has a better product that is in the city's best interest. He advised the council that Bruner Motors is one of 800 of the 5,000 Chevrolet dealers across the United States that have made a commitment in facility, manpower, and equipment to meet a set of stringent requirements to meet standards enabling them to be classified as a commercial specialty dealer. This results in improved, efficient service. While it is difficult to place an exact price on this service, over the lifetime of a vehicle, it will result in a savings greater than the difference in bid price between Bruner and HGAC. He also emphasized the importance of keeping business in Stephenville. Council member Madkins moved to award the bid to Bruner Motors, Inc. for one V -6 pickup in the amount of $16,182.00 and three V -8 pickups in the amount of $15,687.00 each. Council member Shelton seconded the motion, which passed by unanimous vote. December 15, 1998 - Minutes of Special Meeting Council member Shelton stated that the city should explore a maintenance contract, and City Administrator Davis said that staff would look into that. Council member Hillin moved to approve the purchase of three full -sized police sedans through state contract in the amount of $20,154.00 each. Council member Conatser seconded the motion, which passed by unanimous vote. Davis advised the council that overall, money has been budgeted to purchase the above - mentioned vehicles; however, it is necessary to transfer monies between departments for these expenditures. Council member Shelton moved to approve inter - departmental transfers for the above - designated vehicles. Council member Jergins seconded the motion, which passed by unanimous vote. B. Trailer Mount Air Compressor Council member Shelton moved to award the bid for trailer mount air compressor to HGAC for $10,327.00. Council member Terrell seconded the motion, which passed by unanimous vote. C. Animal Control Unit Council member Marin moved to award the bid for an animal control unit to Jones Trailer, Inc. for $4,691.00. Council member Conatser seconded the motion, which passed by unanimous vote. D. Uniforms 1. Utilities and Community Service Divisions 2. Police Council member Marin moved to award bids to the following vendors for the items designated: Uniforms, Inc. for Maintenance Department uniform shirts and jackets; Saddle Rags for Maintenance Department jeans, insulated coveralls, and bid overalls; Martin's for Maintenance Department non - insulated coveralls; Red Wing for Maintenance Department boots; New York Clothiers for Police Department waist length and convertible jackets; Texas State Distributors for Police Department shirts, motorcycle trousers, hip - length jackets, and knee - length rain coats; Uniforms, Inc. for Police Department trousers. December 15, 1998 - Minutes of Special Meeting E. Repainting and Renovation of Ground Storage Tanks Council member Shelton moved to award the bid for repainting and renovation of Garfield and Highway 377 ground storage tanks to A & J Industrial Coatings for $197,900.00. Council member Stanley seconded the motion, which passed by unanimous vote. VIII. CONSIDER BYRON STREET CONTRACT CHANGE ORDER Council member Madkins moved to approve Change Order No. 1 on the Byron Street Improvement Project which will allow the contractor to install additional driveways for Byron Street residents at their cost. Council member Shelton seconded the motion, which passed by unanimous vote. IX. EXECUTIVE SESSION At 6:40 p.m., Mayor Moser recessed the open portion of the meeting and called the council into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Local Government Code, Vernon's Texas Codes, Annotated, in accordance with §551.072 Deliberate the purchase, exchange, lease or value of real property. Consider contract with Glynn Stewart for property on US 67 At 6:55 p.m., Mayor Moser called the council back into open session. X. ACTION TAKEN ON ITEMS DISCUSSED IN EXECUTIVE SESSION Council member Conatser moved to authorize City Attorney Randy Thomas to present the contract for exchange of property to Mr. Stewart's agent, Mike Craft. Council member Stanley seconded the motion, which passed by unanimous vote. City Administrator Davis reported the following to the council: 1. Marc McEndree, Resident Engineer for Texas Department of Transportation, has advised that TxDOT will be removing the "Lights on for Safety" signs on US 67/377 between Stephenville and Dublin. 2. The Census Bureau has asked to use some of the data which the city has collected to aid them with the 2000 census. 3. The Planning and Development Committee will meet on Tuesday, December 29, at 5:30 p.m. to review the plans and specifications for the West Side Development. December 15, 1998 - Minutes of Special Meeting Xi. ADJOURN There being no further business, the 777 ad' d at 7:00 p.m. J Moser, Mayor ATTEST: III j. , . Clity Sec�� December 15, 1998 - Minutes of Special Meeting