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HomeMy WebLinkAbout1999-12-07 - Regular City CouncilMINUTES OF GENERAL BUSINESS MEETING City of Stephenville - City Council TUESDAY, DECEMBER 7,1999 — 5:30 P.M. The City Council of the City of Stephenville, Texas, convened on December 7, 1999, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a General Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Mayor Pro -Tern Council members Others Attending I. CALL TO ORDER John Moser Barbara Terrell Ed Horton Joel Hillin Marshall Shelton Bill Corbin Rusty Jergins Bea Marin Wm. H. Stanley Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney Mayor John Moser called the meeting of the Stephenville City Council to order at 5:30 p.m. on Tuesday, December 7, 1999. Mayor Moser declared a quorum present. H. CITIZENS' GENERAL DISCUSSION C. H. "Mickey" Maguire, complimented the Solid Waste Management Committee for its recommendation to the council for curbside recycling. He criticized the council for not acting on this issue but rather sent a survey to all residential customers to determine their opinion of curbside recycling. He urged the council to include curbside recycling when considering the contract for solid waste pick up. Robert Burns, Chairman of the Senior Citizens Advisory Board, issued his resignation from the Senior Citizens Advisory Board, effective today. Lavinia Lohrmann, member of the Senior Citizens Advisory Board, issued her resignation from the Senior Citizens Advisory Board, effective today. General Business Meeting— December7, 1999 Stephenville City Council l s B. Consider the Preliminary Plat for Heritage Hills Subdivision, Phase VI Don Davis stated that since this council had not yet considered a preliminary plat, he had asked Betty Chew to give some history of Heritage Hills and explain the procedures for platting. Betty Chew mentioned there are two parts of the platting process — preliminary plat and final plat. The preliminary plat gives the general layout and design of the subdivision. Once the preliminary plat is considered by the Planning and Zoning Commission and the City Council, changes can be made in accordance with the commission's and council's recommendations. The developer then goes back and includes these changes into the final plat. In addition to the final plat, when it is submitted, there will be improvement plans for streets and utilities within the subdivision. Once the final plat and improvement plans have been reviewed and meet the requirements of the Subdivision Ordinance and are approved by the council, the final plat and improvement plans are placed of record with the County Clerk. Chew reported that the Heritage Hills Subdivision is located approximately on FM 914 (Alexander Highway) 0.7 mile south of the city and is located within the city's extraterritorial jurisdiction. Cities of our size have review and approval of subdivision plats within one mile of the city limits. The Heritage Hills preliminary plat is for a proposed 8.63 -acre subdivision. Chew presented a map, which showed the first five phases of Heritage Hills. Phase One contained 24 single - family lots; Phase Two included three additional lots; Phase Three contained eight additional lots; Phase Four, twelve lots; Phase Five, sixteen lots; and the remainder of the preliminary plat was Heritage Acres, which contains an additional four lots. There were a total of 67 lots approved in the first phase of the subdivision, or the area which the preliminary plat was approved in 1998 by the City Council. At this time, the developer proposes an additional 8.63 acres to be developed with one -half acre, single - family residential lots. There is an additional 19 acres to the east, identified as future development. Chew identified five variances, which were granted in the first preliminary plat of 57 acres. Those variances were 1) not require the developer to install curb and gutter, 2) not required to put in sealed surface pavement, but to install quality base material, [all streets developed in the first five phases of Heritage Hills and Heritage Acres have asphalt pavement]; 3) traveled surfaces on the main streets were to be improved to 27 feet and minor streets improved to 22 feet in width; 4) sewer service made available to serve the subdivision through the city's outside city limits policy, adopted by the City Council in June, 1988; 5) fire hydrants were not required in the subdivision as each lot is served by an individual water well. These were variances granted to the improvement plans of the subdivision. The developer, -James General Business Meeting— December 7,1999 Stephenville City Council 497 services." Kaiser reported that there is a contingency plan in place if something does not work. Kaiser reported that the city has either committed to spend or have spent $436,745.72, which is less than the $450,000 budgeted for this program. V. WATER PLANNING COMMITTEE REPORT A. Consider Award of Bid on Rehabilitation of Taylor South Well MOTION by Rusty Jergins, second by Marshall Shelton, to approve the recommendation by HDR Engineering, Inc. to award the bid to Dowell Well Service to rehabilitate Taylor South Well. MOTION CARRIED by unanimous vote. B. Dr. Hughbert Collier's Report on Phase II of Trinity Water Study Barbara Terrell reported that the committee heard this report and that Dr. Collier identified four areas for additional production wells. Dr. Collier indicated that conditions looked favorable for two or three production wells on the Alexander Highway to meet the interim needs. The area identified was located on property owned by Ed Horton. Ken Haney, HDR Engineering, Inc., explained to the committee that if the city decided to drill some interim wells in that area, the existing collector pipeline was not of adequate size, and a new line would need to be constructed parallel to the existing line for some distance. Areas around Alexander, US 281, US 6, US 67, and FM 205 were identified as possible future well 4;-1.4 areas. I C. Consider Agreement with Dr. Hughbert Collier for Phase III of the Trinity Aquifer Project MOTION by Rusty Jergins, second by Bea Marin, to approve an agreement with Dr. Hughbert Collier for Phase III of the Trinity Aquifer Project for a fee not to exceed $60,000 (attached). MOTION CARRIED by the following vote: Ayes: Council members Terrell, Shelton, Hillin, Stanley, Corbin, Jergins, and Marin. Noes: None Abstentions: Council member Horton (affidavit of conflict of interest) General Business Meeting — December 7, 1999 Stephenville City Council f process being conducted by the Texas Natural Resource Conservation Commission ( TNRCC) whose objective it is to reduce pollution in the Bosque River. Let me read you this message. `As you may know, the Texas Natural Resource Conservation Commission (TNRCC) has established a Bosque River Advisory Committee (BRAC) to study and submit a plan for reducing polution of the Bosque River. The BRAC has been in existence for quite some time. As mayor, I've served as the city's representative on this committee for the past 18 months. Last year, the BRAC established sub- committees to address specific issues. These sub - committees and/or the full BRAC have met approximately monthly since I've been a member. Two of these are sub- committees #3 (Allocation Alternatives) and #4 ( Implementation). I'm a member of sub - committee #3. It is these two sub - committees which will ultimately make a recommendation to the full BRAC, and in turn to TNRCC, on the recommended Total Maximum Daily Load (TMDL) of pollutants which will be allowed in the Bosque River watershed. More importantly, recommendations are likely to be made eventually on allocating "polution rights" among the "stakeholders" (ie., the dairy industry, farmers, industry, municipal waste water treatment plants, etc.) This has very significant implications for everyone in the Bosque River watershed. `The progress of the BRAC and its subcommittees has been slow, but steady, and is approaching some decision points. Recently, sub - committees #3 and #4 have begun conducting joint meetings. The process of refining and evaluation the data is nearing completion. It now appears inevitable that new restrictions will be required to meet TNRCC and the U.S. Environmental Protection Agency (EPA) requirements to reduce polution in the Bosque River. Some important decisions will likely be reached in the next few months. I believe it is important for the city staff, council members, and the public to be aware of the process by which these decisions will be made. It is also essential that we understand and plan for the potentially adverse financial impact of new restrictive requirements. I urge the staff, council members, and interested citizens to attend the upcoming series of meetings, which are open to the public. `The next available opportunity will be a joint meeting of Sub - Committees #3 and #4 on December 10th, beginning at 9:30 A.M. at the Tarleton State Univ. Student Development Center ballroom. The host for the BRAC and it's sub - committee meetings is The Texas Institute for Applied Environmental Research, which has offices located on the TSU campus. Please contact them at (254)- 968 -9567 for additional information. Thank you, Mayor John Moser' General Business Meeting— December 7, 1999 Stephenville City Connell B• Consider Contract with TEAM Consultants Amending the Landfill Site Development Plan and Site Operations Plan MOTION by Bill Corbin, second by Bill Stanley, to approve the agreement (attached) with TEAM Consultants, Inc. for preparation of amendments to the site development plan and site - operating plan for the City's Type IV Landfill. MOTION CARRIED by unanimous vote. VIL PERSONNEL COMMITTEE A. Consider Approval of Revised Evaluation Forms MOTION by Bill Stanley, second by Marshall Shelton, to adopt new evaluation forms for the City Administrator, City Secretary, and City Attorney. MOTION CARRIED by unanimous vote. B. Consider Approval of a Request for Proposal to a Staffing Assessment MOTION by Bill Stanley, second by Barbara Terrell, to approve the request for proposal to hire a consultant to conduct a staffing assessment and present it to the Personnel committee. MOTION CARRIED by the following vote. Ayes: Council members Terrell, Shelton, Hillin, Stanley, Corbin, and Marin. Noes: Council member Horton. MOTION by Bea Marin, second by Bill Corbin, to approve the Consent Agenda as follows: VIII. CONSENT AGENDA A. Approval of Minutes I. Regular Business Meeting on November 2,1999 2. Special Council Meeting on November 16,1999 B. Bid Award 1. Police Vehicles 2. Police Uniforms 3. Street Materials MOTION CARRIED by unanimous roll call vote. General Business Meeting— December 7, 1999 Stephenville City Council ,,503 MOTION by Barbara Terrell, second by Bill Corbin, to purchase Lot 7, Block 132, City Addition, Stephenville, Erath County, Texas, for the amount of $47,500.00 plus taxes and closing costs. MOTION CARRIED by unanimous vote. III. ADJOURN MOTION by Bea Marin, seconded by Bill Corbin, to adjourn the meeting. Motion carried by unanimous approval at ATTEST: aCindy ,; . y , retary General Business Meeting— December 7, 1999 Stephenville City Council ORDINANCE NO. 1999 - 32.1 AN ORDINANCE REZONING THE LAND DESCRIBED FROM THE ZONING CLASSIFICATION OF R -1 "SINGLE FAMILY DWELLING DISTRICT ", TO B -1 "NEIGHBORHOOD BUSINESS DISTRICT ". BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: All that lot, tract, or parcel of land in the City of Stephenville being Lot 9, Block 4, Greenview Addition, City of Stephenville, Erath County, Texas. And it is hereby rezoned and the zoning classification change from the classification of R -1 "Single- Family Dwelling District" to B -1 "Neighborhood Business District', in accordance with the Zoning Ordinance of the City of Stephenville. PASSED AND APPROVED this the seventh day of December, 1999. ATTEST: Cindy afford, City Ukketary Reviewed by Donald B. Davis, City Administrator Randy Thomas, City Attorney Approved as to form and legality MMC /Ord.12/7/99 596 Collier Consulting, Inc. 741 West College St. Stephenville, Texas 76401 Office: (254) 968 -8721 Fax: (254) 968 -8725 www.collierconsulting.com WORK PLAN FOR PHASE 111 CITY OF STEPHENVILLE TRINITY AQUIFER PROJECT: DRILLING OF TEST HOLES FOR NEW WATER WELL LOCATIONS Phase II identified four areas for additional production wells. In a meeting with HDR and City staff, 18 test hole locations were selected in three of the four areas. These locations were selected based on mapping during Phase II of the subsurface geology of the Trinity aquifer and proximity to the existing water distribution system. Some of the 18 locations are designed to satisfy immediate water needs. The rest of the locations will help meet long -range water needs. This work plan is for a maximum of six test holes. Two test holes will be completed as monitoring wells and four will be plugged. The test holes and monitoring wells will provide valuable information for verifying the suitability of the locations for production wells designed to meet immediate and short-range water needs. By drilling test holes now, the time needed to bring additional production wells on line next year will be shortened. Data necessary for long - range water planning will also be acquired. If some of the sites prove to be unsuitable for production wells, the data will be used to select alternate sites. A maximum of six test holes will be drilled on Ed Horton's property and along Highway 67 right -of -way, east of existing production wells. Test holes will be drilled on Ed Horton's property first. The time required to complete Phase III will depend on the availability of a drill rig. Evaluation of the sites will be finished within four weeks of the completion of the drilling. Task 1. Supervise the drilling of a maximum of six test holes, the completion of two test holes as monitoring wells, and the plugging of four test holes. Cost: $70 per hour, plus expenses. Task 1 includes the following: (1) Assist in preparing the test hole and monitoring well specifications; assist in evaluating the bids. (2) Secure property boundaries from the_Erath CAD and add to the digital database. (3) Assist in securing permission from the highway department or land owners to drill at each site: (4) Visit the proposed sites and select the exact locations. 5. Survey the well locations with GPS equipment. 6. Supervise the drilling operation. 7. Monitor the mud program. 8. Collect drill cuttings. 9. Supervise the completion and development of the monitoring wells. 10. Supervise the plugging of the test holes. T7 TEAM Consultants, Inc. Geotechnical, Environmental, Construction Materials Testing December 1, 1999 Proposal No. 99AO48 Revision No. I City of Stephenville 298 West Washington Stephenville, Texas 76401 Attn.: Mr. Danny R. Johnson Director of Utilities Re: Type IV Permit Amendments City of Stephenville - MSW Permit No. 664 Stephenville, Erath County, Texas Dear Mr. Johnson Pursuant to our discussions with representatives of the Texas Natural Resource Conservation Commission (TNRCC) during a meeting in the Arlington Region 4 offices on Wednesday, November 10, 1999, we are pleased to present our proposal to prepare the requested permit amendments. I In accordance with the requirements outlined in the Notice of Violation letter dated May 28, 1999, for the Compliance Evaluation Inspection at the City's Type IV landfill on April 27, 1999, and as amended both in a letter addressed to the City dated October 20, 1999, and the meeting referenced above, we propose to prepare and submit the requested schedule outlining a compliance plan that addresses each of the outstanding alleged violations as soon as practicable and prepare, with the assistance of your staff, amendments acceptable to the Executive Director which resolve each of the outstanding alleged violations. Specifically, we propose to: (1) Define a procedure whereby the transporter certificates required by 30TAC 330.32 shall be retained at the landfill; (2) Amend the Site Development Plan for each of the following (330.55) (a) provisions for all - weather operations; (b) types and locations of fences; (c) calculation of estimated rate of solid waste deposition and operating life of the site; (d) storm water management, e.g. discharge of pollutants, nonpoint source discharges, run - on control, and run -off control; (e) contaminated ground/surface water including handling, storage, treatment, and disposal procedures; (f) flooding; (g)` final cover design; and (h) endangered species. (3) Prepare the following attachment: (a) attachment 15 - contaminated water plan 2970 S. Walton Walker, Suite 101 Dallas, TX 75211 (214) 331 -4395 Fax (214) 331 -4458 3101 Pleasant Valley, Suite 101 Arlington, 7X76015 (817) 467 -5500 Fax(817)468-9920 COST ESTIMATE TYPE IV PERMIT AMENDMENTS STEPHENVILLE TYPE IV MUNICIPAL SOLID WASTE LANDFILL MSW PERMIT NO. 664 STEPHENVILLE, ERATH COUNTY, TEXAS SCHEDULE III ENGINEERING AND PERSONNEL SERVICES DESIGN AND FIELD INSPECTION 3002 Senior Project Engineer 3004 Senior Geotechnical Engineer 3012 Draftsman 3013 Typing 3020 Report Preparation 3031 Transportation charge, per mile TNRCC Austin x 1 Est. 8.0 hrs. Stephenville x 2 Schedule of Fees I, II and III 1996 PN 99AO48 Est. 24 hrs. @ 85.00 /hr. $ 2,040.00 Est. 80 ea. @ 75.00 /ea. 6,000.00 Est. 8.0 hrs. @ 35.00 /hr. 280.00 Est. 8.0 hrs. @ 30.00/hr. 240.00 Est. 6 cpys. @ 25.00 /ea. 150.00 Est. 390 mi. @ 0.45 /mi. 175.50 Est. 380 mi. @ 0 .45 /mi. 171.00 ESTIMATED TOTAL $ 9,056.50 CONTINGENCY (10 %) $ 905.65 RECOMMENDED BUDGET $ 9,962.15- Q JOB SITE AUTHORITY Neither the activities of the TCI, nor the presence of TCI or his or her employees and subconsuitants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence techniques, or procedures necessary for performing, superintending, or coordinating all portions of the Work of construction in accordance with the contact documents and any health or safety precautions required by any regulatory agencies. TCI and his or her personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work a any health or safety precautions. THIRD PARTY BENEFICIARIES: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or TCL TCPs services under this Agreement are being performed solely for the Clients benefit and no other entity shall have any claim against TCI because of this Agreement or the performance or nonperformance of services hereunder. SEVERABILITY AND SURVIVAL Any provision of this Agreement later held to be unenforceable for any reason shall be deemed void, and all remaining provisions shall continue in full force and effect. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating responsibility or liability between the Client and TCI shall survive the completion of the services hereunder and the termination of this Agreement. 513 Page 2 of 2 19961Fee Lia.