HomeMy WebLinkAbout1999-10-19 - Special City CouncilMINUTES OF SPECIAL MEETING
City of Stephenville - City Council
TUESDAY, OCTOBER 19,1999 - 5:30 P.M.
The City Council of the City of Stephenville, Texas, convened in special session on Tuesday,
October 19, 1999, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street,
with the meeting being open to the public and notice of said meeting, giving the date, time, place and
subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's
Texas Codes Annotated, with the following members present, to wit:
Mayor:
Councilmembers:
Absent:
Others Attending:
I. CALL TO ORDER
John Moser
Ed Horton
Marshall Shelton
Joel Hillin
Bea Marin
Rusty Jergins
Bill Corbin
Wm. H. (Bill) Stanley
Barbara Terrell
Don Davis, City Administrator
Cindy L. Stafford, City Secretary
Randy Thomas, City Attorney
Mayor John Moser called the special meeting of the Stephenville City Council to
order at 5:30 p.m. on Tuesday, October 19, 1999. Mayor Moser declared a quorum
present.
II. NOMINATIONS COMMITTEE REPORT
Council member Corbin gave this report, stating that the committee is recommending
the Policy for Appointment to Boards and Commissions and a new council
committee format.
MOTION by Bill Corbin, seconded by Marshall Shelton, to approve the Policy for
Appointment to Boards and Commissions, which is attached to these minutes.
MOTION CARRIED by unanimous vote.
III. MOTION by Bill Corbin, seconded by Marshall Shelton, to adopt for a trial period
of six months, beginning November 1, 1999 and ending April 30, 1999, the change
in the committee structure and format, which is attached hereto. MOTION
CARRIED by unanimous vote.
October 19, 1999 - Minutes of Special Meeting
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IV. EXECUTIVE SESSION. . At 5:40 p.m., Mayor Moser recessed the open portion
of the meeting and called the council into executive session in compliance with the
provisions of the Texas Open Meetings Law, Subchapter D, Local Government
Code, Vernon's Texas Codes, Annotated, in accordance with Sec. 551.072 Deliberate
the purchase, exchange, lease, or value of real property and Sec. 551.074 Personnel
Matters.
V. ACTION TAKEN ON MATTERS DISCUSSED IN EXECUTIVE SESSION (if
necessary)
MOTION by Rusty Jergins, seconded by Bill Corbin, to authorize the Mayor to
execute a final settlement agreement with Erath Recycling, Inc. once it has been
reviewed, approved, and finalized by legal counsel. MOTION CARRIED by
unanimous vote.
MOTION by Rusty Jergins, seconded by Marshall Shelton, to authorize the Mayor
to execute a settlement agreement with Texas Natural Resources Conservation
Commission, subject to the execution of the agreement with Erath Recycling, Inc.
MOTION CARRIED by unanimous vote.
MOTION by Rusty Jergins, seconded by Ed Horton, to authorize the city staff and
legal counsel to draft and propose alternative supplemental environmental projects
to the TNRCC. MOTION CARRIED by unanimous vote.
MOTION by Rusty Jergins, seconded Ed Horton, to purchase for the sum of
$37,160.00, Lot 2, Block 55, and Lots 7B 8, 9, 10, 11, 12, 13, Block 56, City
Addition, Stephenville, Erath County, Texas, from the Daisy Jones Estate. MOTION
CARRIED by unanimous vote.
MOTION by Rusty Jergins, seconded by Bill Corbin, to authorize staff to negotiate
for the exchange of property in the area of Blocks 55 and 56, City of Stephenville.
MOTION CARRIED by unanimous vote.
MOTION by Rusty Jergins, seconded by Marshall Shelton, to authorize staff to
negotiate for the purchase of Lot 7, Block 132, City Addition, Stephenville, Erath
County, Texas. MOTION CARRIED by unanimous vote.
MOTION by Rusty Jergins, seconded by Bill Stanley, to authorize staff and the
Personnel committee to re -work the evaluation forms of the City Administrator, City
Secretary, and City Attorney. MOTION CARRIED by unanimous vote.
October 19, 1999 - Minutes of Special Meeting
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Vl. ADJOURN
MOTION by Rusty Jergins, second by Bill Corbin, to adjourn the meeting. Motion
carried by unanimous approval at 8:03 p.m.
o Moset, Mayor
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October. 19, 1999 - Minutes of Special Meeting
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CITY OF STEPHENVILLE
CITY COUNCIL
POLICY FOR CITIZEN BOARDS AND COMMISSIONS
Authority
The Nomination Committee of the City Council shall administer the policies set forth
herein, and the City Council shall have the ultimate authority relating thereto.
Boards and Commissions
The Nomination Committee shall recommend appointments for the following boards
and commissions as vacancies occur:
Planning and Zoning Commission
Dangerous Buildings Abatement Board
Board of Adjustment
Electrical Board
Building Board
Mechanical Board
Plumbing Board
Parks and Recreation Advisory Board
Airport Advisory Board
Senior Citizens Advisory Board
Fourth of July Fun Fair Committee
Library Board
Erath County Appraisal District Board of Directors
Any other appointment as the Stephenville City Council may direct.
Application Form and Procedure
An application form shall be prescribed by the Nomination Committee of the City
Council. Said application form shall include, but not be limited to, the following information:
• Applicant's name, occupation, address, and telephone numbers;
• A list of all City of Stephenville boards and commissions;
• Previous experience and other information which the applicant may determine
to be appropriate for application purposes.
Policies for Boards and Commissions - Page 1
October 19, 1999
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Applications shall remain on file in the City Secretary's office for a period of two
years.
Notice
Notice of a vacancy on a board or commission shall be publicized in a newspaper
of general circulation in Stephenville prior to the Nomination Committee's deliberation for
appointments to said board or commission. The City Secretary shall cause to be published
in said newspaper and, if available, broadcast over a local radio station(s), an
announcement setting out general information about the vacancy. If possible, two weeks'
notice shall be given of the committee's deliberation of an appointment.
Written notice shall be given to board or commission member(s) prior to the
expiration of that member's term. A board or commission member whose term is expiring
may express a willingness to continue serving on said board or commission; however, this
will not guarantee appointment. An incumbent board member shall not be required to
complete and file an application form if that member wishes to be reconsidered for the
same position.
Term of Office
The term of office shall be the length of time as prescribed in the ordinance or
document creating said board or commission.
A person shall not serve on more than one board or commission at the same time.
The Nomination Committee shall determine the place number for each appointment
at the time the appointment is made.
Policies for Boards and Commissions - Page 2
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