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Home My WebLink About1999-08-24 - Special City CouncilMINUTES OF SPECIAL MEETING City of Stephenville - City Council TUESDAY, AUGUST 24,1999 - 5:30 P.M. The City Council of the City of Stephenville, Texas, convened in special session on Tuesday, August 24, 1999, at 5:30 p.m., in the Council Chambers at City Hall, 298 West Washington Street, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor: Mayor Pro -Tem: Councilmembers: Absent: Others Attending: L CALL TO ORDER John Moser Barbara Terrell Ed Horton Marshall Shelton Joel Hillin Bea Mann Rusty Jergins (tardy) Bill Corbin Wm. H. (Bill) Stanley Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney Mayor John Moser called the special meeting of the Stephenville City Council to order at 5:30 p.m. on Tuesday, August 24, 1999. Mayor Moser declared a quorum present. H. CONSIDER AN ORDINANCE ADOPTING THE BUDGET FOR FISCAL YEAR 1999 -2000 Don Davis stated that the budget is balanced, and there are no proposed rate increases contained in the budget. Ronnie Isham, Director of Community Services, reported to the council concerning the issue of the microfilm reader /copier which was brought up at last week's meeting. A qualified technician has worked on the microfilm reader and found that it only needed to be cleaned. The copies it makes now are legible. Lynn Lloyd, the librarian is pleased with the outcome of the service work. More attention will be given to regular maintenance of the reader in the future. The technician believed that this machine will give good service for three or four more years. August 24, 1999 - Minutes of Special Meeting 381 Isham recommended that regular maintenance be provided for this machine and consider purchasing a new one at the end of FY 99 -00. Council member Shelton stated that while he believes in a 6% and even a 7% retirement contribution, he feels there are more important priorities that should be addressed at this time. For this reason, Shelton said he would not be able to support the budget. MOTION by Bea Marin, second by Rusty Jergins, to adopt Ordinance 1999 -23 making appropriations for the support of the City of Stephenville, Texas, for the fiscal year beginning October 1, 1999, and ending September 30, 2000, and adopting the annual budget of the City of Stephenville for the 1999 -2000 fiscal year. MOTION CARRIED by the following vote: Ayes: Council members Horton, Terrell, Hillin, Corbin, Jergins, Marin, and Mayor Moser. Noes: Council member Shelton. III. PLANNING AND DEVELOPMENT COMMITTEE REPORT A. Consider a Request for Proposal for the Recodification of the Code of Ordinances MOTION by Rusty Jergins, second by Bea Marin, to approve the request for proposal for recodification services and authorize staff to issue this RFP. MOTION CARRIED by unanimous vote. B. Consider Changes to the Landscape Ordinance Jergins stated that a proposal for the Landscape Ordinance. This proposal does not establish any requirements for R -1 (Single Family) and R -2 (Single Family/Four Family) residential development. The proposal provides landscape criteria for R -3 (five or more units), commercial, and industrial development. It provides for a lot size of less than one acre to have 3% of the property in landscaped area; one to ten acres, 5% landscaped area; and ten acres and over, 10% landscaped area. Jergins advised the council that a public hearing should be set for citizens to voice their opinions about the Landscape Ordinance. MOTION by Rusty Jergins, second by Bill Corbin, to set a public hearing on September 7, 1999 to consider amending the Landscape Ordinance. MOTION CARRIED by the following vote: Ayes: Council members Horton, Terrell, Hillin, Corbin, Jergins, Marin, and Mayor Moser. Noes: Council member Shelton. August 24, 1999 - Minutes of Special Meeting 382 C. Consider a Street Lighting Plan for the West Side Development Project MOTION by Rusty Jergins, second by Bill Corbin, to accept the proposal of TXU to install 35 standard gray poles and provide concrete foundations for said poles at a cost of $19,635.00. MOTION CARRIED by unanimous vote. IV. CONSIDER APPROVING CHANGE ORDERS TO THE WEST SIDE DEVELOPMENT PROJECT City Administrator Don Davis stated that two property owners on Frey Street have requested that the city's contractor for the West Side Development Project pave the concrete driveway approaches for them. The property owners will then reimburse the city for this work. The city will be out no expense, and it will allow the city to better coordinate this work. MOTION by Bea Marin, second by Rusty Jergins, to approve Change Order No. 3 to the West Side Development Project in the amount of $8,490.00. MOTION CARRIED by unanimous vote. V. ADJOURN MOTION by Rusty Jergins, second by Bea Marin, to adjourn the meeting. Motion carried by unanimous approval at 6:03 p.m. Qv 1)1e-� o n Moser, Mayor ATTEST: Cindy L. ord , Ck Secr August 24, 1999 - Minutes of Special Meeting 383 ORDINANCE NO. 1999-23 AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF STEPHENVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1999, AND ENDING SEPTEMBER 30, 2000, AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLE FOR THE 1999 -2000 FISCAL YEAR. WHEREAS, the budget for the fiscal year beginning October 1, 1999 and ending September 30, 2000, was duly presented to the City Council by the City Administrator and a public notice was posted in the Stephenville City Hall. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: SECTION 1. That the appropriations for the fiscal year beginning October 1, 1999 and ending September 30, 2000, for the support of the general government of the City of Stephenville, Texas, be fixed and determined for said terms in accordance with the expenditures shown in the City's fiscal year 1999 -2000 budget. SECTION 2. That the budget is hereby approved in all respects and adopted as the City's budget for the fiscal year beginning October 1, 1999 and ending September 30, 2000. PASSED and APPROVED this the 24" day of August, 1999. J Moser, Mayor ATTEST: 'o 4r/ Cindy L. tafford, CitX Secretary Reviewed by Donald B. Davis, City Administrator y Approved as to form and legality Randy Thomas, City Attorney 384 CITY OF STEPHENVILLE STATEMENT OF PROJECTED NET REVENUE OVER (EXPENDITURES) - ALL FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 2000 NOTE: RECOMMENDED RESERVES FUNDING THE COMPUTER REPLACEMENT PLAN FOR THE YEAR 2000 ($50,000) AND THE PUBLIC SAFETY RADIO SYSTEM STUDY (520,000) FROM THE GENERAL FUND. RECOMMENDED RESERVES FUNDING LONG RANGE WATER IMPLEMENTATION ($200,000), GARFIELD AIRPORT BOOSTER STATION PUMP REHABILITATION ($280,000), AND SEWER MACHINE ($180,000) FROM THE WATER FUND. 385 8118199 CAPITAL SPECIAL DEBT SELF GENERAL PROJECT REVENUE SERVICE INSUR UTILITIES LANDFILL AIRPORT FUND FUND FUND FUND FUND FUND FUND FUND TOTAL PROJECTED NET REVENUE OVER (EXPENDITURES), REVENUE 6,343,164 531,000 142,339 632,383 428,177 3,918,069 107,200 17,250 12,119,582 EXPENDITURES 6,409,423 1,000,000 91,950 632,383 427,177 3,591,755 188,797 31,591 12,373,076 NET BASELINE BUDGET (66,259) (469,000) 50,389 0 1,000 326,314 (81,597) (14,341) (253,494) CAPITAL REPLACEMENTS AND NEW PROGRAMS (689,500) (689,500) RESERVE FUNDING 70,000 660,000 730,000 PROJECTED 1999 -2000 NET REVENUE OVER (EXPENDITURES): 3,741 (469,000) 50,389 0 1,000 296,814 (81,597) (14,341) (212,994) NOTE: RECOMMENDED RESERVES FUNDING THE COMPUTER REPLACEMENT PLAN FOR THE YEAR 2000 ($50,000) AND THE PUBLIC SAFETY RADIO SYSTEM STUDY (520,000) FROM THE GENERAL FUND. RECOMMENDED RESERVES FUNDING LONG RANGE WATER IMPLEMENTATION ($200,000), GARFIELD AIRPORT BOOSTER STATION PUMP REHABILITATION ($280,000), AND SEWER MACHINE ($180,000) FROM THE WATER FUND. 385 8118199 CITY OF STEPHENVILLE STATEMENT OF PROJECTED CASH FLOW - ALL FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 2000 PROJECTED NET REVENUE OV R (EXPENDITURES)- REVENUE 6,343,164 531,000 142,339 632,383 428,177 3,918,069 107,200 17,250 12,119,582 EXPENDITURES 6,409,423 1,000,000 91,950 632,383 427,177 3,591,755 188,797 31,591 12,373 076 NET 1999 -2000 BUDGET: (66,259) (469,000) 50,389 0 1,000 326,314 (81,597) (14,341) (253,494) ADD -BACK ITEMS - CHANGES IN: DEBT SERVICE PRINCIPAL GRANT MATCH TRANSFERS CAPITAL REPLACEMENTS -"' ^N -CASH ITEMS: EPRECIATION )ND AMORTIZATION -,JTAL ADD -BACK ITEMS (500,000) 500,000 0 (1,045,000) (1,045,000) 0 (689,500) (25,853) (715,353) 686,408 70,544 9,066 766,018 58,217 58,217 (500,000) 500,000 (989,875) 70,544 (16,787) (936,118) ESTIMATED ENDING CASH BALANCE GENERAL CAP PROJ SPEC REV DEBT SVC SELF INS UTILITIES LANDFILL AIRPORT 1,609,898 174,926 30,710 1,120,838 FUND FUND FUND FUND FUND FUND FUND FUND TOTAL ESTIMATED CASH BALANCES 10/1/99 20,000 DEBT SERVICE 1,866,012 3,345 1,585,233 CUSTOMER DEPOSITS RESTRICTED: UNRESTRICTED 3,226 80,505 107,624 144,238 90,283 425,876 EST. CASH BALANCE 9/30/2000 4,169,524 1,866,012 194,926 3,345 111,215 3,859,135 144,238 10,300,866 3 MONTH OPERATIONS 1,609,898 124,537 30,710 1,120,838 RIGHT- OF-WAY 650,000 CAPITAL REPLACEMENT 1,250,000 1,000,000 GRANT MATCHING 1,000,000 20,000 25,853 DEBT SERVICE 1,835,012 3,345 1,585,233 CUSTOMER DEPOSITS 45,440 UNRESTRICTED 225,885 79,505 771,185 155,291 95,558 1,327424 EST. CASH BALANCE 10/1/99 4,735,783 1,835,012 144,537 3,345 110,215 4,522,696 155.291 121,411 11,628 290 PROJECTED NET REVENUE OV R (EXPENDITURES)- REVENUE 6,343,164 531,000 142,339 632,383 428,177 3,918,069 107,200 17,250 12,119,582 EXPENDITURES 6,409,423 1,000,000 91,950 632,383 427,177 3,591,755 188,797 31,591 12,373 076 NET 1999 -2000 BUDGET: (66,259) (469,000) 50,389 0 1,000 326,314 (81,597) (14,341) (253,494) ADD -BACK ITEMS - CHANGES IN: DEBT SERVICE PRINCIPAL GRANT MATCH TRANSFERS CAPITAL REPLACEMENTS -"' ^N -CASH ITEMS: EPRECIATION )ND AMORTIZATION -,JTAL ADD -BACK ITEMS (500,000) 500,000 0 (1,045,000) (1,045,000) 0 (689,500) (25,853) (715,353) 686,408 70,544 9,066 766,018 58,217 58,217 (500,000) 500,000 (989,875) 70,544 (16,787) (936,118) ESTIMATED ENDING CASH BALANCE 9/3012000: RESTRICTED: 10,012,802 3 MONTH OPERATIONS 1,609,898 174,926 30,710 1,120,838 RIGHT -OF -WAY 650,000 CAPITAL REPLACEMENT 1,406,400 1,000,000 GRANT MATCHING 500,000 20,000 DEBT SERVICE 1,866,012 3,345 1,585,233 CUSTOMER DEPOSITS 45,440 UNRESTRICTED 3,226 80,505 107,624 144,238 90,283 425,876 EST. CASH BALANCE 9/30/2000 4,169,524 1,866,012 194,926 3,345 111,215 3,859,135 144,238 90,283 10,438,678 386 8/18/99 CITY OF STEPHENVILLE PROPOSED BUDGET AND ACTUAL REVENUES SUMMARY FOR THE YEAR ENDED SEPTEMBER 30, 2000 SPECIAL REVENUE FUND 139,469 ACTUAL AMENDED 85.53% PROPOSED APPROVED/ CAPITAL PROJECT FUND ACTUAL YTD BUDGET 88.30% BUDGET PROPOSED DEBT SERVICE FUND 1997 -98 6130199 1998 -99 YQ USED 1999 -2000 DIFFERENCE REVENUE SUMMARY: 370,631 359,086 415,542 86.41% 428,177 12,635 GENERAL FUND TAXES 4,097,938 4,566,755 3,910,816 116.77% 4,176,000 265,184 GROSS RECEIPTS TAX 847,273 867,460 913,708 94.94% 918,708 5,000 LICENSES AND PERMITS 85,776 63,841 64,505 98.97% 64,505 0 FINES AND FORFEITURES 244,173 147,565 190,000 77.67% 170,000 (20,000) INTERGOVERNMENTAL 192,539 167,516 216,000 77.55% 174,250 (41,750) SERVICE CHARGES 596,914 250,955 370,750 67.69% 420,750 50,000 OTHER 524,222 262,673 393,420 66.77% 418,951 25,531 TOTAL GENERAL FUND 6,588,835 6,326,765 6,059,199 104.42% 6,343.164 283.965 SPECIAL REVENUE FUND 139,469 135,429 158,339 85.53% 142,339 (16,000) CAPITAL PROJECT FUND 2,766,232 109,497 124,000 88.30% 531,000 407,000 DEBT SERVICE FUND 302,242 611,694 621,622 98.40% 632,383 10,761 F- INSURANCE FUND 370,631 359,086 415,542 86.41% 428,177 12,635 WATER/WASTEWATER FUND WATER 1,820,812 1,301,740 1,725,000 75.46% 1,725,000 0 WASTEWATER 1,866,653 1,375,632 1,810,000 76.00% 1,810,000 0 SERVICE CHARGES 172,815 83,853 117,200 71.55% 117,200 0 OTHER 250,206 193,005 191,435 100.82% 265,869 74,434 TOTAL WATER/WW FUND 4,110,486 2,954,230 3,843,635 76.86% 3,918,069 74,434 LANDFILL GATE FEES 181,154 93,932 100,000 93.93% 100,000 0 OTHER 9,020 11,208 7,200 155.67% 7,200 0 TOTAL LANDFILL 190,174 105,140 107,200 98.08% 107,200 0 AIRPORT HANGER RENTAL 14,600 11,213 13,500 83.06% 13,500 0 OTHER 7,625 5,833 3,750 155.55% 3,750 0 TOTAL AIRPORT 22,225 17,046 17,250 98.82% 17,250 0 TOTAL REVENUE ALL FUNDS 14,490,294 10,618,887 11,346,787 93.58% 12,119,582 772,795 r 8/18/99 387 CITY OF STEPHENVILLE PROPOSED BUDGET AND ACTUAL EXPENDITURES SUMMARY FOR THE YEAR ENDED SEPTEMBER 30, 2000 SPECIAL REVENUE FUND 149,532 ACTUAL APPROVED 68.22% PROPOSED APPROVED/ ACTUAL YTD BUDGET BUDGET PROPOSED 905,300 1997 -98 6/30194 1888 -99 °% USED 1999 -2000 DIFFERENCE GENERAL FUND DEBT SERVICE FUND 305,496 504,917 621,622 GENERAL GOVERNMENT 632,383 (10,761) CITY COUNCIL 38,827 26,346 43,806 60.14% 67,460 (23,654) CITY ADMINISTRATOR 78,445 63,238 86,688 72.95% 90,117 (3,429) CITY SECRETARY 40,182 34,250 57,226 59.85% 51,753 5,473 EMERGENCY MANAGEMENT 6,529 3,607 8,300 43.46% 8,240 60 MUNICIPAL BUILDINGS 169,015 46,230 66,400 69.62% 64,340 2,060 FINANCE 524,290 405,967 541,629 74.95% 367,286 174,343 LEGAL SERVICES 84,903 86,130 115,880 74.33% 116,097 (217) PERSONNEL 71,543 84,229 119,812 70.30% 204,811 (84,999) RECREATION /ADMINISTRATION 482,863 346,624 484,350 71.56% 528,888 (44,538) PARK MAINTENANCE 248,490 139,552 216,186 64.55% 205,656 10,530 CEMETERY 58,318 61,395 78,071 78.64% 75,701 2,370 LIBRARY 132,332 103,967 156,000 66.6500 %a 155,637 363 STREETS 1,028,153 655,919 882,896 74.29% 837,474 45,422 SENIOR CITIZENS 77,416 78,987 136,222 57.98% 127,095 9,127 FIRE 1,146,374 859,325 1,252,170 68.63% 1,303,573 (51,403) POLICE 1,561,990 1,226,135 1,822,214 67.29% 1,881,099 (58,885) PUBLIC SAFETY 11,687 72,774 116,972 62.21% 111,645 5,327 COMMUNITY DEVELOPMENT 195,838 139,065 207,867 66.90% 212,551 (4,684) TOTAL GENERAL FUND 5,957,195 4,433,740 6,392,689 69.36% 6,409,423 (16,734) SPECIAL REVENUE FUND 149,532 86,603 126,939 68.22% 91,950 34,989 CAPITAL PROJECT FUND 1,087,548 905,300 2,700,000 33.53% 1,000,000 1,700,000 DEBT SERVICE FUND 305,496 504,917 621,622 81.23% 632,383 (10,761) SELF - INSURANCE FUND 326,744 330,898 414,542 79.82% 427,177 (12,635) WATER/WASTEWATER FUND UTILITIES ADMINISTRATION 92,442 96,643 120,624 80.12% 274,707 (154,083) WATER PRODUCTION 353,626 241,961 352,807 68.58% 477,320 (124,513) WATER DISTRIBUTION 292,583 189,021 350,091 53.99% 410,924 (60,833) CUSTOMER SERVICE 75,956 58,645 81,175 72.25% 83,101 (1,926) WASTEWATER COLLECTION 181,557 140,529 194,761 72.1500 %a 203,259 (8,498) WASTEWATER TREATMENT 451,088 293,983 651,823 45.10% 492,780 159,043 POLLUTION CONTROL 34,540 1,172 42,228 2.78% 45,330 (3,102) BILLING AND COLLECTIONS 80,558 61,664 90,830 67.89% 108,186 (17,356) NON- DEPARTMENTAL 3,031,270 1,311,926 1,518,174 86.41% 1,496,148 22,026 TOTAL WATER/WW FUND 4,593,620 2,395,544 3,402,513 70.41% 3,591,755 (189,242) LANDFILL 151,658 98,689 178,774 55.20% 188,797 (10,023) AIRPORT 19,284 14,175 20,331 69.72% 31,591 (11,260) TOTAL EXPENSES ALL FUNDS 12,591,077 8,769,866 13,857,410 63.29% 12,373,076 1,484,334 8/18/99 388 CITY OF STEPHENVILLE CAPITAL REPLACEMENT AND NEW PROGRAMS DEPT # I DEPT I DESCRIPTION 1999 -00 GENERALFUND 505 STREET STORM WATER MANAGEMENT PLAN 50,000 101 COUNCIL ECONOMIC DEVELOPMENT(AIRPORT ROAD) 50,000 702 PATROL PATROL VEHICLES(3) 67,500 702 PATROL HANDGUNS(6) 4,000 603 FIRE HOSES, NOZZLES,LADDERS,AIR PACKS 8,000 905 PUSUCSAFETY RADIO SYSTEM STUDY 20,000 605 VOL FIRE PAGERS (15) 5,250 702 PATROL MOTORCYCLE RADARS(2) 6,000 201 FINANCE COMPUTER REPLACEMENT PLAN 50,000 502 PARK FRONT MOUNT MOWER 12,000 503 CEMETERY FRONT MOUNT MOWER 12,000 401 PERSONNEL MANAGEMENT STUDY 20,000 401 PERSONNEL ADDITIONAL PERSONNEL 82,000 401 PERSONNEL TMRS INCREASE TO 6% 57,694 401 PERSONNEL WORKERS COMP FOR VOLUNTEER FIRE 8,844 702 PATROL BALLISTIC VESTS(3) 1,600 502 PARK FLAIL MOWER 3,500 201 FINANCE COMPUTER PROJECTOR 5,000 103 SECRETARY BUILT IN CABINETS -VAULT 3,000 TOTAL GENERAL FUND 466,388 SUMMARY TOTAL CAPITAL REPLACEMENT 185,850 TOTAL NEW PROGRAMS (N) 280,538 TOTAL GENERAL FUND 466,388 * Recommend funding from reserves. (N)New programs. N N N N N N N N N 389 8/18/99 DEPT DEPT CITY OF STEPHENVILLE CAPITAL REPLACEMENT AND NEW PROGRAMS DESCRIPTION 5000 ADMIN LONG RANGE WATER IMPLEMENTATION 5002 WATER DISTR GARFIELD /AIRPORT BOOSTER PUMPS 5101 WW COLL ECONOMIC DEVELOPMENT(AIRPORT SEWER) 5002 www LINE REPLACEMENT 5201 BILLING LETTER BILLING SYSTEM 5002 PERSONNEL ADDITIONAL PERSONNEL 5000 PERSONNEL TMRS INCREASE TO 6% 5102 wwTP PUMPS AND MONITOR 5101 WW COLLECTION SEWER MACHINE 5002 WATER PICKUP TOTAL WATERMASTEWATER SUMMARY TOTAL CAPITAL REPLACEMENT TOTAL NEW PROGRAMS (N) TOTAL WATER FUND 1999 -00 200,000 * N 280,000 85,000 115,000 15,000 N 56,794 N 9,103 N 11,500 180,000 18,000 970,397 689,500 280,897 970,397 LANDFILL 5001 LANDFILL TMRS INCREASE TO 6% 484 N TOTAL LANDFILL FUND 484 TOTAL ALL FUNDS 1,437,269 • Recommend funding from reserves. (N)New programs. 390 f3ID�