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HomeMy WebLinkAbout1957-04-09 to 1957-05-14 Regular Meetings125 0 Stephenville, Texas; April 9, 1957• The City Council met in called session on this date with Mayor Evans presiding and the following aldermen present David Hugon, Virgil Dickerson, Chas. Riggins, Philip Price, Albert Graves, J. P. Hedrick, J. C. Oliver, and Scott D. Reed. The Mayor announced that the purpose of the meeting was for installation of new City Officials and the appointment of Standing Committees for 1957-58. Committees appointed as follows: Water: Scott D. Reed, Chairman. Philip Price. Virgil Dickerson. Park: J. P. Hedrick, Chairman. Chas. Riggins. Scott D. Reed. Sanitary: Albert L. Graves, Chairman. Philip Price. Virgil Dickerson. Finance: Chas. Riggins, Chairman. David Hugon. J. P. Hedrick. Fire: Airport: Virgil Dickerson, Chairman. David Hugon ,Chairman. Scott D. Reed. Chas. Riggins. Albert L. Graves. J. C. Oliver Jr. Street: Law & Order: J. C. Oliver Jr., Chairman. Philip Price, Chairman. David Hugon. J. C. Oliver Jr. Albert L. Graves. J. P. Hedrick. Mayor Evans pointed out that the following employees would be responsible for the maintenance in their respective departments: J. P. Anderson: Water Works Dept., Sewer Dept., Park Dept., Cemetery Dept. R. B. McMahan: Street Dept., Airport Dept. Lynn Cornell: Police Dept. R. D. McLemore: Tax Dept., Sale of lots in East End Cemetery. Ei-mer-We Ferguson: Fire Dept. Rex H. Cates: Water Collection Dept. Budget, Finance, Office of City Secretgry. It was moved by Alderman Hugon, seconded by Alderman Dickerson, that J. P. Hedrick be elected Mayor Pro-Tem. Motion carried. The Council discussed acting as an Equalization Board for the year 1957 but deferred any action until the regular meeting in May. Alderman Hedrick reported he had received a letter from the Stephenville Girl Scouts requesting written permission to use the Park facilities from 9:00 A. M. to 2:00 P. M. on June 10-11-12- 13-14. The Council discussed this matter, then it was moved by Alderman Hedrickseconded by Alderman Reed, that the City allow the Girl Scouts permission to use Park facilities on the above mentioned dates. Motion carried. Alderman Hedrick reported having had a number of complaints regarding the present Golf Course Keeper, that some club members recommended a change be made. After discussion, it was moved by Alderman Reed, seconded by Alderman Dickerson, that the City hire Hardy Lockhart at a salary of $200.00 per month; that Ben Allen be discharged but paid in full for the month of April; that the new Golf Course Keeper be required to make bond. Motion carried. Alderman Hedrick also discussed the immediate need of paint- ing the swimming pool. This was further discussed but it was sug- 1.26 gest-ed and agreed not to take any action until a later meeting. Street Supt. McMahan reported that some people living on Cain and Shirley Streets wanted the City to raise their curbs in order to prevent flood damage caused during heavy spring rains. This matter was discussed and referred to the Street Committee. No other business at this time, subject to the Mayor's call. ATTEST: / ty ecretary. the Counc 1 stoo adjourned Mayor. Stephenville, Texas; April 19, 1957. The City Council met in called session on the above date with Mayor Evans presiding and the following aldermen present: Virgil Dickerson, David Hugon, Chas. Riggins, Philip Price, J. P. Hedrick, Albert L. Graves and J. C. Oliver Jr. Mayor Evans said the purpose of this meeting was for the Council to discuss with Mr. Willis, a licensed airport engineer, the feasibility of the present airport being enlarged to have an adequate run -way to come up to C.A.A. specifications. After much discussion and question s, it was finally agreed the first step was to have Tommy King make a center line profile of the new proposed run -way, then turn this information over to Mr. Willis for further study and report back his recommendations at a later meeting. It was moved by Alderman Hugon, seconded by Alderman Oliver, that the City hire Tommy King to run the center line profile of the new proposed run -way at the City airport. Motion carried. No other business at this time, the Council stood_adjourned subject to the Mayor's call. ATT T: 71y ity 6ecretary, Stephenville, Tetras May 7, 1957. The City Council met in regular session on the above date w ith Mayor Evans presiding and the following aldermen present: David Hugon, Virgil Dickerson, Chas. Riggins, J. P. Hedrick and Albert Graves. Present were City Attorney Chandler, Water Supt. Anderson, Strect Sunt. McMahan and Chief Cornell. Minutes of last meeting were read and approved. Dr. Nathan Cedars appeared before the Council to discuss the imnediate need of a City Disaster Program and recommended that same be set up as soon as possible. This matter was further discussed and it was moved by Alderman Graves, seconded by Alderman Dickerson, that the City institute a plan for a Disaster Program and later to be set up under a City Disaster Committee. The motion was carried. 1_� 127 EQUALIZATION BOARD On this, the 7th day of May, 1957, the City Council of the City of Stephenville, Texas, met in a regular meeting with the following members present: David Hugon, Virgil Dickerson, Chas. Riggins, J. P. Hedrick, and Albert Graves, and the above named constituted a majority and a quoruxy of the present City Council; and the meeting was called to order by the Mayor and thereupon the following proceedings were had: It was agreed, by vote of the Council, that members of the City Council be appointed as members of the Equalization Board of the City of Stephenville for the year 1957, and the question being called for, a vote was taken and the said City Council members were elected by a unanimous vote as members of said Board of Equaliza- tion and thereupon it was moved 'oy Alderman Hedrick, that the follow- ing ordinance be enacted by the City Council of the City of Step- henville to -wit: BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: Sec. 1. That the Board of Equalization, heretofore on this day appointed by the City Council of the City of Stephenville, pro- ceed to perform their duties according to law, and the date of the first meeting of said Board of Equalization is hereby fixed on the 14th, 15th and 16th days of May, 1957, at which time said Board of Equalization shall hold forth in its first meeting in the City Hall in the City of Stephenville, Texas. Sec. 2. That said. Board may have such other meetings as are provided by law and as may be required by lawfully performance of their duties as such Board. Sec. 3. That this ordinance be in effect from and after its passage. The motion to pass said ordinance was seconded by Alderman Riggins, and after discussion the question was called for and a vote was taken and the foregoing ordinance was passed by majority vote of said City Council and the vote being unanimous. ATTEST: Mayor.� Uity Secretary. It was moved by Alderman Hedrick, seconded by Alderman Dickerson, that the rate of pay for each member of Equalization Board be set at $5.00 per day. r".otion carried. i Fred Phillips appeared before the Council requesting that he be allowed a parking space for his taxi -cab stand, said space to be reserved excilusively for his business and for which he would be will- ing to nay �;'?3.00 per week. This request was discussed and referred to the City Attorney for his legal opinion to be given at a later meeting. Mr. Jack Teddlie, President of the Chamber of Commerce, appeared before the Council to discuss a City -Wide Clean Up Program. The Coun- cil discussed the matter in detail, then agreed the City would go along with this City '.elide point -up, clean-up and fix -up program, and it was, suggested and agreed that the Sanitary Committee meet with the Chamber of Commerce Committee to work o}it the necessary details. Mr. Byron Singleton, Manager of local Texas Power & Light Co., appear and discussed a proposed modification in schedule rates, to- gether with the R. W. Rider, effecting the billing of Churches, and a revised Municipal and Public School Service Schedule, which is pro- posed to be made effective for bills rendered on or after Kay 16, 1957. :128 After discussion, it was moved by Alderman Hugon, seconded by Alder- man Rigs+;ins, that the following resolution be passed: RESOLUTION Resolved, by the City Council of the City of Stephenville, Texas, that Texas Power & Light Company's amendments to its Rate Schedule RS-1 and LP-200, together with Rider RW and revised Rate Schedule MSL-1 as attached to said Company's letter of May 6, 1957, which were filed with the City Secretary on the 7th day of May, 1957, be and the same are hereby authorized to become effective from and after this date. Passed at a regular meeting Stephenville, Texas, tais the 7th ATTEST: / -l/City Secretary. of the City Council of the City of day of Mp, le 7. Mayor. It was moved by Alderman Dickerson , seconded by Alderman Hugon, that beginning with the May reading through September reading, a 5,000 ggallon minimum at the regular rate of '$2.50, plus same sewer charge of 4F1.00, be allowed to all water customers within the City Limits;, and the above rates be subject to immediate change by action of the Council. Diction carried. Alderman Dickerson discussed the following with the Council: 1. That the City should consider hiring an extra man to make 3, eight- hour sh.ifts, to operate the 'slater Plant in place of the two men row working 12 hrs. each. This was discussed but no action taken at this time. 2. The East End Cemeteryls driveway should be caliched as soon as possible. (Alderman Hugon reported the Street Department would handle this matter in the very near future). 3. That the City should consider hiring a man with a power mower to take care of the weeds and grass in the East End Cemetery. This was discl.zssed and referred to J. P. Anderson. 4. That his recommendations were, some time in the future, for the City to consider covering the large ditch on the west side of Virginia Avenue in the 300 block and use it; as an underground drain. J. P. Anderson reported the contractor for the new Armory Build- ing wanted the City to lay a two inch Tkater ma in to the new building location, approximately 1368 feet. This was discussed but no action taken. Alderman Hedrick reported the lease on the old Dump Ground would expire on June 1st and Tr. W. H. Berry wanted to re -lease for another i year and was willing to pay $75.00. After some discussion, it was I moved by Alderman Hedrick, seconded by Alderman Riggins, that City lease to W. H. Berry, for one year, the old City Dump Grounds located along the Lingleville Road, for the sum of $75.00 (June 1, 1957, to June 1, 1958) and with the understanding the City reserves the right to forfeit said lease upon a reasonable notice and City will make ad- justment for balance of lease year. Motion carried. Alderman Hedrick discussed the need of two new diving boards and ffiXRx one heavy duty meter stand. It was moved by Alderman Riggins, seconded by Alderman Graves, that the City Park be allowed to purchase the follow- ing: 1. One 12 ft. Fiber Glass Diving Board Sea Green. 2. One 14 ft. It it n n n m 3. Two Galv. Butt Plates. 4. One Heavy Duty Meter Stand. The motion was carried. r+ m w m 0 y c°ttcµt i ov m P r W F+C4 • TS.C9 O (A 00 o F,•Zma. m nwm"(D O m CO 0 " 0 4 F� (D " CO ct W O m w ct I-' F' ct ct O 3 • c4 ct ct- O 0 (D F� m ct m ' S c1 O P. .0 cFc4 m a F~—� - --I a N �f m 0 W ca m om 0 0- c+ m m 4 I N x' m ct O N CO CD 4J (D ct G{ 'O: (D P, J m° Gqokwho wFtm ct :� --jy >✓ 'J H (D Fj ru m P, ¢J w (D ct .O t� W F- IY tmCO F� P- P 5m -- 0 <4 0 • r Ft r•- 4 % xCq m It w� NMP•ct FA tJ F'• F- O 1s 0 (D w m `to p t4 b ct o�mPOw�� (D 'd m ­J y co �nwo:4 00 Ft w 0 "J ,J 0 2' F' m O w0m w m y m ct ct p, ct ti ND (w PO (DCDC Pi 0 ww o cFct m m � aNn °'fit � Vago (gym COm 0 0 t4 m (D N F, N r_ c (D N W O M Q P. ct 0 0 0 W N 129 Alderman Dickerson reported there were several fire plugs around town which should be raised so as to allow the Fire Depart- ment to be able to tie on tj[eir equipment. This matter was dis- cussed and it was recommerided that J. P. Anderson check the follow- ing lacated fire plugs and fix them as they can be used by the Fire Department: 1. Washington & Paddock Sts. 2. 011ie & W. Sloan Sts. 3. Vanderbilt & N. Cain Sts. 4. Cain & W. Jones Sts. 5. N. Lillian & W. Jones Sts. 6. W. Frey & Harbin Dr. It was moved by Alderman Hugon, seconded by Alderman Dickerson, that the following recommendations be placed in the Minutes: 1. Street Lights. There is attached to this report on a separate sheet our rec- ommended locations for installation of street lights by the Texas. Power & Light Company. When this recommendation is completed the City of Stephenville should have a well lighted street system. 2. Highway Intersection Lights. The Texas State Highway Department should be requested to make a surveyy of the traffic hazards involved at the intersection of the Fort t1orth & Mineral Wells Highways; and the intersection of the Glenrose & Mineral Wells Highways. It is our belief that traffic lights should be installed at these two intersections. 3. Organization of the City Street Department, The City Street Superintendent thoi11d-be'gvalified to gct'as both administPator and supervisor. He should have sufficient personnel to efficiently maintain the present street system and to construct addi tional street facilities as required. At the present time he has only three men besides himself. We recommend that he be given two additional men at the present time to assist him in his program. Provisions should be made to purchase the Street Department a new dump truck in the 1958 budget. Provisions should be made also to either purchase four new tires for the maintainer or recap the present four tires. At present the City owns the old Street Main- tainer which is parked at the City Maintenance Ground and is not being used except by the Water Department. We recommend that a sales- man from Darr Equipment Company give us an estimate on the cost of putting this maintainer in good operating shape and after these needed repairs have been made, the maintainer be assigned either to the Street or Water Department as their needs arise. Provisions should be made for carrying public liability and property damage insurance on all Street Department equipment and workments compensation insurance on all personnel of the Street Department engaged in outside street work and to which they are subjected to construction hazards. We also recommend that the City Street Department, its employees, department head, superintendent, or other personnel be prohibited from renting City owned equipment or performing work for private individuals or organizations. This recommendation is for the specific purpose of stopping the City from competing with private contractors, and prevents the City from hauling caliche, dirt, rock, or other road or fill mat- erial for individuals or organizations and renting these persons or organizations City owned equipment such as air -compressors, maintainers, ditching machines, draglines, etc. This recommendation does not pre- vent the City from constructing on flexible bases prepared by others an asphaltic type concrete pavement provided such construction has been approved by the Street Committee. The method of handling complants from taxpayers about conditions of their streets is a very important one. We have directed the City Street Superintendent to check with the City Hall twice daily„ once in the morning and once at one o'clock, to determine if the City Hall has received any complaints needing immediate attention. The Street 130 Superintendent has been directed to pick up these complaints and handle them personally, immediately, and to indicate on the complaint his recommendations and actions, that a copy of this complaint and its method of handling, the time lapsing from receiving the complaint until it has been completed, be kept on file at the City Hall. 4. Engineering Survey for Storm Sewer & Street Drainage. It is recommended that a competent engineering firm be hired to prepare a detailed and comprehensive plan designed to take care of the City's present and future needs for handling storm water run-off. The firm selected should be instructed to prepare a master drainage program which will correlate our present paving and construction program with any future construction program approved by the City Council. This plan will show the elevation of future completed curb and gutters and street; centerline. It will show the elevation at the midpoint on the center-! line and curb and gutters of every street. It will take into con- sideration the elevation of adjoining property so that drainage from the street will not overflow onto private property. It will also show the gradeline, sizes, locations, and lengths of the storm sewers necessary to prevent excessive damage to private property along the streets and to commercial property in the business section of Stephen- ville. We wish to point out that such a survey and plan is necessary for any orderly growth of the City of Stephenville. It is of the ut- most importance that an ordinance be passed, if none exists, at the present time requiring future construction to correspond to this master drainage program. Individuals or corporations constructing future improvements on any public street in the City of Stephenville should be required to secure a building permit at the City Hall and that the construction of his curb and gutters and driveways should be approved and set forth in the application for the permit; the grades for such construction should be set by competent City Personnel, and the individual be required to build to these grades. 5. Street Sweeping. The present system of street sweeping is both inefficient and costly. We urge that the City purchase a street sweeper and include cost of such purchase in its 1958 budget. 6. Street Markers. We recommerid that a program of metal street marker installation be started in the fiscal year of 1958 and be completed as quickly as the fin- ancial condition of the City permits. %. Paving Program. The Council should plan to authorize construction of more semi- permanent and permanent type pavement on the City streets of Stephen- ville. It is the plan of the City Street Committee to proceed with the construction of flexible bases on as many City streets as possible this ,year. This will involve the grading of the existing streets to cor- res pond to the proposed elevation of the completed engineering survey plans. Caliche can then be installed on these streets and as soon as financing permits a one-shot asphalt pavement can be placed on the caliche base. This shot of asphalt can then be blotted with sand. This should last for at least six months to a year, at which time, and if finances permit, we can put down another surface treatment and cover it with pea gravel which will be a permanent type of asphalt paving. It is strongly recommended that in the preparation of the 1958 budget for the City of Stephenville a certain amount of money from the ':Dater Department be set aside for the use of the Street Department in carrying out this paving program. It may be of i-nterest to the Council to know the action that the Street Committee has taken on our present maintenance program. The City Street Superintendent has been advised to handle all complaints re- ceived at the City Hall promptly and efficiently. He has been further advised that the City maintainer is to be placed in immediate full time operation until all the streets have been graded and made passable to traffic, Fe has been instructed to replace and repair the existing street facilities on TarletV4n Qa�t of isloiniersection with North Gra- ham, and on these streets irginia and between Tarleton and 131 Washington streets. He has been advised to work in each section of the City until all of the streets are in as good condition as they can be placed by the use of the maintainer. Respectfully submitted, City of Stephenville Street Committee. Albert L. Graves David Hugon J. C. Oliver Jr. Motion carried. Discussed at this time was the need of a mower to help keep down weeds and grass around town. The buying or trading for a tractor, with a cycle, was referred to J. P. Anderson. Ooened and read at this time were bids from the following for the sale of scrap iron at the City Ifiarehouse building: 1. Looney's Garage �: Blacksmith Shop. $1.30 per 100 lbs for iron. .lied per lb for brass. .14� per lb for radiator. 2. A. F. Curry. ?25.00 per ton for iron. .19,. per lb. for brass. .1!}y! per lb. for radiator. The above were discussed and referred to the Street Committee. Alderman Graves reported he had received several complaints re- garding the bar -ditch on Devine ,c Crow streets not draining. This was also discussed and referred to t he Street Committee. Alderman Graves also reported that Mr. C, A. Butler wanted the City to extend sewer line from Harbin Drive east on Tarleton Ave., 475 feet to his property. After discussion, it was agreed to be the City's policy to extend sewer lines only 300 feet but all over this would have to be paid for by the requesting individual. It was reported there were some people interested in buying the old rock crusher located in the southeast part of town. This matter was referred to J. P. Anderson to sell at the best figure possible. It was moved by Alderman Riggins, seconded by Alderman Hedrick, that the City allow Mr. Carl Crimmins to prepare 1956-57 City Audit for $375.00. Motion carried. Alderman Biggins discussed in detail the new budget for the next six months (April 1, 1957, to September 30, 1957) which he recommended the City should be guided by due to the changes being made in several departments and the City's present financial condition. Alderman Hugon reported that Mr. Tommy King would prepare a map with all the existing; sewer lines and water mains for a cost of approx- k imately $400.00 to 500.00. After discussion, it was moved by Alderman Hugon, seconded by Alderman Dickerson, that City hire Mr. King to plat all the water and sewer lines on a new map. Motion carried. Alderman Hugon recommended that the old City Ball building be sold and the money used to build a large warehouse at the Water Plant. This was discussed but no action taken. The Council discussed what had been the City's policy for sick leave and vacation time for regular empldyees over the past year and what should be their policy in the future. After some discussion, the following motion was made: It was moved by Alderman Biggins, seconded by Alderman Graves, that the City allow each regular City employee to accrue 1 day per month up to and including 14 calander days per year 132 for their vacation, and any regular employee will have to have been working six months before any vacation time will be granted, motion carried, Mayor Evans was requested to appoint a committee to work out the necessary details as to what should be the city's policy for reg- ular city employees sick leave, or what consideration should be given an employee when he quits. Mayor Evans appointed Virgil Dickerson, J. P. Hedrick and Chas. Riggins as this comiittee. Presented at this time were two deeds, one from 0. M. Moser & wife, and one from J. D. Kennedy & wife, to the City of Stephenville for the purpose of a street --a continuation of Park Street. It was moved by Alderman Hedrick, seconded by Alderman Dickerson, that the City accept the deeds from 0. M. Moser & wife and J. L. Kennedy & wife. Motion carried. i It was moved by Alderman Hedrick, seconded by Alderman Graves, that bills and accounts be allowed and ordered paid. Motion carried, v There being no other business at t`-is time the Ikuncil stood adjourned subject to the Mayor's call. Mayor. ATTEST: ity Secretary. Stephenville, Texas May 14, 1957. The City Council met in called session on the above date with Mayor Evans presiding and the following aldermen present: David Hugon, Virgil Dickerson, Philip Price, J. P. Hedrick and Albert Graves. Mayor Evans reported the purpose of the meeting was for determin- ing if the City would be willing to furnish the pipe and labor to in- stall new street signs if the Junior Chamber of Commerce would furnish the signs. It was moved by alderman Hedrick, seconded by Alderman Hugon, that City purchase from Sargent & Sowell Inc., 400 Nine feet length gals. tubing for street sign posts, at a cost to the City of $3.60 each, payable November 15, 1957, and with the understanding that if the post are not used, they are to be returned to above company, freight collect. ^lotion carried. It was moved by Alderman Hedrick, seconded by Alderman Graves, that $1000.00 per transferred from Water Works Operating Fund to Park Fund; that $1000.00 be #ransferred from Water Works Operating Fund to R & B Fund. Motion carried. There being no other business at this time, the Council stood adjourned subject to the Mayor's call. / C" ATTEST: G, Mayor. 1X �. > city Secretary.