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HomeMy WebLinkAbout1992-12-16 - Special City CouncilMINUTES OF SPECIAL MEETING City of Stephenville - City Council WEDNESDAY, DECEMBER 16, 1992 - 5,30 P.M. The City Council of the City of Stephenville, Texas, convened in spec- ial session on December 16, 1992 at 5:30 p.m., in the Council Chambers at City Hall, 354 N. Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252-17, Section 3A, V.T.C.S., with the following members present, to wit: Mayor: Lavinia Lohrmann Mayor Pro Tem: Scott Evans Councilmembers: Alan Nix Donald L. Zelman Sam Taylor II - Arrived 5:35 pm George Swearingen William F. (Bill) Johnson Dan Collins - Left at 7:00 pm Bill Bailey - Left at 7:20 pm Absent: None Others Attending: Don Davis, City Administrator Joyce Pemberton, City Secretary Randy Thomas, City Attorney I. CALL TO ORDER: Mayor Lavinia Lohrmann called the meeting to order and declared a quorum present. II. STATUS REPORT ON ANIMAL SHELTER IMPROVEMENTS. ^ Bob Brincefield with the Humane Society reported that the last I 1 time he had appeared before the Council, the Council had approved some changes to the contract with the Humane Society for the operation of the animal shelter. This was done to accommodate a grant request the Society was making for improve- ments at the shelter. He said they have received the grant of $40,000. The low bid was $43,000 and they are ready to start construction as soon as the check is in hand. No action taken. III. CONTRACT FOR ENGINEERING ON STREET IMPROVEMENTS. Don Davis, City Administrator, advised that this is the contract for engineering services for the street bond projects. The specifications developed by Schrickel, Rollins & Associates last year will be used whenever possible. However, there will be a need for additional plans and specifications on streets that will vary from this reconstruction process. Also, we will need the expertise in handling the plans, specifications, and contract documents. Contracts of this size ($250,000) require that engineers prepare the plans and specifications. Councilman Alan Nix made the motion, seconded by Councilman Sam Taylor, to award the contract for the engineering work for the street improvement program during the next three (3) years to Schrickel, Rollins & Associates. The motion carried UNANIMOUSLY. IV. RESOLUTION OF APPRECIATION FOR SENATOR BOB GLASGOW. V. Mayor Lohrmann presented Senator Bob Glasgow a Resolution of Appreication from the City Council and the citizens of Stephenville. - 229 - Don Davis, City Administrator, advised that a necessary part of this construction project, the project must be staked in front of the contractor; the elevation and the location of the line. The most favorable proposal received was from Eugene Angermann, at a estimated cost of $13,000. 1. The Surveyor will provide the construction layout on staking of the project in accordance with the contractor's require- ments for proper horizontal and vertical controls. 2. The Contractor is to provide 24-hour notice to the surveyor prior to requiring any construction staking completed. $65.00/hr for filed work - 3-man crew $30.00/hr for office time - calculations, etc. Councilman George Swearingen made the motion, seconded by Councilman Don Zelman, to award the contract for the construc- tion/staking of the Northeast Area Interceptor Sewer Line to Eugene Angermann. The motion carried UNANIMOUSLY. VI. CONSENT AGENDA: A. BID SPECIFICATIONS TO BE APPROVED: 1. Roof repair at the Library B. AWARD BIDS 1. Liability & Casualty Insurance - Removed from Consent Agenda, at the request of Butch Fraser of Thompson -Fraser Insurance Co. 2. Award the bid for office supplies to PATTERSON OFFICE SUPPLY CO., the low bidder. a. $1,1901.87 - Computer Supplies b. $1,987.59 - Photo & Duplication Supplies c. $1,985.65 - Office Supplies 3. Award the bid for removal of pumps/motors from water wells to WATTS DRILLING in the amount of $2,280. 4. Award the bid for two (2) 3/4 ton pickup trucks to KNAPP CHEVROLET CO. in Houston, in the amount of $24,535 FOB. Councilman Sam Taylor made the motion, seconded by Councilman Bill Bailey, to pass and approve the Consent Agenda, as pre- sented, except B(1) Liability & Casualty Insurance. The motion carried UNANIMOUSLY by a roll call vote. B(1) Consent Agenda - Liability & Casualty Insurance. Butch Fraser, owner of Thompson -Fraser Insurance Agency, addressed the Council presenting a rebuttal of the low bid submitted by the Texas Municipal League's Risk Pool for the City's liability and casualty insurance. He passed out some additional information pertaining to his bid, which he said he felt they needed to make a representative decision on awarding the bid for said insurance. Todd Felts, representative of the Sargent Insurance Agency, representatives from TML, Joyce Goodman, Personnel Director, all joined in the discussion with the Council. After a very lengthy discussion, Councilman George Swearingen made the motion to table this item tonight and the Mayor appoint a committee to work with the representatives of the insurance companies. Due to the comment from Councilman Alan Nix that staff has already done that, Mr. Swearingen with drew his motion. - 230 - After much more discussion, Don Davis, City Administrator, said that, in light of the questions raised this evening, he felt impelled to to do more work on this thing. Anything less would be clouded. If the agents would provide the staff with policies, the staff will be happy to spend some more time and hopefully, we can resolve this. Maybe we can get the agents involved too. We should be comparing the bids that were actually submitted and not be amending them in anyway at this point in time. Councilman Sam Taylor made the motion, seconded by Councilman George Swearingen to table this particular item tonight and refer it to committee with the following requests: a. that the bidders be required to submit the actual policies by this Monday b. those policies be submitted to staff c. those policies be made available to the other bidders d. at a subsequent time, when staff has analyzed them and is ready to do so, refer this to the Finance Committee and set it for a hearing, at which time the bidders will have the opportunity to show up and present their arguments to the committee in writing e. the Finance Committee will report back to the Council in the January meeting. Mr. Davis advised that he did not believe the staff could be ready by the January meeting and that TML will extend their coverage and that the February meeting would be more realistic. Councilman Taylor agreed. The motion carried UNANIMOUSLY. VII. MUNICIPAL WATER POLLUTION PREVENTION RESOLUTION. Don Davis, City Administrator, explained that the City of Stephenville received a Municipal Water Pollution Order in September of 1991. The Order is designed to collect information from municipalities concerning the condition of their collection ^ and treatment facilities. City Staff has compiled the infor- mation requested in the Environmental Audit. The Order requires the City Council to review the Audit and pass a resolution to the effect: 1) the Council has reviewed the Environmental Audit, and 2) has set forth necessary actions to maintain permit re- quirements. Councilman Scott Evans made the motion, seconded by Councilman Bill Bailey, to pass and approve the Municipal Water Pollution Prevention Resolution, as written. The motion carried UNANIMOUSLY. BE IT RESOLVED that the City of Stephenville informs E.P.A. Region 6 that the following actions were taken by the Stephenville City Council. 1. Reviewed the Municipal Water Pollution Prevention Environmental Audit Report which is attached to this resolu- tion. 2. Set forth the following actions necessary to maintain permit requirements contained in the NPDES Permit Number TX0024228. a. Awarded bid for construction of Northeast Area Interceptor Sewer Main on December 1, 1992. Construction is scheduled to begin in February 1993. b. Expansion and upgrade of Wastewater Treatment Plant is scheduled to begin in 1993. PASSED AND APPROVED by a unanimous vote of the Stephenville City Council on December 16, 1992. - 231 - VIII. LANDFILL COMMITTEE REPORT Don Davis, City Administrator, explained that two letters were included in the agenda packets; 1) from the Water Commission stating they cannot expedite the processing of the compost per- mit, 2) is a copy of a letter from Senator Glasgow, dated November 25th. We have not received an answer yet, but the letter asked that if the Water Commission would expedite the permitting of a transfer station, then we would be able to haul and dispose of the garbage until such time as a final decision is made on the compost. Senator Glasgow said he will call them to see what he can do. ro") Mr. Davis further advised that in a meeting with Senator Glasgow, Chairman Hall had indicated that a transfer station could be expedited and permitted quickly. The purpose of that to us would be that then we could build a transfer station to work in conjunction with the compost operation eventually and would allow us to close the landfill immediately or as soon as the facility is built. Also, the preliminary draft of the Feasibility Study for the compost operation should be ready for Committee review after Christmas. We have just received the preliminary draft of the Closure Plan for our landfill. The Landfill Committee will be meeting this month to discuss both of these items, in hopes of having recommendations for you at the January meeting. I have also enclosed letters from the TWC and Senator Glasgow con- cerning the compost operation. No Action Taken. IX. DISCUSS TAX ABATEMENT POLICY. The developer of the Wal-Mart Subdivision is requesting the City consider offering them tax abatement for their new facility. In exchange for the tax abatement, they propose, as a part of their project, to make right-of-way improvements on the north/south arterial street to the north of their development. Wal-Mart would construct one-half of the boulevard pavement section for approximately 2,600 linear feet of the street. The estimated cost of these street improvements is $220,000. After some discussion, Councilman George Swearingen made the motion, seconded by Councilman Bill Bailey, to approve the tax abatement project with Wal-Mart as discussed and approve the hiring of the individual to assist in drawing up the tax abate- ment papers. The motion carried UNANIMOUSLY by those members present. X. CITY COUNCIL/CITIZEN GENERAL DISCUSSION: Councilman George Swearingen commented that he had read in the paper about televising the council meetings. He asked the Mayor what the plans were? The Mayor said Mr. Lee had come and talked with her about it. Mr. Lee thought Mr. Davis had plans for it and would bring to the Council in the January meeting. Mr. Davis said Mr. Lee had approached him last week about some people inquiring as to what would be required to televise the Council meetings. He came by and looked at the room and gave some estimates on the cost. Mr. Davis said he had told Mr. Lee he would mention it to the Council informally to see if there ^ was any interest. XI. At 7:20 p.m., Mayor Lohrmann called Council into EXECUTIVE SESSION in compliance with the provisions of the Texas Open Meetings Law, authorized by: A. Section 2(f) (Discussion of the purchase, exchange, lease or value of real property or prospective gifts or donations to the City); - 232 - 1. Right -of -Way Acquisitions (Schnur Property) 2. Bill Ross, Ron Dickens, Robert Elliott At 7:55 p.m., Mayor Lohrmann reconvened the Council into open session and the following actions were taken on matters discussed in executive session. 1. Councilman Alan Nix made the motion, seconded by Councilman George Swearingen, to pass and approve AN ORDINANCE (#1992-31) AUTHORIZING RANDY THOMAS, CITY ATTORNEY, TO FILE PROCEEDINGS TO CONDEMN AND ACQUIRE ON BEHALF OF THE CITY OF STEPHENVILLE AN EASEMENT FOR RIGHT-OF-WAY OF A CITY STREET ON AND ACROSS A 0.147 ACRE TRACT OF LAND OUT OF BLOCK 156 OF THE WM. MOTLEY SURVEY, ABST. 515, IN ERATH COUNTY, TEXAS, AND A 0.841 ACRE TRACT OF LAND OUT OF BLOCK 156 OF THE WM. MOTLEY SURVEY, ABST 515, IN ERATH COUNTY, TEXAS, AGAINST CAROL BARNETT SCHNUR, THE OWNER OF SAID LAND, AND TO PROSECUTE SAID CONDEMNATION PROCEEDINGS IN THE MANNER PRESCRIBED BY LAW. Also, to con- tact Carol Barnett Schnur and ask for a counter offer from them. The motion carried UNANIMOUSLY by those members present. 2. Councilman George Swearingen made the motion, seconded by Councilman Don Zelman, to authorize payment up to $5,000.00 per acre for the BILL ROSS property. The motion carried by a roll call vote: AYES: Councilmen Don Zelman, Sam Taylor, George Swearingen Bill Johnson and Mavor Lavinia Lohrmann. NOES: Councilmen Alan Nix and Scott Evans. ABSENT: Councilmen Dan Collins and Bill Bailey (due to leaving early.) There being no other business to come before the Council, Mayor Lohrmann adjourned the meeting at 8:05 p.m. /J 'LC�C.Q_EL ATT � Mayor LaVinia Lohrmann E2 Jo e berton, City Secretary - 233 -