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HomeMy WebLinkAbout2018-06-12 - Regular City CouncilCity of Stephenville Regular City Council Meeting Tuesday, June 12, 2018 at 5:30 PM The City Council of the City of Stephenville, Texas, convened on Tuesday, June 12, 2018, at 5:30 PM, in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: COUNCIL PRESENT: COUNCIL ABSENT: Mayor Doug Svien Council Member Mark McClinton Council Member Carla Trussell Mayor Pro Tem Brady Pendleton Council Member Rhett Harrison Council Member Alan Nix Council Member Sherry Zachery Council Member Brandon Huckabee OTHERS ATTENDING: Allen L. Barnes, City Administrator Staci L. King, City Secretary Randy Thomas, City Attorney I. Call to Order Mayor Svien called the meeting to order at 5:30 p.m. II. Pledge of Allegiance Council Member Mark McClinton led the pledge to the Texas and United States flags. III. Invocation by Don Middleton, Cross Timbers Church of Christ IV. Regular Agenda 1. Proclamation in Recognition of the 70th Anniversary of Jake and Dorothy's Cafe Mayor Svien presented Kerry Roach with a key to the city and read the following proclamation: WHEREAS, Jake and Dorothy Roach opened their cafe on June 12, 1948; and WHEREAS, Kerry Jane Roach, daughter of lake and Dorothy, owns and operates Jake and Dorothy's Cafe today; and WHEREAS, Jake Roach invented the waffle fry cutter, which the restaurant still uses for their famous waffle fries; and WHEREAS, Jake and Dorothy's Cafe has been featured on Texas Country Reporter (2012), The Day Tripper (2010), and Texas Highways magazine (2013); WHEREAS, Jake and Dorothy's Cafe was named among Texas Monthly's "40 Best Small Town Cafes" in December 2008; and WHEREAS, Jake and Dorothy Roach embraced the entrepreneurial spirit and also opened ^ 1&D Golf Land, which is celebrating its 50th Anniversary this year; and jj WHEREAS, lake and Dorothy's Cafe has been serving Thanksgiving meals every year since its opening; and WHEREAS, Jake and Dorothy's Cafe has been a Stephenville Institution for 70 years. NOW, THEREFORE, I, Doug Svien, Mayor of the City of Stephenville, on behalf of the City Council and the citizens of Stephenville, do hereby declare June 10 — 17, 2018 Jake and Dorothy's Week and encourage all citizens of the City of Stephenville and Erath County to join us in celebrating 70 years of Chicken -Fried Greatness! 2. Citizens' General Discussion Marion Cole addressed the council regarding the third annual Sundown on the Square, which will take place on Saturday, October 13 from 5 p.m. until 9 p.m., with a free concert featuring Asleep at the Wheel. Bygone Days on the Bosque will take place the same day from 10 a.m. to 3 p.m. at the Stephenville Historical House Museum. All proceeds will benefit the museum and their restoration efforts. Ms. Cole explained the sponsorship opportunities available; Mayor Svien stated that he and Councilmember Pendleton would be making a sponsorship donation and challenged the rest of the council to do so as well. 3. Citizen Budget Requests No one came forward with budget requests. 4. Consider Approval of Ordinance No. 2018-0-18 Regulating Credit Access Businesses This item was tabled at the May 1, 2018 meeting. j I MOTION by Brady Pendleton, second by Mark McClinton, to remove Ordinance No. 2018- 0-18 Regulating Credit Access Businesses from the table. MOTION CARRIED by unanimous vote. Chief Jason King reviewed the ordinance with council. Changes were made regarding minimum distance between businesses, the application fee, and the yearly registration fee as was discussed on May 1. MOTION by Mark McClinton, second by Alan Nix, to approve Ordinance No. 2018-0-18 Regulating Credit Access Businesses. MOTION CARRIED by unanimous vote. 5. Discuss City Council Place 3 Vacancy Council member Mark McClinton stated that he felt that council appointments were solely in the purview of the voter and potential council members should not be appointed by sitting council members. Council member Nix stated that appointments had been made in past when similar situations had occurred. Mayor Svien reminded council that a measure to reduce the size of the city council will be on the November ballot, and it would be logical to wait until after the election. MOTION by Carla Trussell, second by Sherry Zachery, to leave Place 3 vacant until the May 2019 General Election. MOTION CARRIED by unanimous vote. City Of Stephenville City Council - 12 Jun 2018 V. Council Appointments 1. Consider Creation of Tourism and Visitor Committee MOTION by Brady Pendleton, second by Sherry Zachery, to create a special council committee comprised of three council members to oversee the Tourism and Visitors Bureau and to consider HOT fund applications not to exceed $5,000. Mr. Nix asked why the dollar amount was included in the motion. Mr. Barnes explained that the committee would act like any other committee and simply bring recommendations to full council, therefore a maximum was not necessarily needed. Mr. Pendleton agreed and amended the motion. MOTION AMENDED by Brady Pendleton, second by Mark McClinton, to amend the motion by striking $5,000. MOTION CARRIED by unanimous vote MOTION by Brady Pendleton, second by Sherry Zachery, to create a Tourism and Visitors Bureau committee comprised of three council members to oversee the Tourism department and make recommendations to full council on matters pertaining to the Tourism and Visitors Bureau. MOTION CARRIED by unanimous vote. 2. Consider Approval of Council Committee Assignments Mayor Svien made the following recommendations for council committees: Community Services: Sherry Zachery, Chair; Mark McClinton, Carla Trussell, Brandon Huckabee Finance: Mark McClinton, Chair; Carla Trussell, Brady Pendleton Nominations: Rhett Harrison, Chair; Carla Trussell, Alan Nix, Sherry Zachery Personnel: Sherry Zachery, Chair; Alan Nix, Brandon Huckabee Planning/Development: Brandon Huckabee, Chair; Mark McClinton, Brady Pendleton, Rhett Harrison Public Health and Safety: Brady Pendleton, Chair; Rhett Harrison, Alan Nix Public Works: Alan Nix, Chair; Mark McClinton, Rhett Harrison, Brandon Huckabee Tourism/Visitors: Carla Trussell, Chair; Brady Pendleton, Sherry Zachery Council Member Nix requested that the recommendations be handed out prior to the meeting in the future so that members would have time to review them prior to approval. Mayor Svien acknowledged Mr. Nix's request. MOTION by Mark McClinton, second by Carla Trussell, to approve council committee assignments as presented. MOTION CARRIED by unanimous vote. 3. Consider Appointing a Representative to the North Central Texas Council of Governments MOTION by Sherry Zachery, second by Rhett Harrison, to appoint Carla Trussell as the city's representative to the North Central Texas Council of Governments. MOTION CARRIED by unanimous vote. City Of Stephenville City Council - 12 Jun 2018 VI. Planning and Zoning Commission 1. PUBLIC HEARING Case No. SUP2018-001: Boyd Waggoner, applicant, is requesting a Special Use Permit in order to operate a "Restaurant with Alcoholic Beverage Service" in the Downtown District, at 389 South Graham, being Lot 12, Block 4, of the City Addition to the City of Stephenville, Erath County, Texas. Mayor Svien opened the public hearing at 6:10 p.m. Boyd Waggoner, applicant, came forward to speak in favor of the Special Use Permit. Mr. Waggoner stated that he is excited to get the restaurant open. No one came forward to speak in opposition to the Special Use Permit. Mayor Svien closed the public hearing at 6:14 p.m. 2. Consider Approval of Ordinance No. 2018-0-21 Granting a Special Use Permit in order to operate a "Restaurant with Alcoholic Beverage Service" in the Downtown District, at 389 Graham, being Lot 12, Block 4, of the City Addition to the City of Stephenville, Erath County, Texas. MOTION by Brady Pendleton, second by Mark McClinton, to approve a Special Use Permit in the Downtown District for a restaurant with alcohol sales at 389 South Graham. MOTION CARRIED by the following votes: Ayes: Mark McClinton, Carla Trussell, Brady Pendleton, Rhett Harrison, Sherry Zachery, and Brandon Huckabee Noes: Alan Nix 3. PUBLIC HEARING Case No. ZA: 2018-001:Consider Amending Section 5.4 of the Zoning Ordinance: Single - Family Residential District R-1.5 SAM Height, Area, Yard and Lot Coverage Requirements. (1) Minimum lot area from 6,000 square ft. to 5,000 square ft. (2) Minimum lot width and lot frontage: 60 feet to 50 feet. Mayor Svien opened the public hearing at 6:16 p.m. No one came forward to speak in favor of, or opposition to, the amendment. 4. Consider Approval of Ordinance No. 2018-0-22 Amending Section 5.4 of the Zoning Ordinance MOTION by Mark McClinton, second by Carla Trussell, to approve Ordinance No. 2018-0- 22 amending section 5.4 of the zoning ordinance. MOTION CARRIED by unanimous vote. VII. MONTHLY BUDGET REPORT 1. Financial Report for the Period Ending April 30, 2018 Monica Harris, Director of Finance, gave the following report: In reviewing the financial statements ending April 30, 2018, the financial indicators are as good or better than expected. City Of Stephenville City Council - 12 Jun 2019 • Property Tax - We received $19K in property taxes in the month of April, resulting in a $513K increase over funds collected through April 30th of last year. Erath County normally collects 97.22% of the property taxes for Stephenville through April; the amount collected this year is 98.67%of budget. • Sales Tax - We received $403K in sales tax in April, resulting in $80K over the target budget through April 30th. We have received $77K or 2.29% more than last year. • Revenue (Budgetary comparison) - The target budget for operating revenue is $13.9 million. We received $16.4 million in revenue, resulting in $2.5 million over budget. This is a result of property taxes, which are billed in October and due by January 31st, as well as sales and other taxes. • Expenditures (Budgetary comparison) - The target budget for operating expenditures is $11.3 million. We expended $10.1 million, resulting in $1.2 million under budget. • Revenue (Prior year comparison) - Operating revenue received last year was $15.9 million as compared to the current year's $16.4 million, resulting in a $459K increase due to property taxes and sales taxes. • Expenditures (Prior year comparison) - Operating expenditures last year were $10.3 million as compared to the current year's $10.1 million, resulting in a $228K decrease. • New Programs - The concrete work under the bleachers at the City Park has been completed. The Mobile Command has been ordered for EMS, and the three Patrol vehicles have been ordered and are being equipped. $20,017 of the $875,000 for street pavement maintenance has been spent as of April 30th. VIII. Stephenville Type B Economic Development Authority Update Ashleigh Feuerbacher, Director of Marketing and Administration, gave the following report: Jeff Sandford, the new SEDA Director, began June 1. He is currently travelling back and forth from North Carolina as he prepares his family for the move to Stephenville. He and Ms. Feuerbacher have a standing 9:00 a.m. call every day to check in and keep on top of SEDA business until he is here permanently. The SEDA Board and Mr. Sandford are currently working on the 2018-2019 budget. Mr. Sandford is currently drafting a personnel policy and procedure manual, which is set to be sent to the board for review in August. Procedures regarding project applications and general office processes is also being developed. Project Updates: Project Blue - The application to the Texas Capital Fund will be submitted July 20. Project Pine Floor - The project is progressing and more information will be shared with council soon. Project SRS - This is a retail development that will be coming soon. They are currently in real estate negotiations. Project HT - The real estate developer for this project has been working with the city to ensure that everything is in order to move forward with the project. City Of Stephenville City Council - 12 Jun 2018 The West Washington Sewer Extension agreement is ready and will be signed in the near ^ future. `[ jl Christy Plaza Traffic Signal - TXDOT has confirmed that the plans have been sent to the site engineers and there are no issues or concerns. Facade Grant Two businesses, Singleton Realty and Skinny's Phone Repair, have applied and were approved for a facade grant. Inquiries and Interest Medical Development - This has been put on hold by their corporate office while they handle issues with another project Agriculture -Related Development Accelerator H2O Requests for Information 6 new calls that have specific interest in the Stephenville area Continually receive RFPs from the state IX. CONSENT 1. Consider Approval of Council Minutes Regular City Council - 03-May 2018 Special City Council Meeting -15 May 2018 Special City Council Meeting -17 May 2018 Special City Council Meeting - OS Jun 2018 2. Consider Approval of Resolution No. 2018-R-09 Accepting the 2018 Pavement Maintenance — Microsurfacing Project and Authorizing Final Payment 3. Consider Approval of GLO Grant Documents 4. Consider Approval of the City of Stephenville Vision, Mission, and Core Values 5. Consider Acceptance of the City Administrator's Report on Strategic and Performance Metrics Program as Set Out in Resolution No. 2018-11-01 Allen Barnes, City Administrator, requested that Item No. 4 - Consider Approval of the City of Stephenville Mission, Vision, and Core Values - be removed from the consent agenda for further discussion. MOTION by Brady Pendleton, second by Mark McClinton, to approve the consent agenda with the removal of Item No. 4. MOTION CARRIED by unanimous vote. Mr. Barnes stated that city staff had met to revamp the city's mission, vision, and core values. An "Innovation Team" was created to accomplish this and provide more direct employee input. The Innovation Team proposed the following: City Of Stephenville City Council - 12 Jun 2018 Mission Statement: Making Stephenville an unusually good place to be Core Values: Nice Spirit • Be Nice - Serve with Sincerity • Be Selfless - Serve with Compassion • Be Professional - Serve with Pride • Have Integrity - Serve with Character • Be Respectful - Serve with Humility • Be Innovative - Serve with Creativity • Be Transparent - Serve with Accountability Vision Statement: Mr. Barnes would like the consideration of the council for this does the council see Stephenville being in 7-10 years? MOTION by Mark McClinton, second by Sherry Zachery, to approve the Stephenville mission statement and core values. MOTION CARRIED by unanimous vote. what City of X. Comments by City Administrator • Council Committee Meetings - Thursday, June 14 at 5:30 p.m. • Historical Marker Dedication at Mount Olive Cemetery - Tuesday, June 19 at 7:00 p.m. • Council / SEDA Work Session -Tuesday, June 19 at 5:30 p.m. Mr. Barnes announced that the Shappard Street Project was awarded the state -level award from the American Public Works Association, along with a nomination for the national award. XI. Comments by Council Members Council Member Mark McClinton gave kudos to the partnership between the city and Tarleton to accomplish the brick paving of Shappard Street. He also encouraged everyone to attend the Stephenville Fire Fighter's Association's Fire Ops 101 event - it is a great program; and a big "thank you" to those who put it on. He also wanted to recognize Walmart for their donation to the Senior Citizens Center and thanked the local associates for the nomination. He thanked Sandy Morgan for keeping the center running smoothly. Council Member Carla Trussell thanked the Public Works staff for taking initiative to apply for the APWA award. She encouraged everyone to participate in the Fourth of July activities coming up. Council Member Alan Nix thanked Brady Pendleton for setting the bar high at the special meeting on Tuesday, June 5 with a record -breaking two minute meeting. Council Member Sherry Zachery recognized community to make Shappard Street happen. attend Fire Ops 101 as well. the great partnership between the city and She also encouraged those that were able to Council Member Brandon Huckabee said he also participated in Fire Ops 101 and he wanted to City Of Stephenville City Council - 12 Jun 2018 thank the association for the opportunity. He said it was an eye-opening opportunity and he truly appreciates what the Fire Department does. He also wanted to thank the city staff for their time showing him city facilities and giving him an introduction into the day-to-day operation of the city. Doug Svien wanted to thank the community for their support of the first annual Mayor's Breakfast which raised over $14,000 for the local Boy Scouts. XII. EXECUTIVE SESSION In compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's Texas Codes, Annotated, in accordance with 1. Section 551.072 - Deliberation Regarding Real Property • Lease of City Property located at 970 East South Loop • Consider Lease of Office Space The meeting was called into executive session at 6:52 p.m. XIII. Action taken on items discussed in executive session (if necessary) 1. Lease of City Property located at 970 East South Loop MOTION by Mark McClinton, second by Alan Nix, to approve the lease of property located at 970 East South Loop. MOTION CARRIED by unanimous vote. 2. Consider Lease of Office Space MOTION by Mark McClinton, second by Alan Nix, to approve the lease agreement with Rick Hale for office space. MOTION CARRIED by unanimous vote. XIV. Adjourn The meeting was adjourned at 7:02 p.m. 17 ATTEST: Doug SviQ Mayor ti Opp 'nAI",000, I, City Of Stephenville City Council - 12 Jun 2018