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Home My WebLink About2019-05-07 Regular Meeting84"•City of Stephenville - Regular City Council Meeting TB*AS Tuesday, May 7, 2019 at 5:30 PM The City Council of the City of Stephenville, Texas, convened on Tuesday, May 7, 2019, at 5:30 PM, in the Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Council Member Mark McClinton Mayor Doug Svien Council Member Sherry Zachery Council Member Carla Trussell Mayor Pro Tern Brady Pendleton Council Member Alan Nix Council Member Brandon Huckabee COUNCIL ABSENT: Council Member Rhett Harrison OTHERS ATTENDING: Allen L. Barnes, City Manager Staci L. King, City Secretary EE Randy Thomas, City Attorney I. Call to Order The meeting was called to order at 5:30 p.m. II. Pledges of Allegiance Council member Brandon Huckabee led the Pledge of Allegiance to the United States and Texas flags. III. Invocation by Brian Davis, Solid Rock Baptist Church IV. Regular Agenda Consider Approval of Resolution No. 2019-R-16 Recognizing the Honeybee Soccer Team The Stephenville High School State Champion Honeybee Soccer Team was in attendance to be recognized for their achievement. RESOLUTION NO.2019-R-16 RESOLUTION OF APPRECIATION WHEREAS, the Stephenville High School Honeybee Soccer Team won the Class 4A State Title on April 19, 2019; and WHEREAS, this is the Honeybee Soccer Team's second state title in three years with a 23- 1-2 record; and WHEREAS, the accomplishments of this team required determination, sacrifice, skill, and dedication. NOW, THEREFORE, BE IT RESOLVED that the efforts and achievements of the SHS HoneybeeSoccer Team are hereby recognized and applauded, and we, the undersigned on behalf of all citizens of the City of Stephenville express our admiration and gratitude to these team members and also to Head Coach Casey Weil, Assistant Coaches Katie Fulton and Amy Schrutka, and Student Trainer Debby Winder. 2019 STEPHENVILLE HIGH SCHOOL HONEYBEE SOCCER TEAM Bailie Atchley Gracie Bales Haleigh Beam Ella Brown Alex Cameron Kathryn Cameron Cheney Carrillo Beatris Chavarria Claire Choate Madisyn Cole Hailey Contreras Jasmene DeLaCerda Bella Diaz Jimena Espinoza Binkley Harlow Abby Harrison Cody Hawks Reagan Henry Madelyn Heupel Ciara Johnston Emily Kirbo Brooklynn Langford Courtney Langley Victoria Monreal Shawna Morrow Alyssa Northcutt Jade Pepau Daisy Richards Autumn Seeman Madison Wyly MOTION by Brandon Huckabee, second by Carla Trussell, to approve Resolution No. 2019- R-16 Recognizing the two-time State Champion Honeybee Soccer Team. MOTION CARRIED by unanimous vote. 2. National Small Business Week Proclamation Mayor Svien read the following proclamation: WHEREAS, America's progress has been driven by pioneers who think big, take risks and work hard; and WHEREAS, from the storefront shops that anchor Main Street to the high-tech startups that keep America on the cutting edge, small businesses are the backbone of our economy and the cornerstones of our nation's promise; and WHEREAS, small business owners and Main Street businesses have energy and a passion for what they do; and WHEREAS, when we support small business and marketplace trust, we create a community of trustworthy businesses and set standards for marketplace trust WHEREAS, because this country's 28 million small businesses create nearly two out of three jobs in our economy, we cannot resolve ourselves to create jobs and spur economic growth in America without discussing ways to support our entrepreneurs; and WHEREAS, National Small Business Week has been celebrated every year since 1963 to highlight the programs and services available to entrepreneurs through government agencies and non -government agencies like our Better Business Bureau, the leaders in advancing marketplace trust WHEREAS, the City of Stephenville supports and joins with Better Business Bureau in this national effort to help America's small businesses by encouraging best business practices and celebrating marketplace role models so that small business City Of Stephenville Regular City Council Meeting- 07 May 2019 Page 2 of 7 owners can continue to do what they do best, create jobs, help our economy and ensure that our communities remain as vibrant tomorrow as they are today. NOW THEREFORE, I, Doug Siven, MAYOR OF THE CITY OF Stephenville, TEXAS, do hereby, proclaim May 5th through May 11th, 2019 as National Small Business Week. 3. Citizen Budget Requests Cindy Stafford, Stephenville, requested that the city council consider reinstating the cost of living adjustments to City of Stephenville retiree benefits. 4. Citizens' General Discussion No one came forward to address the council. S. Consider Approval of an Administrative Services Agreement with Public Management, Inc. for the TxCDBG FAST Grant Application and Project MOTION by Mark McClinton, second by Alan Nix, to approve an Administrative Services Agreement with Public Management, Inc. MOTION CARRIED by unanimous vote. 6. Consider Approval of an Interlocal Agreement with the Stephenville Type B Economic Development Authority for Participation in Tax Increment Reinvestment Zone No. 1 Shelby Slawson, President, explained to council that the SEDA Board unanimously voted to commit 100% of their portion of the sales tax collection in TIRZ No. 1 as part of the interlocal agreement. MOTION by Mark McClinton, second by Carla Trussell, to approve an interlocal agreement with the Stephenville Type B Economic Development Authority for participation in Tax Increment Reinvestment Zone No. 1. MOTION CARRIED by unanimous vote. V. Tax Increment Financing District 1 1. Recess to Tax Increment Financing District 1 Board of Directors Meeting The council meeting was recessed at 5:51 p.m. 2. Reconvene in Regular City Council Meeting The council meeting was reconvened at 5:59 p.m. 3. Consider Approval of Ordinance No. 2019-0-15 Approving a Project and Financing Plan for Tax Reinvestment Zone No. 1 MOTION by Mark McClinton, second by Brandon Huckabee, to approve Ordinance No. 2019-0-15 Approving a Project Financing Plan for Tax Reinvestment Zone No. 1. MOTION CARRIED by unanimous vote. VI. Tourism and Visitors Bureau Committee Carla Trussell, Chair Committee Report Carla Trussell, Chair, gave the committee report. Consider Approval of Hotel Occupancy Tax Fund Application for Sundown on the Square MOTION by Carla Trussell, second by Sherry Zachery, to approve the Hotel Occupancy Tax Fund Application for Sundown on the Square in the amount of $5,000. City Of Stephenville Regular City Council Meeting - 07 May 2019 Page 3 of 7 MOTION CARRIED by unanimous vote. VII. Planning and Development Services Committee Brandon Huckabee, Chair 1. Committee Report Brandon Huckabee, Chair, gave the committee report. Vlll. Parks and Leisure Services Committee Sherry Zachery, Chair 1. Committee Report Sherry Zachery, Chair, gave the committee report. IX. MONTHLY BUDGET REPORT Monica Harris, Director of Finance 1. Monthly Budget Report for the Period Ending March 31, 2019 Monica Harris, Director of Finance, gave the following report: In reviewing the financial statements ending March 31, 2019, the financial indicators are as or better than expected. • Property Tax - We received $79K in property taxes in the month of March, resulting in a $286K or 5.06% increase over funds collected through March last year. • Sales Tax - We received $492K in sales tax in March, resulting in $118K over the target 1[ budget through March. We received $227K or 7.44% more than the funds received through March last year. • HOT Funds - We received $170K in Hotel Occupancy Tax revenue through March, a 24% increase over the $138K in Hotel Occupancy Tax revenue received last year. We spent $138K in Hotel Occupancy Tax funds through March as compared to $140K last year. These numbers do include revenue and expenditures for Moo -La Fest, as well as interest income. • Revenue (Budgetary comparison) - The target budget for operating revenue is $12.7 million. We received $15.2 million in revenue through March, resulting in $2.46 million over budget. This is a result of property taxes; which were due by January 1st and delinquent if not paid by January 31st. • Expenditures (Budgetary comparison) - The target budget for operating expenditures is $10.1 million. We expended $9 million through March, resulting in $1.1 million under budget. • Revenue (Prior year comparison) - Operating revenue received last year was $14.4 million as compared to the current year's $15.2 million, resulting in a $795K increase due to property taxes, sales taxes, and investment interest. • Expenditures (Prior year comparison) - Operating expenditures last year were $8.8 million as compared to the current year's $9 million, resulting in a $210K increase. Additional expenditures included the Balanced Scorecard Training, the salary survey, the special election, outside professional fees, maintenance, Child Safety grants, wages and advertising in the HOT Fund, and wages and economic development programs in the /1 SEDA Fund. ilj �� •New Programs -The Laserfische upgrade, the Police Tahoes, and the flatbed and crane City Of Stephenville Regular City Council Meeting - 07 May 2019 Page 4 of 7 for Collections' unit 136 has been purchased. X. Stephenville Type B Economic Development Authority Update Jeff Sandford, Executive Director, told the council that there have been over $46,000,000 in projects this year. There are also new developments in progress to make Stephenville a hub for the biomass energy industry. Mr. Sandford thanked Council members Sherry Zachery and Rhett Harrison for their service to the city of Stephenville, and their efforts in developing and strengthening Stephenville's economy. XI. Finance Committee Mark McClinton, Chair 1. Committee Report Mark McClinton, Chair, gave the committee report. 2. Consider Approval of Contract with Hobbs Architects for a Facility Needs Assessment Study MOTION by Mark McClinton, second by Alan Nix, to approve a contract with Hobbs Architects for a Facility Needs Assessment Study. MOTION CARRIED by unanimous vote. by the following votes: Ayes: Mark McClinton, Sherry Zachery, Brady Pendleton, Alan Nix, and Brandon Huckabee Noes: Carla Trussell 3. Consider Approval of Ordinance No. 2019-0-16 Amending Water and Wastewater Fees Monica Harris, Director of Finance, explained that in 2016 the council voted to implement a four -stage increase in water rates and in 2018 the council voted to implement a four - stage increase in wastewater rates in order to maintain the city's infrastructure. The proposed rates will be 4-of-4 for water and 2-of-4 for wastewater. Ms. Harris also explained that she had been asked to evaluate water rate surcharges. She explained that if the surcharges were eliminated completely, the city would lose approximately $500,000 per year. In order to offset that cost, a surcharge will be added for commercial irrigation (sprinkler) systems; this allows for the elimination of Tier 1 surcharges (12,000-25,000 gallons). MOTION by Carla Trussell, second by Alan Nix, to approve Ordinance No. 2019-0-16 Amending Water and Wastewater Fees. MOTION CARRIED by unanimous vote. XII. CONSENT 1. City Council Minutes • Regular City Council Meeting - 02 Apr 2019 • Special City Council Meeting - 23 Apr 2019 • Special City Council Meeting - 25 Apr 2019 2. Resolution No. 2019-R-17 Denying Oncor Electric Delivery Company LLC's Application for Approval to Amend its Cost Recovery Factor City Of Stephenville Regular City Council Meeting - 07 May 2019 Page 5 of 7 3. Bid Awards for 2019 Pavement Maintenance Projects p ' • 2019 Pavement Maintenance - Micro -Surfacing [{ I+ • 2019 Pavement Maintenance - Street Resurfacing • 2019 Pavement Maintenance - Chip Seal 4. Authorization for Sale of City Vehicles 5. Authorization for Sale of City Property MOTION by Mark McClinton, second by Brady Pendleton, to approve the Consent Agenda as presented. MOTION CARRIED by unanimous vote. XIII. Comments by City Manager • Canvassing the May 4 Election, followed by a community reception for incoming and outgoing council members - Tuesday, May 14 - 5:30 p.m. • Council Work Session - Thursday, May 16 - 5:30 p.m. • Council Work Session - Employee Compensation Plan -Thursday, May 23 - 5:30 p.m. • City Offices Closed for Memorial Day - Monday, May 27 • Regular City Council Meeting - Tuesday, June 4 - 5:30 p.m. XIV. Comments by Council Members Mark McClinton spoke about Moo -La Fest, which is a new event for Stephenville that will feature a hot air balloon festival and carnival. Another exciting even is The Wall That Heals, which is a travelling replica of the Vietnam Veterans Memorial that will be in Stephenville in November. He thanked Sherry Zachery and Rhett Harrison for their dedicated service to the City of Stephenville and its residents. He wished her the best in her future endeavors. Carla Trussell thanked Jen Basham, Julie Smith, and Karen Wilkerson for their hard work on organizing Moo -La Fest. She thanked Rhett Harrison and Sherry Zachery for their service as council members. Alan Nix said that "it has been a unique, interesting, and enjoyable experience" sitting next to Rhett Harrison and Sherry Zachery and thanked them for the time and effort they have contributed to the city of Stephenville. Sherry Zachery said she appreciates the kind words from everyone and that it has been a great experience. She said her biggest takeaway is that you can disagree and still get along, and that she believes everyone wants the best for Stephenville. Brandon Huckabee thanked Sherry for her service and said that it was an honor to sit next to her. He congratulated the council -members -elect and encouraged the voters of Stephenville to continue to be involved. Doug Svien invited the public to attend the second annual Mayor's Breakfast, the purpose of which is to raise money for the Boy Scouts. XV. Adjourn r, The meeting was adjourned at 6:42 p.m. City Of Stephenville Regular City Council Meeting - 07 May 2019 Page 6 of 7 \\1\11111111111,I ••'"' of s rE ••, ` ATTEST: - a ;m= m �•. $ yC�RPQR��O Staci L. Kin •CitySecretar n City Of Stephenville Regular City Council Meeting - 07 May 2019 Doug Svien, ayor Page 7 of 7