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HomeMy WebLinkAbout1997-04-15 - Special City CouncilMINUTES OF SPECIAL MEETING City of Stephenville - City Council TUE SDAY, APRIL 15, 1997 - 5:30 P.M. The City Council of the City of Stephenville, Texas, convened in special session on Tuesday, April 15, 1997, at 5:30 p.m., in the Council Chambers at City Hall, 354 N. Belknap Street, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: I. Mayor: Mayor Pro-Tem: Councilmembers: Absent: Others Attending CALL TO ORDER John Pollan Bill Corbin Jerry B . Madkins Barbara Terrell Marshall Shelton Joel Hillin K. H. Conatser Scott Evans Bill Corbin Billy Bob Hodges Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney Mayor Pollan called the meeting to order at 5:30 p.m. and declared a quorum present. II. PUBLIC HEARING ON ANNEXATION --Consider Annexing 1,123 Acres out of the Pearson, Motley, Blair, Menefee, and Roberts Surveys in Erath County, Texas Mayor Pollan opened the public hearing. City Administrator Don Davis read aloud the Water and Sewer Service Plan as prepared by Schrickel, Rollins and Associates, Inc. which addressed the four areas proposed to be annexed as well as the availability and location of existing water and sewer services to each area. Davis also mentioned that there is a correction to be made on the maps, which is replace S.H. 179 as designated on the maps with the correct State Highway No. 108. April 15, 1997 - Minutes of Special Meeting 0U3473 AGREEMENT FOR ASSESSMENT AND COLLECTION OF TAXES BETWEEN THE COUNTY OF ERATH AND THE CITY OF STEPHENVII,LE THIS IS AN AGREEMENT for Assessment and Collection of Taxes between ERATH COUNTY, Texas, hereafter County, and the CITY of STEPffENVILLE, hereafter City, each acting J. herein by and through its duly authorized officials. For and in consideration of the mutual benefits stated herein the parties hereto agree to the following terms and conditions: 1. County shall collect current and delinquent ad valorem taxes owing to City as hereinafter provided in this Agreement. County further agrees to perform for City all the duties relating to the assessment and collection of taxes for City provided by the laws of the State of Texas for the Assessment and Collection of said taxes. 2. City hereby designates the Tax Assessor -Collector of County as its tax assessor and tax collector for all purposes under the Property Tax Code, State of Texas. 3. County shall provide the City Council of the City of Stephenville with a monthly report, which report shall include all amounts collected by County for City, all amounts remitted to City and all sums withheld from City under the provision of this Agreement. 4. City agrees to pay County eighty cents per parcel of land for each year each parcel of land has taxes assessed due, and collected. City shall pay to County the total amount due County for the assessment and collection of City's taxes each month as billed. Page 1 D:\U P-FII.ES',Nt-kRK'!T.-*MS.CON 000471t Each payment shall be made within 15 days of notification of such amount for each month that this Agreement is in effect. 5. The current taxes collected for City shall be remitted to City on a daily basis. Delinquent taxes collected for City shall be remitted to City on a monthly basis. 6. Neither County nor County Tax Assessor -Collector shall be liable to City for any failure to collect taxes unless the failure to collect the taxes results from some failure on the part of the County Tax Assessor -Collector to perform the duties imposed by Law and by this Agreement. 7. Payments by the parties for services under this Agreement shall be made from current revenues available to the parties. 8. Authorized refunds to property owners shall be made on the same check for all taxing units contracting for assessment and collection services with County. Such changes include, but are not limited to,, late exemption claims, clerical errors, overpayments, etc. (this shall not include refunds that are out of this scope such as appraisal district refunds, etc.). The amount of City's refund shall be remitted by City to County within 15 days of notification of such amount. Such refunds shall be reported in detail in the monthly report furnished by County to City. 9. To the extent allowed by law each party to this agreement will indemnify and hold the other party harmless from and against any and all loss, damage, liability, claim or injury resulting from all action performed by that party or its agents in connection with this agreement. 10. It is expressly understood and agreed that, in the execution of this Agreement, neither County or City waives or shall be deemed hereby to waive any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. Page 2 D: ,\V«-FILES i,%lARK\T.k\T,S.CON Ci10475 11. The term of this Agreement shall begin January 1, 1997, and terminate December 31, 12. Any amendments, alterations, deletions or waiver of the provisions of this Agreement shall be valid only when expressed in writing by the governing bodies of both parties. 13. Except as otherwise provided in this Agreement all notices required or permitted herein shall be in writing and shall be deemed to be delivered when deposited in the United States mail, postage prepaid, registered or certified mail, return receipt requested, to the party's office or usual mailing address. 14. This Agreement shall be binding upon the parties, their legal representatives, successors and assigns. 15. It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties r relating to the subject matter hereof. 16. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of the Agreement. EXECUTED this day of , 1997 Page 3 D:',IIAT-FILES\M.�'\T.4.NMS. CON 0 .0 0 417 C There was no one who wished to speak during the public hearing. Mayor Pollan closed the public hearing. III. CONSIDER A CONTRACT WITH ERATH COUNTY FOR THE ASSESSMENT AND COLLECTION OF TAXES Upon consideration of the Contract attached hereto and made a part hereof for all purposes, Councilmember Hillin made the motion to authorize the Mayor to sign the agreement for Assessment and Collection of Taxes between the County of Erath and the City of Stephenville. Councilmember Conatser seconded the motion which passed by unanimous vote. IV. CONSIDER BID RECOMMENDATION FOR RADIO SYSTEM REPAIRS Don Davis reported to the Council that the proposal from Texas Communications includes relocation of the utility and police radio base stations and antennas to the Garfield Street water tower. This will necessitate the purchase or construction of an insulated portable building with electricity and heat/air conditioning to house the equipment. Informal telephone bids were taken for this additional cost which results in an estimated cost of $3,150.00. Councilmember Madkins moved to accept the proposal of Texas Communications of Brownwood for radio system modifications and relocation of repeaters and antennas for the Utility Department and Police Department in the amount of $6,523.60. Councilmember Terrell seconded the motion which passed by unanimous vote. V. CONSIDER BID SPECIFICATIONS FOR 1997 STREET RECONSTRUCTION Councilmember Shelton made a motion to accept the 1997 Street Reconstruction Program and authorize staff to advertise for bids. Councilmember Corbin seconded the motion which passed by unanimous vote. VI. FINANCE COMMITTEE AND PLANNING AND DEVELOPMENT COMMITTEE REPORT A. Consider the Bid Recommendation for the Renovation of the Public Safety Building Councilmember Corbin gave the report on behalf of these two committees. He explained that the recommended award of bid for the Public Safety Building project is $95,604.64 ($90,604.64 plus $5,000 contingency for change orders). Councilmember Corbin made the motion to accept Proposal No. 2666 for the renovation of the Public Safety Building in the amount of $90,604.64 plus a April 15, 1997 - Minutes of Special Meeting $5,000.00 contingency. Councilmember Hillin seconded the motion which passed by unanimous vote. Be Consider Change Orders on the New City Hall and on Fire Station No. 1 Councilmember Hillin moved to approve the change orders on the new City Hall in the amount of $6,021.53 and the Fire Station in the amount of $3,494.93. Councilmember Terrell seconded the motion which passed by unanimous decision. The Council also considered additions and incidentals to the contract (Attachments "A" and `B"), and the revised budget. Councilmember Conatser expressed a concern about removing the parking spaces adjacent to the new City Hall on the south side of Washington Street. He stated that he thought the spaces should be reserved for handicapped parking. Councilmember Corbin made the motion to accept the revised budget for the 1996 Building Projects which would include a net cost to the General Fund of $12,262.20. Councilmember Shelton seconded the motion, which passed by the following vote: des: Councilmembers Corbin, Evans, Hillin, Shelton, Terrell, Madkins, and Mayor Pollan. Noes: Councilmember Conatser. C. Review the Auto Park Concept The Council then looked at the engineer's drawing for the Downtown Auto Park. This auto park is located on the block north of the new City Hall. The plan includes at least 50 parking spaces plus handicapped parking, covered picnic areas, trees, shrubs, berms, etc. The park is planned so that it will accommodate entertainment events also. Vue PERSONNEL COMMITTEE REPORT A. Consider the Approval of Change in Third -Party Administrator Councilmember Madkins made the motion to authorize the Mayor to sign an agreement with the Texas Municipal League as the Third -Party Administrator for the City of Stephenville Health Insurance Plan. Councilmember Hillin seconded the motion which passed by unanimous vote. Be Consider the Approval of New Insurance Rates C. Consider Implementing Dental Coverage Councilmember Shelton made the motion to reduce the health insurance premiums by 4.09% for employees and family members and adopt the Texas Municipal League April 15, 1997 -Minutes of Special Meeting fad J V dental insurance with the City providing coverage for the employees and the employees providing coverage for family members. Councilmember Corbin seconded the motion which passed by unanimous vote. VIII. ADJOURN There being no further business, Mayor Pollan adjourned the meeting at 6 : 3 9 p.m. 011 Jo Pollan, Mayor ATTEST: Cindy afford,, Cit ecretary April 15, 1997 - Minutes of Special Meeting *a e L