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Home My WebLink About1997-04-01 - Regular City CouncilMINUTES OF GENERAL BUSINESS MEETING City of Stephenville - City Council TUESDAY, APRIL 1, 1997 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened on April 1, 1997, at 7:00 p.m., in the Council Chambers at City Hall, 354 N. Belknap Street, for the purpose of a General Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor John Pollan Councilmembers Jerry B . Madkins Barbara Terrell Marshall Shelton Joel Hillin K. H. Conatser Billy Bob Hodges Scott Evans Bill Corbin Others Attending: Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney I. CALL TO ORDER. Mayor Pollan called the meeting to order at 7:00 p.m. and declared a quorum present. He recognized a group from one of the Tarleton government classes. II. CONSIDER A REQUEST FROM JACK BACCUS FOR FINANCING HIS PRO RATA SHARE OF SEWER LINE EXTENSION Mayor Pollan stated that as part of this request were unclear, that he was referring this matter to the Water Planning Committee. Jack Baccus addressed the Council in reference to his request. He stated that the subject property is 708 Riverside Drive, and that his part of the pro rata share would be about $1, 800.00. He said he was not ready to begin development at the present but would like to arrange for payment of the $1,800.00 over a period of time. General Business Meeting -- April 1, 1997 000466 IV. V. VI. APPROVAL OF NEW DIRECTORS FOR STEPHENVILLE FOURTH OF JULY FAMILY FUN FAIR COMMITTEE Councilmember Conatser moved to accept as new members of the July 4th Family Fun Fair Executive Committee the following people: Wayne and Gretchen Cooper one-year term Sherrie Barton three-year term Quentin Howard three-year term Larry and Lynnette Franciscus three-year term Charlie and Kimberlie McGarvey three-year term Steve and Cathy Erck three-year term Harold and Darlene Vest three-year term Upon Councilmember Shelton question concerning how the Executive Committee members were chosen, Don Davis explained that the members of that committee nominate new, prospective members. Davis further stated that he and Ronnie Isham, Director of Community Services, have discussed having the Council Nominations Committee consider appointees to this committee. Councilmember Hillin seconded the motion, and it passed by unanimous vote. CONSIDER LEASE AGREEMENT WITH RHINO HOMES, INC. Councilmember Corbin made the motion to approve the lease agreement between the City of Stephenville and Rhino Homes, Inc. for approximate 10 acres of Lot 13 of the Airport Addition. The motion was seconded by Councilmember Hillin and passed by unanimous vote. CONSIDER AMENDING THE RULES AND PROCEDURES OF THE CITY COUNCIL Councilmember Madkins made the motion to amend the City Council Rules and Procedures by eliminating the 6:30 p.m. Citizens' General Discussion session and making it the first item on the Council's Regular Business Meeting agenda. Councilmember Shelton seconded the motion, and it passed by unanimous vote. APPOINTMENT OF ELECTION JUDGE AND ALTERNATE ELECTION JUDGE FOR THE MAY 39 1997 CITY GENERAL ELECTION Councilmember Hillin made the motion to appoint Louise Skipper as the Presiding Election Judge and Gloria Taylor as the Alternate Election Judge. Councilmember Terrell seconded the motion, and it passed by unanimous vote. General Business Meeting -- April 1, 1997 000), U61 VII. CONSIDER PASSING A RESOLUTION AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMMUNITY DEVELOPMENT FUND Mayor Pollan called on Mark Kaiser, Director of Finance, to briefly explain this item. Kaiser stated that the City may apply to the Texas Department of Housing and Community Affairs for a Community Development Block Grant. Application for $250,000.00 of grant funds would be made to carry out Central Ward School water line upgrade improvements. Councilmember Madkins made the motion to approve Resolution No. 1997-3 authorizing the submission of a Texas Community Development Program Application to the Texas Department of Housing and Community Affairs for the Community Development Fund. Councilmember Conatser seconded the motion, which passed by unanimous vote. VIII. CONSIDER APPROVAL OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH GOVERNMENTAL SERVICE AGENCY, INC. Councilmember Madkins made the motion to approve the agreement with Governmental Service Agency, Inc. for the preparation and Administration of the Texas Community Development Block Grant project. Councilmember Hillin seconded the motion, which passed by unanimous vote. IX. PERSONNEL COMMITTEE REPORT --Status of Evaluations Mayor Pollan made this report which involved status of the evaluation process. The committee reviewed the performance evaluation system. Councilmember Shelton moved to implement the personnel performance evaluation system for a trial period of six months, then review it again before making it a permanent system. Councilmember Madkins seconded the motion, which passed by unanimous vote. X. PUBLIC HEALTH AND SAFETY COMMITTEE REPORT --Weather Satellite Subscription Service Councilmember Hillin explained that with the loss of the local weather (radar) station, there is a need for the City to maintain and monitor the weather through a local radar system. At this time, it is planned for Erath County to share equally in the cost of this service. A twelve-month subscription for a satellite hook up is $1,300.00. General Business Meeting -- April 1, 1997 Gool-266 Councilmember Conatser made the motion to approve the agreement with Data Transmission Network Corporation for a weather satellite subscription service with Erath County. Councilmember Madkins seconded the motion, which passed by unanimous vote. XI. DISCUSS EMPLOYING AN ENGINEER TO IDENTIFY LONG-RANGE WATER SUPPLY ALTERNATIVES Mayor Pollan reported that the Water Planning Committee had met on March 17 with attorney, Mike Willat, and George Williford, representative from First Southwest Company. The committee thought it would be prudent to look at alternative opportunities for water supply. Councilmember Corbin made the motion to instruct staff to prepare a request for proposal from engineering firms to identify the alternatives for along -range water supply. Councilmember Terrell seconded the motion, which passed by unanimous vote. Councilmember Hillin made the motion to approve the Consent Agenda as follows: XII. CONSENT AGENDA A. Approval of Minutes 1. Citizen's Discussion on March 4, 1997 2. Regular Business Meeting on March 4, 1997 B . Bid Awards 1. Paddock Street Water Line Replacement Project 2. Cleaning Water Storage Facilities 3. File, Fax, and Communications Server Councilmember Shelton seconded the motion, which passed by unanimous roll call vote. XIII0 CITY ADMINISTRATOR' S REPORT City Administrator Don Davis asked the Councilmembers to complete their retreat priority listing as soon as possible. General Business Meeting -- April 1, 1997 00046c, X 1V. EXECUTIVE SESSION At 7:26 p.m. Mayor Pollan recessed the open portion of this meeting, and the council went into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, §551.072, Local Government Code, Vernon's Texas Codes, Annotated, in accordance with the authority contained in Deliberation Regarding Real Property and §551.071(l)(A) Consultation with Attorney; Closed Meeting, pending or contemplated litigation. A. City of Stephenville v. Cecil Ford (condemnation) B. Status of Delinquent Hotel/Motel Tax from Texan Inn C. Texas Parks & Wildlife Department, et al v. Texas Water Commission, et al; Cause No. 432,066; in the 98th Judicial District Court, Travis County, Texas D. Purchase of2.352 acres in the City of Stephenville and being Lot 1, Block 70 of the City Addition to the City of Stephenville XV, ACTION TAKEN ON MATTERS DISCUSSED IN EXECUTIVE SESSION (if necessary) Mayor Pollan called the Council back into open session at 8:10 p.m. Councilmember Madkins made the motion to authorize City Attorney Randy Thomas to consult with a bankruptcy attorney and take the necessary legal action to collect hotel/motel tax from the Texan Inn. Councilmember Hillin seconded the motion, which passed by unanimous vote. XVI. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 8 :12 p.m. q9 64W Jo Pollan, Mayor ATTEST: Cindy1 or A i F General Business Meeting -- April 1, 1997 00047Ct