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Home My WebLink About1997-02-04 - Regular City CouncilMINUTES OF GENERAL BUSINESS MEETING City of Stephenville - City Council TUESDAY, FEBRUARY 4, 1997 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened on February 4, 1997, at 7:00 p.m., in the Council Chambers at City Hall, 354 N. Belknap Street, for the purpose of a General Business Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor John Pollan Councilmembers Jerry B . Madkins Barbara Terrell Marshall Shelton Joel Hillin K. H. Conatser Billy Bob Hodges Bill Corbin Absent Scott Evans Others Attending: Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney I. CALL TO ORDER. Mayor Pollan called the meeting to order at 7:00 p.m. and declared a quorum present. U. ANNUAL REPORT FROM THE CHAMBER OF COMMERCE Robert Defer, Executive Director of the Stephenville Chamber of Commerce, presented the Statement of Revenue and Expenditures, the annual budget, and the Tourism Division Scheduled Projects. He pointed out that there were no significant increases to the budget from last year. General Business Meeting -- February 4, 1997 III. ACTIVITY REPORT ON DELINQUENT TAX COLLECTIONS I Jeff Brown, attorney with the firm of Calame Linebarger Graham & Pena, L.L.P., `� gave the report of delinquent ad valorem tax collections made on behalf of the City. He stated that during the period from September 1, 1995 through August 31, 1996, the amount of $56,047.20 has been collected for the City in delinquent taxes, penalty and interest. Mayor Pollan also recognized Jennifer Schlicke, Erath County Tax Assessor - Collector, and commended her for the good job she is doing collecting. Schlicke reported to the Council that Erath County has received 86% of taxes due, and the City of Stephenville has received about 90% of taxes due. IV. CONSIDER A PROPOSAL FROM SCHRICKEL, ROLLINS AND ASSOCIATES, INC. FOR DEVELOPING A DESIGN FOR THE AUTO PARK Mayor Pollan stated that he would like this item removed from the agenda and referred to the Planning and Development Committee. No Councilmember was opposed to doing this. V. PUBLIC HEARING ON REZONING Mayor Pollan announced the opening of a public hearing for the purpose of rezoning Lot 1, Block 141, City Addition, from B-1 "Neighborhood Business District" to B-2 "Secondary and Highway Business District". Speaking in Favor of the Rezoninp.: No one Speaking in Opposition of the Rezoning: No one There was no rebuttal and no discussion by the Council. Mayor Pollan closed the Public Hearing. Counci lmember Conatser made the motion to adopt Ordinance No. 1997-3 rezoning Lot 1, Block 1 ck 141 CityAddition, from B-1 "Neighborhood Business District" to B-2 Secondary and Highway h Hi Business District". Councilmember Corbin seconded the motion, and it passed by unanimous vote. ~' General Business Meeting --February 4, 1997 VI. CONSIDER A RESOLUTION AUTHORIZING THE PARTICIPATION OF THE CITY OF STEPHENVILLE WITH OTHER TEXAS CITIES IN THE TEXAS COALITION OF CITIES FOR FRANCHISED UTILITY ISSUES City Administrator Don Davis advised the Council about this matter. He informed them that several Texas cities met and discussed the feasibility of forming a coalition among the cities in Texas to work on various utility franchise issues. The coalition was formalized in May, 1996. Since then, this coalition has done work in drafting model ordinances, renegotiating franchises, and providing members with other information relative to this subject. Davis stated that there is some merit to the City of Stephenville joining the coalition. The initiation fee based on five cents per capita-- $687.50 for Stephenville. We would be provided with the information that is generated through the coalition. Councilmember Madkins made a motion to adopt Resolution No. 1997-2 authorizing the City of Stephenville to join the Texas Coalition of Cities for franchised utility issues. Councilmember Terrell seconded the motion which passed by unanimous vote. VII. FINANCE COMMITTEE REPORT Bill Corbin gave the report for the Finance Committee which met on January 23, 1997. The first item to be discussed was the annual audit. The committee reviewed the auditor's management letter and discussion included 1) the $2 million certificates of obligation separated from the General Fund into a new fund called Capital Projects Fund; 2) the requirement of the City as a municipal bond issuer to provide ongoing disclosure of their financial and operating data to the bond buyers; and 3)estimates from the engineers on the City's Type IV Sanitary Landfill. The second item of discussion for this committee concerned the Computer Replacement Plan. The first two phases of the plan have virtually been completed, p and Phase III is for networking all the systems and City facilities. This will require the restriction of $200,000 of the Capital Replacement reserves. Some of the highlights for Phase III are: 1 Fiber optic cable linking current City Hall, Recreation Hall, new City Hall and the Library; 2 network systems and servers for the new City Hall, Library,and Public Safe Building. (E-Mail, shared files, shared printers, fax server, Safety automation 4 to contract with the Independent School District for etc.); 3 )library ) Internet. General Business :Meeting -- February 4, 1997 Councilmember Hillin moved to approved the Consent Agenda as follows: VIII. CONSENT AGENDA A. Approval of Minutes 1. Citizen's Discussion on January 7, 1997 2. Special Council Meeting on January 21, 1997 B. Bid Specifications 1. Office Supplies 2. Janitorial Supplies C. Bid Awards 1. Fuel Contract 2. Four -person Work Station at the New City Hall Councilmember Madkins seconded the motion, which passed by unanimous roll call vote. IX. CITY ADMINISTRATOR'S REPORT City Administrator Don Davis stated that he had nothing to report. X. EXECUTIVE SESSION At 7:52 p.m., Mayor Pollan recessed the open portion of this meeting, and the Council went into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, §551.072, Local Government Code, Vernon's Annotated Civil Statutes, in accordance with the authority contained in Deliberation Regarding Real Property and §551.071(l)(A) Consultation with Attorney; Closed Meeting, pending or contemplated litigation. A. City of Stephenville v. C. D. Youngblood (condemnation) B. City of Stephenville v. Cecil Ford (condemnation) C. Consider the purchase of 2.352 acres in the City of Stephenville and being Lot 1, Block 70 of the City Addition to the City of Stephenville Mayor Pollan recessed the Executive Session at 8:10 p.m. and called the Council back into open session. XL ACTION TAKEN ON MATTERS DISCUSSED IN EXECUTIVE SESSION No action was taken by the Council on matters discussed in Executive Session. General Business Meeting -- February 4, 1997 XH. ADJOURN There being no further business, Mayor Pollan adjourned the meeting at 8 :10 p.m. John IIIA,Mayor ATTEST: Cindy L. afford, City Wetary February 4, 1997 ' General Business Meng — �, Councilmember Hillin moved to approved the Consent Agenda as follows: VIII. CONSENT AGENDA A. Approval of Minutes 1. Citizen's Discussion on January 7, 1997 2. Special Council Meeting on January 21, 1997 B. Bid Specifications 1. Office Supplies 2. Janitorial Supplies C. Bid Awards 1. Fuel Contract 2. Four - person Work Station at the New City Hall Councilmember Madkins seconded the motion, which passed by unanimous roll call vote. IX. CITY ADMINISTRATOR'S REPORT City Administrator Don Davis stated that he had nothing to report. X. EXECUTIVE SESSION At 7:52 p.m., Mayor Pollan recessed the open portion of this meeting, and the Council went into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D, §551.072, Local Government Code, Vernon's Annotated Civil Statutes, in accordance with the authority contained in Deliberation Regarding Real Property and §551.071(1)(A) Consultation with Attorney; Closed Meeting, pending or contemplated litigation. A. City of Stephenville v. C. D. Youngblood (condemnation) B. City of Stephenville v. Cecil Ford (condemnation) C. Consider the purchase of 2.352 acres in the City of Stephenville and being Lot 1, Block 70 of the City Addition to the City of Stephenville Mayor Pollan recessed the Executive Session at 8:10 p.m. and called the Council back into open session. XI. ACTION TAKEN ON MATTERS DISCUSSED IN EXECUTIVE SESSION No action was taken by the Council on matters discussed in Executive Session. General Business Meeting — February 4, 1997 XII. ADJOURN There being no further business, Mayor Pollan adjourned the meeting at 8:10 p.m. Gr/4/n OIZ2�� John llan, Mayor ATTEST: General Business Meeting -- February 4, 1997 ORDINANCE NO. 1997 - 3 AN ORDINANCE REZONING THE LAND DESCRIBED FROM THE ZONING CLASSIFICATION OF B -1 "NEIGHBORHOOD BUSINESS DISTRICT" TO B -2 "SECONDARY AND HIGHWAY BUSINESS DISTRICT ". BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: All that certain lot, tract, or parcel of land in the City of Stephenville being Pt. of Lot 1, 0.306 acres; Block 141; City Addition, City of Stephenville, Erath County, Texas. and it is hereby rezoned and the zoning classification changed from the classification of BB =1 "Neighborhood Business Distri ct' to B -2 "Secondary and Highway Business Distri ct ', in accordance with the Zoning Ordinance of the City of Stephenville. PASSED AND APPROVED this the 4th day of February, 1997. �a4 — Q0417� Jo ollan, Mayor ATTEST: 6--� ,�p 44,.4 Cindy Sta ord, Ci y Sec — 0"*&W Reviewed by Donald B. Davis, City Administrator 9 Randy Thomas, City Attorney Approved as to form and legality RESOLUTION NO. 1997 - 2 A RESOLUTION AUTHORIZING THE PARTICIPATION OF THE CITY OF STEPHENVILLE WITH OTHER TEXAS CITIES IN THE TEXAS COALITION OF CITIES FOR FRANCHISED UTILITY ISSUES; NAMING A REPRESENTATIVE TO THE STEERING COMMITTEE; AUTHORIZING PAYMENT OF A PARTICIPATION FEE AND PROVIDING AN EFFECTIVE DATE: WHEREAS, market forces, technological changes, utility industry practices, and federal and state legislative and administrative body rulemaking have greatly impacted the ability of cities to maintain local control of land use decisions, city property, utility rate regulatory authority, and to preserve city revenue streams and a meaningful role for cities as a process participant; and WHEREAS, it is imperative that cities stay informed in these matters, and participate and work cooperatively to protect the interests of cities and the public; and WHEREAS, there exists among Texas cities a strong interest in participating in a common effort to protect these interests; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: I. That the City of Stephenville agrees to participate with such other Texas cities in the Texas Coalition of Cities for Franchised Utility Issues ("Coalition"). Such coalition will (a) collect, analyze, discuss and distribute information on utility related matters; (b) participate and develop positions in utility regulatory body rulemaking dockets and on bills proposed in the legislature relating to utility matters; and (c) work cooperatively on matters relating to utility franchises and fee issues. H. Donald B. Davis or designee may participate on the Coalition Committee and is authorized to receive notices concerning Coalition Committee activities at the following address: Name /Title: Donald B. Davis, City Administrator City /Address: City of Stephenville, 354 N. Belknap, Stephenville, Texas 76401 Telephone: 817 - 965 -7887 January 23, 1997 d:knwkkwali m III. The City authorizes payment to the Texas Coalition of Cities for Franchised Utility Issues of the participation fee. IV. That the City Administrator is authorized to take those steps reasonable and necessary to comply with the intent of this resolution. V. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED this the # day of , 1997. QL4 John Ilan, Mayor ATTEST: c Cindy Reviewed by Donald B. Davis, City Administrator �j ::)C. Randy Thomas, City Attorney Approved as to form and legality January 23, 1997 dAmark \coalition