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HomeMy WebLinkAbout1996-04-16 - Special City CouncilMINUTES OF SPECIAL MEETING City of Stephenville - City Council TUESDAY, APRIL 16, 1996 - 5:30 P.M. The City Council of the City of Stephenville, Texas, convened in special session on April 16, 1996, at 5:30 p.m., in the Council Chambers at City Hall, 354 N. Belknap Street, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor Lavinia Lohrmann Councilmembers: Jim McCray Barbara Terrell Joel Hillin Darrell W. Brown Scott Evans John Pollan Billy Bob Hodges Bill Corbin Others Attending Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney I. CALL TO ORDER. Mayor Lohrmann called the meeting to order at 5 : 3 0 p.m. and declared a quorum present. 11 PLANNING AND DEVELOPMENT COMMITTEE --Consider Contract with Parker & Associates for Architectural Services Councilmember Hodges reported for this Committee. Concerning the sale of Lot 11, Block 19, South Side Addition (discussed at the April 2, 1996 meeting), James Bachus, potential buyer of the property, withdrew his proposal made at the April 2nd meeting. Councilmember Hodges stated that the Committee had reviewed the proposed contract with Parker & Associates to provide architectural services for the renovation of the Stephenville Bank & Trust building, City Hall and Police Station, remodeling of the Fire Station dormitory and the addition of truck bays to Fire Station No. 1. April 16, 1996 Minutes Mayor Lohrmann, recognizing Fred B. Parker in the audience, asked if he would like to address the Council, which he did. He stated that he has met with City Administrator Davis and Director of Community Development Betty Chew, and that he is looking forward to the opportunity to working with the City. Councilmember Hodges moved that the City contract with Parker & Associates for the architectural services for the renovation of Projects 1, 2, 3, and 4 as set out in the contract, with Project No. 2 being amended to read "Remodel of City Hall and Police Station". Councilmember McCray seconded the motion, and the motion passed by unanimous vote. He PERSONNEL COMMITTEE Councilmember Brown stated that the Personnel Committee had not been able to meet due to a lack of a quorum and that he would like City Administrator Don Davis to brief the Council on the following matters. A. Consider Increase in Premiums for Employee Health Fund City Administrator Davis explained the renewal of the contract on the self -funded Employee Health Insurance Programs. It is estimated there will be $50-60,000 in the self-insurance fund at the end of the fiscal year, April 30. Considering the projected cost for next year's health and life insurance coverage, an analysis projecting what those costs would require in the way of premiums, and a history of our health insurance rates, will result in an increase in premiums for the next year. The Employee Personnel Committee has reviewed all of the information and is recommending an increase of 5.57%, which will be an increase of $9.34 for the City to pay on each employee. Councilmember Brown made the motion to approve the 5.5 7% increase in health and life insurance premiums, and Councilmember McCray seconded the motion, which passed by a unanimous vote. B. Public Officer Concept Davis explained that after preparing cost estimates on the Public Safety Officer Concept, the findings were not as good as expected. He reminded the Council that the proposal was to cross -train the police and firemen to a full certification for all disciplines. Davis stated that staff would like to continue looking at the possibility of cross -training our police officers to the extent that we would pay $75.00 a month as incentive pay for an officer to get the basic EMT certification (Emergency Medical Technician). Each officer would be reimbursed his tuition cost upon successful completion of the program. April 16, 1996 Minutes Councilmember Brown made the motion to authorize f $75.00 a month incentive pay for each police officer who receives an EMT certification. Councilmember Pollan seconded the motion which passed by unanimous vote. C. Consider Modifications to Employee Handbook Davis explained that upon advise by City attorneys, the word "probation" is being replaced with "trainee", because of some court rulings. Councilmember Brown made the motion to implement all the changes set out in the Employee Handbook as presented by staff. Councilmember Hodges seconded the motion, and it passed by unanimous vote. D. Public Information Officer Position Davis informed the Council that we received only one response for this position, and the bid amount was higher than had been anticipated. Davis recommended that this bid be rejected and this item be tabled. Councilmember Brown moved to reject the proposal and instruct staff to seek other alternatives. Councilmember McCray seconded the motion, which passed by unanimous vote. IV. FINANCE CO TEE --Consider Amendments to the Hotel/Motel Tax Fund Councilmember Corbin gave this committee report and stated the committee reviewed the City's investments as of March 31. Investments earnings are range from 5.28% to 7%, which are good earnings. Corbin reported that the committee also reviewed requests from Hotel/Motel Tax Fund. At the time money was budgeted for the Cowboy Appreciation Ball, it was thought there would be sufficient money from that account for the calf roping held to benefit TSU Rodeo Scholarship Fund, but there wasn't. Therefore, $1,000 has been requested for the calf roping. There has also been a request from the Cross Timbers Fine Arts Council in the amount of $7,500 to help sponsor a free concert in the park featuring the Fort Worth Symphony on June 21, 1996. This event will mark the first time the Fort Worth Symphony her performed in a park outside of their own city. Councilmember Corbin made the motion to fund the TSU Calf Roping in the amount of $1, 000 and $7, 5 00 for the Fort Worth Symphony in the Park. Councilmember McCray seconded the motion, which passed by unanimous vote. April 16, 1996 Minutes V. APPOINT AN ELECTION JUDGE AND AN ALTERNATE ELECTION JUDGE Councilmember Hodges moved to appoint Louise Skipper as Presiding Election Judge and Gloria Taylor as Alternate Election Judge for the May 4 City General Election. Councilmember Corbin seconded the motion, and it passed unanimously. VI. CITY ADMINISTRATOR'S REPORT City Administrator Don Davis reminded the Council that Mid -Year Budget Review Work Session would be held on April 23 and 24. A Special Council Meeting will be held on April 30 at 5:30 p.m. to begin the process of establishing goals and objectives to be used in the employee evaluation. VII. ADJOURN There being no other business to come before the Council at this time, Mayor Lohrmann adjourned the meeting at 6:20 p.m. 4 a Lavinia Lohrmaniiluyor ATTEST: .l � o Cindy L. St ]A City SecretUy April 16, 1996 Minutes